ITB0000043_-_Solicitation_Document.pdf
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- Fresh Produce
- Solicitation number
- ITB0000043
- Issued by
- Florida
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Miami-Dade County Fresh Produce Solicitation Summary
This Invitation to Bid (ITB0000043) is issued by Miami-Dade County, Florida, through the Strategic Procurement Department to establish a contract for the provision and delivery of fresh produce to multiple County departments on an as-needed basis. The solicitation encompasses three groups: Group 1 (General Funded Purchases), Group 2 (Purchases for Zoo-Miami), and Group 3 (Federally Funded Purchases). Bidders may submit offers for any or all groups and must provide pricing for all items within each group to be considered responsive. Primary delivery locations include Miami-Dade Community Services Department, Housing and Community Development (Monday, 6:30 AM to 10:30 AM at 1150 NW 11th Street Road, Miami, FL 33136), Parks, Recreation and Open Spaces (Tuesday and Friday, 6:00 AM to 11:00 AM), and Zoo Miami (12400 SW 152 Street, Miami, FL 33177). The contract term is 60 months, commencing on the first calendar day of the month following Board of County Commissioners approval. Bids must be submitted electronically through the Integrated Financial Resources Management System (INFORMS) at https://supplier.miamidade.gov by the solicitation deadline published in the system.
Award will be made to the lowest priced responsive, responsible bidder per group, with pricing inclusive of all costs, delivery charges, and fees. Bidders must meet specific requirements including demonstrating regular engagement in providing fresh fruits and vegetables, providing two customer reference letters, maintaining a warehouse or distribution center in the South Florida area (Miami-Dade, Broward, Palm Beach, or Monroe Counties) staffed Monday through Sunday from 7:00 AM to 5:00 PM, designating a knowledgeable representative available 24/7, providing a current satisfactory sanitation inspection from the Florida Department of Agriculture or Florida Department of Health, and maintaining all required Florida and U.S. licenses including a Perishable Agricultural Commodities License, License Dealer in Agriculture, Citrus Fruit Dealer License, and Annual Food Permit. Small Business Enterprise bid preferences apply to Groups 1 and 2 (10 percent for SBE-Tier 1 and 2; 5 percent for SBE-Tier 3 and 4 and for contracts exceeding $1 million), while Group 3 is subject to federal HUD requirements and no SBE preferences. Insurance requirements include Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit). The County reserves the right to review pricing during the contract term for market condition adjustments and to add additional delivery locations or items as needed.
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Rev. 9.3.26 - V. 26-2
MIAMI-DADE COUNTY, FLORIDA
INVITATION TO BID
(ITB)
Event Number: ITB0000043 Event Title: Fresh Produce
Solicitation Contact: Leslie Zambrana Procurement Contracting Officer Strategic Procurement Department Leslie.Zambrana@miamidade.gov
Solicitation Contact: Christopher Grant-Henriques Division Director II Strategic Procurement Department Christopher.Grant-Henriques@miamidade.gov mailto:Leslie.Zambrana@miamidade.gov mailto:Christopher.Grant-Henriques@miamidade.gov
Rev. 9.3.26 - V. 26-2
GENERAL TERMS AND CONDITIONS:
All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.
General terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:
general-terms-and-conditions-r26-2.pdf
NOTICE TO ALL BIDDERS:
Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS.
Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.
For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date published in INFORMS. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).
Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.
No part of a Bid can be submitted via hardcopy, email, or fax.
If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.
Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.
Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG
Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf
Rev. 4.22.24 v.24-1
SECTION 2
ADDITIONAL/SPECIAL TERMS AND CONDITIONS
2.1 PURPOSE
The purpose of this solicitation is to establish a contract for the purchase of fresh produce for multiple County departments, on an as needed basis.
2.2 TERM OF CONTRACT
This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the County. The Contract shall expire on the last day of the 60th month.
2.3 METHOD OF AWARD
Award of this Contract will be made to the lowest priced responsive, responsible Bidder per group. Bidders may Bid on any or all groups in the Solicitation. There are three Groups associated with this solicitation.
• Group 1: General Funded Purchases
• Group 2: Purchases for Zoo-Miami
• Group 3: Federally Funded Purchases
To be considered for award of a group, the Bidder shall offer a price for all items within the group. Items that will be provided to the County at no cost must show a zero (0) in the price line. The County will determine the Bidder for award of each group by totaling the extended pricing for all items within the group. If a Bidder fails to offer a price for all items within the group, its offer for the group may be deemed non-responsive.
2.4 BIDDER REQUIREMENTS
In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2- Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:
1. Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing fresh fruits and/or vegetables to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different reference letters from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing fruits and/or vegetables as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.
The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods (Section 4: Submittal Requirements).
These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.
2. Bidder shall maintain a warehouse/distribution center located within the South Florida area, defined as Miami-Dade, Broward, Palm Beach, and Monroe Counties, to deliver fresh produce. This warehouse/distribution center shall be staffed by company representatives who can be contacted Monday through Sunday 7:00 AM to 5:00 PM.
To demonstrate compliance with this requirement, the Awarded Bidder shall provide a copy of their local business tax receipt, attest to the facility’s equipment, and agree to the County’s inspection of the facility should the County deem it necessary.
3. Bidder shall designate at least one company representative who is knowledgeable in the goods being solicited, who shall have full authority to act on behalf of the Bidder on all matters related to a resulting Contract, and who shall be available to the County twenty-four (24) hours per day, seven (7) days per week to address and expedite matters relating to a resulting Contract.
To demonstrate compliance with this requirement, the Bidder shall attest to the representative’s knowledge, authority, and availability by providing the representative’s name, title, telephone number and email address.
4. Bidder shall provide a copy of their most recent satisfactory sanitation inspection from the Florida Department of Agriculture or Florida Department of Health. Private company inspections shall not be accepted.
5. Bidder shall maintain and provide all of the licenses required for dealers of Fresh Produce and Citrus
Fruits in the State of Florida and United States as listed below. A copy of each license shall be submitted as proof of compliance.
a. U.S.C.499A-499s - Perishable Agricultural Commodities License
b. F.S.604.15-3064.34 - License Dealer in Agriculture
c. F.S.601.55(1) - Citrus Fruit Dealer License
d. F.S.500.12. – Annual Food Permit
The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.
During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.
During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.
2.5 PRICING
The Bidders’ price(s) shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted.
Due to the nature of fresh produce and potential fluctuations in market conditions, the County may review contract pricing at any time during the contract term to determine whether the awarded prices remain consistent with current market conditions. If market conditions indicate a material change in the cost of a produce item, whether upward or downward, the Awarded Bidder(s) may submit a written request for a price adjustment to the County. Any requested price adjustment shall be supported by sufficient documentation demonstrating the change in market conditions and the basis for the requested adjustment. The County may consider relevant market information, including, but not limited to, applicable United States Department of Agriculture (USDA) Agricultural Marketing Service (AMS) Market News reports, commodity market data, and other reliable and relevant market information applicable to the specific produce item, when evaluating whether a price adjustment is warranted.
The County may approve, reject, or negotiate any proposed price adjustment in its best interest. This negotiation is a County prerogative and not a right of the Awarded Bidder(s).
Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the contract award or an approved Contract Modification.
2.6 METHOD OF PAYMENT
The County will pay the Awarded Bidder(s) for completed deliveries, in accordance with Section 1-General
Terms and Conditions, Paragraph 1.2(H)-Prompt Payment Terms. The Awarded Bidder shall submit invoices in accordance with the Purchase Order and Section 1-General Terms and Conditions, Paragraph 1.36- Invoices.
2.7 DELIVERY
The Awarded Bidder(s) shall make deliveries in accordance with the Purchase Orders provided by the County departments. All deliveries shall be made in accordance with good commercial practice and within the required delivery time frames, except in such cases caused by Force Majeure. In cases where a delivery will be delayed, the Awarded Bidder(s) must notify the County of the delay prior to the original scheduled delivery so that a revised delivery date can be scheduled or other accommodations can be made.
Some County employees will be authorized to pick-up goods under any Contract resulting from this Solicitation. The Awarded Bidder shall require all County employees picking-up goods to show their County identification and written authorization and shall enclose a copy of the written authorization associated with each pick-up with each corresponding invoice. If the Awarded Bidder is in doubt about any aspect of the pick-up, the Awarded Bidder shall contact the appropriate County department to confirm the authorization prior to handing out the goods.
2.8 LATE DELIVERIES
The County shall not allow any late deliveries attributed to product back-order situations or any other issues, under any Contract resulting from this Solicitation. The Awarded Bidder is required to deliver all items to the County within the specified time frame and no grace period shall be honored, unless written authorization is issued by the County, and a new delivery time frame is mutually established.
Should an Awarded Bidder fail to deliver the required good and/or services within the time frame stated in the Contract, or by an authorized revised delivery time frame as stated above, the County may obtain the product outside the contract and/or terminate its Contract with the Awarded Bidder, in accordance with Section 1- General Terms and Conditions, Paragraph 1.26-Termination for Default.
2.9 INSPECTION AND ACCEPTANCE OF PRODUCTS
The goods to be provided hereunder shall be delivered to the County and maintained in full compliance with the specifications and requirements set forth in this Contract. Inspection of products shall be conducted within 24 hours of delivery. If products provided are determined to not meet the specifications and/or requirements of this contract, prior to acceptance or upon initial inspection, the products will be returned, at the Awarded
Bidder’s expense. At its discretion, the County may allow the Awarded Bidder(s) to provide a direct replacement or provide a full credit for the unacceptable/returned products. The Awarded Bidder(s) shall not assess any additional charge(s) for any conforming action taken by the County under this clause.
2.10 SMALL BUSINESS ENTERPRISE (SBE) MEASURES
In accordance with Section 1-General Terms and Conditions, Paragraph 1.45-Small Business Enterprise
(SBE) Measures, the following SBE Measures apply to this solicitation:
Group 1: General Funded Purchases Group 2: Purchases for Zoo-Miami
A Small Business Enterprise Bid Preference for Small Business Enterprises certified by the Miami-Dade County Office of Small Business Development (SBD) applies to these Groups; a Bid Preference of ten percent (10%) shall apply for SBE-Tier 1 and SBE-Tier 2 firms, and a Bid Preference of five percent (5%) shall apply for SBE-Tier 3 and SBE-Tier 4 firms. The preference accorded on contracts greater than $1 million shall be five percent (5%) of the price bid for all tiers. The Bid Preference shall be used only to evaluate a Bid and shall not affect the Contract price.
Group 3: Federally Funded Purchases Miami-Dade County’s Small Business Enterprise (SBE) Measures shall not apply to Group 3.
2.11 HCD USHUD GENERAL TERMS AND CONDITIONS (GROUP 3)
The Awarded Bidder shall comply with the following federal requirements:
a) HUD Instructions to Offerors Non-Construction (Form HUD-5369-B) This provision is designed to provide information to prospective contractors about the solicitation stage of the procurement process. Terms and conditions which apply to the contract upon award are referred to as contract clauses. Form HUD-5369-B contains provisions to be included in all solicitations for non-construction work.
b) General Conditions for Non-Construction Contracts Section I – (With or without Maintenance Work) (Form HUD-5370-C)
This form is applicable to any contract agreement entered into between Miami-Dade County, as represented by HCD, and the successful offeror(s). Form HUD-5370-C includes clauses required by 2 CFR Part 200 necessary for non-construction contracts.
c) General Conditions for Non-Construction Contracts Section II – (With Maintenance Work) (Form
HUD-5370-C)
This form is applicable to any contract agreement entered into between Miami-Dade County, as represented by HCD, and the successful offeror(s). Form HUD-5370-C includes clauses required by 2 CFR Part 200 necessary for non-construction contracts.
2.12 INSURANCE REQUIREMENTS
The requirements specified in Section 1-General Terms and Conditions, Paragraph 1.22-Insurance
Requirements, are amended as follows:
The Awarded Bidder shall furnish to the Vendor Outreach & Support Services Section, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:
A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.
B. Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence, and
$2,000,000 in the aggregate, not to exclude coverage for Products and Completed Operations.
Miami-Dade County must be shown as an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage.
2.13 PURCHASE OF ADDITIONAL ITEMS
During the term of the Contract, the County may require additional items like those listed in this Solicitation.
Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder. The County reserves the right to award the additional item(s) to an Awarded Bidder based on the price quoted, to negotiate a price with an Awarded Bidder for the additional item, or to acquire the additional item through a separate Solicitation.
All additional items authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department.
2.14 ADDITIONAL DELIVERY LOCATIONS
During the term of the Contract the County may require the delivery of fresh produce to additional sites within Miami-Dade County boundaries. Under these circumstances, a County representative will contact the Awarded Bidder(s) to provide the information on the additional sites. The County reserves the right to add any sites to this Contract at any time at the current contracted prices. During the term of the Contract, the County may also need to discontinue the delivery of fresh produce in some sites. Under both circumstances, a County representative will notify the Awarded Bidder at least fourteen (14) calendar days prior to the addition or deletion of any sites.
All additions or deletions of sites authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department. Under no circumstances should an Awarded Bidder commence deliveries to a new site under Contract, without an executed Contract Modification.
SECTION 3
SCOPE OF WORK/TECHNICAL SPECIFICATIONS
3.1 SCOPE OF WORK
The purpose of this solicitation is for the provision and delivery of fresh produce. The Awarded Bidder(s) shall be responsible for furnishing and delivering fresh produce items, on an as needed-basis, for multiple County departments. The Awarded Bidder(s) shall also be responsible for exchanging, replacing, and/or collecting any items which are damaged, destroyed, or inedible/spoiled at no cost to the County.
3.2 PRODUCTS TO BE PROVIDED
Item descriptions and recommended pack sizes for all products to be provided under this Contract can be found in Attachment A – Product Specification.
Unless otherwise specifically stated, the Awarded Bidder(s) shall provide fresh stock, and shall ensure that items with a limited shelf life are inspected and certified fresh prior to shipment to the County. All fresh fruits and vegetables must be at the appropriate stage of ripeness and ready for preparation for consumption per the USDA Food Buying Guide.
All produce must be delivered fresh, sanitary and in temperature-controlled condition. Whole produce must be U.S. Fancy or U.S. No. 1 grade quality unless otherwise specified. Value added (ready to eat, packaged) products must have the maximum best used by date available. Delivery of products whose “best used by” dates are of less than 5 days are not acceptable unless preapproved by the County.
3.3 RECALLED PRODUCE
The Awarded Bidder(s) are expected to comply with all federal, state, and local laws and regulations for any recalled produce delivered to the County. The Awarded Bidder(s) shall have a process in place to effectively respond to a food recall which should include the following objectives:
a. Ensure that unsafe products are removed from the County sites in an expedient, effective and efficient manner;
b. Streamline the process for reimbursement or replacement for any recalled product that is removed from County locations. Replaced produce must meet the specifications of the original delivery and must be of equal or greater value.
The Awarded Bidder(s) must notify the County or its designee of all recalled produce within 24 hours of their knowledge that the produce has been recalled. The Awarded Bidder(s) shall be responsible for pick-up, disposal, and replacement of all produce that is subject to recall. The Awarded Bidder(s) shall be responsible for all costs and expenses incurred in connection to the recall and replacement of produce.
3.4 PACKAGING AND SIZE SPECIFICATIONS
The Awarded Bidder(s) shall provide fresh produce packaged as indicated in Attachment A - Product Specifications. The weight and/or size of the products shall adhere to the guidelines provided by the United States Department of Agriculture, where applicable.
3.5 ECO-FRIENDLY PRODUCTS AND PACKAGING
By entering into this contract, to the greatest extent possible, the Awarded Bidder(s) are precluded from distributing single-use plastics and polystyrene items or containers. Where available, the Awarded Bidder(s) should provide products whose packaging is recyclable or compostable, providing environmentally safe recycle and reuse options.
3.6 LOCAL PRODUCTS
Resolution R-422-15 established a preference for the purchase of goods produced or manufactured in geographical Miami-Dade County (“Local Product”), including local agricultural products.
The Awarded Bidder(s) are encouraged to source Local Products from manufacturers, producers, and growers located in Miami-Dade County, when such products are available and meet the specifications and requirements of the Contract. The Awarded Bidder(s) shall make efforts to secure Local Products manufactured or produced in Miami-Dade County in the fulfillment of orders. At the time of delivery, the item(s) must have packaging label(s) identifying that the origin of the produce was located within the geographical boundaries of Miami-Dade County.
The following are products that are locally grown in Miami-Dade County and the period of time they are available:
Product Description Months Produced in Miami- Dade County
Green Beans October – April Corn on the Cob October – April US#1 Yellow Cooking Onions November – April Plantains January – December Yellow or Zucchini Squash October – April Strawberries December – April Tomatoes 5/6 June – April Tomatoes 6/7 June – April
3.7 PROHIBITION ON GLYPHOSATE
Pursuant to Resolution R-621-19, the Awarded Bidder(s) are prohibited from providing any products that have been treated with Glyphosate.
3.8 KRATOM CONSUMER PROTECTION ACT
Pursuant to the Kratom Consumer Protection Act, §500.92, Florida Statutes, the Awarded Bidder agrees that no kratom product, which is defined as a food product, food ingredient, dietary ingredient, dietary supplement, or beverage intended for human consumption which contains any part of the leaf of the plant Mitragyna speciosa or an extract, synthetic alkaloid, or synthetically derived compound of such plant will be provided or served under the Contract. A violation of this requirement by the Awarded Bidder is punishable as provided by law.
3.9 RESTRICTION ON SYNTHETIC FOOD ADDITIVES
Pursuant to Resolution R-1180-25, the Awarded Bidder(s) shall make every effort to avoid supplying any products under this contract that contain synthetic food additives.
3.10 DELIVERY LOCATIONS
The Awarded Bidder(s) shall deliver fresh produce items to the following County facilities, as further defined in the Purchase Order, during the days and times prescribed below:
Miami-Dade Community Services Department (CSD) Delivery dates, locations and times will be detailed on each Purchase Order.
http://laws.flrules.org/2023/182
Miami-Dade Housing and Community Development (HCD) Deliveries for HCD shall be made on Monday from 6:30 AM to 10:30 AM. The Awarded Bidder(s) may be required to make deliveries outside of the stated delivery day, time and location to fulfill PHCD’s needs.
• 1150 NW 11th Street Road
Miami, FL 33136
Miami-Dade Parks, Recreation and Open Spaces (PROS) Deliveries for PROS shall be made on Tuesday and Friday from 6:00 AM to 11:00 AM.
Awarded Bidder(s) may be required to make deliveries outside of the stated delivery day, time and location to fulfill PROS’ needs.
• Zoo Miami
Attn: Building A 1 Zoo Boulevard 12400 SW 152 Street Miami, FL 33177
3.10 PACKING AND DELIVERY SLIPS
The Awarded Bidder(s) shall enclose a complete packing slip or delivery ticket with any items delivered. The packing slip or delivery ticket shall be attached to the carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip/delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back-order quantities and estimated delivery of back-orders, if applicable.
SECTION 4
SUBMITTAL REQUIREMENTS
4.1 BIDDER REQUIREMENTS
TO BE COMPLETED BY ALL BIDDERS
Refer to Paragraph 2.4 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.
Paragraph Reference Bidder Requirements (all groups)
Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing fresh fruits and/or vegetables to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different reference letters from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing fruits and/or vegetables as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.
The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods (Section 4: Submittal Requirements).
These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.
Bidder shall maintain a warehouse/distribution center located within the South Florida area, defined as Miami-Dade, Broward, Palm Beach, and Monroe Counties, to deliver fresh produce. This warehouse/distribution center shall be staffed by company representatives who can be contacted Monday through Sunday 7:00 AM to 5:00 PM.
To demonstrate compliance with this requirement, the Awarded Bidder shall provide a copy of their local business tax receipt, attest to the facility’s equipment, and agree to the County’s inspection of the facility should the County deem it necessary.
Bidder shall designate at least one company representative who is knowledgeable in the goods being solicited, who shall have full authority to act on behalf of the Bidder on all matters related to a resulting Contract, and who shall be available to the County twenty-four (24) hours per day, seven (7) days per week to address and expedite matters relating to a resulting Contract.
To demonstrate compliance with this requirement, the Bidder shall attest to the representative’s knowledge, authority and availability and provide the representative’s name, title, telephone number and email address.
Name of Bidder’s Authorized Representative: _________________________________________ Title of Bidder’s Authorized Representative: _________________________________________ Phone Number: _________________________________________ E-mail address: __________________________________________
Bidder shall provide a copy of their most recent satisfactory sanitation inspection from the Florida Department of Agriculture or Florida Department of Health. Private company inspections shall not be accepted.
Bidder shall maintain and provide all of the licenses required for dealers of Fresh Produce and Citrus Fruits in the State of Florida and United States as listed below. A copy of each license shall be submitted as proof of compliance.
a. U.S.C.499A-499s - Perishable Agricultural Commodities License
b. F.S.604.15-3064.34 - License Dealer in Agriculture
c. F.S.601.55(1) - Citrus Fruit Dealer License
d. F.S.500.12. – Annual Food Permit
| MIAMI-DADE COUNTY, FLORIDA |
| INVITATION TO BID |
| (ITB) |
| Event Number: ITB0000043 |
| Event Title: Fresh Produce |
| ITB0000043 - Section 2-4 final.pdf |
| Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is highe... |
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