ITB0000033_Packet_for_Solicitation.pdf

Rev. 6.26.26 - V. 26-2

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: ITB0000033 Event Title: Safety Shoes and Boots

Solicitation Contact: Sally Contreras Procurement Contracting Officer II Strategic Procurement Department Sally.Contreras@miamidade.gov

Solicitation Contact: Christopher Grant-Henriques Division Director II Strategic Procurement Department Christopher.Grant-Henriques@miamidade.gov mailto:Sally.Contreras@miamidade.gov mailto:Christopher.Grant-Henriques@miamidade.gov

Rev. 6.26.26 - V. 26-2

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

General terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-2.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS.

Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date published in INFORMS. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 4.22.24 v.24-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this solicitation is to establish a contract to purchase safety shoes on an as needed basis for Miami- Dade County (County).

2.2 TERM OF CONTRACT

The Contract shall commence on the first calendar day of the month succeeding approval by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County. The Contract shall expire on the last day of the 60th month.

2.3 METHOD OF AWARD

Award of this Contract will be made to a maximum of three (3) responsive, responsible Bidders per brand offering the highest percentage discount off of the Manufacturer’s Suggested Retail Price (MSRP) list(s) for all shoes and boots regular and special sizes. Bidders may Bid on any or all items listed in the Solicitation. There are two Groups associated with this solicitation. Bidders may respond to one or both groups as desired.

• Group 1: General Purchases

• Group 2: Federally Funded Purchases

The MSRP list(s) (either hard copy or weblink) must be included with the offer and the price list must follow industry standards.

For each brand, the responsive, responsible Bidder with the highest percentage discount will have first opportunity to deliver under the contract, followed by the responsive, responsible bidder with the second highest percentage discount, and followed by the responsive, responsible bidder with the third highest percentage discount.

Award to multiple Bidders is made for the convenience of the County and does not exempt the Awarded Bidder with the highest percentage discount from fulfilling its contractual obligations. Repeated failures of the Awarded Bidder with the highest percentage discount to perform in accordance with the terms and conditions of the Contract may result in that Bidder being deemed in breach of Contract and the County terminating its Contract with the Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.4 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2-Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.4.1 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing safety shoes and boots to be considered for award. Bidder or Bidder’s Subcontractor shall provide three (3) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing safety shoes and boots as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods/services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

2.4.2 Bidder(s) shall provide the current MSRP list via weblink for each brand that the Bidder offers a discount. If providing a hard copy. the MSRP list must indicate that it was received directly from the manufacturer and include the contact information from the brand representative in which the list was received from. The County reserves the right to validate the MSRP list with the manufacturer.

2.4.3 Bidder(s) shall have a store (brick and mortar) located within Miami-Dade County and an internet website. Bidder(s) shall provide as proof of location a copy of their local tax receipt and a website landing page as proof of their internet website.

or

Bidder(s) shall maintain and utilize a mobile unit and an internet website. Bidder(s) shall submit a detailed list of mobile unit(s) description (i.e. size, make, model), and a copy of latest Vehicle Registration documentation. If vehicle is leased, a copy of a long-term lease (minimum of 1 year), and a description of the vehicle will be required. Bidder(s) shall also provide a website landing page as proof of their internet website.

2.4.4 Bidder(s) shall provide proof from the manufacturer or an approved representative of the manufacturer for each brand that the Bidder provides a discount, designating the Bidder as an agent, distributor or reseller. Proof may be provided in any of the following forms:

A. A signed letter of authorization dated within one (1) year of the Bidder’s submittal designating the Bidder as an agent, distributor or reseller.

B. Indication on the manufacturer’s or approved representative’s website, listing the Bidder as an agent, distributor or reseller. Bidder to provide the website landing page where their designation is displayed.

C. Executed agreements between the Bidder and the manufacturer to sell the brands listed in the submittal.

D. Any other verifiable proof, evaluated and accepted at the County’s sole discretion.

2.4.5 Bidder(s) shall provide contact information to include name, email address and phone number for company representative who can be contacted Monday through Friday from 8:00 a.m. to 5:00 p.m.

for placing orders.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award.

All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract.

The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.5 PERCENTAGE DISCOUNTS

The percentage discount shall be fixed and firm for the duration of the Contract. Special‑size shoes and boots will receive the same percentage discount applicable to regular‑size shoes and boots.

2.6 MANUFACTURER’S SUGGESTED RETAIL PRICE (MSRP)

Once per calendar year, the Awarded Bidder(s) may submit updated MSRPs to the Strategic Procurement Department (SPD) for review. The MSRP lists shall only be acceptable if they have been received directly from the manufacturer.

If accepted, these MSRP lists will become effective the first day of the new contract year.

At its sole discretion, the County may consider additional MSRP submissions in the same calendar year under conditions of Force Majeure. The County may require the Awarded Bidder(s) to provide additional documentation for review. The County reserves the right to accept or reject any additional MSRP submissions.

2.7 INSURANCE

The requirements specified in Section 1-General Terms and Conditions, Paragraph 1.22-Insurance Requirements, are amended as follows:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

B. Commercial General Liability Insurance in an amount not less than $300,000 per occurrence, and $600,000 in the aggregate, not to exclude Products and Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage.

All other information remains the same.

2.8 SMALL BUSINESS ENTERPRISE (SBE) MEASURES

In accordance with Section 1-General Terms and Conditions, Paragraph 1.45-Small Business Enterprise (SBE) Measures, the following SBE Measures apply to this solicitation:

Group 1:

A SBE Bid Preference for Small Business Enterprises certified by the Strategic Procurement Department applies to Group 1. The Bid Preference shall be used only to evaluate a Bid and shall not affect the Contract price.

Group 2:

Miami-Dade County’s SBE Measures shall not apply to Group 2.

Where subcontracting is required on a set-aside Contract, Bidders must submit a completed Certificate of Assurance at time of Bid submission. Bidders may also be required to submit a Utilization Plan via Miami-Dade County’s Business Management Workforce System (BMWS), available from the Strategic Procurement Department’s website; the following weblink is provided for the Bidder’s convenience: https://mdcsbd.gob2g.com/.

https://mdcsbd.gob2g.com/

2.9 EMPLOYEE PURCHASES & VOUCHERS

The Awarded Bidder(s) shall ensure that County employees receive their shoes on the day they are fitted. At time of purchase, employees will provide a voucher/purchase order, issued by the County to the Awarded Bidder(s). It is the Awarded Bidder(s) responsibility, to sell only the brand of shoes or boots authorized by the County for its employees on the County voucher or purchase order. On occasion, footwear may not be in the Awarded Bidder’s inventory. In those instances, the Awarded Bidder(s) shall deliver the ordered footwear within thirty (30) calendar days.

2.10 DELIVERIES

Delivery must be made within the timeframe specified on the Purchase Order for all Internet sales. Should the Awarded Bidder(s) to whom the contract is awarded fail to deliver in the number of days stated within the Purchase Order issued, the County reserves the right to cancel the order, purchase the goods elsewhere and charge the incumbent Bidder with re-procurement costs.

All deliveries shall be made in accordance with good commercial practice and all required delivery timeframes shall be adhered to, except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the Awarded Bidder(s). In these cases, the Awarded Bidder(s) shall notify the County of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County.

2.11 RETURNS

Returns within thirty (30) days of receipt of the order shall be accepted by the Awarded Bidder(s) for full credit.

Replacement items or credits must be processed within seven (7) days of receipt of returned item.

The Awarded Bidder(s) must provide a pre-paid return label with all deliveries. Delivery and return charges are not acceptable.

2.12 EMPLOYEE PAYMENT

County employees shall be authorized to pay the difference between the amount authorized in the voucher/purchase order and the discounted price of the shoe. This payment may be made via cash, check, or the employee’s credit card.

2.13 COMPLIANCE WITH FEDERAL STANDARDS

All items to be purchased under this contract shall be in accordance with governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA) 29 CFR 1910.136.

International Standards, F2412-18a and F2413-18, Current Edition and the National Institute of Occupational Safety Hazards (NIOSH).

2.14 REBATES AND SPECIAL PROMOTIONS

All rebates and special promotions offered by a manufacturer during the term of the Contract shall be passed on by the Awarded Bidder(s) to the County. It shall be the responsibility of the Awarded Bidder to notify the County of such rebates and/or special promotions during the Contract period.

Special promotions shall be offered by the Awarded Bidder(s) to the County provided that the promotional price of the item(s) is lower than the Contract price. It is understood that these special promotions may be of a limited duration and that at the end of such promotion, the established Contract price shall prevail

2.15 ACCEPTANCE OF PRODUCTS BY THE COUNTY

Unless otherwise specified in the Purchase Order, the County will not pay for any delivered goods prior to inspection and acceptance. The Awarded Bidder shall deliver goods that are in full compliance with Section 1-General Terms and Conditions, Paragraph 1.8-Materials Shall Be New and Warranted Against Defects.

The products to be provided hereunder shall be provided to the County, in full compliance with the specifications and requirements set forth in this solicitation. If an Awarded Bidder provides a product that is determined to not meet the specifications and requirements of this Contract, either prior to acceptance or upon initial inspection, the item will be returned, at Awarded Bidder’s expense, to the Awarded Bidder. At the County’s own option, the Awarded Bidder shall either provide a direct replacement for the item or provide a full credit for the returned item. The Awarded Bidder shall not assess any additional charge(s) for any conforming action taken by the County under this clause.

2.16 PURCHASE OF ADDITIONAL BRANDS

During the term of the Contract, the County may require additional brand(s) like those listed in this Solicitation. Under these circumstances, a County representative may obtain a price quote for their discount off the brand’s MSRP along with supporting documentation from the Awarded Bidder(s). The County reserves the right to award the additional brand(s) to a maximum of three (3) Awarded Bidders in accordance with Section 2.3, Method of Award, to negotiate the discount with any Awarded Bidder for the additional brand(s), or to acquire the additional brand(s) through a separate Solicitation.

All additional brand(s) authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department.

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder(s) shall provide safety shoes and boots for Miami-Dade County on an as needed basis. The Awarded Bidder(s) shall be capable of providing a variety of shoes and boots in both men’s and women’s sizes, in medium and wide widths and conduct fittings for County employees.

3.2 MANUFACTURERS/BRANDS

The following are the manufacturers/brands of footwear that Miami-Dade purchases:

5.11 Tactical Haix Puma Safety Wear

Ariat Harley-Davidson Footwear Red Wing Avenger HYTEST Safety Footwear Redback Bates Uniform Footwear Irish Setter Reebok Black Diamond Iron Age Rhino Carhartt Ironwear Ridge Caterpillar Keen Rockport Works Cofra Knapp Rocky Duty and Works Danner LaCrosse Salomon Dickies Magnum Sketchers Work Dr. Martens Industrial Mello Walk Sperry Florsheim Merrell Thorogood Shoes Genuine Grip Footwear Nautilus Safety Footwear Timberland Pro Series Georgia Boot Nord Trail Under Armour Grabbers Original Swat Wolverine Boots and Shoes

3.3 PRODUCTS TO BE PROVIDED

All footwear offered by the Awarded Bidder(s) shall be constructed of durable and commercially acceptable materials such as Leather, Nylon, Polyvinyl Chloride (PVC), Polyurethane, Nitrile, Rubber, or other man-made materials.

The Awarded Bidder shall ensure the safety shoes and boots offered by the manufacturers listed above include the following features:

a. Steel Toe and Composite Toe are to meet or exceed ASTM F2412-18a and F2413-18, Class 75 Impact and Compression Standards or latest version.

b. Shall meet or exceed ASTM, Metatarsal Standards, where applicable.

c. Shall meet or exceed ASTM, Conductive Standards, to reduce or minimize static electricity and reduce the possibility of ignition of volatile chemicals or explosives where applicable.

d. Shall meet or exceed ADTM F116 and F1117-03 Electrical Hazard Standards or latest version, in order to reduce the potential for electrical shock to the wearer when soles are exposed to open circuits under dry conditions, where applicable.

e. Shall meet or exceed ASTM Puncture Resistant Standards, which reduce the possibility of puncturing wounds to the soles of the feet by objectives that could penetrate the soles, where applicable.

f. Shall meet or exceed ASTM, Electro-Static Dissipative Standards, where applicable.

g. Shall be constructed in such a manner as to make the footwear 100% waterproof: where applicable.

h. Insoles shall be cushioned to minimize or reduce fatigue caused by the extended periods of time standing and/or walking.

i. Outsoles shall be made of a non-marring material and designed or manufactured in a way to make them Oil resistant, Chemical resistant, slip resistant, Heat resistant, Metal Chip resistant and Abrasion resistant for extended periods of time, where applicable.

j. Footwear soles shall be made in a way which makes them cushioned and shock absorbing.

k. The collards and tongue shall be cushioned to provide comfort and support to the ankle, wherever applicable.

l. Shall be available in styles which provide protection and at the same time are made of a non-metallic material.

m. Shall also provide adequate arch support, where applicable.

3.4 STOREFRONT OR MOBILE UNIT

Storefront Requirements The Awarded Bidder(s) utilizing a local storefront shall be open and available for County employee visits Sunday through Saturday from 8 AM to 5 PM. County departments may choose to schedule employees, as needed, to go to the establishment for assistance in the selection, sizing/fitting and/or purchasing of the footwear. County departments may provide formal notification of a scheduled visit to the Awarded Bidder of employees set to visit the Facility in advance. The Awarded Bidder(s) shall also maintain a website for viewing products, tracking orders, and scheduling visits. The local store(s) shall:

a. Maintain a sufficient inventory of safety shoes and boots in accordance with the County’s specifications.

b. Employ personnel who can provide detailed information regarding available styles and product specifications

c. Be equipped with adequate inventory and staffed with personnel capable of fitting and sizing County employees for various styles of shoes and boots and shall also accommodate the delivery of special orders as needed.

d. Process, voucher, debit, and credit card payments through Point‑of‑Sale (POS) systems.

e. Receive, process, ship, and track receipt of individual orders.

Mobile Unit Requirements The Awarded Bidder(s) utilizing a mobile unit shall be able to provide services as requested by County departments.

The Awarded Bidder(s) shall also maintain a website for viewing products, tracking orders, and scheduling visits. The mobile units shall:

a. Employ personnel who can provide detailed information regarding available styles and product specifications

b. Be equipped with adequate inventory and staffed with personnel capable of fitting and sizing County employees for various styles of shoes and boots and shall also accommodate the delivery of special orders as needed.

c. Provide sufficient space to comfortably serve 4 – 5 employees at a time

d. Be capable of processing vouchers, debit, and credit card payments through Point‑of‑Sale (POS) systems.

Individual receipts shall be provided to County employees for all purchases.

e. Receive, process, ship, and track receipt of individual orders.

3.5 VENDOR INVENTORY

The Awarded Bidder(s) shall maintain inventory of shoes and boots in sizes ranging from 5 through 15 with widths of D, E, EE, EEE for men and sizes ranging from 4 through 13 with widths of medium and extra wide for women, where available. For any special-size shoes or boots not regularly stocked, the Awarded Bidder(s) shall notify the County or the County Employee of the estimated availability or delivery timeframe.

3.6 PERSONNEL

All authorized personnel assisting County employees with sizing and selection of shoes and boots shall be sufficiently trained and possess the knowledge and experience to advise proper fitting and correct application for all areas of usage (dress, sport, safety, etc.)

3.7 INTERNET PURCHASES

The Awarded Bidder(s) shall make available a password protected website (for access by all departments) listing all shoes/boots available for purchase by the County. The MSRP from which the Awarded Bidder’s percentage discount will be deducted to arrive at the County’s invoice price. Prices on the site may only change in accordance with Paragraph 2.6 of the solicitation.

The website must be able to collect, at minimum, the following information during an order: the name of the person authorizing the purchase, the employee who is receiving the items, the delivery address, and the purchase voucher, purchase order, or work order number. In some cases, the employee may pay the difference if the shoe they select costs more than the authorized amount. When this happens, the employee must be able to pay the difference with a credit card.

3.8 REPORTING REQUIREMENT

The Awarded Bidder(s) will generate and submit sales reports to the Strategic Procurement Department and County Departments on a quarterly basis. The report shall include, but not be limited to, the following information:

a. County Department

b. Employee’s Name

c. Date of Purchase

d. Date of Order Fulfillment for goods delivered

e. Brand and Model Number per Item

f. Description of Item

g. Quantity Purchased

h. Gender/ Size Purchased

i. Price/Discount per Item

j. Total Sale Amount

k. Shoe Slip Number

SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Paragraph 2.4 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference Bidder Requirements

2.4.1

Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing safety shoes and boots to be considered for award. Bidder or Bidder’s Subcontractor shall provide three (3) different references from customers to whom the Bidder has provided or is currently providing safety shoes and boots as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/Subcontractor/Bidder’s key personnel has successfully provided the goods/services. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

Reference Company Name No. 1:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

Contact’s name: _____________________________ Title: ______________________________ Address: ______________________________________________________________________ Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 2:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: _____________________________ Title: ______________________________ Address: ______________________________________________________________________

Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 3:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 3.”

Contact’s name: _____________________________ Title: ______________________________ Address: ______________________________________________________________________ Phone Number: ______________________ Email: _____________________________________

2.4.2

Bidder(s) shall provide the current MSRP list via weblink for each brand that the Bidder offers a discount. If providing a hard copy. the MSRP list must indicate that it was received directly from the manufacturer and include the contact information from the brand representative in which the list was received from. The County reserves the right to validate the MSRP list with the manufacturer.

2.4.3a

Bidder(s) shall have a store (brick and mortar) located within Miami-Dade County and an internet website. Bidder(s) shall provide as proof of location a copy of their local tax receipt and a website www. ________________________________________________________________________

2.4.3b

Bidder(s) shall maintain and utilize a mobile unit and an internet website.

Bidder(s) shall submit a detailed list of mobile unit(s) description (i.e. size, make, model), and a copy of latest Vehicle Registration documentation. If vehicle is leased, a copy of a long-term lease (minimum of 1 year), and a description of the vehicle will be required. Bidder(s) shall also provide a website www. ________________________________________________________________________ http://www/ http://www/

Vehicle shall be equipped with inventory and personnel capable of fitting and sizing County employees with various styles of shoes and boots and provide for delivery of special orders as required. Bidder(s) shall submit a detailed list of mobile unit(s) description (i.e. size, make, model), and a copy of latest Vehicle Registration documentation. If vehicle is leased, a copy of a long-term lease (minimum of 1 year), and a description of the vehicle will be required.

VIN: _______________________________________________________

Make/Model: Year: _______________

2.4.4

Bidder(s) shall provide proof from the manufacturer or an approved representative of the manufacturer for each brand that the Bidder provides a discount, designating the Bidder as an agent, distributor or reseller. Proof may be provided in any of the following forms:

A. A signed letter of authorization dated within one (1) year of the Bidder’s submittal designating the Bidder as an agent, distributor or reseller.

B. Indication on the manufacturer’s or approved representative’s website, listing the Bidder as an agent, distributor or reseller. Bidder to provide the website landing page where their designation is displayed.

C. Executed agreements between the Bidder and the manufacturer to sell the brands listed in the submittal.

D. Any other verifiable proof, evaluated and accepted at the County’s sole discretion.

2.4.5

Bidder(s) shall provide contact information to include name, email address and phone number for company representative who can be contacted Monday through Friday from 8:00 a.m. to 5:00 p.m. for placing orders.

Contact Name:_________________________________ Contact Title:___________________________________ Phone:_______________________________________ Email: ________________________________________

4.2. PRICE SUBMITTAL

Bidder(s) shall provide the percentage discount per brand to be offered, in accordance with all applicable terms and conditions of this Solicitation. Estimated spend for each brand is for the five-year term of the contract and is provided for Bidders guidance only. Estimated spend for each brand has been rounded to the nearest thousand and does not constitute a guarantee of the actual amount that may be expended by the County under the Awarded Contract. Refer to Section 1, of the General Terms and Conditions, Paragraph 1.9 Quantities.

NOTE: All handwritten bidder responses must be fully clear, legible, and unambiguous.

4.2.1. Group 1: General Purchases

ESTIMATED

SPEND

(FIVE YEARS)

MANUFACTURERS/BRANDS

MSRP

PERCENTAGE

DISCOUNT

$194,000 5.11 Tactical %

$316,000 Ariat %

$149,000 Avenger %

$482,000 Bates Uniform Footwear %

$149,000 Belleville %

$50,000 Black Diamond %

$255,000 Carhartt %

$392,000 Caterpillar %

$145,000 Cofra %

$149,000 Danner %

$198,000 Dickies %

$148,000 Dr. Martens Industrial %

$164,000 Florsheim %

$145,000 Genuine Grip Footwear %

$145,000 Georgia Boot %

$163,000 Grabbers %

$200,000 Haix %

$150,000 Harley-Davidson Footwear %

$162,000 HYTEST Safety Footwear %

$148,000 Irish Setter %

$149,000 Iron Age %

$197,000 Ironwear %

$175,000 Keen %

$173,000 Knapp %

$150,000 LaCrosse %

$150,000 Magnum %

$145,000 Mellow Walk %

$162,000 Merrell %

$145,000 Nautilus Safety Footwear %

$147,000 Nord Trail %

$146,000 Original Swat %

$151,000 Puma Safety Wear %

$245,000 Red wing %

$204,000 Redback %

$691,000 Reebok %

$154,000 Rhino %

$145,000 Ridge %

$154,000 Rockport Works %

$183,000 Rocky Duty and Works %

$160,000 Salomon %

$234,000 Sketchers Work %

$146,000 Sperry %

$404,000 Thorogood Shoes %

$333,000 Timberland Pro Series %

$328,000 Under Armour %

$904,000 Wolverine Boots and Shoes %

4.2.2. Group 2: Federally Funded Purchases

ESTIMATED

SPEND

(5 YEARS)

MANUFACTURERS/BRANDS

MSRP

PERCENTAGE

DISCOUNT

$5,000 5.11 Tactical %

$5,000 Ariat %

$5,000 Avenger %

$5,000 Bates Uniform Footwear %

$5,000 Belleville %

$5,000 Carhartt %

$5,000 Caterpillar %

$5,000 Cofra %

$5,000 Danner %

$5,000 Dickies %

$5,000 Dr. Martens Industrial %

$5,000 Florsheim %

$5,000 Genuine Grip Footwear %

$5,000 Georgia Boot %

$5,000 Grabbers %

$5,000 Haix %

$5,000 Harley-Davidson Footwear %

$5,000 HYTEST Safety Footwear %

$5,000 Irish Setter %

$5,000 Iron Age %

$5,000 Ironwear %

$5,000 Keen %

$5,000 Knapp %

$5,000 LaCrosse %

$5,000 Magnum %

$5,000 Mellow Walk %

$5,000 Merrell %

$5,000 Nautilus Safety Footwear %

$5,000 Nord Trail %

$5,000 Original Swat %

$5,000 Puma Safety Wear %

$5,000 Red wing %

$5,000 Redback %

$5,000 Reebok %

$5,000 Rhino %

$5,000 Ridge %

$5,000 Rockport Works %

$5,000 Rocky Duty and Works %

$5,000 Salomon %

$5,000 Sketchers Work %

$5,000 Sperry %

$5,000 Thorogood Shoes %

$5,000 Timberland Pro Series %

$5,000 Under Armour %

$5,000 Wolverine Boots and Shoes %

ITB0000033 Safety Shoes and Boots Sections 2-4.pdf