ITB Specs - WPC Sodium Hypochlorite 2026.pdf

WPC Sodium Hypochlorite 12.5% 1

TOWN OF ENFIELD, CONNECTICUT

INVITATION TO BID

WATER POLLUTION CONTROL DIVISION

SODIUM HYPOCHLORITE 12.5%

July 23, 2026

Sealed bids for the supply and delivery of the product named above will be received at the Office of the Director of Finance until 11:00 a.m. EST on Thursday, August 06, 2026.

Thereafter, bids will be opened in public and read aloud pursuant to the applicable provisions of the Governor’s Executive Orders. Responses received after this date and time will not be accepted.

Beginning Thursday, July 23, 2026, specifications and bid documents may be obtained from Carl Johnson, Public Works Deputy Director – Capital Projects & Administration, 40 Moody Rd, Enfield, CT 06082, cajohnson@enfield.org, (860) 763-8806, Todd Matthewson , Superintendent, Water Pollution Control Division, 90 Parsons Road, Enfield, CT 06082, tmatthewson@enfield.org, (860) 253-6450 or the Town's website, https://enfield-ct.gov/Bids.aspx

The Town of Enfield reserves the right to accept or reject any, all, or any part of bids, to waive formalities or informalities and to award the bid deemed to be in the best interests of the Town.

The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and women-owned business enterprises are encouraged to respond.

John A. Wilcox, Director of Finance EOE/AA mailto:cajohnson@enfield.org mailto:tmatthewson@enfield.org https://enfield-ct.gov/Bids.aspx https://enfield-ct.gov/Bids.aspx

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Standard Instructions to Bidders

1. INTRODUCTION

The Town of Enfield is soliciting bids for the supply and delivery of the product described in the Scope of Work herein. If there are any conflicts between the instructions in these Standard Instructions to Bidders and any other bid document(s), these Standard Instructions to Bidders shall prevail.

2. KEY EVENT DATES

Advertisement of Invitation to Bid Thursday, July 23, 2026 Public Bid Opening 11:00 a.m. EST, Thursday, August 06, 2026 Bid Awarded (not definite) Week of August 10, 2026 Commencement of Contract Upon Contract Execution

3. OBTAINING BID DOCUMENTS

Specifications and bid documents may be obtained from Carl Johnson, Public Works Deputy Director – Capital Projects & Administration, 40 Moody Rd, Enfield, CT 06082, cajohnson@enfield.org, (860) 763-8806, Todd Matthewson , Superintendent, Water Pollution Control Division, 90 Parsons Road, Enfield, CT 06082, tmatthewson@enfield.org, (860) 253-6450 or the Town's website, https://enfield-ct.gov/Bids.aspx

4. BID SUBMISSION INSTRUCTIONS

a. One (1) original and two (2) copies of all bids must be submitted in a sealed envelope clearly marked "SODIUM HYPOCHLORITE 12.5%". If forwarded by mail or courier, the sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Bids must be at the Office of the Director of Finance by the time of the Public Bid Opening Date noticed in Section 2 entitled, KEY EVENT DATES. Since all submissions must be time and date-stamped, the Finance Department will accept bids Monday through Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays). Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first bid is publicly opened will NOT be accepted.

b. Ditto marks or words such as "SAME" on the Bid Form are NOT considered writing and must not be used.

c. All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the bid.

d. Bids are considered valid for ninety (90) days after being opened. Bidders may not withdraw, cancel, or modify their bids for a period of ninety (90) days after bids are opened.

e. Bids must be signed by an authorized person representing the legal entity of the Bidder.

f. The inability to meet any specified requirements(s) must be stated in writing and attached to the Bid Form or written on the Bid Form.

mailto:cajohnson@enfield.org mailto:tmatthewson@enfield.org https://enfield-ct.gov/Bids.aspx

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Standard Instructions to Bidders (Continued)

5. PRESUMPTION OF BIDDER BEING FULLY INFORMED

At the time the first bid is opened, each Bidder is presumed to have read and be thoroughly familiar with all bid and contract documents for this project. Failure or omission of the Bidder to receive or examine any information shall in no way relieve any Bidder from obligations with respect to their bid.

6. INTERPRETATION OF ACCEPTABLE WORK

The specifications, bid and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.

7. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes. Bidders shall avail themselves of these exemptions.

8. INSURANCE AND INDEMNIFICATION

The awarded Bidder must provide a current Certificate of Insurance to the Director of Finance PRIOR to commencement of work, with the following requirements:

Provider shall agree to maintain in force at all times during the contract the following minimum coverage. Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best’s Rating of “A” VIII. In addition, all Carriers are subject to approval by the Town of Enfield. Minimum Limits:

a. Commercial General Liability Each Occurrence $1,000,000, $2,000,000 Aggregate.

Town of Enfield shall be named as an Additional Insured on a primary non-contributory basis for ongoing and completed operations. Waiver of Subrogation to be provided.

b. Auto Liability Combined Single Limit $1,000,000 for all owned, hired and non-owned vehicles for property damage and liability. Town of Enfield shall be named as an Additional Insured.

c. Umbrella/Excess Liability $1,000,000 per occurrence and $1,000,000 Aggregate.

General Liability, Auto Liability and Workers’ Compensation to be listed as underlying coverages. Umbrella/Excess Liability to follow form with respect to Additional Insured and Waiver of Subrogation.

d. Workers’ Compensation - For all the employees employed on said Work shall be maintained in accordance with Connecticut’s Workers’ Compensation Act. In case any class of employees engaged in hazardous Work under the contract at the site of the Work is not protected under the Workers’ Compensation Act, the contractor shall provide Workers’ Compensation Insurance for the protection of its employees not otherwise protected. Waiver of Subrogation to be provided.

e. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.

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Standard Instructions to Bidders (continued)

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of five (5) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for five (5) years from the completion. Exceptions to the Town’s Insurance requirements are subject to the sole discretion of the Town of Enfield.

Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the Town of Enfield and all of its officers, employees, and agents from all suits, actions, or claims of any character, name, or description brought for or on account of any injury or damage caused to any person or property as a result of, in connection with, or pursuant to the performance of the Contractor, including all costs incurred by the Town of Enfield in defending itself against such claims or actions, in proportion to the extent that the Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any money that may be due to the Contractor under the Contract as the Town of Enfield considers necessary for the purpose of such indemnification or holding the Town of Enfield harmless may be retained for such use by the Town of Enfield; and the Contractor’s surety bonds may be held until such suit or suits, action or actions, claim or claims, as aforesaid, shall have been settled and until the Contractor has furnished to the Town of Enfield suitable evidence to that effect. Such indemnity shall not be limited by reason of any insurance coverage required under the Contract.

9. BID BOND

Bidders are required to furnish a bid surety at the time the first bid is opened in the amount of five thousand ($5,000) dollars. The bid surety should be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention Finance Director".

10. PERFORMANCE BOND AND PAYMENT BOND

To ensure the faithful execution of this bid according to its provisions, the Contractor awarded this bid must provide to the Town of Enfield, at the Contractor's expense, with a performance and payment bond in the amount of five thousand ($5,000) dollars. The bonds must be issued by a company authorized to write such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the "Town of Enfield, Attention Finance Director", and delivered to the Town prior to commencement of work. On projects less than fifty thousand ($50,000) dollars, the Contractor may substitute the performance bond (but not the payment bond), for a bank certified check or a bank cashier's check in the amount of five thousand ($5,000) dollars.

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11. GUARANTEE

The firm awarded work under this Invitation to Bid shall guarantee its product meets the specifications in this Bid Packet for the duration of the contract period.

12. PERMITS

The Contractor is solely responsible for obtaining all required permits, obtaining all necessary inspections and approvals and satisfying any and all fees. The Town will waive all Town of Enfield fees for building permits and inspections.

13. FAIR EMPLOYMENT PRACTICES

The Contractor agrees not to discriminate against any employee or applicant for employment in the performance of this Contract's work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other conditions proscribed by State or Federal law.

14. CONTRACT PERIOD

It is anticipated that the initial Contract period shall be from date of contract execution through June 30, 2027. Subsequent one (1) year renewals, at the option of the Town of Enfield, may be available for two (2) additional years. Total contract period, including all options, shall not exceed thirty-six (36) months.

15. AWARDING THE BID

a. The Town of Enfield reserves the right to accept or reject, any, all, or any part of Bid, to waive formalities or informalities and to award the bid deemed to be in the best interests of the Town.

b. It is the Town's policy to not award bids to those who owe Town of Enfield prior year(s) property taxes.

c. The "Bid Awarded" date noticed in Section 2 entitled, KEY EVENT DATES, is the date the bid is anticipated to be awarded. It is not a date certain.

16. MODIFICATIONS AND ADDENDA

The Town may, before or after bid opening and in its sole discretion, clarify, modify, amend, or terminate this Invitation to Bid if the Town determines it is in the Town’s best interest. Any such action shall be posted on the Town’s website, http://www.enfield-ct.gov/Bids.aspx . Each respondent is responsible for checking the Town’s website to determine if the Town has issued any addenda and, if so, to complete its bid in accordance with the Invitation to Bid as modified by the addenda.

17. STANDARD FORM OF CONTRACTUAL AGREEMENT

The Town of Enfield intends to enter into the Town’s standard contract with the successful bidder, a sample of which is attached hereto. The contract will include and http://www.enfield-ct.gov/Bids.aspx

WPC Sodium Hypochlorite 12.5% 6 incorporate the provisions of this Invitation to Bid, including the Standard Instructions to Bidders; Scope of Work; and the Bid Form submitted by the successful Bidder. In the event of any conflict between the Invitation to Bid and the successful Bidder’s Bid Form, the Invitation to Bid shall prevail.

End of Standard Instructions to Bidders

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Scope of Work

1. Delivery of Sodium Hypochlorite 12.5% solution to the Enfield Water Pollution Control

Facility, 90 Parsons Road, Enfield, Connecticut 06082.

2. The price on the Bid Form must be based on bulk delivery, assuming 3,500 gallons per delivery and 15,000 gallons per year.

3. The price submitted must include all delivery and transportation charges. No additional charges will be paid in addition to the unit price on the Bid Form.

4. The bid shall include delivery by tank truck to our 4,500-gallon bulk storage tanks.

5. The Town reserves the right to cancel the contract upon thirty (30) days’ notice to the

Contractor.

End of Scope of Work

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Bid Form

Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned certifies this bid is submitted without collusion and all responses are true and accurate. If awarded this bid, it is agreed this forms a contractual obligation to provide services at fees specified in this Bid Form, subject to and in accordance with all instructions, bid and contract documents, including any addenda, which are all made part of this bid.

Sodium Hypochlorite 12.5% solution

Delivered Price:

Delivered by tanker to our bulk tanks: $ /gallon gallon minimum.

Delivery Lead Time (in days):

Signature of Authorized Person Date

Printed Name of Authorized Person

Company Title of Authorized Person

Name of Company

Address of Company

City, State, and Zip Code

Telephone Number Facsimile Number Email Address

End of Bid Form

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Sample Contract

AGREEMENT BY AND BETWEEN THE TOWN OF ENFIELD AND

, for SODIUM HYPOCHLORITE 12.5%

This Agreement is made this _________ day of _______, 2026 by and between the Town of Enfield, a municipal corporation organized and existing under the laws of the State of Connecticut, with a principal office at 820 Enfield Street, Enfield, Connecticut 06082 (hereinafter referred to as the “Town”) and _______________________, a Connecticut (corporation/limited liability company/partnership) located at _______________________, _________________, Connecticut 06___ (hereinafter referred to as “Vendor”).

The Town and Vendor enter into this Agreement whereby the Vendor shall provide the Town with Sodium Hypochlorite 12.5% solution for the Town’s Water Pollution Control Division and shall perform the services described in the Scope of Work referenced below.

The term of this Agreement shall commence on the date set forth above and shall continue for the period set forth in the Invitation to Bid referenced below.

The terms and conditions of this Agreement are set forth in the following documents that are attached and made a part hereto and are incorporated by reference:

1. Invitation To Bid entitled “Water Pollution Control Division Sodium Hypochlorite 12.5%”;

2. The Standard Instructions To Bidders entitled “Water Pollution Control Division Sodium

Hypochlorite 12.5%”;

3. The Scope of Work entitled “Water Pollution Control Division Sodium Hypochlorite 12.5%”;

and

4. The Bid Form entitled “Water Pollution Control Division Sodium Hypochlorite 12.5%”.

This Agreement cannot by altered, modified, amended, or revised except by an instrument in writing signed by the Town and Vendor.

This Agreement shall be governed by the law of the State of Connecticut.

The Town may terminate this Agreement for convenience.

Vendor Name Town of Enfield

By:______________________ By:_______________________ Matthew Coppler Town Manager

End of Sample Contract