ITB-Sections_2_3_and_4_Shower___Restroom_02.25.2026.docx

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish a Contract for the purchase and delivery of a manufactured, fully functional three-stall restroom and shower combination unit housed within a 20-foot high-cube shipping container. The completed unit must be durable, hygienic, easy to maintain, and designed for high-traffic use to serve as a temporary facility at an operational fire station for the Miami-Dade Fire Rescue Department (MDFR).

2.2 TERM

The Contract shall commence on the first calendar day of the month succeeding approval by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County and shall remain in effect until the goods purchased in conjunction with the Contract are delivered and accepted by a County authorized representative.

2.3 METHOD OF AWARD

Award of this Contract will be made to the lowest priced responsive, responsible Bidder.

2.4 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2-Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.4.1 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of manufacturing and/or supplying portable restroom and shower combination units. To demonstrate compliance with this requirement, the Bidder shall provide two (2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing, units similar to those described in this Solicitation. In lieu of references for the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21. The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods being offered to the County. These references shall demonstrate, to the County’s satisfaction, that the Bidder/key personnel/ Subcontractor has sufficient expertise in the industry and that the firm is properly equipped and qualified to supply the required goods/services.

2.4.2 Bidder shall assign a competent company representative who is cognizant of industry standards and is authorized to discuss matters pertaining to the resultant contract, to provide the County with support and information. The company representative shall be able to communicate with the County and shall have full authority to act on behalf of the Bidder on all matters related to the resultant contract. Bidders are required to provide their designated company representative’s name, phone number, and e-mail address. The Bidder’s representative shall be available to the County from Monday through Friday from 8:00 AM through 5:00 PM to address and expedite matters relating to a resulting Contract.

2.4.3 Bidder shall provide a copy of the manufacturers or supplier’s product specifications for the manufactured three-stall restroom shower combination unit housed within a 20-foot high-cube shipping container offered under this Solicitation. These specifications must include detailed descriptions, diagrams, and photos of the product. The provided documentation must confirm that the product meets or exceed the specification requirements and quality standards outlined in Section 3, Paragraph 3.2 – Product Specifications.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the Solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department (SPD) will review the submitted information, documents and/or attachments submitted by the Bidder. SPD may request additional information from the Bidder and/or obtain additional information from available sources as necessary, to fully evaluate the Bidder’s submittal and to determine whether the Bidder meets the stipulated requirements and has the ability to perform under any resulting Contract(s).

The County shall be the sole judge of a Bidder’s compliance with all requirements and whether the Bidder has the ability to perform under the resulting Contract(s). Failure to meet the stipulated requirements or demonstrate the ability to perform under the resulting Contract(s), as determined by the County, may result in the Bidder being declared non-responsible.

During the term of any resulting Contract(s), the Awarded Bidder(s) has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation. Failure to comply with this obligation may constitute a breach of contract and may result in termination in accordance with Section 1, General Terms and Conditions, Paragraph 1.26, Termination for Default.

2.5 PRICES

The Bidder's price(s) shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted, unless otherwise specified in this Solicitation.

Prices shall remain fixed and firm for the entirety of the Contract term, except that the Awarded Bidder(s) may offer lower prices, or the County may negotiate lower pricing with the Awarded Bidder based on market research data and other factors that influence price, such as downward movement of applicable price indexes.

2.6 INSURANCE REQUIREMENTS

The insurance requirements listed under Section 1, General Terms and Conditions, Paragraph 1.22 (A), are hereby replaced in their entirety with the following:

1. The Awarded Bidder shall furnish to the Vendor Outreach & Support Services Section, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of insurance which indicates that insurance coverage has been obtained and meets the requirements are outlined below:

1. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440. Failure to maintain such insurance throughout the term of the Contract shall be a cause for debarment under Section 10-38 of the Code of Miami Dade County.

2. Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate, not to exclude coverage for Products and Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage.

2.7 DELIVERY AND ACCEPTANCE

In addition to the delivery requirements set forth in Section 1, General Terms and Conditions, Paragraph 1.19, Delivery, the Awarded Bidder shall comply with the following requirements:

The Awarded Bidder shall deliver two (2) fully assembled restroom and shower combination units, complete and ready for connection to utilities, within ninety (90) calendar days from the date of the applicable Purchase Order (PO), to the below address, unless otherwise specified in the applicable PO:

Miami-Dade Fire Rescue Headquarters 9300 NW 41st Street, Miami, FL 33178-2414 Delivery shall be made in accordance with good commercial practice. The Awarded Bidder shall be responsible for all transportation, offloading, and placement of the unit at the designated delivery location, unless otherwise specified in the PO. All delivery timeframes shall be strictly adhered to. Delays shall be permitted only for causes beyond the reasonable control of the Awarded Bidder (e.g., acts of God, labor strikes, or similar force majeure events). In such cases, the Awarded Bidder shall provide written notice to the County prior to the scheduled delivery date, including documentation supporting the delay and a proposed revised delivery schedule. Any revised schedule shall be subject to written approval by the County.

Upon delivery, the County will inspect the unit to verify compliance with the requirements of this Solicitation and the applicable PO. Acceptance shall occur only after the County determines that the unit conforms to all specifications and contractual requirements. Units that fail inspection or do not meet the requirements of this Solicitation may be rejected and returned at the Awarded Bidder’s sole expense, including all costs associated with removal, return shipment, correction, and redelivery.

2.8 LATE DELIVERIES SHALL NOT BE ALLOWED

The County shall not allow any late deliveries attributed to product back-order situations or any other issues, under any Contract resulting from this Solicitation. The Awarded Bidder is required to deliver all items to the County within the specified time frame and no grace period shall be honored, unless written authorization is issued by the County, and a new delivery time frame is mutually established.

Should an Awarded Bidder fail to deliver the required good and/or services within the time frame stated in the Contract, or by an authorized revised delivery time frame as stated above, the County may obtain the product outside the contract and/or terminate its Contract with the Awarded Bidder, in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.9 WARRANTY REQUIREMENTS

a) Warranty Coverage Required In addition to the standard warranty provisions set forth in Section 1, General Terms and Conditions, Paragraph 1.7, Warranty, and any manufacturer warranties, the Awarded Bidder shall warrant that all materials, products, workmanship, fixtures, and equipment furnished under the Contract shall conform to the specifications and be free from defects for a period of no less than twelve (12) months from the date of acceptance by the County. This warranty shall remain in effect for the full warranty period regardless of whether the Awarded Bidder remains under contract with the County at the time a defect is discovered. Payment by the County for goods or services shall not constitute a waiver of warranty provisions.

b) Correcting Defects Covered Under Warranty The Awarded Bidder shall promptly correct any failure of the unit or its components to conform to the Contract requirements. Corrections shall be completed within fourteen (14) calendar days after written notification from the County, or within another timeframe mutually agreed upon in writing, at no additional cost to the County.

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall furnish and deliver a fully functional three (3)-stall restroom and shower combination unit housed within a 20-foot high-cube shipping container. The unit may be a commercially available, pre-engineered, off-the-shelf product; however, it must be designed for durability, hygiene, ease of maintenance, and high-traffic use. The unit will serve as a temporary facility at operational fire stations for the Miami-Dade Fire Rescue Department (MDFR) and will function as a standby unit during construction, renovation, or emergency response operations.

The County does not intend to specify a particular manufacturer, brand, or proprietary design. The Awarded Bidder may offer any commercially available unit that meets or exceeds the minimum specifications and functional requirements outlined in this Solicitation. The Awarded Bidder is solely responsible for ensuring that the offered product is fully compliant and suitable for the intended operational use. The furnished unit shall be complete, fully assembled, and ready for connection to utilities upon delivery.

3.2 PRODUCT SPECIFICATIONS

The furnished three-stall restroom and shower combination unit shall meet or exceed the following minimum specifications requirements. A sample of an acceptable design is provided in Attachment A for informational purposes only.

1. Container Structure and Exterior Requirements

i. Unit shall be housed in a new or one-trip 20-foot high cube ISO shipping container in sound structural condition, free from corrosion, punctures, or structural defects.

ii. Provide three (3) exterior commercial-grade entry doors, one for each private stall.

iii. Exterior surfaces shall be finished with weather-resistant coating suitable for outdoor use in South Florida conditions.

2. Interior Layout and Construction

i. Original container double swing doors shall remain operational and provide access to a dedicated mechanical room.

ii. Mechanical room shall contain, at minimum:

1) Liquefied petroleum (LP) gas tankless water heater with proper venting.

2) Electrical load center (Breaker Panel)

3) Plumbing manifolds and fittings for potable water supply and wastewater discharge.

iii. Provide three (3) independent restroom/shower stalls separated by insulated partitions.

iv. Interior walls and partitions shall be constructed with insulated, moisture-resistant panels suitable for wet environments.

v. Ceiling shall be insulated and finished with moisture-resistant materials.

vi. Flooring shall be a seamless, non-slip, epoxy-coated surface with integral cove base for washdown capability.

vii. Provide one (1) floor drain in each stall.

3. Fixtures and Equipment (Per Stall) Each stall shall include, at minimum:

i. Commercial-grade toilet with dedicated macerator pump system (e.g., Saniflo Sanibest Pro or approved equal as shown in this link: https://saniflostore.com/collections/full-bathroom/products/saniflo-sanibest-pro-pump-white-round-toilet-kit).

ii. Commercial ceramic or stainless-steel sink with faucet and drain assembly.

iii. Wall-mounted mirror above sink.

iv. Corner shower unit with mixing valve and door or curtain system.

v. Wall-mounted towel rack.

vi. Wall-mounted toilet paper holder.

vii. Minimum 65 CFM ventilation fan.

viii. Roof-mounted or wall-mounted air-conditioning unit sized appropriately for stall volume.

4. Electrical System

iv. Electrical circuits to serve lighting, ventilation fans, air-conditioning units, water heater, pumps, and receptacles.

v. GFCI outlets:

· One (1) per sink.

· One (1) per macerator pump.

· One (1) in the mechanical room.

· One (1) exterior near shore power connection.

v. Lighting:

· One (1) interior LED light fixture per stall.

· One (1) exterior LED light by each stall door.

· One (1) interior LED light fixture in the mechanical room.

5. Plumbing Requirements

0. Provide exterior potable water connection (minimum ¾-inch).

0. Provide exterior LP gas connection point for tankless water heater.

0. Provide hot and cold water supply to sinks and showers; cold water to toilets as required.

0. Route gray water from sinks and showers to macerator pump in each stall.

0. Provide discharge piping suitable for connection to sanitary sewer or approved holding tank.

0. Provide venting for macerator systems in accordance with manufacturer requirements and applicable plumbing codes.

6. Mobility Requirements No trailer, chassis, or towable undercarriage shall be included with the restroom and shower combination unit. The unit is intended to remain stationary during use and shall be delivered as a self-supporting containerized structure suitable for placement on a prepared surface.

Mobility casters or roller assemblies may be included but are not required. If provided, such components shall be designed solely for short-distance, on-site repositioning and shall not render the unit towable or suitable for roadway transport. If mobility casters or roller assemblies are provided, they shall meet the following minimum requirements:

i. Heavy-duty industrial casters or roller assemblies rated to support the fully loaded weight of the containerized unit.

ii. Locking mechanisms to prevent unintended movement during occupancy and use.

iii. Mounting systems designed to maintain structural integrity of the container frame.

iv. Configuration suitable for repositioning on paved or finished surfaces typical of fire station facilities.

The inclusion of mobility casters or roller assemblies shall not alter the requirement that the unit be delivered and installed as a stationary facility.

3.3 SUBSTITUTIONS

Substitutions to materials, components, or design criteria must be approved in writing by MDFR prior to delivery. Any proposed substitution shall meet or exceed the specified performance, durability, and safety requirements.

3.4 OMISSION FROM THE SPECIFICATIONS

The apparent silence of these specifications and any addenda regarding any details or the omission from the specifications of a detailed description concerning any point shall be regarded as meaning that only the best commercial practice is to prevail and that only materials and workmanship of first quality are to be used. All interpretations of these specifications shall be made upon the basis of this understanding.

SECTION 4

SUBMITTAL REQUIREMENTS

BIDDER:_______________________________________________________________________________

4.1 PRICING

Bidder(s) shall provide in INFORMS (as indicated below) its pricing for the purchase and delivery of a fully functional three (3)-stall restroom and shower combination unit housed within a 20-foot high-cube shipping container, as indicated under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. The Bidder's price shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted, unless otherwise specified in this Solicitation. Estimated quantities provided in INFORMS are provided for Bidders’ guidance only. Refer to Section 1, Paragraph 1.9, Quantities

4.2 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Section 2, Paragraph 2.3, Method of Award, and Paragraph 2.4, Bidder Requirements, to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Reference Company Name No. 1:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

Contact’s name: ____________________________________ Title:_________________________________ Address: _______________________________________________________________________________ Phone Number: ______________________________ Email: ______________________________________ Type of products provided:__________________________________________________________________

Reference Company Name No. 2:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: _______________________________ Title: ______________________________________ Address: ________________________________________________________________________________ Phone Number: _____________________________ Email: ________________________________________ Type of products provided:___________________________________________________________________

Name of Bidder’s Authorized Representative: __________________________________________________ Title of Bidder’s Authorized Representative: ___________________________________________________ Phone Number: ____________________________________E-mail: ________________________________

ATTACHMENT A

SAMPLE OF ACCEPTABLE COMMERCIALLY AVAILABLE, FULLY FUNCTIONAL THREE-STALL RESTROOM AND SHOWER COMBINATION UNIT IN A 20’ HIGH CUBE SHIPPING CONTAINER

Rev. 4.22.24 v.24-1 image1.png