Miami-Dade County

2/24/2026

Solicitation Packet for

Solicitation PM-RFP0000003

Intelligent Key Management System

Solicitation Designation: PUBLIC

Table of Contents 1 RFP0000003_RFP_Solicitation_Document_Final.docx 3 RFP0000003_Proposer_Information_FINAL.docx 20 RFP0000003_Form_1-Price_Proposal_2.24.2026.docx 23 RFP0000003_Draft_Agreement_FINAL.docx 26 Exhibit_1._Deliverables_Acceptance_Form_FINAL.docx 48 IT_Security_Matrix-ESO_Updated_01262023_FINAL.docx 49

REQUEST FOR PROPOSALS (RFP)

EVENT NO.: RFP0000003

EVENT TITLE: INTELLIGENT KEY MANAGEMENT SYSTEM

PRE-PROPOSAL CONFERENCE TO BE HELD:

March 2, 2026, at 9:30 AM (local time) via Teams

ISSUED BY MIAMI-DADE COUNTY:

Strategic Procurement Department (Through the Expedited Purchasing Program) for Miami-Dade Corrections and Rehabilitation Department

MIAMI-DADE COUNTY CONTACT FOR THIS SOLICITATION:

Pablo Martinez, Procurement Contracting Officer 111 NW 1st Street, Suite 1300, Miami, Florida 33128

Telephone: (305) 375-4254 E-mail: pablo.martinez@miamidade.gov

PROPOSALS DUE:

See INFORMS

IT IS THE POLICY OF MIAMI-DADE COUNTY (COUNTY) THAT ALL ELECTED AND APPOINTED COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE CONSISTS OF MINIMUM

STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY. VIOLATION OF ANY OF THE

MANDATORY STANDARDS MAY RESULT IN ENFORCEMENT ACTION.

(SEE IMPLEMENTING ORDER 7-7)

Electronic Proposal responses to this RFP are to be submitted through a secure mailbox at Integrated Financial Resources Management System (INFORMS) until the date and time as indicated in this document. It is the sole responsibility of the Proposer to ensure its Proposal reaches INFORMS before the Solicitation closing date and time. There is no cost to the Proposer to submit a Proposal in response to a Miami-Dade County Solicitation via INFORMS. Electronic Proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. Proposers must allow sufficient time to complete online forms and upload all Proposal documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted. No part of a Proposal can be submitted via hardcopy, email, or fax. All expenses involved with the preparation and submission of Proposals to the County, or any work performed in connection therewith, shall be borne by the Proposer(s).

A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date. The County will only consider the latest version of the Proposal.

Requests for additional information or inquiries must be made in writing and submitted using the question/answer feature provided by INFORMS at https://supplier.miamidade.gov. The County will issue responses to inquiries and any changes to this Solicitation it deems necessary via written addenda issued prior to the Proposal due date and time (see Mandatory Online Forms and Addendum Acknowledgement Section of INFORMS site). Proposers who obtain copies of this Solicitation from sources other than through INFORMS risk the possibility of not receiving addenda and are solely responsible for those risks.

If you submit your proposal and subsequently an Addendum is issued, failure to resubmit the proposal by clicking on the “Submit Proposal” button, after acknowledging Addenda or making any edits to your proposal in INFORMS, will result in your proposal not being received by the County.

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Miami-Dade County, FL Event No. RFP0000003

Rev. 7.21.2025 2

1.0 PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1 Introduction

Miami-Dade County, hereinafter referred to as the County, as represented by the Miami-Dade County Corrections and Rehabilitation Department (MDCR), is soliciting Proposals from qualified firms for an intelligent key management system for the MDCR detention facilities.

The County anticipates awarding a contract for a five-year period, with one five-year option to renew.

The anticipated schedule for this Solicitation is as follows:

Pre-Proposal Conference: See front cover for date, time, and place. Attendance is recommended but not mandatory.

Should you need an ADA accommodation to participate in Pre-Proposal Conference (i.e., materials in alternate format, sign language interpreter, etc.), please contact the Internal Services Department’s ADA Office five days prior to scheduled conference to initiate your request. The ADA Office may be reached by phone at (305) 375-2013 or via email at:

Skarlex.Alorda@miamidade.gov or Heidi.Johnson-Wright@miamidade.gov. TTY users may reach the ADA Office by calling the Florida Relay Service at 711.

Deadline for Receipt of Questions: see INFORMS Proposal Due Date: see INFORMS Evaluation Process: April-May 2026 Projected Award Date: June- July 2026

1.2 Definitions

The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

1. The words “Competitive Selection Committee” or “Review Team” to mean the group of individuals who are tasked with reviewing, evaluating and scoring the Proposals submitted in response to this RFP.

2. The word “Contractor” to mean the Proposer that receives any award of a contract from the County as a result of this Solicitation, also to be known as “the prime Contractor”.

3. The word “County” to mean Miami-Dade County, a political subdivision of the State of Florida.

4. The words “Joint Venture” to mean an association of two or more persons, partnerships, corporations, or other business entities under a contractual agreement to conduct a specific business enterprise for a specified period with both sharing profits and losses.

The Joint Venture must be a legally formed entity prior to Proposal submission.

5. The words “Folger Adam” area to mean a restricted and controlled section within the MDCR facility.

6. The words “Folger Adam Key” to mean a high-security key or keyset used to access restricted area, or control location within the

MDCR correctional facilities.

7. The words "Licensed Software" to mean the software component(s) provided pursuant to the Contract.

8. The words “Produced in the United States” to mean, with respect to Cybersecurity Products, a product for which all development and production occurs in the United States.

9. The word “Proposal” to mean the properly signed and completed written good faith commitment submitted by the Proposer in response to this Solicitation, as amended or modified through negotiations.

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Rev. 7.21.2025 3

10. The word “Proposer” to mean the person, firm, entity or organization, as stated on the Submittal Form, submitting a Proposal to this Solicitation.

11. The word “Responsible Proposer” shall refer to a Proposer that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

12. The words “Responsive Proposer” shall refer to a Proposer that has submitted a Proposal that conforms in all material aspects to the Solicitation.

13. The words “Scope of Services” to mean Section 2.0 of this Solicitation, which details the work to be performed by the Contractor.

14. The word “Solicitation” to mean this Request for Proposals (RFP) or Request for Qualifications (RFQ) document, and all associated addenda and attachments.

15. The word “Subcontractor” to mean any person, firm, entity or organization, other than the employees of the Contractor, who contracts with the Contractor to furnish labor, or labor and materials, in connection with the Services to the County, whether directly or indirectly, on behalf of the Contractor.

16. The word “System” to mean intelligent key management system for use within Miami-Dade Corrections and Rehabilitation

Department’s facilities, to include a networked set of electronic, tamper-resistant steel cabinets that securely store facility keys. The System uses dual-factor or multi-factor authentication (for example, biometrics plus PIN or credential) to control which staff can open which cabinets and remove which keys at specific times. Such System shall encompass all hardware, software, databases, access control components, communication interfaces (if any), and monitoring tools necessary to automate, track, and secure the issuance, return, and storage of facility keys.

17. The words “Work”, “Services”, “Program”, or “Project” to mean all matters and things that will be required to be done by the Contractor in accordance with the Scope of Services, and the terms and conditions of this Solicitation.

1.3 General Proposal Information

Pursuant to Florida Statutes Section 287.05701, Proposers are hereby notified that the County will not request documentation of, or consider, the social, ideological or political interests of a Proposer when determining if a Proposer is a responsible vendor nor will the County give preference to a Proposer based on the Proposer’s social, ideological or political interests.

The County may, at its sole and absolute discretion, reject any and all or parts of any or all Proposals; accept parts of any and all Proposals; further negotiate project elements including but not limited to project fees, revenues or pricing; postpone or cancel at any time this Solicitation process; or waive any irregularities in this Solicitation or in the Proposals received as a result of this process. In the event that a Proposer wishes to take an exception to any of the terms of this Solicitation, the Proposer shall clearly indicate the exception in its Proposal. The County shall treat the Proposer's inclusion of exceptions, assumptions or alternate terms in the Proposal as requests to negotiate project elements, and the inclusion of same shall not result in the Proposal being deemed non-responsive. The County is not bound to accept any exceptions, assumptions or alternates during negotiations, and the County shall consider a Proposal submitted to be an offer to supply goods or services in strict compliance with the terms of this Solicitation. Exceptions, assumptions or alternates may be considered by the County during negotiations to the extent such exceptions, assumptions or alternates do not materially change any provision of the Solicitation. The County reserves the right to request and evaluate additional information from any Proposer regarding Proposer’s responsibility after the submission deadline as the County deems necessary.

The Proposer’s Proposal will be considered a good faith commitment by the Proposer to negotiate a contract with the County, in substantially similar terms to the Proposal offered and, if successful in the process set forth in this Solicitation and subject to its conditions, to enter into a Contract substantially in the terms herein. Proposer’s Proposal shall be irrevocable until Contract award unless the Proposal is withdrawn. A Proposal may be withdrawn in writing only, addressed to the County contact person for this Solicitation, prior to the Proposal due date and time, or upon the expiration of one hundred eighty (180) calendar days after the opening of Proposals.

As further detailed in the Submittal Form, Proposers are hereby notified that all information submitted as part of, or in support of Proposals will be available for public inspection after opening of Proposals, in compliance with Chapter 119, Florida Statutes, (the "Public Record Law”).

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Any Proposer who, at the time of Proposal submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law, may be found non-responsible.

To request a copy of any code section, resolution and/or administrative/implementing order cited in this Solicitation, contact the Clerk of the Board at (305) 375-5126, Monday- Friday, 8:00 a.m. – 4:30 p.m.

1.4 Cone of Silence

Pursuant to Section 2-11.1(t) of the Code of Miami-Dade County, as amended (the “Code”), a “Cone of Silence” is imposed upon each RFP or RFQ after advertisement and terminates at the time a written recommendation is issued. The Cone of Silence prohibits any communication regarding RFPs or RFQs between, among others:

potential Proposers, service providers, lobbyists or consultants and the County’s professional staff including, but not limited to, the County Mayor and the County Mayor’s staff, County Commissioners or their respective staffs;

the County Commissioners or their respective staffs and any member of the County's professional staff, other than any professional staff member who is designated by the County Mayor to engage in such communications; or potential Proposers, service providers, lobbyists or consultants, any member of the County’s professional staff, the Mayor, County Commissioners or their respective staffs and any member of the respective Competitive Selection Committee.

The provisions do not apply to, among other communications:

oral communications with the staff of the Vendor Outreach and Support Services Section, the responsible Procurement Contracting Officer (designated as the County’s contact on the face of the Solicitation), provided the communication is limited strictly to matters of process or procedure already contained in the Solicitation document;

oral communications at pre-Proposal conferences and oral presentations before Competitive Selection Committees during any duly noticed public meeting, public presentations made to the Board of County Commissioners (the “Board”) during any duly noticed public meeting;

recorded contract negotiations and contract negotiation strategy sessions; or communications in writing at any time with any County employee, official or member of the Board of County Commissioners unless specifically prohibited by the applicable RFP or RFQ documents.

When the Cone of Silence is in effect, all potential vendors, service providers, bidders, lobbyists and consultants shall file a copy of any written correspondence concerning the particular RFP or RFQ with the Clerk of the Board, which shall be made available to any person upon request. The County shall respond in writing (if County deems a response is necessary) and file a copy with the Clerk of the Board, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.

All requirements of the Cone of Silence policies are applicable to this Solicitation and must be adhered to. Any and all written communications regarding the Solicitation are to be submitted only to the Procurement Contracting Officer with a copy to the Clerk of the Board. The Proposer shall file a copy of any written communication with the Clerk of the Board. The Clerk of the Board shall make copies available to any person upon request.

1.5 Communication with Competitive Selection Committee Members Proposers are hereby notified that direct communication regarding this Solicitation, written or otherwise, to individual Review Team Members or, to the Review Team as a whole, are expressly prohibited. Any oral communications with Review Team Members other than as provided in Section 2-11.1 of the Code, are prohibited.

1.6 Public Entity Crimes

Pursuant to Paragraph 2(a) of Section 287.133 of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal for a contract to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

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Rev. 7.21.2025 5

1.7 Lobbyist Contingency Fees

a) In accordance with Section 2-11.1(s) of the Code, after May 16, 2003, no person may, in whole or in part, pay, give or agree to pay or give a contingency fee to another person. No person may, in whole or in part, receive or agree to receive a contingency fee.

b) A contingency fee is a fee, bonus, commission or non-monetary benefit as compensation which is dependent on or in any way contingent upon the passage, defeat, or modification of: 1) any ordinance, resolution, action or decision of the County Commission;

2) any action, decision or recommendation of the County Mayor or any County board or committee; or 3) any action, decision or recommendation of any County personnel during the time period of the entire decision-making process regarding such action, decision or recommendation which foreseeably will be heard or reviewed by the County Commission or a County board or committee.

1.8 Collusion

In accordance with Section 2-8.1.1 of the Code, where two (2) or more related parties, as defined herein, each submit a Proposal for any contract, such Proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such Proposals. Related parties shall mean Proposer, the principals, corporate officers, and managers of the Proposer; or the spouse, domestic partner, parents, stepparents, siblings, children or stepchildren of a Proposer or the principals, corporate officers and managers thereof which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principals thereof of one Proposer have a direct or indirect ownership in another Proposer for the same contract. Proposals found to be collusive shall be rejected. Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default.

1.9 Contracting with Entities of Foreign Countries of Concern Prohibited By submitting a proposal or otherwise entering into, a contract under this Solicitation, the Proposer affirms that it is not in violation of Section 287.138, Florida Statutes (F.S.) titled Contracting with Entities of Foreign Countries of Concern Prohibited. Proposer further affirms that it is not giving a government of a foreign country of concern, as listed in Section 287.138, F.S., access to an individual’s personal identifying information if: a) the Proposer is owned by a government of a foreign country of concern; b) the government of a foreign country of concern has a controlling interest in the Proposer; or c) the Proposer is organized under the laws of or has its principal place of business in a foreign country of concern as is set forth in Paragraphs 2(a)–(c) of Section 287.138, F.S.

This affirmation by the Proposer shall be in the form attached to this Solicitation as Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit.

1.10 Expedited Purchasing Program

Pursuant to Section 2-8.1.6 of the Code, the County created the Expedited Purchasing Program (EPP). Due to the expedited nature of County projects issued under the EPP, prospective Proposers should anticipate a shortened Solicitation timeline for submission of Proposals. Technical, professional and legal staff may be used to determine best value as set forth in the Solicitation documents without the need to utilize the formal Competitive Selection Committee process established by the County. The County Mayor’s or designee’s written recommendation to award a contract under the EPP shall be sufficient to commence the bid protest period and terminate the Cone of Silence. Any legislation contrary to the provisions of the EPP shall be deemed suspended or amended as necessary to give effect to the intent of this Program.

1.11 Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit By entering into, amending, or renewing a contract under this Solicitation, the Proposer affirms that it does not use coercion for labor or services and complies with the provisions of Section 787.06, Florida Statutes (“F.S.”), “Human Trafficking. This attestation by the Proposer shall be in the form attached to this Solicitation as the Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit.

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2.0 SCOPE OF SERVICES

2.1 Background

Miami-Dade County is the seventh most populous County in the United States, with an estimated population of 2.9 million people. As a thriving, innovative County with one of the most diverse populations in the nation, the County is holistically rethinking what public safety means. The County understands its role as a leader in moving its residents toward that holistic definition of public safety. MDCR operates the eighth largest jail system in the country, is the largest County jail system in the State of Florida, and is responsible for the care, custody, and control of more than 5,000 detainees, comprising individuals in four correctional facilities, and in the community who are awaiting trial and serving sentences of 364 days or less.

MDCR requires an intelligent key management system (System) for all the Department’s correctional facilities that will provide accountability and security to their operations. The System shall consist, at a minimum, of secure, tamper-resistant proof lockable steel cabinets able to store keys of different sizes typical for detention facilities operation, with dual access authentication that includes a combination of a biometric‑controlled key cabinets with software that manages access and logs activity for accountability and security.

The system specifications as outlined in this solicitation, including battery backup, audible alarm, software to grant access to cabinets based on staff schedule, security level and/or rank, and capability of registering assets and user activity by date, time and facility. The System shall also have enough redundancy to function on each location as stand-alone if disconnected from the main device.

2.2 System Requirements

Detailed Hardware and Software requirements are outlined as follows:

2.2.1. System Hardware Requirements:

Lockable cabinets built as at minimum out of 16 gauge steel with 12 gauge steel doors for enhanced security and durability.

Cabinets shall be able to accommodate standard and large size Folger Adam Keys typical for detention facilities system operations.

Cabinets shall be built in with battery backup and able to stand alone with basic functionalities in case of network failure.

Cabinets shall include integrated battery backup and be able to operate in stand-alone mode with basic functionalities in case of network failure. Cabinet shall have video recording capability of individuals removing keys with a minimum of 30 frames per second.

Cabinets shall be wall mounted and able to accommodate for the number of keys on each location per Section 2.4 specifications.

Cabinets shall have automatic locking of access door.

Cabinets shall have tamper proof, audible alarm of unauthorized user.

Cabinets shall include an emergency key that allows the administrator to release keys in case of power failure or emergency.

Key panels shall be fully locking, modular, and maintenance-free under normal operating conditions.

Cabinets shall provide at minimum two layers of access authentication, including a biometric reader (fingerprint, iris scan, or facial recognition) plus one of the following: PIN pad, touchscreen, or card reader. Cabinet enclosure shall be able to accommodate key rings containing:

Scissors

Fuel/gas cards (minimum of 3-1/2 in x 3-1/2 in)

Door/gate openers

Vehicle key remotes

Key rings ranging from 1 key up to 25 keys

The System shall be networkable at enterprise level in a manner that MDCR administrator can see the entire System, but one facility would not be interacting with any of the other in the System (delegated and segregated administration by facility within a single database).

The System shall provide maintenance free Radio Frequency Identification (RFID) key fobs with each set of key rings. RFID key fobs shall not require metal to metal contact return System.

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Key fobs shall insert into illuminated locking positions on the cabinets to guide proper placement and indicate status. Key fobs shall tolerate dirt, water, and temperature fluctuations typical of detention environments without degrading System performance and must be fully reusable.

Key fobs shall carry a lifetime warranty from the manufacturer. The System shall provide stainless steel key rings with a seal that allow the user to remove the seal and reuse them without the need of cutting the ring.

The System shall include all necessary miscellaneous connectors, power supplies, mounting hardware, and accessories to deliver a complete, turn-key solution for MDCR.

2.2.2. System Software Requirements:

The System shall have a graphic user interface that allows the end user easy access to any of the software features. The System shall provide real time display of events and status changes as they occur (for example, key removals/returns, alarms, and access denials).

Administrator shall be able to manage user accounts and audit them in real-time on the main server and or any independent facility, subject to role-based access. The System shall generate automatic, scheduled reports and on demand reports, with the ability to export in multiple formats (for example, CSV, PDF, XLSX) and distribute them to individuals and/or groups. These reports shall include, at a minimum: user summary, key tag fob summary, key tag fob group summary, user assignments, and log file reports.

The System shall be able to produce ad-hoc reports in accordance with the MDCR operational needs based on single or group of users, single or group of keys, configurable time frame or facility. The System shall be able to schedule those reports to be produced by the System automatically on as needed basis.

The System shall support flexible and configurable email notification for events & alarms.

The System shall be web-based have open protocol communication that allow encryption and easy integration.

The System shall have the ability to send alarm notifications in the format of emails or text to a designated PC or smartphone for overdue keys.

The System shall be able to support concurrent administrative level users.

The System’s software shall allow for group setting and release. The System shall include access to a customer support portal that allows end users and administrators to open and track service tickets, initiate online chat sessions, and access knowledge base resources for troubleshooting and System documentation.

2.3 Installation Requirements

2.3.1 County’s responsibilities:

To provide power and 2 network communication cables to each of the locations outlined in the Section 2.4

To mount the support System for the cabinets at each of the locations outlined in Section 2.4

2.3.2 Selected Proposer’s responsibilities:

To develop and provide the County with installation schedule, listing each location as detailed in Section 2.4. The installation schedule provided shall be subject to prior approval by the County. Failure of the selected Proposer to adhere to the County’s confirmed installation schedule that will be incorporated into the resultant contract may result in additional administrative costs associated with unanticipated staffing hourly rates. These additional costs shall be borne by the selected Proposer. Installation of each location must be completed within 14 days after receipt of the purchase order.

Each location’s cabinets shall be delivered by the selected Proposer on the day of the installation (per approved installation schedule), the County shall not be responsible for any deliveries prior to the installation date. Cabinets shall come marked by facility and exact location as outlined in this solicitation

To install the cabinets, configure the panels and all required wiring between the cabinets and power & network terminals provided by the County.

To upload the software and configure the entire System.

To install and configure the biometric readers along with the second level of security chosen by the County.

To configure the reports for MDCR facilities according to each location.

To coordinate System installation schedule, deliveries and each milestone implementation with County’s Project Manager.

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2.4 Locations:

The System shall be installed at the following MDCR facilities.

A. METRO WEST DETENTION CENTER (MWDC) 13850 NW 41st Street, Miami, FL 33178. Project Milestone 1 Required Cabinet Box Capacity Current Environment

Cabinet Box1 - Shift Commander.

Cabinet or combination of cabinets shall be able to store a minimum of 160 sets of keys rings.

Currently occupied with 128 sets of key rings, out of which 25 sets have Folger Adam Keys:

34 sets with 1 key - (14 sets hold 1 Folger Adam Key) 17 sets with 3 keys - (4 sets hold 1 Folger Adam Key) 16 sets with 2 keys - (1 set holds 1 Folger Adam Key) 16 sets with 7 keys 15 sets with 5 keys - (1 set holds 1 Folger Adam Key) 12 sets with 4 keys 4 sets with 8 keys - (2 sets hold 1 Folger Adam Key) 3 sets with 6 keys 2 sets with 9 keys 2 sets with 10 keys - (1 set holds 1 Folger Adam Key) 2 sets with 12 keys - (1 set holds 1 Folger Adam Key) 2 sets with 13 keys 1 set with 21 keys - (1 set holds 1 Folger Adam Key) 1 set with 14 keys 1 set with 17 keys

B. TURNER, GUILFORD KNIGHT CORRECTIONAL CENTER (TGK), 7000 NW 41st Street, Miami, FL 33166. Project Milestone 2

Cabinet Box 1 - Shift Commander Cabinet or combination of cabinets shall be able to store a minimum of 320 sets of key rings. Out of 320 cabinet key rings locations 10 slots shall be able to house Folger Adam Keys sets

Currently occupied 144 sets of key rings, out of which 6 sets have Folger Adam Keys:

138 sets with 18 keys (a set holds 18 medium size keys approx. 2-1/2”L x 1-1/4”W).

5 Key boxes 6 sets with Folger Adam Key (Folger Adam Key)

IRB Cabinet Box 2 - Shift Commander.

Cabinet or combination of cabinets shall be able to store a minimum of 80 sets of key rings

Currently occupied 40 sets of key rings 40 sets with 12 keys (1 set holds 12 medium size keys approx. 2-1/2”L x 1-1/4”W).

No Folger Adam Keys are kept in this location box.

Cabinet Box 3 – Kitchen Cabinet or combination of cabinets shall be able to store a minimum of 48 sets of key rings.

Currently occupied 48 sets of key rings:

48 sets with 18 keys (1 set holds 18 medium size keys approx. 2-1/2”L x 1-1/4”W).

No Folger Adam Keys are kept in this location box.

C. BOOP CAMP PROGRAM (BCP), 6950 NW 41st Street, Miami, FL 33166. Project Milestone 3

Cabinet Box 2 - BCP Shift Commander.

Cabinet or combination of cabinets shall be able to store a minimum of 95 sets of key rings.

Currently occupied 50 sets of key rings, out of which 1 set has Folger Adam Key:

Folger Adam Key

D. PRETRIAL DETENTION CENTER (PTDC), 1321 NW 13th Street, Miami, FL 33125 Project Milestone 4

Cabinet Box1 - Shift Commander’s Office.

Cabinet or combination of cabinets shall be to store a minimum of 128 sets of key rings.

Currently occupied 40 sets of key rings, out of which 2 sets have Folger Adam Keys:

9 sets with 2 keys- (13 sets hold 1 medium size key approx. 2”L x 1” W) 9 sets with 1 key -(8 sets hold 1 medium size key approx. 2-1/2”L x 1”W) 8 sets of key rings with 4 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx. 5”L x 2-1/2”W) 3 sets with 3 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx. 5”L x 2-1/2”W) 3 sets with 6 keys - (2 sets hold 1 medium size key approx. 3”L x 2-1/2”W) 1 set with 7 keys - (2 sets hold 1 medium size key approx. 3”L x 2-1/2”W) 1 set with 13 keys - (1 set holds 1 medium size key approx. 1-1/2”L x 2-1/2”W) 2 set with 8 keys - (1 set holds 1 medium size key approx. 3”L x 2-1/2”W) 3 set with 5 keys - (1 set holds 1 medium size key approx. 3”L x 2-1/2”W) 1 set with 9 keys - (1 set holds 1 medium size key approx. 3”L x 2-1/2”W)

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Cabinet Box 2 – Kitchen. Cabinet or combination of cabinets shall be able to store a minimum of 16 sets of Key Rings.

Currently occupied 11 sets of key rings, out of which 9 sets have Folger Adam Keys:

3 sets with 1 key:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approximately 5”L x 1/2”W)

2 sets with 12 keys (2 sets hold 1 Folger Adam Key)

2 sets with 10 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approx. 5”L x 3-1/2”W)

1 set with 11 keys (1 set holds 1 Folger Adam Key)

1 set with 8 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx.4”L x 2-1/2”W)

1 set with 3 keys (1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approximately 5”L x 1-1/2”W)

1 set with 2 keys (1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approximately 5”L x 1-1/2”W)

Cabinet Box 3 - 2nd Floor.

Cabinet or combination of cabinets shall be able to store a minimum of 16 sets of Keys.

Currently occupied 12 sets of key rings, out of which 10 sets have Folger Adam Keys:

4 sets with 3 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approximately 5” long x 1-1/2” wide)

4 sets with 2 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approximately 5” long x 1-1/2” wide)

1 set with 4 keys:

(1 set hold 1 Folger Adam Key) (1 set hold 1 medium size key approximately 5” long x 2” wide)

1 set with 1 key (1 set holds 1 Folger Adam Key)

2 sets with 5 keys

Cabinet Box 4 – 3rd Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 11 sets of key rings, out of which 10 sets have Folger Adam Keys:

5 sets with 2 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approximately 5” long x 1-1/2” wide)

3 sets with 4 keys:

(3 sets hold 1 Folger Adam Key) (3 sets hold 1 medium size key approximately 5” long x 2” wide)

2 sets with 3 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approximately 5” long x 1-1/2” wide)

1 set with 1 key:

(1 set holds 1 Folger Adam Key)

Cabinet Box 5 – 4th Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 11 sets of key rings, out of which 10 sets have Folger Adam Keys:

5 sets with 2 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approximately 5” long x 1-1/2” wide)

2 sets with 6 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approximately 5” long x 4” wide)

2 sets with 3 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approximately 5” long x 2” wide)

1 set with 4 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approximately 5” long x 3-1/2” wide)

1 set with 1 key (1 set holds 1 Folger Adam)

Document Page 11 of 53

Rev. 7.21.2025 10

Cabinet Box 6 – 5TH Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 13 sets of key rings, out of which 12 sets have Folger Adam Keys:

3 sets with 1 key:

(3 sets hold 1 Folger Adam Key) (3 sets hold 1 medium size key approx. 5”L x 1”W)

4 sets with 2 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approx. 5”L x 1-1/2”W)

3 sets with 3 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approx. 5”L x 2”W)

1 set with 4 keys:

(1 set hold 1 Folger Adam Key) (1 set hold 1 medium size key approx. 5”L x 3-1/2”W)

2 sets with 5 keys (2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approximately 5” long x 2” wide)

Cabinet Box 7 – 6TH Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 13 sets of key rings, out of which 12 sets have Folger Adam Keys:

1 set with 1 key:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx. 5”L x 1”W)

4 sets with 2 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approx. 5”L x 1-1/2”W)

3 sets with 3 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approx. 5”L x 2”W)

3 sets with 4 keys:

(3 sets hold 1 Folger Adam Key) (3 sets hold 1 medium size key approx. 5”L x 3-1/2”W) Folger Adam Key

2 sets with 5 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approx. 5”L x 2”W) Folger Adam Key

Cabinet Box 8 – 8TH Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 8 sets of key rings, out of which 5 sets have Folger Adam Keys:

5 sets with 2 keys:

(4 sets hold 1 Folger Adam Key) (4 sets hold 1 medium size key approx.5”L x 1-1/2”W)

1 set with 3 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approximately 5”L x 2”W)

2 sets with 7 keys - (2 sets hold 1 medium size key approx.3-1/2”L x 3-1/2”W)

Cabinet Box 9 – 9TH Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 12 sets of key rings, out of which 11 sets have Folger Adam Keys:

1 set with 1 key:

(1 set holds 1 Folger Adam Key) 1 set with 2 keys -(1 set holds 1 medium size key approx. 1”L x 1”W) 5 sets with 3 keys:

(5 sets hold 1 Folger Adam Keys) (5 set hold 1 medium size key approx. 5”L x 2”W)

2 set with 4 keys:

(2 sets hold 1 Folger Adam Key) (2 sets hold 1 medium size key approx. 5”L x 3”W)

2 sets with 7 keys:

(2 sets hold 1 Folger Adam Keys) (2 sets hold 1 medium size key approx. 5”L x 3-1/2”W)

1 set with 6 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx. 5”L x 3-1/2”W)

Document Page 12 of 53

Rev. 7.21.2025 11

Cabinet Box 10 – 10TH Floor.

Cabinet or combination of cabinets shall be to store a minimum of 16 sets of Keys.

Currently occupied 6 sets of key rings, out of which 5 sets have Folger Adam Keys:

3 sets with 3 keys:

(3 sets hold 1 Folger Adam Key) (3 sets hold 1 medium size key approx. 5”L x 2”W)

1 set with 7 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx. 5”L x 3-1/2”W)

2 sets with 9 keys:

(1 set holds 1 Folger Adam Key) (1 set holds 1 medium size key approx. 5”L x 3-1/2”W)

E. COURT SERVICES, 1351 NW 12th Street, 4th Floor (Room 419), Miami, FL 33125 Project Milestone 5

Cabinet Box 1 – Court House.

Cabinet or combination of cabinets shall be to store a minimum of 100 sets of Keys.

Currently occupied 82 sets of key rings, out of which 58 sets have Folger Adam Keys, 2 sets with 2 keys

58 sets with 9 keys:

(58 sets hold Folger Adam Keys) (58 sets holds 1 medium size key approx. 5”L x 1-1/2”W)

1 set with 3 keys:

(1 set holds 1 medium size key approx. 2”L x 1-1/4”W)

13 sets with 8 keys:

(13 sets hold 1 medium size key approx. 5”L x 3-1/2”W)

1 set with 10 keys

5 sets with 11 keys

3 sets with 12 keys

1 set of 14 keys

F. PRETRIAL DETENTION CENTER (PTDC) 1321 NW 13th Street, Miami, FL 33125 Project Milestone 6

Cabinet Box 1 – Vehicle Transportation Keys.

Cabinet or combination of cabinets shall be to store a minimum of 200 sets of Keys.

Current occupied key ring information for the Transportation Unit:

Vans: 19 sets of key rings, ranging from 3 to 6 keys (5" W x 4" L) Buses: 13 sets of key rings, ranging from 3 to 5 keys Paddy Wagon: 3 sets of key rings, 2 rings each Additional Keys: 20 sets of key rings with 4 keys each

2.5 Post Installation Training, Project Milestone 7

The selected Proposer shall provide MDCR employees with at least 2 training sessions, 8 hours each to accommodate MDCR staff schedule. Provided post installation training shall be based on the level of System access and responsibilities. Each training section will be offered in a classroom environment, the selected Proposer shall provide an appropriate number of qualified instructions for each class.

In addition to classroom style presentations each training session will include use of the System to complete “exercises” that will be developed to suit the responsibilities and duties of the participates in the class. The classroom exercises will be augmented with on-site review of the hardware equipment that is installed on-site. The selected Proposer shall provide hard copies of all training material.

2.6 Technical Support, Hardware and Software Support

The selected Proposer shall provide ongoing 24/7/365 support for all equipment components (hardware) and software support, that will commence immediately after the warranty period expires.

A. Software Support The selected Proposer shall provide continuing software support for the installed System that will include but not be limited to:

Responding to requests for installed System support to diagnose and resolve any System problems and return the System to normal operations.

Responding to questions and inquiries from County staff on the software operation and status of the System installed.

Coordination and communication of any System work with the designated MDCR staff.

Performance of necessary System upgrades and routine System monitoring (if needed).

Software is to be updated as needed when updates are available for the life of the equipment.

Document Page 13 of 53

Rev. 7.21.2025 12

B. Hardware Support The selected Proposer will provide continuing hardware support for the installed System that will include but not be limited to:

Telephone technical troubleshooting and assistance.

Responding to questions and inquiries from County staff on the hardware operation.

Coordination and communication of any System work with the designated MDCR staff.

Failing modules/components remote diagnostics.

System repairs assistance: If the System or a System component fails to the extent that it cannot be fixed remotely, the selected Proposer shall be able to diagnose the failing module and send a replacement “plug and play module” for installation via overnight delivery service at no charge to the County. The selected Proposer shall have personnel with expertise and clearance available at all times to correct any System malfunction that may require staff physical presence.

Hardware is to be maintained under the manufacturer's warranty for the first year.

C. Telephone Technical Support The selected Proposer shall provide telephonic technical support 24 hours a day, 7 days a week, including holidays, with the acceptable response time as described below:

During regular business hours (Monday to Friday from 8:00AM to 6:00PM (EST) - remote technical support call will be within twenty (20) minutes of notification by the County.

Outside of regular business hours, including weekends and holidays (from 06:00PM to 08:00AM (EST) – remote technical support call will be within two (2) hours of notification by the County.

The selected Proposer shall provide a dedicated phone number and email address for MDCR staff seeking hardware and/or software support.

D. Point of Contact The selected Proposer shall designate a Primary Point of Contact.

F. Extended Warranty Extended warranty coverage shall be included for the hardware and software for 5 years after the expiration of the manufacturer's warranty.

2.7 SECURITY PROCEDURES

The selected Proposer shall comply with all of the security requirements while working at any of the MDCR detention facilities. The selected Proposer’s staff that will be performing work inside of any of the MDCR detention facility must pass a rigorous security clearance at least 4 weeks prior commencing any work. During shift changes the facilities will be on a lockdown (nobody can leave or enter the facility). It shall be the sole responsibility of the selected Proposer to ensure the selected Proposer’s staff awareness and compliance with MDCR restrictions in movement during a lockdown.

All work/installation schedules at the MDCR detention facilities shall be coordinated with the County’s Project Manager to ensure availability of a Correctional Officer needed to escort selected Proposer’s staff which will be working inside the facility. Any changes to the confirmed work/installation schedules shall be communicated to the County in writing at least 48 hours in advance. The selected Proposer’s equipment and tools will be inventoried each time staff enters and exits the building. Equipment and tools shall not be left unattended while the selected Proposer’s staff performing their duties. No equipment/tools or other implements will be allowed to be left overnight at the facility unless otherwise authorized in writing by the County’s Project Manager.

2.8 System Testing and Acceptance

The selected Proposer shall provide a fully functional and free from any defects System. The selected Proposer will develop a testing plan for the County Project Manager’s review and approval. The County Project Manager and designated staff along with the selected Proposer will evaluate and test each facility independently and in conjunction according to the testing plan. Any defects or malfunction detected shall be documented by the County Project Manager and corrected by the selected Proposer in accordance with the timeframe specified by the County. That portion of the project shall be tested again until approval from the County is received.

Proposed System to be provided by the selected Proposer shall be delivered to the County free from any defect or malfunction, and maintained in full compliance with the specifications and requirements of the solicitation. Once the entire System has been tested and

Document Page 14 of 53

Rev. 7.21.2025 13 approved, the selected Proposer shall submit Deliverables Acceptance Forms (see Exhibit 1) for review and approval by the County, at a minimum, for the following project milestones:

Project Milestone 1 - Metro West Detention Center (see section 2.4)

Project Milestone 2 - Turner, Guilford Knight Correction Center (see section 2.4)

Project Milestone 3 - Boot Camp Program (see section 2.4)

Project Milestone 4 - Pretrial Detention Center (see section 2.4)

Project Milestone 5 - Court Services (see section 2.4)

Project Milestone 6 - Pretrial Detention Center Transportation Unit (see section 2.4)

Project Milestone 7 – Post Installation Training and Support (see section 2.4 and 2.5)

2.9 OPTIONAL System Software Requirement:

The County prefers for the proposed System to have a key tracking management software module that can be adapted for Fleet at the Pretrial Detention Center – Transportation Unit (PTDC) and will include, among other features:

a. Vehicle key location identification.

b. Identification of staff who is in possession of a particular key.

c. Key reservation.

d. Networking with the rest of the Systems.

3.0 RESPONSE REQUIREMENTS

3.1 Submittal Requirements

In response to this Solicitation, Proposer should complete and return the entire Proposal Submission Package. Proposers should carefully follow the format and instructions outlined therein. All documents and information must be fully completed and signed as required and submitted in the manner described. Nothing in this RFP shall in any way be utilized to request documentation relating to or authorizing consideration of a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor or give a preference to a Proposer based on the Proposer's social, political, or ideological interests.

The Proposal shall be written in sufficient detail to permit the County to conduct a meaningful evaluation of the proposed services.

However, overly elaborate Proposals are not requested or desired. Proposal Submission Package shall include, but not be limited to:

Proposer Information packet □

Form 1—Price Proposal Schedule □

IT Security Matrix □

Proposer Submittal Form (web-fillable) □

Subcontracting Form (web-fillable) □

Lobbyist Registration Affidavit (web-fillable) □

Entities of Foreign Countries of Concern Prohibited Affidavit (web-fillable) □

Human Trafficking Affidavit (web-fillable) □

Proposers are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Document Page 15 of 53 https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 7.21.2025 14

4.0 EVALUATION PROCESS

4.1 Review of Proposals for Responsiveness

Each Proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlined in this Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation, includes all documentation, is submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non-responsive.

4.2 Evaluation Criteria

Proposals will be evaluated by a Review Team which will evaluate and rank Proposals on criteria listed below.