ITB ABC Board Liquor Transportation Terms and Conditions 072926.pdf

Terms and Conditions

Requirements:

• Experience Hauling Spirits (See Specifications)

• Equipment Requirements – HQ Warehouse and DDS (See Specifications)

• Insurance (See Terms and Conditions)

• Supplier References – Minimum of 2 (See Terms and Conditions)

• Supplier Responsible for Offsite Security (See Specifications)

• Supplier Responsible for Complying with all Federal, State, and Local Regulations

(See Specifications)

• Technology Requirements (See Specifications)

Purpose:

The purpose of this Invitation to Bid (ITB) is to establish a contract for the Alabama ABC Board for the transportation of liquor and other ancillary items primarily from the ABC Board Warehouse (hereinafter referred to as “HQ Warehouse”) located at 1905 Congressman W. L. Dickinson Drive, Montgomery, AL 36110 to state liquor stores, military outlets, and non-ABC operated retail outlets throughout the State of Alabama, per attached specifications. The awarded supplier will also be responsible for disposal of corrugated cardboard boxes and stretch wrap from the HQ Warehouse and various state liquor stores. Any empty pallets remaining on carrier’s trucks after delivery must be returned to HQ Warehouse. The current contract expires September 30, 2026, and the new contract will take effect October 1, 2026.

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

BID SUBMISSION INSTRUCTIONS:

Beginning on the alabamabuys supplier portal page, select the desired sourcing project.

Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Quantity:

The exact quantity of each item is unknown. Quantities listed are estimated.

Insurance:

Supplier must possess and maintain the following insurance, at minimum, for the contract duration:

A) Combined Single Limit (CSL)--$1,000,000.00 B) General Liability (GL)--$3,000,000.00 C) Cargo--$350,000.00 per load D) Workers Compensation must be kept on all employees of the supplier who will perform services on the contract.

Insurance certificate or letter of intent to provide the amount of coverage from the insurance company must be submitted with the bid and bid copy or the bid will be rejected.

Supplier is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, must show the State of Alabama as the certificate holder.

Supplier References:

Supplier must provide a minimum of two references with their bid for hauling spirits.

Include company, address, telephone, contact person and period service was performed.

Default:

When a supplier defaults on a contract and/or purchase order, the State may procure the goods or services under the contract from other sources, and the defaulting supplier shall be responsible for any additional costs incurred by the State for the procurement from other sources. The defaulting supplier may also be subject to suspension and/or debarment in accordance with the Code of Alabama or the State of Alabama Department of Finance Administrative Code.

Electronic Payment:

Supplier awarded in response to this ITB must accept multiple forms of electronic payment at no additional cost to the State. Payment forms include but are not limited to state issued credit cards, P-cards, EFT or other forms of electronic payment.

Price Escalation Clause: If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time-period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms and conditions of the contract.

Assignment of Contract:

To assign, sublet or transfer any contract resulting from this solicitation, the supplier's written request must be approved by the Chief Procurement Officer.

Contract period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and supplier no later than 30 days prior to expiration of the previous 12-month period.

Requested Information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Questions:

Questions must be submitted through the supplier portal in Alabamabuys from the Discussions tab by Friday, August 7, 2026.