itb-26035-FireDrillTowerRepairs_1.pdf

THE CITY OF PENSACOLA, FLORIDA

INVITATION TO BID

BID NO. 26-035

FIRE DRILL TOWER REPAIRS & PAINTING

A sealed, complete hardcopy bid with original (or electronic) signature, and one (1) complete and identical electronic copy (PDF) on flash drive or CD will be received on May 26, 2026, 2:30 P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street Pensacola, Florida, 32502

Attention: Purchasing

The OUTER FACE of the sealed submittal package shall identify the respondent, the bid title, and the bid number (whether hand-delivered, mailed, or via UPS/FedEx or other courier service). Submittals received after the closing time will not be accepted.

Multiple submittals from the same entity will not be accepted. After the submittal deadline those submittals received will be opened and publicly acknowledged. Interested parties may attend.

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document downloads.

NOTE: If submitting an electronic response and IF a bid/proposal bond is required:

• An insurance company’s executed surety bond may be included with the electronic submittal.

OR

• An insurance company’s executed surety bond, a certified check, or a cashier's check must be delivered to the address above.

Those submittals received will be opened and publicly read the following business day (May 27, 2026, 10:00 A.M., Central time) via Microsoft Teams at the following link*:

Microsoft Teams bid opening link.

Specifications will be posted to the City’s website at www.cityofpensacola.com/bids.aspx.

Addenda will be posted to the City’s website. Bidders are responsible for obtaining addenda and are advised to check the website frequently.

In order to review the project requirements, an optional pre-bid meeting will be held May 8, 2026, at 9:00 A.M., Central time, in the Main Conference Room at Fire Station 1, 400 E. Cervantes Street, Pensacola, FL.

Bidders shall submit a certified check, cashier’s check, or insurance company’s executed bond, payable to the City of Pensacola in the amount of five percent (5%) of the base bid for a period of sixty (60) days.

https://www.demandstar.com/app/buyers/dashboard https://www.centralauctionhouse.com/rfpc10737-city-of-pensacola.html https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODZlNmE0MzUtODY4YS00OTg5LTgwZDMtOWFkM2JmZDhmNGUx%40thread.v2/0?context=%7b%22Tid%22%3a%222c65e340-c270-42f3-85c0-f94ce72e1e36%22%2c%22Oid%22%3a%22ee43ac82-7f3f-4ee7-9087-c5d0dc949018%22%7d http://www.cityofpensacola.com/bids.aspx

Any questions concerning the bid should include the Subject Line: BID # - RFI, and should be addressed and submitted in writing no later than 10:00 A.M., Central time, May 15, 2026, to:

Dedria Lunderman, Purchasing Manager City of Pensacola 222 W. Main Street

Pensacola, FL 32502 purchasing@cityofpensacola.com

A bid tabulation or a Notice of Intent to Award will be posted to the City’s website at www.cityofpensacola.com/bids.aspx. Bidders are advised to check the website frequently.

The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs, and activities.

Please email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services.

The City of Pensacola reserves the right to accept or reject any or all bids, to award bids on a split-order basis by item number when applicable, to waive any bid informalities and to re-advertise for bids when deemed in the best interest of the City of Pensacola.

Attest: CITY OF PENSACOLA Ericka L. Burnett D. C. Reeves City Clerk Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and speakers; however, webcams are optional. Participants may join the meeting either via a PC or Smartphone. Please be sure to check the system requirements at the following link: Microsoft Teams System Requirements Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

mailto:purchasing@cityofpensacola.com http://www.cityofpensacola.com/bids.aspx mailto:ADACoordinator@cityofpensacola.comcor https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app

GENERAL CONDITIONS

To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be governed by the following conditions, attached specifications, and bid form(s) unless otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected, and bids not complying with these conditions will be subject to rejection. Multiple submittals from the same entity will not be accepted.

1. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand names, model numbers, etc. listed in the specifications are for information only and not intended to limit competition. The Bidder may offer any brand for which he is an authorized representative, which meets or exceeds the specifications as written. If the bid is based on an "approved equivalent or equal" item(s) or service(s), supportive information in the form of the manufacturer's printed literature or brochures, sketches, diagrams, and/or complete specifications must accompany the bid. The bidder must explain in detail the reasons why the proposed equivalent or equal will meet specifications and not be considered an exception thereto. The City of Pensacola reserves the right to determine acceptance of proposed equivalent or equal item(s) or service(s).

2. Award of Bids: Recommendations for award of bids are made to the Mayor or City Council based on the lowest and best responsible bidder meeting all conditions and requirements of the specifications.

3. Bid Bond: The particular item(s) or service(s) outlined within the attached specifications require(s) that a certified check, cashier's check, or insurance company’s executed bond made payable to the City of Pensacola accompany your proposal as specified in the Invitation to Bid. To ensure its prompt return, please include the company's name and return address on the face of your good faith check or draft. Checks or drafts accepted as good faith deposits will be retained within the City's Finance Department until award and execution of contract is complete, or until a purchase order is issued to the successful proposer. Any proposer withdrawing his proposal after the proposal opening forfeits the right of return of his good faith deposit.

4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for a period of sixty (60) days thereafter. The contract award shall be legally binding at the time of award by Mayor or City Council.

5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a point(s) specified herein or specified at the time the purchase order is placed. No title to the item(s) or service(s) ordered nor any risk of loss shall be passed to the City of Pensacola until after receipt of delivery has been acknowledged by an authorized representative of the City of Pensacola.

6. Discounts: Terms offering a discount for prompt payment will be considered in determining the low bid. The discount period shall begin whenever (1) the conditions of the specifications have been fully met and the product or service judged acceptable to the City of Pensacola or (2) a correct invoice and other required documents have been received, whichever is later. Discounts offered for a period of less than thirty (30) days will not be considered in determining low bid.

7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095, the parties to this contract and any subcontractors engaged in the performance of this contract hereby certify that they have registered with and shall use the E-Verify system of the United States Department of Homeland Security to verify the work authorization status of all newly hired employees, within the meaning of the statute.

8. Exceptions to Specifications: During the drafting of written specifications, a sincere effort is made to describe products and services best suited to the needs of the City;

however, in order that consideration be given in evaluating bids, any exceptions to or deviations from the specifications as written must be noted and fully explained. The Mayor is the final authority in determining the acceptability of any exceptions to specifications.

9. Governing Law: The laws of the State of Florida shall be the laws applied in the resolution of any action, claim or other proceeding arising out of this contract.

10. Identical Tie Bids: In the event that two or more bids are identical in price, preference shall be given to business with Drug-Free Workplace Programs. A Drug-Free Workplace Certificate is enclosed.

11. Intent of Specifications: It is the intent of the specifications attached hereto to set forth and describe a certain item(s) or service(s) to be purchased by the City of Pensacola including all materials, equipment, machinery, tools, apparatus, and means of transportation (including freight costs) necessary to provide the item(s) or service(s).

12. Interpretations: All questions concerning the specifications or conditions shall be directed in writing to the Purchasing Office at least ten (10) days prior to submittal deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must reference the bid item(s) or service(s) and the date of the bid submittal deadline.

Interpretations will be made in the form of an addendum placed on the City’s website.

The City shall not be responsible for any other explanation or interpretation.

13. Legal Requirements: All applicable provisions of Federal, State, County, and local laws including all ordinances, rules, and regulations shall govern the development, submittal and evaluation of all bids received in response to these specifications, and shall govern any and all claims between person(s) submitting a bid response hereto and the City of Pensacola, by and through its officers, employees and authorized representatives. A lack of knowledge by the bidder concerning any of the aforementioned shall not constitute a cognizable defense against the legal effect thereof. The Bidder agrees that it will not discriminate on the basis of race, creed, color, national origin, sex, age or disability.

14. Licenses, Registration and Certificates: Each bidder shall possess at the time of submitting its bid all licenses, registration and certificates necessary to engage in the business of contracting (or special contracting if the work to be performed necessitates a particular type of specialty contractor) in the City of Pensacola. Bidder must also possess all licenses, registrations and certificates necessary to comply with federal, state and local laws and regulations. The awarded bidder shall be registered at the time of contract execution as an active vendor with the Florida Department of State, Division of Corporations (www.sunbiz.org).

15. Mistakes: Bidders are expected to examine the conditions, scope of work, proposal prices, extensions, and all instructions pertaining to the item(s) or service(s) involved.

Failure to do so will be at the bidder’s risk. Unit prices bid will govern in award.

16. Payment of Invoices: The City of Pensacola issues checks for payment of invoices on the 10th of each month. The signed receiving copy of the purchase order and a correct invoice must have been received by Accounts Payable Activity prior to the 4th of the month. Item(s) or service(s)s received on or after the 4th will be processed in the following month. All invoices are payable by the City under the terms of Florida Prompt Payment Act, Florida Statute §218.70. All purchases are subject to availability of funds in the City’s budget.

17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work. Bidders who use public roads of the City of Pensacola, Florida for transport of goods of any kind which said goods were transported from a point without the City of Pensacola, Florida to a point within the City of Pensacola shall obtain a “Use of Streets” permit for a fee not in excess of the license paid for by local licensees engaged in the same business.

18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any representative of a firm wishing to submit a bid must sign in with the name of the bidding firm.

19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for sealed bids, requests for proposals, requests for qualifications, or other solicitation of interest or invitation to negotiate by any authorized representative of the City of Pensacola, any party interested in submitting a bid, proposal, or other response reflecting an interest in participating in the purchasing or contracting process shall be prohibited from engaging in any communication pertaining to formal solicitations with the Mayor, any member of Pensacola City Council or any member of a selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or through any representative or agent, whether in person, by mail, by facsimile, by telephone, by electronic communications device, or by any other means of communication, until such time as the City has completed all action with respect to the solicitation.

http://www.sunbiz.org/

20. Protests: Protests of the plans, specifications, and other requirements of bids and requests for proposals must be received in writing by the Purchasing Office at least ten (10) business days prior to the scheduled bid submittal deadline. A detailed explanation of the reason for the protest must be included. Protests of the intended award of bid or contract must be in writing and received in the Purchasing Office within five (5) business days of the notice of intent to award. A detailed explanation of the protest must be included.

21. Public Entity Crimes: By submitting a proposal each proposer is confirming that the company has not been placed on the convicted vendors list as described in Florida Statute §287.133 (2) (a).

22. Public Records: Any material submitted in response to this Invitation to Bid will become a public document pursuant to Florida Statute §119.07. This includes material which the responding bidder might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission, effective after opening the bid pursuant to Florida Statute §119.07.

23. Public Records Law: The Parties shall each comply with Florida Public Records laws. The Parties hereby contractually agree that each Party shall allow public access to all documents, papers, letters, or other public records as defined in Chapter 119, Florida Statutes, made or received by either Party in conjunction with this agreement, or related thereto, unless a statutory exemption from disclosure exists.

Notwithstanding any provision to the contrary, it is expressly agreed that Contractor’s failure to comply with this provision, within seven (7) days of notice from the City, shall constitute an immediate and material breach of contract for which the City may, in the City’s sole discretion, unilaterally terminate this agreement without prejudice to any right or remedy.

24. Rejection of Bids: The City of Pensacola reserves the right to accept or reject any or all bids, to award bids on a split-order basis by item or service number, to waive any minor bid irregularities, technicalities, or informalities, and to re-advertise for bids when deemed in the best interest of the City of Pensacola.

25. Sealed Response: All executed City forms must be submitted. All responses must be signed by an authorized representative of the proposer.

A. Hardcopy response: In the event more than one submittal deadline is scheduled for the same date and time, do not include responses concerning different sets of specifications within the same envelope. The face of the sealed envelope shall be plainly marked identifying the responder, the bid/RFP/RFQ title and number. It shall be the sole responsibility of the respondent to assure receipt of the submittal at the Purchasing Office prior to the published time for the submittal deadline.

B. Electronic response: Respondent may submit an electronic submittal to the sites mentioned on page 1. Offers by telephone, fax, or email will NOT BE ACCEPTED.

26. Tax: The City of Pensacola is exempt from all State and local sales tax.

27. Termination for Convenience: A contract may be terminated in whole or in part by the City at any time and for any reason in accordance with this clause whenever the City shall determine that such termination is in the best interest of the City. Any such termination shall be effected by the delivery to the contractor at least thirty (30) business days before the effective date of a Notice of Termination specifying the extent to which performance shall be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price shall be made for the completed service, but no amount shall be allowed for anticipated profit on unperformed services.

28. Unauthorized Aliens: The City of Pensacola shall consider the employment by any contracted vendor of unauthorized aliens a violation of Section 274A of the Immigration and Nationality Act. Such violation shall be cause for unilateral termination of this contract.

29. Venue: Venue for any claim, action or proceeding arising out of this contract shall be Escambia County, Florida.

ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO

WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.

INSURANCE AND INDEMNIFICATION

GENERAL

Before starting and until termination of work for, or on behalf of the City, the Contractor shall procure and maintain insurance of the types and limits specified.

The term City, as is used in this section, is defined to mean the City of Pensacola, itself, any subsidiaries or affiliates, elected and appointed officials, employees, volunteers, representatives and agents.

COVERAGE

Insurance shall be issued by an insurer whose business reputation, financial stability and claims payment reputation is satisfactory to the City, for the City’s protection only. Unless otherwise agreed, the amounts, form and type of insurance shall conform to the following minimum requirements.

Worker’s Compensation The Contractor shall purchase and maintain Worker’s Compensation Insurance Coverage for all Workers’ Compensation as legally required. Additionally, the policy, or separately obtained policy, must include Employers Liability Coverage of at least $100,000 each person – accident, $100,000 each person – disease, $500,000 aggregate – disease.

Commercial General, Automobile, Contractor’s Pollution Liability and Umbrella Liability Coverages The Contractor shall purchase coverage on forms no more restrictive than the latest editions of the Commercial General Liability, Business Auto, and Contractor’s Pollution Liability policies filed by the Insurance Services Office. The City of Pensacola shall be an Additional Insured and such coverage shall be at least as broad as that provided to the Named Insured under the policy for the terms and conditions of this Contract. The City shall not be considered liable for premium payment, entitled to any premium return or dividend and shall not be considered a member of any mutual or reciprocal company. Minimum limits of $1,000,000 per occurrence, and per accident, combined single limit for liability must be provided, with umbrella insurance coverage making up any difference between the policy limits of underlying policies coverage and the total amount of coverage required. If the required limits of liability afforded should become impaired by reason of any claim, then the Contractor agrees to have such limits of $1,000,000 per occurrence, reinstated under the policy.

Commercial General Liability coverage must be provided, including bodily injury and property damage liability for premises, operations, products and completed operations (including pollution related claims), independent contractors, and property damage resulting from, collapse or underground (c,u) exposures. The coverage shall be written on occurrence-type basis.

Business Auto Policy coverage must be provided, including bodily injury and property damage arising out of operation, maintenance or use of owned, non-owned and hired automobiles and employee non-ownership use.

Contractor’s Pollution Liability coverage for bodily injury, property damage, fines, penalties, defense, and clean up must be included. Coverage must include both sudden/accidental and non-sudden/gradual.

Umbrella Liability Insurance coverage shall not be more restrictive than the underlying insurance policy coverages. The coverage shall be written on an occurrence-type basis.

CERTIFICATES OF INSURANCE

Required insurance shall be documented in the Certificates of Insurance which provide that the City shall be notified at least thirty (30) days in advance of cancellation, non-renewal or adverse change or restriction in coverage. The City shall be named as an Additional Insured and this contract shall be listed. If required by the City, the Contractor shall furnish copies of the Contractor’s insurance polices, forms, endorsements, jackets and other items forming a part of, or relating to such policies. Certificates shall be on the “Certificate of Insurance” form equal to, as determined by the City, an ACORD 25. Any wording in a Certificate which would make notification of cancellation, adverse change or restriction in coverage to the City an option shall be deleted or crossed out by the insurance carrier or the insurance carrier’s agent or employee. If on an

ACORD 25 or similar form, the words “endeavor to” and “but failure...” shall be deleted so that the sentence ends with the word “left” or signed endorsements for the cancellation clauses MUST accompany Certificate(s) of Insurance. The Contractor shall replace any canceled, adversely changed, restricted or non-renewed policies with the new policies acceptable to the City and shall file with the City, Certificate of Insurance under the new policies prior to the effective date of such cancellation, adverse change or restriction. If any policy is not timely replaced, in a manner acceptable to the City, the Contractor shall, upon instructions of the City, cease all operations under the Contract until directed by the City in writing, to resume operations.

INSURANCE OF THE CONTRACTOR PRIMARY

The Contractor required coverage shall be considered primary, and all other insurance shall be considered as excess, over and above the Contractor’s coverage. The Contractor’s policies of coverage will be considered primary as relates to all provisions of the contract.

LOSS CONTROL AND SAFETY

The Contractor shall retain control over its employees, agents, servants, and subcontractors, as well as control over its invitees, and its activities on and about the subject premises and the manner in which such activities shall be undertaken and to that end, the Contractor shall not be deemed to be an agent of the City. Precaution shall be exercised at all times by the Contractor for the protection of all persons, including employees and property. The Contractor shall make special effort to detect hazards and shall take prompt action where loss control/safety measures should reasonably be expected.

HOLD HARMLESS

The Contractor shall indemnify and hold harmless the City of Pensacola, its officers and employees, from any and all liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Contractor and persons employed or utilized by the Contractor in the performance of this contract. The Contractor’s obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance.

PAY ON BEHALF OF THE CITY

The Contractor agrees to pay on behalf of the City, as well as provide a legal defense for the City, both of which will be done only if and when requested by the City, for all claims as described in the Hold Harmless paragraph. Such payment on the behalf of the City shall be in addition to any and all other legal remedies available to the City and shall not be considered to be the City’s exclusive remedy.

GOVERNING LAW AND VENUE

This Contract is governed and construed in accordance with laws of the State of Florida.

The law of the State of Florida shall be the law applied in the resolution of any claim, actions or proceedings arising out of the Contract. Venue for any claim, actions or proceedings arising out of this Contract shall be Escambia County, Florida.

INSTRUCTIONS TO BIDDERS

1. AWARD OF CONTRACT

A. The contract will be awarded as soon as practicable to the lowest responsible bidder, price and other factors considered, provided his/her bid is reasonable and it is to the interest of the City to accept it.

B. The City reserves the right to waive any informality in bids received when such waiver is in the interest of the City. In case of error in the extension of prices, the unit price will govern.

C. The City further reserves the right to accept or reject any or all items of any bid, unless the bidder qualifies such bid by specific limitations; also to make an award to the bidder whose aggregate bid on any combination of bid items is low.

2. BID OPENING

At the time fixed for the opening of bids, their contents will be made public for the information of bidders and others properly interested.

3. BIDDERS INTERESTED IN MORE THAN ONE BID

If more than one bid is offered by any one party, by or in the name of their clerk, partner, or other person, all such bids will be rejected. A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

4. BIDDER'S QUALIFICATIONS

Before a bid is considered for award, the bidder may be requested by the City to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources and plant available to be used in performing the contemplated work. A minimum of 5 qualifying project references may be required from previous or current project owners. These references shall be from specific projects of similar size and scope and at least 3 of the 5 shall be from another government municipality, especially if the bidder has not contracted with the City on projects of a same/similar nature within the previous five (5) years of the bid date. The City reserves the express right to not award a contract to a bidder if the provided references do not reveal that the contractor has ample/adequate experience beyond a reasonable doubt to complete the project according to the specifications and within the time frame stipulated.

5. COMMENCEMENT

The bidder further proposes and agrees hereby to commence the work with an adequate force and equipment within (10) consecutive calendar days after being notified by the City of Pensacola to do so.

6. DECLARATIONS

The bidder hereby declares that the only person or persons interested in the

Proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this Proposal or in the Contract to be entered into; that this Proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respect fair and in good faith without collusion or fraud.

The bidder further declares that he has examined the specifications for the work and the contractual documents relative thereto, including the Advertisement, Proposal Form, Form of Contract, General Conditions, and all specific conditions; and that he has satisfied himself relative to the work to be performed.

The bidder proposes and agrees, if this Proposal is accepted, that it will not discriminate on the basis of race, creed, color, national origin, sex, age or disability and to contract with the City of Pensacola in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, and labor necessary to complete the project.

7. EXPLANATION TO BIDDER

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding.

Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders, and its receipt by the bidder shall be acknowledged.

8. LICENSING REQUIREMENT

Each bidder shall possess at the time of submitting its bid all licenses, registration and certificates necessary to engage in the business of contracting (or special contracting if the work to be performed necessitates a particular type of specialty contractor) in the City of Pensacola. The bidder must also possess all licenses, registrations and certificates necessary to comply with federal, state and local laws and regulations. The awarded bidder shall be registered at the time of contract execution as an active vendor with the Florida Department of State, Division of Corporations (www.sunbiz.org).

9. LIEN RELEASE AND AFFIDAVIT

Each Application for Payment shall be accompanied by a Lien Release and Affidavit from each subcontractor and each supplier showing that all materials, labor, equipment and other bills associated with that portion of the work in which payment http://www.sunbiz.org/ is being requested for have been paid in full. The City shall not be required to make payment until and unless these affidavits are furnished by the Contractor.

10. PREPARATION OF BIDS

A. Bids shall be submitted on the forms furnished or copies thereof. If erasures or other changes appear on the forms, each such erasure or change must be initialed by the person signing the bid.

B. The form of bid will provide for quotation of a price, or prices, for one or more items which may be lump sum bids, alternate prices, scheduled items resulting in a bid on a unit of construction or a combination thereof. Where required on the bid form, bidders must quote on all items and they are warned that failure to do so may disqualify the bid. When quotations on all items are not required, bidders should insert the words “no bid” in the space provided for any item on which no quotation is made.

11. RECEIPT AND OPENING OF BIDS

No responsibility will attach to any City employee for the premature opening of, or the failure to open, a bid not properly addressed and identified.

12. REJECTION OF BIDS

The City reserves the right to reject any and all bids when such rejection is in the interest of the City; to reject the bid of a bidder who has previously failed to perform properly or complete on time contracts of a similar nature; and to reject the bid of a bidder who is not, in the opinion of the Engineer, in a position to perform the contract.

13. SPECIAL CONDITIONS

A. Public Entity Crimes - Any person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

B. All bidders are advised that compliance with The Occupational Safety and Health Administration Excavation Safety Standards, 29 C.F.R.s 1926.650-652 of Sub part P will be required.

C. The Contractor agrees that it will not discriminate on the basis of race, creed, color, national origin, sex, age or disability.

D. Florida State Statute 93.240 under section 556.101 through 556.111 requires that all excavators notify gas companies of their intention to perform any excavation at least forty- eight (48) hours (excluding Saturday, Sundays and holidays) prior to beginning work. If excavating, digging, boring, tunneling, blasting or otherwise disturbing the earth in any manner where a buried gas line may be damaged is proposed, please call the toll-free number 1-800-432- 4770 between the hours of 6:30 a.m. and 4:00 p.m. CST Monday through Friday, forty-eight (48) hours before starting the proposed work, (weekends and holidays excluded).

Contractor shall notify all utility companies to locate and mark all utility facilities forty-eight (48) hours before starting any excavation.

E. The general contractor will submit a maintenance traffic plan which will satisfy the traffic conditions outlined in the general notes.

F. The general contractor shall post the construction site with "NO TRESPASSING" signs, to prevent amateur archaeologists from entering the site without authorization.

SCOPE OF WORK

Base Bid Concrete Training Tower Repairs and Maintenance

1. General

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the repairs and maintenance of the existing concrete training tower as described herein. All work shall be performed in accordance with applicable building codes, OSHA requirements, industry standards, and manufacturer recommendations.

2. Exterior Stair Repairs

2.1 Surface Preparation

• Mechanically remove rust and loose paint from all exterior steel stair components, including stringers, treads, landings, railings, and connections.

• Surface preparation shall meet SSPC-SP standards appropriate for field-applied coatings (minimum SSPC-SP3 Power Tool Cleaning; higher standard if required by coating manufacturer).

• Remove all debris and properly dispose of waste materials.

• 2.2 Coating Application

• Apply one (1) coat of rust-inhibitive primer suitable for exterior steel.

• Apply two (2) finish coats of exterior-grade protective coating.

• Coating system shall be appropriate for exterior exposure and compatible with prepared substrate.

• Color to be selected by Owner.

The stairs shall remain safe and serviceable upon completion of work.

3. Rooftop Rappelling Anchor Maintenance

3.1 Surface Preparation

• Remove rust from all rappelling anchors and associated exposed steel components.

• Prepare surfaces in accordance with coating manufacturer recommendations.

3.2 Coating Application

• Apply rust-inhibitive primer and exterior-grade protective topcoat system.

• Ensure coating does not interfere with anchor functionality or load-bearing performance.

Contractor shall protect surrounding surfaces during preparation and painting operations.

4. Concrete Crack Repair

4.1 Crack Identification

• Identify and document all visible hairline cracks in walls and floors of the tower.

• Clean cracks to remove dirt, debris, and loose material.

4.2 Epoxy Injection

• Perform epoxy injection of non-structural and structural hairline cracks in accordance with ASTM C881 and industry best practices.

• Injection material shall be low-viscosity epoxy suitable for structural crack repair.

• Seal crack surfaces prior to injection as required.

• Remove injection ports and patch surfaces to match adjacent concrete finish.

The objective is to prevent water infiltration and mitigate reinforcing steel corrosion.

5. Concrete Spall Repair – Northeast Corner (Second Floor)

5.1 Demolition

• Remove all loose, delaminated, and deteriorated concrete at the northeast corner near the exterior stair landing.

• Saw-cut perimeter of repair area to provide clean repair boundaries.

5.2 Reinforcing Steel Treatment

• Expose reinforcing steel as necessary to fully assess corrosion.

• Clean exposed reinforcing steel to bare metal.

• Apply corrosion-inhibiting coating to reinforcing steel.

5.3 Concrete Restoration

• Apply bonding agent as required.

• Place repair mortar or structural repair concrete compatible with existing substrate.

• Finish repair surface to match existing adjacent concrete texture.

• Cure repair material in accordance with manufacturer recommendations.

6. Protection and Safety

• Contractor shall implement appropriate safety measures, including fall protection and overhead protection where required.

• Work areas shall be secured to prevent unauthorized access during construction.

• Contractor shall protect existing structures and adjacent surfaces from damage.

7. Submittals Prior to commencement of work, Contractor shall submit:

• Product data sheets for coatings, epoxy injection materials, and repair mortars.

• Surface preparation procedures.

• Work schedule.

• Proof of manufacturer compatibility for repair systems.

8. Cleanup Upon completion of work, Contractor shall:

• Remove all debris and construction materials from the site.

• Leave the work area clean and free of hazards.

• Deliver a final walkthrough with Owner or Owner’s representative.

Bid Alternate Concrete Training Tower Repairs and Maintenance

(Includes interior stairs, railings, and all doors)

1. General

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the repairs and maintenance of the existing concrete training tower as described herein. All work shall be performed in accordance with applicable building codes, OSHA requirements, industry standards, and manufacturer recommendations.

2. Exterior Steel Stairs and Railings

2.1 Surface Preparation

• Mechanically remove rust, loose paint, and surface contaminants from all exterior steel stair components, including stringers, treads, landings, guardrails, handrails, posts, and connections.

• Surface preparation shall meet SSPC-SP standards appropriate for field-applied coatings (minimum SSPC-SP3 Power Tool Cleaning; higher standard if required by coating manufacturer).

• Remove and properly dispose of debris.

2.2 Coating Application

• Apply one (1) coat of rust-inhibitive primer suitable for exterior steel.

• Apply two (2) finish coats of exterior-grade protective coating.

• Coating system shall be appropriate for exterior exposure conditions.

• Color to be selected by Owner.

3. Rooftop Rappelling Anchor Maintenance

3.1 Surface Preparation

• Remove rust from all rappelling anchors and associated exposed steel components.

• Prepare surfaces in accordance with coating manufacturer recommendations.

3.2 Coating Application

• Apply rust-inhibitive primer and compatible exterior-grade topcoat system.

• Ensure coating thickness does not interfere with anchor functionality or load-bearing capacity.

Contractor shall protect adjacent surfaces during preparation and painting operations.

4. Concrete Crack Repair

4.1 Crack Identification and Preparation

• Identify and document all visible hairline cracks in walls and floors of the tower.

• Clean cracks of dirt, debris, and loose material prior to repair.

4.2 Epoxy Injection

• Perform epoxy injection of cracks in accordance with ASTM C881 and industry best practices.

• Injection material shall be a low-viscosity structural epoxy suitable for crack repair.

• Seal crack surfaces as required prior to injection.

• Remove injection ports and patch surfaces to match adjacent finishes.

The purpose of this work is to prevent water infiltration and mitigate reinforcing steel corrosion.

5. Concrete Spall Repair – Northeast Corner (Second Floor)

5.1 Demolition

• Remove all loose, cracked, and delaminated concrete at the northeast corner near the exterior stair landing.

• Saw-cut perimeter of repair area to establish clean repair boundaries.

5.2 Reinforcing Steel Treatment

• Expose reinforcing steel as required to assess condition.

• Clean exposed reinforcing steel to bare metal.

• Apply corrosion-inhibiting coating to reinforcing steel.

5.3 Concrete Restoration

• Apply bonding agent as required.

• Place structural repair mortar or concrete compatible with existing substrate.

• Finish surface to match adjacent concrete.

• Cure in accordance with manufacturer recommendations.

6. Interior Steel Stairs and Railings

6.1 Surface Preparation

• Remove rust, loose paint, and corrosion from all interior steel stairs, landings, guardrails, handrails, framing members, and connections.

• Clean surfaces to remove dust, grease, and contaminants prior to coating.

6.2 Coating Application

• Apply one (1) coat of rust-inhibitive primer.

• Apply two (2) finish coats of industrial-grade enamel suitable for interior use.

All stairs and railings shall remain safe and serviceable upon completion of work.

7. Doors (Interior and Exterior)

7.1 Inspection and Surface Preparation

• Inspect all interior and exterior metal doors and frames for rust, corrosion, and coating failure.

• Remove rust and loose paint from doors and frames.

• Repair minor surface defects as required prior to painting.

7.2 Hardware

• Remove or protect door hardware prior to painting.

• Reinstall hardware upon completion of coating work.

• Replace damaged fasteners as necessary.

7.3 Coating Application

• Apply one (1) coat of rust-inhibitive primer to bare metal surfaces.

• Apply two (2) finish coats of appropriate enamel or exterior-grade coating system.

Doors shall be fully operational upon completion of work.

8. Protection and Safety

• Contractor shall provide all required fall protection and safety controls.

• Work areas shall be secured during construction activities.

• Adjacent surfaces shall be protected from overspray, debris, and damage.

9. Submittals

Prior to commencing work, Contractor shall submit:

• Product data sheets for coatings, epoxy materials, and repair mortars.

• Surface preparation procedures.

• Work schedule.

• Manufacturer compatibility documentation.

10. Cleanup and Closeout

• Remove all construction debris and materials from the site.

• Leave the premises clean and safe.

• Participate in final walkthrough with Owner or Owner’s representative.

SAMPLE PHOTOS (4)

PROPOSAL

BID NO. 26-035

AMOUNTS, WRITTEN AND NUMERAL, MUST BE TYPED.

Base Bid

(Written Amount)

Bid Alternate (Scope including interior stairs, railings, and all doors)

(Written Amount)

Bid Security in the proper form and in the amount of $________________ (five percent of the base bid) is submitted.

Survey: How did you obtain this solicitation?

City of Pensacola website Central Bidding Demandstar

Other:

Signature:

Printed Name:

Title:

Legal Name of Company:

Address:

City: State: ZIP:

Telephone: Fax:

E-mail:

FAILURE TO INCLUDE THIS FORM IN SUBMITTAL MAY DISQUALIFY THE BID.

State of Florida Affidavit Regarding the Use of Coercion for Labor and Services

Pursuant to Florida Statute 787.06(13)

Section 787.06(13) Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services.

The undersigned hereby certifies that he/she is an officer or authorized representative of the vendor identified above and that said vendor does not use coercion for labor or services as defined in Section

787.06 Florida Statutes.

Florida Statute 787.06 (2)(a) “Coercion” means:

1. Using or threatening to use physical force against any person;

2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will;

3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

5. Causing or threatening to cause financial harm to any person;

6. Enticing or luring any person by fraud or deceit; or

7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

(2)(e) “Labor” means work of economic or financial value.(2)(h) “Services” means any act committed at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of organs

Vendor Name:

Vendor FEIN: Phone Number:

Vendor's Authorized Representative Name and Title:

Address:

City: State: ZIP:

Email Address:

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By:

AUTHORIZED SIGNATURE

Print Name and Title:

Date:

52.209-5 FAR Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

1. The Offeror certifies, to the best of its knowledge and belief, that the Offeror and/or any of its Principals:

A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency.

B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision.

2. The Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;

and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

B. The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

Company Name: Date:

Authorized Signature: Printed Name:

52.209-6 FAR Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

1. The Government suspends or debars Contractors to protect the Government's interests. The Contractor shall not enter into any subcontract in excess of $25,000 with a Contractor that is debarred, suspended, or proposed for debarment unless there is a compelling reason to do so.

2. The Contractor shall require each proposed first-tier subcontractor, whose subcontract will exceed $25,000, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the Federal Government.

3. A corporate officer or a designee of the Contractor shall notify the Contracting

Officer, in writing, before entering into a subcontract with a party that is debarred, suspended, or proposed for debarment (see FAR 9.404 for information on the Excluded Parties List System).