ITB 26-01 Traction Elevator Modernization - Combined.pdf

VANCOUVER DOWNTOWN REDEVELOPMENT AUTHORITY

PROPOSAL AND CONTRACT

DOCUMENTS

FOR

BID # DRA26-01 TRACTION ELEVATOR MODERNIZATION

JUNE 2026

ITB DRA26-01: Traction Elevator Modernization Page 1 of 34

Vancouver Downtown Redevelopment Authority

INVITATION TO BID – PUBLIC WORKS

TRACTION ELEVATOR MODERNIZATION

Invitation to Bid Information:

ITB NUMBER: DRA26-01

ITB TITLE: Traction Elevator Modernization DATE ISSUED: July 24, 2026

CONTACT PERSON: Anna Vogel EMAIL ADDRESS: anna.vogel@dra.vanboard.org

ENGINEER’S ESTIMATE: $700,000

QUESTION DEADLINE: August 6, 2026 FINAL ADDENDUM: August 11, 2026 BID OPENING: August 18, 2026 at 11:00 am

Submit Bids to:

Procurement Portal:

cityofvancouver.bonfirehub.com

SECTIONS

A. Instructions to Bidders B. Terms and Conditions C. Submittal Requirements

□ Bid Form

□ Certification of Wage Payment Statues

□ Bid Bond Form

D. Contract Award – Only to be completed by awarded contractor

□ Contract

□ Payment Bond

□ Performance Bond

E. General Conditions for Facility Construction F. Special Provisions mailto:anna.vogel@dra.vanboard.org http://cityofvancouver.bonfirehub.com/

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SECTION A: INSTRUCTIONS TO BIDDERS

INVITATION TO BID

Notice is hereby given that sealed bids will be received by the Vancouver Downtown Redevelopment Authority (DRA), Washington, for ITB #DRA26-01 Traction Elevator Modernization bids up to the hour of 11:00 a.m., Pacific Local Time, Tuesday, August 18, 2026 and will publicly open and read aloud at that time on the same day in the Vancouver City Hall, 415 W 6th St, Vancouver, Washington and via an online platform.

The Vancouver Downtown Redevelopment Authority in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The Vancouver Downtown Redevelopment Authority is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities. (Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington).

Anna Vogel, Procurement Manager

ITB SCHEDULE

These dates are estimates and subject to change by the City.

Event Date Questions Due by 5:00pm PST August 6, 2026 Addendum Issuance by 5:00pm PST August 11, 2026 Bid Opening at 11:00am PST August 18, 2026

SCOPE OF SERVICES

This contract provides for the modernization of two machine room less traction elevators including, but not limited to, new systems and components and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

DELIVERY REQUIREMENTS

Bids shall be submitted by or before 11:00 a.m., Pacific Local Time, on Tuesday, August 18, 2026.

The DRA will not accept any submittals after that day and time. Bidder accepts all responsibility and risk for method of delivery.

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The Bid opening will be held in person and via an online platform. Contractors are invited to join in person, through the website, or by phone:

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40threa d.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a- 50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

By Phone:

(347)941-5324 Meeting number (access code): 787 831 137#

SUBMITTAL INSTRUCTIONS

Bids are to be submitted to Procurement Services on the bid forms provided for this purpose, in a sealed container. The outside of envelope(s) or package(s) shall clearly state the project name, Bid number, Bidder’s name and return address, and the date and time of the Bid opening.

Bidders must submit sealed bids online through the City of Vancouver’s Procurement Portal cityofvancouver.bonfirehub.com.

Bids delivered to locations other than as indicated in this document or received after the designated time will not be accepted.

It is the Bidder’s responsibility to allow enough time for delivery to occur before the designated Bid due date and time. Please be advised that Bid deliveries requiring signature may not be delivered to Procurement Services in a timely manner as our receiving point is not staffed at all times and there may be no one available to sign at the time of delivery. Bids delivered to locations other than as indicated above or received after the designated time will not be accepted.

Bids submitted IN PERSON, via FAX or EMAIL will not be accepted.

Bids will be opened and publicly read in person and via an online platform at the Vancouver City Hall, 415 W 6th Street, Vancouver, WA 98660 at the time and date specified. Contractors are invited to join in person, through the website, or by phone:

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40threa d.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a- 50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

By Phone:

(347)941-5324 Meeting number (access code): 787 831 137#

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No bidder may withdraw his/her bid after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding forty-five (45) days. If it is determined to be in the best interest of the DRA, the DRA reserves the right to request an extension of bid prices during the review process.

The DRA, at its sole discretion, reserves the right to cancel this invitation or reject any and all bids submitted or to waive any minor formalities if the best interests of the DRA would be served.

BIDDING DOCUMENTS

Bidding documents may be obtained from the City of Vancouver Procurement Services website at: cityofvancouver.bonfirehub.com. These are available for viewing, downloading and printing on your own equipment, free of charge.

Bids shall be in accordance with the Plans, Specifications, General Conditions, Special Provisions and all other contract documents prepared for the above-mentioned project, on file in the office of Procurement Services, phone (360) 487-8430. Bid results may be obtained within 24 hours after the Public Bid Opening by accessing The City of Vancouver Procurement Services website at: cityofvancouver.bonfirehub.com. Bids are to be submitted to Procurement Services on the proposal forms provided for this purpose, in a sealed container.

All Bids must be accompanied by a bid deposit in cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid l deposit may be forfeited to the DRA.

ADDENDA

All project-specific questions, requests for clarification, and requests for substitutions must be submitted in writing, via email, by Thursday, July 30, 2026 at 5:00 pm to anna.vogel@dra.vanboard.org. If required, an addendum will be prepared and issued by the City of Vancouver Downtown Redevelopment Authority no later than Tuesday, August 4, 2026.

It is the sole responsibility of the Bidder to learn of and obtain any and all issued Addenda.

Addenda may be obtained from the City of Vancouver Procurement Services website at:

cityofvancouver.bonfirehub.com. The DRA accepts no responsibility or liability and will provide no accommodation to Bidders who fail to check for addenda and as a result, submit a non-responsive Bid submittal.

RESPONSIBILITY CRITERIA

It is the intent of DRA to award a contract to the lowest responsive and responsible bidder. In accordance with RCW 39.04.350, before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder.

The bidder may be required to provide the DRA documentation demonstrating compliance with the criteria.

1) Have a current certificate of registration as a contractor in compliance with Chapter

18.27 RCW, which must have been in effect at the time of bid submittal;

2) Before award of contract, http://cityofvancouver.bonfirehub.com/ http://cityofvancouver.bonfirehub.com/ http://cityofvancouver.bonfirehub.com/ http://cityofvancouver.bonfirehub.com/ mailto:anna.vogel@dra.vanboard.org

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A. Have a current Washington Unified Business Identifier (UBI) number;

B. Not be disqualified from bidding on any public works contract under

RCW 39.06.010 or 39.12.065(3);

C. If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; an employment security department number as required in Title 50 RCW;

and a state excise tax registration number as required in Title 82 RCW;

D. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

E. Have received training on the requirements related to public works and prevailing wage under Chapter 39.04 RCW and Chapter 39.12 RCW;

F. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

3) Before award of contract, if applicable:

A. Have Industrial Insurance (workers’ compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

B. Have a Washington Employment Security Department reference number, as required in Title 50 RCW;

C. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

4) Supplemental responsible bidder criteria, if applicable.

Pursuant to RCW 39.06.020, the bidder who is awarded the contract must verify responsibility criteria in accordance with RCW 39.04.350 and as listed in 1) – 3) above for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility listed in 1) – 3) above and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by Chapter 70.87 RCW. This verification requirement, as well as the responsibility criteria, must be included in the project contract and in each subcontract of every tier.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

In addition to the mandatory bidder responsibility criteria, the bidder must also meet the following relevant supplemental bidder responsibility criteria applicable to the project. As evidence that a bidder meets the supplemental bidder responsibility criteria, the Apparent Successful Bidder must submit, upon request, the required documentation to the City of Vancouver, within 72 hours of notification. The City reserves the right to request such documentation from other bidders as well.

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1. Federal Debarment – The bidder shall not currently be debarred or suspended from bidding on Public Works Projects by the Federal government.

2. Claims against Retainage and Bonds – The bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous three years, that demonstrate a lack of effective management by the bidder of making timely and appropriate payments to its subcontractors, supplies, and workers, unless there are extenuating circumstances acceptable to the City.

3. Experience Modification Rate – The bidder’s Experience Modification Rate should be at or below 1.0. EMR rates above 1.0 are cause for Determination of Non-Responsibility unless the circumstances raising the rate have been accepted by the City.

4. Completion of Similar Projects: The bidder shall have successfully completed projects of similar size and scope as required by the contract documents for this project within the last 5 years. In evaluating whether the projects were “successfully completed” the Owner may check references for the previous projects and may evaluate the owner’s assessment of the Bidder performance, including but not limited to:

a. Quality Control

b. Safety Record

c. Timeliness of performance

d. Use of skilled personnel

e. Management of subcontractors

f. Availability of and use of appropriate equipment

g. Compliance with contract documents

h. Management of submittals process, change orders, and close-out.

5. A Bidder may be deemed not responsible if:

a. Evidence of collusion exists with any other Bidder or potential Bidder.

Participants in collusion will be restricted from submitting further bids; or

b. The Bidder, in the opinion of the City, is not qualified for the work or to the full extent of the bid, or to the extent that the bid exceeds the authorized prequalification amount as may have been determined by a prequalification of the Bidder; or

c. An unsatisfactory performance record exists based on past or current City work or for work done for others, as judged from the standpoint of conduct of the work; workmanship; or progress; affirmative action; equal employment opportunity practices; termination for cause; or Disadvantaged Business Enterprise, Minority Business Enterprise, or Women’s Business Enterprise utilization; or

d. There is uncompleted work (City or otherwise), which in the opinion of the City might hinder or prevent the prompt completion of the work bid upon; or

e. The Bidder failed to settle bills for labor or materials on past or current contracts, unless there are extenuating circumstances acceptable to the City; or

f. The Bidder has failed to complete a written public contract or has been convicted of a crime arising from a previous public contract, unless there are extenuating circumstances acceptable to the City; or

g. The Bidder is unable, financially or otherwise, to perform the work, in the

ITB DRA26-01 Traction Elevator Modernization Page 7 of 34 opinion of the City; or

h. There are any other reasons deemed proper by the City; or

i. More than one proposal is submitted for the same project from a Bidder under the same or different names.

As evidence that the bidder meets the bidder responsibility criteria 1 A above, the apparent low bidder must submit, upon request, the following documentation to the Owner within72 hours of notification. The Owner reserves the right to request such documentation from other bidders also.

1. Federal Debarment – The bidder shall not be listed as a current debarred or suspended bidder on the U.S. Governments System for Award Management (SAM) website:

http://www.sam.gov.

2. Claims against Retainage and Bonds – The bidder shall submit a list of any public works projects over $500,000 completed within the last five years (5) that have had a claim against the retainage and/or payment or performance bond. Documentation provided should include a written explanation of the circumstances surrounding each claim and the ultimate resolution of the claim.

3. Experience Modification Rate – The bidder shall not have an Experience Modification Rate that exceeds 1.0 as indicated on the Department of Labor & Industries website. If the bidder’s score exceeds 1.0 additional information may be requested.

4. Completion of Similar Projects - The Bidder shall submit a list of projects of similar size and scope that either they or a named sub-contractor have successfully completed. For the purposes of meeting this criterion, the Owner has determined that “similar size and scope to this project” means projects having the following characteristics: modernizing service elevators in a hotel or convention center. The information about each project shall include the following:

• Owner’s name and contact information for the owner’s representative

• Awarded contract amount

• Final contract amount

• A description of the scope of the project and how the project is similar to this project

• The Bidder’s assessment of its performance of each project, including but not limited to the following:

o Quality control;

o Safety record;

o Timeliness of performance;

o Use of skilled personnel;

o Management of subcontractors;

o Availability of and use of appropriate equipment;

o Compliance with contract documents;

o Management of submittals process and change orders http://www.sam.gov/

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5. By signing the Signature page of the Bid, the Contractor confirms to be in compliance with all items listed under Supplemental Bidder Criteria item 5 above. The City may request additional information or confirmation of compliance with the above items.

If the City determines the bidder does not meet the bidder responsibility criteria and is therefore not a responsible bidder, the City shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees with this determination, they may appeal the determination within 24 hours of receipt of the City’s determination by presenting additional information to the City. The City will consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the City will not execute a contract with any other Bidder until two (2) business days after the bidder determined to be not responsible received the City’s final written determination as required by RCW 39.04.350(3)(d).

The time deadline for a bidder to appeal a determination that they are not responsible, as indicated here, may be modified by the City, adopting either a standard for all projects or changing it on a project-by-project basis.

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SECTION B: TERMS AND CONDITIONS

RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS

In accordance with RCW 39.04.380 the State of Washington is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor.

A nonresident contractor from a state that provides a percentage bid preference means a contractor that:

a. is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts.

b. at the time of bidding on a public works project, does not have a physical office located in Washington.

The state of residence for a nonresident contractor is the state in which the contractor was incorporated or, if not a corporation, the state where the contractor's business entity was formed.

All nonresident contractors will be evaluated for out of state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to contract award.

This section does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280, or any other procurement exempt from competitive bidding.

PREVAILING WAGE REQUIREMENTS

If awarded the project, the contractor and each subcontractor shall have on file current project specific "Statement of Intent to Pay Prevailing Wages" with the Washington State Department of Labor and Industries before payment will be made for work performed. An approved "Affidavit of Wages Paid" form must be filed upon completion of the project before release of retainage.

The State of Washington prevailing wage rates applicable for this public works project, which is located in Clark County, may be found at the following website address of the Department of Labor and Industries: https://secure.lni.wa.gov/wagelookup/. Based on the bid submittal deadline for this project, the applicable effective date for prevailing wages for this project is August 18, 2026. For Contracts where award was delayed more than six (6) months after the bids were due, the prevailing wage in effect on the date of award shall apply for the duration of the Contract.

Upon request, the DRA will mail a hard copy of the applicable prevailing wages for this project.

To request a copy of the applicable prevailing wage rates please call (360) 487-8430 or email procurement.services@cityofvancouver.us.

https://secure.lni.wa.gov/wagelookup/ mailto:procurement.services@cityofvancouver.us

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RETAINAGE

Payment of the retained percentage shall be withheld, by the DRA, for a period of 45 days following the completion of all Contract work, as defined by WSDOT Section 1-01.3, and shall be paid the Contractor at the expiration of 60 days per RCW 39.12 and RCW 60.28, in the event no claims, as provided by law, have been filed against such funds; and provided further, that releases or certificates have been obtained from the State Department of Labor and Industries, from the State Department of Revenue, and the Employment Security Department and all other departments and agencies having jurisdiction over the activities of the Contractor.

In the event such claims are filed, the Contractor shall be paid such retained percentages less an amount sufficient to pay any such claims, together with a sum sufficient to defray the cost of foreclosure action and to cover attorney fees as determined by the DRA.

Every person performing labor or furnishing supplies toward the completion of said improvement of work shall have a lien upon said monies so reserved; provided, that such notice of the lien of such claimant shall be given in the manner provided in RCW 39.08.030 and within the time provided in RCW 60.28 as now existing and in accordance with any amendments that may hereafter be made thereto.

E-VERIFY PROGRAM

Contractor shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty (60) days after execution of this Agreement. Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Agreement are eligible to work in the United States.

Contractor shall provide verification of compliance upon DRA request. Failure by Contractor to comply with this subsection shall be considered a material breach.

CITY BUSINESS AND OCCUPATIONAL LICENSE

The Contractor, at no expense to the DRA, shall be responsible to obtain all necessary licenses, permits, and similar legal authorizations required to perform the work associated with this Agreement. The Contractor will be required to hold a city business license if working within Vancouver city limits. The Contractor shall apply for city license via the State of Washington Department of Revenue (DOR), Business Licensing Service (BLS), at:

https://secure.dor.wa.gov/. For application assistance, contact DOR BLS at 360-705-6741. For more information about city business license regulations and fees, see:

www.cityofvancouver.us/businesslicense or call 360-487-8410 option 3.

REJECTED BIDS

The DRA will not be responsible for any errors in bids. Bidders will not be allowed to alter bids after the submittal deadline. The DRA may consider a bid irregular and reject it if any of the Bid Item prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the DRA. Bids submitted must be complete and include pricing for the work to be completed, in whole, per the attached plans and specifications.

Qualified bids will be deemed non-responsive and will not be accepted.

The DRA reserves the right to adjust the scope of this work to match available funds. The City of Vancouver Downtown Redevelopment Authority, at its sole discretion, reserves the right to http://www.cityofvancouver.us/businesslicense

ITB DRA26-01 Traction Elevator Modernization Page 11 of 34 cancel this invitation, reject any or all bids submitted, and to waive any minor formalities if deemed to be in the best interest of the DRA.

TIE BREAKING

After opening Bids, if two or more lowest responsive, responsible Bid totals are exactly equal, then the tie-breaker will be determined by a coin toss by the Procurement Manager or their designee before at least two (2) witnesses. Bidders shall choose “Heads” or “Tails” in alphabetic order by the name of the firm as registered with the Washington State Department of Licensing prior to the Coin Flip. Only those Bidders who submitted a Bid total that is exactly equal to the lowest responsive, responsible Bid are to participate.

CLAIM ERRORS

A Bidder who wishes to claim error after the Bids have been publicly opened and read shall promptly notify the City that an error occurred. The Bidder shall submit a declaration under penalty of perjury signed by the Bidder and accompanied by the work sheets used in the preparation of the Bid, requesting relief from the responsibilities of Award. The affidavit or declaration shall describe the specific error(s) and certify that the work sheets are the ones used in preparing the Bid.

BID AWARD

Once bids have been received and reviewed, staff will prepare a Staff Report to be presented to Council. Once Council has formally awarded this contract, an Award email will be sent as evidence of the acceptance of the bid. No other act of the DRA shall constitute acceptance of a bid.

Bidders may not alter their bid prices after the hour set for the public Bid Opening, unless the award of contract is delayed for more than forty-five (45) days. The DRA reserves the right to request an extension of time for firm bid prices during any such delay to allow for the review process.

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SECTION C: BID SUBMITTAL REQUIREMENTS

PHASE 1: BID SUBMITTAL CHECKLIST

The bidder's attention is especially called to the following forms, which must be executed in full as required. This checklist has been prepared and furnished to aid bidder in including all necessary supporting information with their bid. It is not guaranteed to be complete or accurate, and the responsibility for compliance with all bidding requirements remains with the bidder. Items in bold shall be submitted with your bid. Failure to do so shall render your bid non-responsive.

□ BID FORM

Bids shall be completed and submitted on the bid forms provided.

□ ADDENDA ACKNOWLEDGEMENT

The bidder must sign, where indicated on the last page of the bid documents, acknowledgement of any addenda prior to the bid opening. Failure to comply with this provision will render the bid non-responsive and therefore void.

It is the sole responsibility of the Supplier to learn of Addendum, if any. Such information may be obtained from the City of Vancouver Procurement Services' website at: cityofvancouver.bonfirehub.com;

However the sole responsibility for obtaining and learning of Addendum belongs to the Bidder. The City of Vancouver Downtown Redevelopment Authority accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addendums and submit inadequate or incorrect responses.

□ CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

Bidders are required to submit a statement verifying that within the three-year period immediately preceding the date of the bid solicitation, they not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

□ BID SECURITY FORM

The bid bond, or acceptable form is to be executed by the bidder and a surety company licensed to do business in Washington, unless the bid is accompanied by a cashier’s check. No such bid bond will be required where a cashier's check is submitted in lieu of a bond. The amount of the bond or cashier’s check shall be not less than five percent (5%) of the total amount bid and may be shown in dollars or on a percentage basis. If a surety company form is submitted, please attach the form to the Bid Documents submitted. The submitted bid bond is subject to forfeiture if the successful bidder fails to enter into the contract.

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SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

Additional Supplemental Bidder Responsibility criteria will be required of the Apparent Successful Bidder (lowest, responsive, responsible Bidder). Bidder must submit required information to DRA within 72 hours after receipt of the request. Bidders are not required to submit this information with their Bid.

NOTE: If during the Bidding period, a potential Bidder believes that the Supplemental Bidder Responsibility Criteria will exclude them from bidding, Bidder may request the DRA to consider modifying the criteria. The request must be submitted by the question deadline. Such modification, if accepted by the DRA, will be communicated via the issuance of an addendum to the Bidding documents.

PHASE 2: CONTRACT AWARD

The following is to be signed and/or delivered by the awarded contractor to the DRA within ten (10) days after the award date.

□ CONTRACT

This agreement is to be signed by the successful bidder.

□ PERFORMANCE BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved form.

□ PAYMENT BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved form.

□ INSURANCE CERTIFICATE

The DRA shall be named as an additional named insured on all insurance policies.

These policies shall comply with the requirements as stated in the Contract.

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BID FORM

To the DRA City of Vancouver Vancouver, Washington 98660

The undersigned hereby certifies that the locations and construction details of work outlined in the Plans and Specifications have been personally examined for the:

This contract provides for the modernization of two machine room less traction elevators including, but not limited to, new systems and components and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

Bidder certifies they have read and thoroughly understand the Plans and Specifications and contract governing the work included in this improvement and the method by which payment will be made for said work and hereby propose to undertake and complete the work included in this improvement in accordance with said Plans, Specifications and Contract and at the fol-lowing schedule of rates and prices.

The DRA reserves the right to adjust the scope of this work to match available funds, including, if necessary, the elimination of specific work or all work associated with specific buildings included in this Invitation to Bid.

NOTE:

▪ Show prices in legible figures (not words) written in ink or typed and expressed in U.S.

dollars and cents.

▪ Where conflict occurs unit price shall prevail.

▪ Unit Prices required for all non-Lump Sum bid items.

▪ The Total Price for Non-Lump Sum Bid Items should be calculated as follow:

o Approx. Quantity (as listed for that bid item) x Unit Price = Total Price

▪ Your proposal will be considered irregular and will be rejected if the unit price is left blank and a price per unit cannot be determined by equally dividing the “Approx.

Quantity” into the Total Price and rounding the result to the nearest two decimal places.

▪ Your Bid shall be considered non-responsive and therefore, void if:

o Figures are illegible o Minimum proposal requirements are not met (when applicable) o Bid is qualified or conditions are added to your Bid.

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Item No.

Approx.

Qty

Unit of Measure Description of Work Unit Price Total Price

1. 1 LS Modernize Service Elevators 4 & 5 per Section 14 22 02 Lump Sum $

2. 1 LS Related Work per Section 01 90 00 Lump Sum $

3. 12 MONTHS

Warranty Preventative

Maintenance for Service Elevators 4 & 5

Subtotal $

Washington State Sales Tax 8.9% $

Total Base Bid $

Additive Alternate 1 – Accelerated Schedule

Item No.

Approx.

Qty

Unit of Measure Description of Work Unit Price Total Price

1A. 1 LS

Accelerated Schedule – Additional Cost based on 50-hour work week throughout the enter modernization.

Lump Sum $

Subtotal $

Washington State Sales Tax 8.9% $

Total Base Bid $

Anticipated completion schedule:

UNIT START WORK DATE COMPLETION DATE DURATION

4 weeks

5 weeks

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Undersigned Contractor will utilize the following modernization technology for the projects.

Upon acceptance of these systems by Owner/Consultant, no substitutions shall be made without written approval of Consultant.

Modernization Systems and Components Proposed Model Description/Vendor Traction Machine

Controls

Door Operator

Infrared Door Edge

Fixtures

Governor

The following Addendum/Addenda is/are hereby acknowledged:

Addendum Date of Signed Acknowledgment

No. Addendum/Addenda

1.

2.

3. ______

4. ______

NOTE: The listed addenda is hereby incorporated by reference into the Bid form. Failure to acknowledge any issued Addenda will render proposal non-responsive and therefore void. It is the sole responsibility of the Bidder to learn of Addendum, if any. Such information may be obtained from the City of Vancouver Procurement Services' website at: cityofvancouver.bonfirehub.com

In accordance with RCW 39.04.350(1)a, before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must:

(a) At the time of bid submittal, have a certificate of registration in compliance with Chapter 18.27 RCW, a plumbing license in compliance with Chapter 18.106 RCW, an elevator contractor license in compliance with Chapter 70.87 RCW, or an electrical contractor license in compliance with Chapter 19.28 RCW, as required under provisions of those chapters.

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Bidders must fill out the below the table if you plan to use a subcontractor or self-perform the work. Bidders must be in compliance with RCW 39.04.350(1)a if choosing to self-perform or shall be deemed non-responsible.

Description of Work Self Perform

Sub Contract

Work Not In Project

Electrical

Plumbing

Elevator

ITB DRA26-01 Traction Elevator Modernization Page 18 of 34

The undersigned, under penalty of perjury, herby certifies that said person(s), firm, association, LLC, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this Bid is submitted.

The undersigned declares that they have reviewed the insurance requirements listed in the Contract and have discussed both cost and availability of these insurance requirements with my insurance broker/agent. The bid being submitted accurately reflects the cost and availability of the insurance requirements as outlined by the Vancouver Downtown Redevelopment Authority, which I will abide by if awarded the contract.

The Contractor hereby certifies that the Contractor has an Employment Security Department number as required to conduct public works projects pursuant to RCW 39.04.350.

The undersigned declares that before preparing their bid, they read carefully the specifications and requirements for bidders and that their bid is made with the full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. By signing this page of the bid, the Contractor acknowledges and agrees to the terms and conditions of each of the forms (the bid bond form must be signed separately), included in the bid documents.

Authorized Official (Signature) Date

Print Name of Authorized Official Title of Authorized Official

Company Name Telephone Number

Address City, State, Zip

E-mail Address Federal Employee I.D. #

State Contractor's License Number Washington Unified Business Identifier

(UBI#)

Employment Security Reference Number

NOTE:

1. If the bidder is a co-partnership, so state, giving firm name under which business is transacted.

2. If the bidder is a corporation or LLC, this proposal must be executed by a duly authorized official.

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3. Proposals submitted must be complete and include pricing for the work to be completed, in whole, per the attached plans and specifications.

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CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date August 18, 2026 that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of Chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, bid must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, bid must be executed by a partner.

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BID SECURITY FORM

Complete one of the following:

CASHIERS CHECK

Herewith find deposit in the form of a cashier's check in the amount of $ , which amount is not less than five percent (5%) of the total bid.

Signature

BID BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, , as Principal, and

, as surety, are held and firmly bound unto the City of Vancouver Downtown Redevelopment Authority as Obligee in the penal sum of dollars for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by these presents.

The condition of this obligation is such that if the Obligee shall make any award to the Principal for:

ITB DRA26-01 Traction Elevator Modernization according to the terms of the proposal or bid made by the Principal therefore, and the principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for the faithful performance thereof, with Surety and Sureties approved by the Obligee, or if the Principal shall, in case of failure so to do, pay and forfeit to the Obligee the penal amount of the deposit specified in the call for bids, then this obligation shall be null and void, otherwise it shall be and remain in full force and effect and the Surety shall forthwith pay and forfeit to the Obligee, as penalty and liquidated damages, the amount of this bond.

SIGNED, SEALED AND DATED THIS day of , 2026.

Principal

Surety

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CONTRACT # Supplier Contract # ITB DRA26-01 Traction Elevator Modernization

THIS CONTRACT is entered into by and between the Vancouver Downtown Redevelopment Authority, a municipal corporation under the laws of the State of Washington, hereinafter referred to as “DRA,” and Contractor hereinafter referred to as “Contractor,” whose address is Contractor’s Address, City, State Zip, hereinafter referred to “Parties.”

WHEREAS, the DRA desires to engage the Contractor to provide public work and other related services for 2021 West Curb Ramps. Contractor has agreed to offer its services to perform said work per the DRA issued Invitation to Bid (ITB) No. ##-## and all addenda thereto, Contractor’s bid to said ITB, the Project Plans and Special Provisions, and DRA’s Board approval on __________ per Staff Report No. __________; and

WHEREAS, the Contractor has represented by entering into this Contract that it is fully qualified to perform the work to which it will be assigned in a competent and professional manner, and to the standards required by the DRA.

1. STATEMENT OF WORK: The Contractor hereby agrees to furnish all materials, labor, tools, machinery and implements of every description necessary to complete the work in a professional manner within the time limits stated in this Contract for the construction and installation of the following improvements and will make all necessary arrangements for the obtaining of permits from the United States, State of Washington, and/or any of its agencies as may be necessary to do the work required and covered by this Contract.

This contract provides for the improvement of Add Scope of Work and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications, hereafter referred to as “Work.”

The Work shall be fully complete within Working Days working days from the Notice to Proceed (NTP) date.

2. EFFECTIVE DATE: This Contract is effective as of the last signature dated below..

3. E-VERIFY PROGRAM: Contractor shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty (60) days after execution of this Agreement. Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Agreement are eligible to work in the United States. Contractor shall provide verification of compliance upon DRA request. Failure by Contractor to comply with this subsection shall be considered a material breach.

4. CONTRACTOR RESPONSIBILITIES FOR SUBCONTRACTORS: The Contractor shall include the language of this section in all tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. The Contractor shall require all subcontractors to comply with all relevant federal, state and municipal laws, rules and regulations whatsoever.

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At the time of subcontract execution, the Contractor shall verify that all tier subcontractors meet the following bidder responsibility criteria:

1. Have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. Have received training on the requirements related to public works and prevailing wage as required by RCW 39.04.350;

4. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

5. If applicable, have:

i. Have Industrial Insurance (workers’ compensation) coverage for the subcontractor’s employees working in Washington, as required in Title 51 RCW;

ii. A Washington Employment Security Department reference number, as required in Title 50 RCW;

iii. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

iv. An electrical contractor license, if required by Chapter 19.28 RCW;

v. An elevator contractor license, if required by Chapter 70.87 RCW.

6. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065 (3).

5. DELINQUENT STATE TAXES: The Contractor shall not owe delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue.

6. COMPENSATION AND SCHEDULE OF PAYMENTS: In consideration of the promises and agreements of the Contractor as set forth herein, and in consideration of the faithful performance and furnishing of the work and materials required by this Contract to the satisfaction of the DRA, the DRA agrees to pay to the Contractor in the manner and at the times provided hereinafter and in the Contract Documents, and in accordance with the the laws of the State of Washington, the following sum as indicated, which amount does include 8.7% Washington State Sales Tax (if applicable) $Enter contract amount in numbers.

The amount finally to be paid is, however, variable upon the work actually performed and final payment will be made upon the basis of the amount of work performed and the materials furnished, and at the lump sum or unit prices fixed in the Contractor's Proposal and as modified by any and all approved Change Orders.

7. CONTRACTOR’S INSURANCE: The Contractor agrees to procure insurance coverage as required below:

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COVERAGE LIMITS OF LIABILITY

I. Commercial General Liability:

Policy shall include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability

Each Occurrence $1,000,000 General Aggregate Per Occurrence $2,000,000 Products & Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Blanket Contractual Liability $1,000,000

II. Commercial Automobile Liability Policy shall include Bodily Injury and Property Damage, for any owned, Hired, and/or Non-owned vehicles used in the operation, installation and maintenance of facilities under this agreement.

Combined Single Limit $1,000,000 III. Workers' Compensation (applicable to the State of Washington)

Per Occurrence Statutory Employer's Liability $1,000,000 Disease Each Employee $1,000,000 Disease Policy Limit $1,000,000 Each Claim $1,000,000 Annual Aggregate $2,000,000

IV. Pollution Legal Liability Each Claim $3,000,000 Annual Aggregate $6,000,000

V. Builders Risk Builder’s “All Risk” Property Insurance

a. Coverage to include personal property of others in the care, custody and control of the contractor. Coverage should be written for 100% of the completed value.

b. For additions or repairs of existing building structures, coverage to include contractor’s interest in improvements, repairs, additions, alterations to completed buildings and subject to items described in “a”.

Contract Value

8. CONTRACTOR’S BOND: The Contractor agrees that before it undertakes performance of this

Contract, it will file with the City of Vancouver Downtown Redevelopment Authority a Performance Bond and Payment Bond, in the forms prescribed by the City of Vancouver Downtown Redevelopment Authority, in the full amount of the Contract price with a company authorized to do business in the State of Washington as a surety. The bonds shall comply with the laws of the State of Washington, and especially with the provisions of Chapter 39.08 RCW.

9. DISPUTE RESOLUTION: In the event of a dispute between the Parties which cannot be resolved by the contract managers, the Contractor and the DRA shall review such dispute and may attempt to resolve the dispute. Any controversy or claim arising out of or relating to this Contract or the alleged breach of this Contract that cannot be resolved by the Parties

ITB DRA26-01 Traction Elevator Modernization Page 25 of 34 within 30 days of receipt of written notice may be submitted to mediation. If the dispute is not resolved through mediation, it shall be submitted to binding arbitration in accordance with the rules and procedures set forth in Chapter 7.04A RCW. The Parties agree to pay their own attorneys’ fees and expenses.

10. EMPLOYMENT OF LABOR: The Contractor agrees that all persons employed by Contractor and by any of its subcontractors and any of their lower tier contractors in work performed pursuant to this Contract shall not be employed in excess of eight (8) hours in any one day, except as provided or allowed by Chapter 49.28 RCW and WAC 296-127 and any amendment thereto.

11. PAYMENT OF LABOR: The Contractor agrees that all laborers, workers, or mechanics employed by it or by any subcontractor in the performance of this Contract will be paid not less than the prevailing rate of wage for an hours work, in accordance with the provisions of the Chapter 39.12 RCW, and all rules and regulations promulgated pursuant thereto. The State of Washington prevailing wage rates applicable for this public works project, which is located in Clark County, may be found at the following website address of the Department of Labor and Industries: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.