ITB-25-021_final_including attachments.pdf

CITY OF ENGLEWOOD, COLORADO

DEPARTMENT OF ______________________

(Construction Only)

INVITATION TO BID

FOR

S BROADWAY HAWK SIGNAL

ITB No. 25-021

Bid Opening

September 4, 2025 2:00 P.M.

ENGLEWOOD DEPARTMENT OF

PUBLIC WORKS

Approved by:

08/04/2025 Director of Public Works Date

7/30/2025 City Engineer Date

Public Works

TABLE OF CONTENTS

FOR

CITY OF ENGLEWOOD PROJECT ITB-25-021

S BROADWAY HAWK SIGNAL

Page

Invitation to Bid (ITB) 3

General Information 5

Insurance Information 8

Bid Proposal Form (Return with Bid Submittal) 9

Bid Schedule (Return with Bid Submittal) 11

CDOT Form 606 – Anti-Collusion Affidavit (Return with Bid Submittal) 12 CDOT Form 605 – Contractors Performance Capability Statement (Submitted by Low Bidder after Bid Opening)

CDOT Form 621 – Assignment of Antitrust Claims (Submitted by Low Bidder after Bid Opening) 14

Sample Performance Bond form 15

Sales and Use Tax Information 18

Sample Sales & Use Tax Affidavit 20

Sample Notice to Proceed 22

Sample Change Order 23

Attachments/Exhibits

Attachment A: Plans for S Broadway HAWK Signal

Attachment B: Project Specifications

Attachment C: Colorado Department of Transportation 2023 Standard Specification for Road & Bridge Construction

Attachment D: CDOT Special Provisions

Attachment E: Sample Construction Contract

S Broadway HAWK Signal

REQUEST NO. ITB-25-021

DATE: August 5, 2025

INVITATION TO BID

The City of Englewood will receive sealed bids for supplying Construction Services as per specifications no later than September 4, 2025, 2PM MST. Sealed bids (electronic submissions only) will be received and accepted online via the City of Englewood’s Online Procurement System (https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards).

Bids will be publicly opened and read aloud at 2:00 P.M. in the Public Works Conference Room located on the 3rd floor of the Englewood Civic Center or online via Microsoft Teams. If contractors wish to participate in the bid opening online, please email Trudi Peepgrass, tpeepgrass@englewoodco.gov for the link.

Whichever submittal method, the vendor is responsible for delivering the proposal prior to 2:00 pm on September 4, 2025. At time, date, and place above, bids will be publicly opened and read out loud. Late bids will not be accepted under any circumstance, and any bid so received shall be returned to the bidding firm unopened.

Bidding firms are invited to, but not required to attend the bid opening.

Electronic submissions will only be accepted online the City of Englewood’s Online Procurement System, https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards Questions or technical difficulties should be directed to the websites’ Supplier Support Team support.ionwave@eunasolutions.com.

The City of Englewood cannot guarantee accurate information of plans and specifications obtained from sources other than the City’s Online Procurement System.

Any questions or clarifications concerning this bid shall be submitted in writing via the City’s Online Procurement Platform or via e-mail to ewatts@englewoodco.gov at the City of Englewood, Procurement Division, 1000 Englewood Parkway, Englewood, CO 80110. The bid title and number should be referenced on all correspondence. All questions must be received no later than 2:00PM MST, August 19, 2025. All responses to questions/clarifications will be included in addendum posted on BidNet once the question period has expired.

The City will not be bound nor responsible for any explanations or interpretations other than those given in writing as set forth in this invitation for bid. No oral interpretations shall be binding on the City.

All material submitted in connection with this bid becomes the property of the City of Englewood. Any and all bids received by the City shall become public record and shall be open to public inspection after the award of a contract, except to the extent the bidding entity designates trade secrets or other proprietary data to be confidential.

The successful bidding entity agrees to comply with all applicable Federal, State, County and City laws, ordinances, rules and regulations that in any manner affect the items covered herein and agrees to secure all necessary licenses and permits in connection with this invitation and any goods or services to be provided.

Where bidding entities are required to enter City of Englewood property to deliver materials or perform work or services as a result of an award, the entity will assume the obligation and expense of obtaining all necessary licenses, permits and insurance. The bidding entity shall be required to have property, liability, and workers compensation insurance and will be required to provide the City with copies of the certificate of insurance.

https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards mailto:tpeepgrass@englewoodco.gov https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards mailto:ewatts@englewoodco.gov

The successful bidding entity will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin and will comply with the Americans with Disabilities Act.

By submission of the bid, the bidding firm certifies that the bid has been developed independently and submitted without coordination with any other bidding entity.

The Bidder must disclose the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Englewood.

The City of Englewood shall have the right to reject any or all bids, and to waive any informalities or irregularities therein and request new bids when required.

The successful bidder will be required to enter into a contractual agreement with the City, using the City’s standard Contract for Construction, a sample of this Contract is attached to this ITB.

By submitting this Bid the Bidder hereby acknowledges and affirms that they have read the Contract, and all other documents attached to this ITB.

Please note that any contract greater than $250,000 dollars is subject to approval by the City Council, and no contract is valid or enforceable until such approval.

BIDDERS MUST SUBMIT PROPOSALS ON THE ATTACHED BID PROPOSAL FORM.

Elizabeth Watts

Procurement Specialist

City of Englewood, CO

GENERAL INFORMATION

ITB-25-021

The City’s objective is to award this contract to the lowest, responsive, responsible bidder, pre-qualified with CDOT, to provide all labor, materials, traffic control, and equipment necessary to construct the S Broadway HAWK Signal and other improvements as detailed in the attached drawings and specifications included as part of this Invitation to Bid.

General Scope of Work Description

Anticipated Project Schedule:

Bid Package Available: August 5, 2025

Question Due: August 19, 2025

Bids Due: September 4, 2025

Anticipated Bid Review, CDOT Approvals, Award, City Council Approval, Contract Execution, and NTP

September 2025 thru October

Anticipated Construction Start*: October 2025

Anticipated Construction Complete*: Spring to Summer 2026

*Construction start date and completion date will be based on actual Notice to Proceed Date. It is anticipated that it will take a few months for the contractor to procure the mast arm.

The Contractor is responsible for obtaining all required permits prior to commencement of any work on the project.

Contractor’s use of Premises: The contractor shall limit their work to between the hours of 7:00 am and 7:00 pm., Monday through Friday except City holidays. Any other times of work shall be by approval of the Project Engineer. The contractor and their subcontractors will be allowed on site only during the established working periods.

Recommended Pre-Bid Meeting: _______________________________________________

This project will construct two HAWK signals across S Broadway. The work also includes striping, sign adjustments, traffic control, erosion control, and concrete restoration. This project is funded, in part, with Federal Funds and will involve oversight and coordination with both the City of Englewood and the Colorado Department of Transportation.

NA

https://www.codot.gov/business/bidding/contractors https://www.codot.gov/business/bidding/contractors

There is a 5% bid bond required for this project. Each Bid shall be accompanied by an appropriate guarantee in the form of a Bid Bond, Certified Check or Cashier’s Check made payable to the City of Englewood in an amount of not less than 5% of the bid amount.

The awarded Contractor will be required to have ready and furnish a “Performance Bond” in the amount of 100% (copy attached) executed by a surety company acceptable to the City of Englewood within 10 days of Notice of Award.

Sample Contract: a sample Construction Contract, which the City of Englewood intends to use with the successful contractor is attached to this ITB and identified as “Sample Construction Contract Agreement”.

Proposed exceptions to the Construction Contract will not be accepted.

The Contractor will be required to have a City of Englewood License and pay fees based on the license type.

All bids to include a 3.8% Sales and Use Tax, and a ¼% Arapahoe County Open Space Tax, on all materials incorporated into the project.

Liquidated Damages: See CDOT Standard Specifications for Liquidated Damages.

Insurance – See “Insurance” document at page 9 for required insurance which must be kept in effect during the performance of this work. Certificates must be provided to the City prior to undertaking any work.

All work performed under this solicitation will be performed in a manner that will protect the public and workers during the construction and comply with all applicable laws and regulations.

No reimbursement will be made by the City of Englewood for any costs incurred prior to a formal “Notice to Proceed” or purchase order being issued. The Contractor shall commence work under the contract on or before the 10th day following the “Notice to Proceed” unless such time for beginning the work shall be changed by the City of Englewood’s Project Manager for this Project in the “Notice to Proceed.”

The successful bidder upon Notice of Award will execute the contract and furnish required insurance certificates to the City of Englewood.

The Contractor shall be responsible for any sub-contractor brought in by the Contractor and insure all sub-contractors comply with all insurance & licensing requirements.

All work shall be made in accordance with good commercial practice and shall be adhered to by the successful Contractor(s), except in such cases where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the Contractor. In these cases, the Contractor shall notify the City of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated.

Should anything be omitted from the Contract Documents which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the Contractor shall secure written instructions from the Owner before proceeding with the construction affected by such omissions or discrepancies. The Contractor shall furnish all materials, labor, equipment and perform all operations required to complete the work in accordance with the intent of the Contract, Drawings and Specifications.

A listing should be provided with the bid of all sub-contractors and additional qualification information should be provided as to the experience of the company that will work on the S Broadway HAWK Signal Project.

Identify the contact person and supervisory personnel who will work on the project. Resumes of each person should be provided with emphasis on their experience with similar work.

Sample Contract: a sample Construction, which the City of Englewood intends to use with the successful contractor is attached to this ITB and identified as “Sample Construction Contract Agreement”.

The selected contractor shall be required to use, and enter into, one of the City’s standard contracts and required to use the City’s Purchase Order. The contractor shall be required to abide by the terms and conditions set forth in any contract and purchase order. A sample of the contract that will be used for this project is included. The contractor is expected to redline the word version and submit with the bid. Upon award, it will need to be reviewed and approved by the City Attorney’s office.

INSURANCE REQUIREMENTS

The Contractor shall carry throughout the life of the contract the insurance listed below and list CDOT as additionally insured.

Commercial General Liability Insurance - $3,000,000 each occurrence with $3,000,000 general aggregate.

Products and Completed Operations Insurance - $1,000,000 each occurrence with $2,000,000 general aggregate.

Builder’s Risk – Minimum limits of not less than the insurable value of the work to be performed under this contract at completion.

Comprehensive Automobile Liability Insurance – Combined single limit of $2,000,000 each occurrence and $2,000,000 aggregate and personal injury protection per Colorado law.

Installation Floater with minimum limits of not less than the insurable value of the work.

Workers Compensation – With coverage amounts imposed by the Workers Compensation Act of Colorado.

ITB-25-021

BID PROPOSAL FORM

Name of Contractor: Date:

Total Bid:______________________

Receipt of Addenda Nos.__________________________________ is hereby acknowledged.

TOTAL AMOUNT OF BID

One Such Bid for S Broadway HAWK Signal

This Contract will be awarded to the lowest responsive and responsible bidder.

This offer shall be open to acceptance and is irrevocable for ninety (90) days from the bid closing date.

The undersigned bidder hereby agrees to be ready and to appear at the office of the Department of Public Works, to execute the attached form of Contract in conformity of this bid and also to have ready and furnish the required bond in the sum of the full amount of this proposal, executed by a surety company acceptable to the City of Englewood, at any time within ten (10) days from the date of a written notice from the Director of Public Works to do so, mailed to the address hereinafter given.

This Proposal is made without any connection with any other persons, firms, or corporations making any other bid for this same work and is in all respects fair and without collusion or fraud. The Undersigned Bidder acknowledges the right of the City to reject any or all bids submitted and to waive informalities therein.

Dated at _________________ this ______ day of _________________, 2025

Signature of Bidder:

If an individual: ____________________________________ doing business as

If a partnership: ______________________________________________________

By: _____________________________________________ member of firm

If a corporation: ______________________________________________________ a ____________________________________________________ corporation

By: ______________________________________________________________

Business address, name, email address and phone number of Bidder:

The name and location of the last work of this kind herein contemplated upon which Bidder was engaged is as follow:

For information relative hereto please refer to:

Name _____________________________________ Title ______________________

Phone ________________________________________________________________

E-mail ________________________________________________________________

Address ________________________________________________________________

BID SCHEDULE

BID ITEM CDOT ITEM

NUMBER ITEM UNIT QUANTITY UNIT COST COST

1 202-00200 REMOVAL OF SIDEWALK SY 67

2 202-00810 REMOVAL OF GROUND SIGN EACH 3

3 202-00821 REMOVAL OF SIGN PANEL EACH 1

4 202-00825 REMOVAL OF FLASHING BEACON EACH 3

5 202-00858 REMOVAL OF PEDESTAL POLE EACH 3

6 203-01597 POTHOLING HOUR 21

7 208-00002 EROSION LOG TYPE 1 (12 INCH) LF 40

8 208-00035 AGGREGATE BAG LF 80

9 208-00046 PRE-FABRICATED CONCRETE WASHOUT STRUCTURE (TYPE 1) EACH 1

10 208-00054 STORM DRAIN INLET PROTECTION (TYPE II) EACH 4

11 210-00815 RESET SIGN PANEL EACH 8

12 240-00000 WILDLIFE BIOLOGIST HR 4

13 503-00036 DRILLED SHAFT (36 INCH) LF 38

14 607-11525 FENCE (PLASTIC) LF 150

15 608-00350 CONCRETE SIDEWALK (COLORED) SY 67

16 613-00200 2 INCH ELECTRICAL CONDUIT LF 80

17 613-00206 2 INCH ELECTRICAL CONDUIT (BORED) LF 80

18 613-00300 3 INCH ELECTRICAL CONDUIT LF 100

19 613-00306 3 INCH ELECTRICAL CONDUIT (BORED) LF 160

20 613-07003 TYPE THREE PULL BOX EACH 2

21 614-00011 SIGN PANEL (CLASS I) SF 78

22 614-00214 STEEL SIGNPOST (1.75X1.75 INCH TUBING) LF 24

23 614-70150 PEDESTRIAN SIGNAL FACE (16) (COUNTDOWN) EACH 2

24 614-70200 ACCESSIBLE PEDESTRIAN SIGNAL EACH 2

25 614-70336 TRAFFIC SIGNAL FACE (12-12-12) EACH 6

26 614-72896 INTERSECTION DETECTION SYSTEM (CAMERA)(INSTALL ONLY) EACH 1

27 614-75849 TRAFFIC SIGNAL CONTROLLER AND CABINET EACH 1

28 614-82010 TRAFFIC SIGNAL POLE STEEL (1-30 FOOT MAST ARM) EACH 2

29 625-00000 CONSTRUCTION SURVEYING LS 1

30 626-00000 MOBILIZATION LS 1

31 627-00008 MODIFIED EPOXY PAVEMENT MARKING GAL 1

32 627-30410 PREFORMED THERMOPLASTIC PAVEMENT MARKING (XWALKSTOP

LINE) SF 115

33 630-00000 FLAGGING HOUR 180

34 630-00003 UNIFORMED TRAFFIC CONTROL HOUR 24

35 630-00006 UNIFORMED TRAFFIC CONTROL (VEHICLE) HOUR 24

36 630-00007 TRAFFIC CONTROL INSPECTION DAY 10

37 630-00012 TRAFFIC CONTROL MANAGEMENT DAY 30

38 630-80336 BARRICADE (TYPE 3M-B) (TEMPORARY) EACH 2

39 630-80340 PEDESTRIAN BARRICADE (ADA) LF 100

40 630-80341 CONSTRUCTION TRAFFIC SIGN (PANEL SIZE A) EACH 25

41 630-80355 PORTABLE MESSAGE SIGN PANEL EACH 2

42 630-80357 ADVANCE WARNING FLASHING OR SEQUENCING ARROW PANEL (B

TYPE) EACH 1

43 630-80360 DRUM CHANNELIZING DEVICE EACH 50

44 630-80380 TRAFFIC CONE EACH 50

45 700-70010 F/A MINOR CONTRACT REVISIONS FA 1 $5,000.00 $5,000.00

46 700-70381 F/A VEHICLE TOWING FA 1 $1,000.00 $1,000.00

BID TOTAL =

1. List names of partnerships or joint ventures ☐ none

2. List decreases in the contractors fiscal or workmanship qualifications compared to the last prequalification statement submitted to CDOT. (Attach additional sheets if necessary.)

a. Key personnel changes ☒ none

b. Key equipment changes ☐ none

c. Fiscal capability changes (legal actions, etc.) ☐ none

d. Other changes that may effect the contractors ability to perform work. ☐ none

I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS, THAT THE STATEMENTS MADE ON THIS DOCUMENT ARE TRUE AND CORRECT TO THE

BEST OF MY KNOWLEDGE

Contractor's firm or company name By Date

Title

2nd Contractor's firm or company name (if joint venture) By Date

Title

CDOT Form #605 1/92

Project # COLORADO DEPARTMENT OF TRANSPORTATION

CONTRACTORS PERFORMANCE CAPABILITY STATEMENT

PERFORMANCE AND PAYMENT BOND

Contractor and Colorado Department of Transportation (CDOT) recognize that in actual economic practice antitrust violations ultimately impact on CDOT. Therefore, for good cause and as consideration for executing this contract and for receiving payments hereunder:

1. Contractor hereby irrevocably assigns to CDOT any and all claims it may now have or which may hereafter accrue to it under federal or state antitrust laws in connection with the particular project, goods or services purchased or acquired by CDOT pursuant to this contract.

2. Contractor hereby expressly agrees:

a. That, upon becoming aware that a third party has commenced a civil action asserting on Contractor's behalf an antitrust claim which has been assigned to CDOT hereunder, Contractor shall immediately advise in writing:

(1) Such third party that the antitrust claim has been assigned to CDOT, and

(2) CDOT that such civil action is pending and of the date on which, in accordance with subparagraph

a. (1) above, Contractor notified such third party that the antitrust claim had been assigned to CDOT;

b. To take no action which will in any way diminish the value of the claims or rights assigned or dedicated to CDOT hereunder; and

c. Promptly to pay over to CDOT its proper share of any payment under an antitrust claim brought on

Contractor's behalf by any third party and which claim has been assigned to CDOT hereunder.

3. Further, Contractor agrees that in the event it hires one or more subcontractors to perform any of its duties under the contract, Contractor shall require that each such subcontractor:

a. Irrevocably assign to CDOT (as a third party beneficiary) any and all claims that such subcontractor may have or which may thereafter accrue to the subcontractor under federal or state antitrust laws in connec-tion with any goods or services provided by the subcontractor in carrying out the subcontractor's obliga-tions to Contractor;

b. Upon becoming aware that a third party has commenced a civil action on the subcontractor's behalf asserting an antitrust claim which has been assigned to CDOT hereunder, shall immediately advise in writing:

(1) Such third party that the antitrust claim has been assigned to CDOT, and

(2) Contractor and CDOT that such civil action is pending and of the date on which, in accordance with subparagraph b. (1) above, the subcontractor notified such third party that the antitrust claim had been assigned to CDOT;

c. Take no action which will in any way diminish the value of the claims or rights assigned or dedicated to CDOT hereunder; and

d. Promptly pay over to CDOT its proper share of any payment under an antitrust claim brought on the subcontractor's behalf by any third party and which claim has been assigned or dedicated to CDOT pursuant hereto.

I, acting in my capacity as officer of a bidder (bidders if a joint venture) do agree to the above assignment of antitrust claims.

Contractor's firm or company name By Date

Title

2nd contractor's firm or company name. (If joint venture.) By Date

Title

CDOT Form #621 12/91

PROJECT NO. COLORADO DEPARTMENT OF TRANSPORTATION

ASSIGNMENT OF ANTITRUST CLAIMS

KNOW ALL MEN BY THESE PRESENTS That we __________________ __hereinafter called the Principal, and _________________________________________ hereinafter called the Surety, are jointly and severally held and firmly bound unto THE CITY OF ENGLEWOOD, County of ARAPAHOE, State of COLORADO, hereinafter called the Owner, in the sum of _______________________________ ($ ), lawful money of the United States of America, to be paid to the Owner for the payment whereof the Principal and Surety hold themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly bound by these presents.

WHEREAS, the Principal has, by means of a written agreement dated ____________________ entered into a Contract with the Owner for the construction of ________________________________________which Contract is by reference made a part hereof the same as though fully set forth herein;

NOW, THEREFORE, the conditions of this obligation are as follows:

FIRST, The Principal shall: (1) faithfully perform said Contract on Principal’s part and satisfy all claims and demands incurred for the same; (2) fully indemnify and save harmless the Owner from all costs and damages which said Owner may incur in making good any default.

SECOND, To the extent permissible by law, the Principal shall protect, defend, indemnify and save harmless the Owner, the Architect-Engineer, and their officers, agents, servants and employees, from and against suits, actions, claims, losses, liability or damage of any character, and from and against costs and expenses, including in part attorney fees, incidental to the defense of such suits, actions, claims, losses, damages or liability on account of injury, disease, sickness, including death, to any person, or damage to property, including in part the loss of use, resulting therefrom, based upon or allegedly based upon any act, omission or occurrence of the Principal, or his employees, servants, agents, subcontractors or suppliers, or anyone else under the Principal’s direction and control (regardless of whether or not cause in part by a party indemnified hereunder), and arising out of, occurring in connection with, resulting from, or caused by the performance or failure of performance of any work or services called for by the Contract, or from conditions created by the performance or non-performance of said work or services.

THIRD. The Principal shall pay all persons, firms and corporations, all just claims due them for the payment of all laborers and mechanics for labor performed, for all materials and equipment used or rented in the performance of Principal’s Contract.

Every Surety on this bond shall be deemed and held, any Contract to the Contrary notwithstanding, to consent without notice:

1. To any extension of time to the Contractor in which to perform the Contract.

2. To any change in the Plans, Drawings, Specifications, Contract or other Contract Documents, when such change does not involve an increase of more than twenty percent (20%) of the total contract price, and shall then be released only as to such excess increase.

Further, every Surety on this bond shall pay to this Owner all costs and attorney fees necessary to enforce the provisions on the bond provisions contained herein.

Unless prohibited by law, an action on the payment and performance provisions of this bond may be brought by the Owner or any person entitled to the benefits of this bond at any time within five years from date of final settlement of the Contract, and under the maintenance provisions of this bond an action may be brought within five (5) years from the time the cause of action arises.

Principal and Surety are jointly and severally liable under the provisions hereof and action against either or both may proceed without prior action against the other, and both may be joined in one action.

SIGNED AND SEALED THIS _____ day of _________________________, 2025.

IN PRESENCE OF: _____________________________

________________________________ By: __________________________

Name Title

ATTEST: (As to Corporation)

By: _____________________________

Secretary

(CORPORATE SEAL) Surety

By: __________________________

Attorney in fact

COUNTERSIGNED: (SEAL OF SURETY)

By:______________________________

Resident Agent (Print Name Below)

(Accompany this bond with Attorney-in-fact’s authority from the Surety to execute the bond, certified to include the date of the bond.)

Approved for the City of Englewood: By: ________________________________

City Manager

City of Englewood, Colorado Sales and Use Tax and Arapahoe County Open Space Sales Tax

Contractors and subcontractors who “build, construct or improve any building, dwelling or other structure or improvements to realty whatsoever” (Englewood Municipal Code) within the city are required to pay City of Englewood use tax and Arapahoe County Open Space use tax on any construction materials built into, incorporated or used on such projects, including building, constructing, or improving public infrastructure such as roads, sidewalks and government-owned buildings and facilities. City construction use tax and Arapahoe County Open Space use tax is collected on permits for construction materials that become part of such improvements to realty. Construction materials can be purchased exempt from city and county sales tax by providing a copy of the city building permit to suppliers. Subcontractors on projects should purchase construction materials in the same manner.

Contractors who apply for city permits are required to pay city use tax of 3.8% and county open space use tax of .25% on 50% of the contract value/price for improvements to structures, and on 40% of the contract value/price of improvements other than to structures (roads, sidewalks, right-of-way improvements, for example).

Materials and supplies other than construction materials are subject to both state-collected and locally-collected retail sales taxes in effect at the place of purchase. Examples include temporary fencing, tools, equipment purchased or rented for the project, cleaning and crew supplies and any other items that would normally be subject to regular retail sales taxes and used consumed/used by contractors and subcontractors. Materials and supplies other than construction materials cannot be purchased exempt with a city-issued building permit.

Contractors and sub-contractors may be exempt from state-collected taxes (for example, State and RTD tax) when the material becomes part of the structure for a tax-exempt entity. The contractor must obtain an exemption certificate from the Department of Revenue to purchase the materials exempt from state-collected sales and use taxes. See https://tax.colorado.gov/sites/tax/files/documents/DR0172_2022.pdf for more detail. Important Note:

The tax-exempt status of a contractor’s customer – including the City of Englewood – does not flow through to contractors and subcontractors with respect to the payment of city and county use tax on construction materials.

Contractors and subcontractors are the end-users and consumers of construction materials, and the Englewood Municipal Code clarifies that construction materials are subject to city and county use tax at the time city building permits are issued, regardless of the tax-exempt status of contractors’ customers.

Contractors and sub-contractors are required to keep records sufficient to verify that the correct amount of City use tax and Arapahoe County Open Space use tax was paid on construction materials used and consumed on permitted projects in the City. Records for permitted projects are required to be maintained for three years after the issue date of the Certificate of Occupancy and shall be made available to the City of Englewood for examination upon request.

See Englewood Municipal Code – Sections 4-4-2; 4-4-4-3; 4-4-5-1; 4-4-5-2; 4-4-5-3.

Each sub-contractor shall compile a complete list of paid invoices, based on materials purchased directly by the sub-contractor, including the following information: invoice number, invoice date, vendor’s name, invoice amount, amount of tax due the City, type of materials (cement, rebar, structural steel, flooring, etc.). [Form FR39a]

The contractor shall compile a complete list of paid invoices based on materials purchased directly by the contractor, including the following information: invoice number, invoice, date, vendor’s name, amount of invoice, amount of tax due the City, type of material (cement, rebar, structural steel, flooring, etc.). [Form FR39a]

At completion of the work, each sub-contractor shall submit, on forms supplied by the City of Englewood, to the contractor, a document similar to Form FR39a and the “Affidavit” (2 copies) duly acknowledged, based on the information compiled as indicated above. The contractor shall forward all said certificates to the City’s Project Manager. (The City will supply said forms.) The contractor and all sub-contractors shall keep sufficient records https://tax.colorado.gov/sites/tax/files/documents/DR0172_2022.pdf to verify the amount of purchases subject to use taxes due to the City and the amount of purchases subject to Arapahoe County Open Space taxes due to Arapahoe County. This documentation shall be maintained for three years subsequent to the issue date of the Certificate of Occupancy.

Prior to the City issuing the Certificate of Occupancy (CO), all applicable City of Englewood Regular Use and/or Building Use Taxes and Arapahoe County Open Space Tax on any tangible property built into, incorporated or used on the project must be paid.

-SAMPLE ONLY-

DEPARTMENT OF FINANCE AND ADMINISTRATIVE SERVICES

A F F I D A V I T

COUNTY OF _________________________________ ss.

___________________________________, _______________________________________________ of the

(Title) (Signer’s Name)

___________________________________________________________________________, being of lawful

(Business Name of Contractor) age and first duly sworn, deposes and says: That under the terms of a contract dated ______________, 20__:

That _______________________________________ was the prime or sub-contractor for the installation of equipment and/or construction of a ________________________________________________ for the

___________________________________________________________________; that between the dates of

(Entity Name)

______________________________, 20__ and ______________________________, 20__ said contractor built into or installed tangible, personal property upon which use tax is subject; the entire purchase price is listed on attached form, and that evidence of payment for said tangible, personal property are available for inspection by the City of Englewood.

That the tangible, personal property upon which the tax was paid was actually built into or installed in said

(Type of Structure and Project Location Address)

The entire purchase price of said tangible, personal property and the tax thereon is listed on the attached form hereto and make a part hereof.

The contract is not yet completed

The contract was completed ______________________, 20____. ____________________________ ___________ Contractor’s Signature Date

STATE OF COLORADO )

) ss.

COUNTY OF _________________ )

The foregoing Affidavit was subscribed, acknowledged, and affirmed or sworn to before me this __________ day of

20_____, by _______________________________ as_________________________________________ of

(Contractor or Company Name)

WITNESS my hand and official seal.

Notary Public

(SEAL) __________________________________________

Address

My Commission Expires:___________________________________

NOTICE TO PROCEED

DATE:

TO:

RE: Project Name and Number

Dear Representative of _________________________:

You are hereby notified to commence work on the referenced Project on , in accordance with the Contract dated _____________ and you are to complete the Work, including cleanup, within _______ calendar days thereafter.

The date of completion of all Work is therefore .

City of Englewood Project Manager

BIDDER

Receipt of this Notice to Proceed is hereby acknowledged this _______day of , 20____.

Company

By:

Title:

Change Order

Date:

Change Order #:

Project Name:

Contract #:

Department: Public Works

PO #:

Project Manager:

Original Agreement Date:

Contractor: Location:

CHANGE ORDER TYPE

Select the best description of this Change Order (Check one) :

X Standard Change Order Emergency (Authorization attached)

Unforeseen Site Conditions (Justification attached) Substantial (Authorization attached)

CONTRACT SUMMARY

Original Contract Amount: $ -

Original completion date:

Previous Change Order(s): $ - Previous change in time: Days

Contract Amount Prior to this Change Order: $ -

Completion Date Prior to this Change Order:

Amount of this Change Order: $ - Change in contract time: Days

New Contract Amount: $ - New Completion Date:

CHANGE ORDER SUMMARY

The following changes are hereby made to the contract documents:

Ref # Summary Description Change in Contract

Price

Change in Contract

Time

Initiated By:

$ Days

$ Days

The parties understand and agree that this Change Order does not amend or change the terms of the original contract/agreement entered into by the parties on:

(Original Agreement Date)

Approved by Project Manager: Date:

Accepted by Supplier: Date:

Department Director: Date:

City Manager:

Shawn Lewis Date:

Mayor:

Othoniel Sierra Date:

City Clerk:

Stephanie Carlile Date:

*If the amount of the change order is greater than $250,000 and/or 25% of the original contract require City Council approval.

PCM: Proposed Contract Modification

ATTACHMENT A

June 24, 2025 CDOT Project # RMS M395-025, Sub-Account # 25411, City of Englewood Project # 22-13 3400 Block S Broadway HAWK Signal Design

PROJECT SPECIFICATIONS

CITY OF ENGLEWOOD

3400 BLOCK S BROADWAY HAWK SIGNAL DESIGN

June 24, 2025

06-24-2025

ATTACHMENT B

3400 Block S Broadway HAWK Signal Design

COLORADO

DEPARTMENT OF TRANSPORTATION

PROJECT SPECIAL PROVISIONS

CDOT Project # RMS M395-025 Construction Sub-Account # 25411

Construction controls construction of this project. The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans.

Name Date Page No.

Project Special Provision List June 24, 2025 2 CDOT Standard Special Provisions June 24, 2025 3 Notice to Bidders June 24, 2025 4 Commencement and Completion of Work June 24, 2025 5 Revision of Section 101 Definitions and Terms June 24, 2025 6 Revision of Section 106 Control of Material June 24, 2025 7 Revision of Section 107 Legal Relationships and Responsibility to Public June 24, 2025 8 Revision of Section 202 Removal of Structures and Obstructions June 24, 2025 9-10 Revision of Section 210 Reset Sign Panel June 24, 2025 11 Revision of Section 240 Protection of Migratory Birds, Biological Work

June 24, 2025 12-14

Revision of Section 250 Environmental Health and Safety Management June 24, 2025 15 Revision of Section 503 Drilled Shafts June 24, 2025 16 Revision of Section 613 Pull Boxes June 24, 2025 17-18 Revision of Section 614 Signposts June 24, 2025 19 Revision of Section 614 Accessible Pedestrian Signals June 24, 2025 20 Revision of Section 614 Traffic Signal Controller and Cabinet June 24, 2025 21-22 Revision of Section 614 Pedestrian Detection System June 24, 2025 23 Revision of Section 630 Portable Message Sign Panel June 24, 2025 24-25 Revision of Section 630 Uniformed Traffic Control (Local Agency) June 24, 2025 26 Revision of Section 630 Pedestrian Barricade (ADA) June 24, 2025 27-28 Revision of Section 630 Construction Zone Traffic Control June 24, 2025 29 Traffic Control Plan - General June 24, 2025 30-33 Force Account Items June 24, 2025 34 Utilities June 24, 2025 35-37

COLORADO

DEPARTMENT OF TRANSPORTATION

STANDARD SPECIAL PROVISIONS

CDOT Project # RMS M395-025 Construction Sub-Account # 25411

The 2023 Standard Specifications for Road and Bridge Construction controls construction of this project. The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans. The Standard Specifications are hereby modified in accordance with the CDOT Standard Special Provisions listed below and included with this specification package. The Standard Special Provisions have not been modified or formatted from the original versions written by CDOT.

Name Date Pages Revision of Section 101 Definitions and Section 106 - Control of Materials (January 8, 2024) 2 Revision of Sections 101 and 106 Buy America and Build America, Buy America Requirements - No-Federal Aid

(January 8, 2024) 4

Revision of Section 103 Colorado Resident Bid Preference (October 1, 2023) 1 Revision of Section 105 Control of Work (October 1, 2023) 1 Revision of Section 105 Dispute Review Board and Claims for Unresolved Disputes

(October 1, 2023) 9

Revision of Section 105 E-Signature (January 8, 2024) 1 Revision of Section 106 Country of Origin (October 1, 2023) 1 Revision of Section 107 Water Quality Control (Under One Acre of Disturbance) (October 1, 2023) 9 Revision of Section 208 Erosion Control (Under One Acre of Disturbance) (October 1, 2023) 38 Revision of Section 601 Concrete Acceptance (April 9, 2024) 4 Revision of Section 601 Pigment in Concrete (July 23, 2024) 1 Revision of Section 614 - Galvanized Steel Poles (October 1, 2023) 1 Revision of Section 627 Pavement Marking Paint (March 21, 2025) 13 Revision of Section 630 MHT Signature Requirements (December 26, 2024) 1 Revision of Section 713 Retroreflectors and Drum and Tubular Marker Sheeting Requirements

(December 26, 2024) 4

Revision of Section 715 Conduit and Pull Box Revisions (December 26, 2024) 1 Affirmative Action Requirements Equal Employment Opportunity (October 1, 2023) 13

Notice To Bidders

Pursuant to subsections 102.04 and 102.05, it is recommended that bidders on this project review the work site and plan details with an authorized Department representative. Prospective bidders shall contact one of the following listed authorized Department representatives at least 12 hours in advance of the time they wish to go over the project.

Project Manager - Department of Public Works:

Devin Keener, P.E.

Office Phone: 303-762-2501 Cell: 303-913-8696

Director of Public Works - Department of Public Works:

Victor A. Rachael Jr., PE, PTOE Office Phone: 303-762-2500

The above referenced individuals are the only representatives with authority to provide any information, clarification, or interpretation regarding the plans, specifications, and any other Contract Documents or requirements. Contact with any other employee of City of Englewood, or any other individuals regarding this project, is not authorized. Any information obtained from any other employee of City of Englewood or any other individuals regarding this project other than the authorized above representatives shall be considered invalid in the preparation of a proposal for this project.

If the bidder has a question or requests clarification that involves the bidder's innovative or proprietary means and methods, phasing, scheduling, or other aspects of construction of the project, the Project Manager will address the question or clarification. The Project Manager information with other bidders.

All questions shall be directed to the Englewood contacts listed above no later than 14 days in advance of the bid opening. All responses to questions/clarifications will be provided once the question period has expired. The City will not be bound nor responsible for any explanations or interpretations other than those given in writing as set forth in this invitation for bid. No oral interpretations shall be binding on the City.

Questions and answers shall be used for reference only and shall not be considered part of the Contract.

Commencement and Completion of Work

The Contractor shall commence work under the Contract on or before the 15th day following Contract execution or the 30th day following the date of award, whichever comes later, unless such time for beginning the work is changed by the Project Manager in the "Notice to Proceed." The Contractor shall complete all work within 30 working days per the "Notice to Proceed."

and procure required signal equipment. Days in which the Contractor is waiting for signal equipment with longer lead times to be delivered, such as signal poles and mast arms, will not count against the total working days, during which the Contractor will be required to remove or minimize construction activities and devices, as approved by the Engineer. The Contractor shall coordinate schedule and working days with the Engineer and obtain approval prior to the commencement of work.

REVISION OF SECTION 101

DEFINITIONS AND TERMS

Section 101 of the Standard Specifications is hereby revised for this project as follows:

Technical Specifications related to construction materials and methods for the Work under this Contract shall consist of the State Department of Highways, Division of Highways, State of Colorado, Standard Specifications for Road and Bridge Construction dated 2023.

Certain terms utilized in the Specifications referred to in the paragraph above shall be interpreted to have different meaning within the scope of this Contract. A summary of redefinitions follows:

All references to CDOT or Department shall mean the Englewood Public Works Department (where applicable).

All references to Engineer, Resident Engineer, or Project Engineer shall mean the Englewood Project Manager.

All references to Region Transportation Director shall mean the Englewood Director of Public Works.

All references to the City shall mean the City of Englewood.

All references to State shall mean the City of Englewood

REVISION OF SECTION 106

CONTROL OF MATERIAL

Section 106 of the Standard Specifications is hereby revised for this project as follows:

Subsection 106.08 shall include the following:

The Contractor will not receive compensation for temporary storage of materials generated onsite that are stored either onsite or offsite for later disposal or inclusion into the Work.

REVISION OF SECTION 107

LEGAL RELATIONS AND RESPONSIBILITY

TO PUBLIC

Section 107 of the Standard Specifications is hereby revised for this project as follows:

Delete Subsection 107.02 and replace with the following:

The Contractor shall obtain all licenses and permits required to perform the Work. This refers to all permits required by the City as well as those required by County, State and Federal Agencies.

Subsection 107.07 shall include the following:

Notification, consisting of placement of door hangers at each residence and business, shall be completed by the Contractor. The Contractor shall notify the Project Manager no less than 14 days prior to the start of work so that door hangers can be developed, printed, and distributed. The door hangers will be developed and printed by the City and distributed by the Contractor at least seven (7) days prior to the start of work. The cost of hanging the doorhangers will not be measured and paid for separately but included in the work as a requirement of the Englewood Right-of-Way (ROW) permit.

Other public notifications will be distributed by the City. The contractor shall be responsible to coordinate with City staff and inform the Project Manager, in a timely manner, of any change in schedule that may require a change in any public notification.

If parked vehicles on any streets interfere with work operations, the Contractor may tow the vehicle to a nearby

Account.

REVISION OF SECTION 202

REMOVAL OF STRUCTURES AND OBSTRUCTIONS

Section 202 of the Standard Specifications is hereby revised for this project as follows:

CONSTRUCTION REQUIREMENTS

Subsection 202.04 shall include the following:

Flashing beacon to be removed shall be the complete assembly and include rectangular rapid flashing beacons (RRFB), solar panel, cabinet, wiring, push button, push button sign, wait for safe gap caution sign, caution sign, and all associated mounting equipment.

Pedestal pole to be removed shall include pole, base, and footing. Pedestal pole footing to be removed completely or to a depth as approved by the Engineer. Contractor shall remove any rebar, metal, and other material protruding from the top of the concrete footing to ensure flat surface, free of hazards, as approved by the Engineer. Removal of material protruding from footing will not be paid for separately but shall be included in the cost of removal of pedestal pole.

Sidewalk that is disturbed during construction shall be removed and replaced to the nearest joint line and match existing sidewalk depth, material, color, slope, joint spacing, etc. Partial removal and replacement of sidewalk will not be accepted.

All signing, RRFB assemblies, pedestal poles (excluding footing), and associated equipment that is removed shall remain the property of City. Such property is to be removed from the work site, tagged with date removed and location, and returned by the Contractor to the City of Englewood at 2800 S. Platte River Drive, Englewood, CO 80107. The equipment shall be returned in the same condition as prior to removal. Coordinate delivery with the Engineer. Delivery of equipment and materials to the City of Englewood will not be paid separately but included in the work.

Unless otherwise noted, all other removed items shall become the property of the Contractor and shall be disposed of in an appropriate manner outside of the project site.

METHOD OF MEASUREMENT

Subsection 202.11 shall include the following:

The removal of sidewalk will be measured by the area in square yards of concrete removed to full depth and accepted.

The removal of flashing beacon will be measured by each complete assembly being removed and accepted.

The removal of ground sign will be measured by each complete assembly removed and accepted.

The removal of sign panel will be measured by each sign panel removed and accepted.

The removal of pedestal pole will be measured by each pole removed and accepted.

REVISION OF SECTION 202

REMOVAL OF STRUCTURES AND OBSTRUCTIONS

BASIS OF PAYMENT

Subsection 202.12 shall include the following:

Payment will be made under:

Pay Item Pay Unit

Removal of Sidewalk Square Yards Removal of Ground Sign Each Removal of Sign Panel Each Removal of Flashing Beacon Each Removal of Pedestal Pole Each

REVISION OF SECTION 210

RESET SIGN PANEL

Section 210 of the Standard Specifications is hereby revised for this project as follows:

Subsection 210.07 shall include the following:

Sign panels to be reset shall include removal of the sign panel and its attachment hardware from the existing installation and installation at the new location. Removal of sign and its attachment hardware from the existing location and all new attachment hardware required to install the sign panel at the new location will not be measured and paid for separately but shall be included in the work.

Subsection 210.12 shall include the following:

Reset sign panel will be measured by each sign panel reset and accepted.

Subsection 210.13 shall include the following:

Payment will be made under:

Pay Item Pay Unit

Reset Sign Panel Each

SECTION 240

PROTECTION OF MIGRATORY BIRDS

BIOLOGICAL WORK PERFORMED BY THE

Add Section 240 to the Standard Specifications for this project as follows:

DESCRIPTION

240.01 This work consists of protecting migratory birds during construction.

MATERIALS AND CONSTRUCTION REQUIREMENTS

240.02 The Contractor shall schedule construction activity, including clearing and grubbing operations and work on structures, to avoid taking (pursue, hunt, take, capture, or kill; attempt to take, capture, kill or possess) migratory birds or their nests protected by the Migratory Bird Treaty Act (MBTA). If construction activity is to occur between April 1 and August 31, then the following specifications must be followed and the Contractor shall retain a qualified wildlife biologist to determine where nest removal may occur or will be required during construction. The wildlife requirements of the MBTA. The Contractor shall submit documentation of the to the Engineer for acceptance.