ITB # 242 Shur-Tite Delineation Admin Doc.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

Idaho Transportation Department

Invitation to Bid (ITB) ITB # 242

Shur-Tite Delineation

ITB Administrative Information

ITB Lead:

Michael Piccono, Buyer Division of Purchasing 650 W State Street, RM 100 Michael.Piccono@adm.idaho.gov 208-332-1612

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PURPOSE

The Idaho Transportation Department (“ITD”) through the Idaho Division of Purchasing (“DOP”), is requesting Bids from qualified Vendors for the purchase of Shur-Tite Delineation product in accordance with the specifications provided below. This is a Brand Name Only, alternative product shall not be considered.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO powered by Luma: (IPRO LOGIN). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Michael Piccono Phone: 208-332-1612 E-mail: Michael.Piccono@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

SPECIFICATIONS

These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. This is a Brand Name Only request, alternate products shall not be considered. Illustrations for the following items can be viewed on Attachment 3 Illustrations.

Reflective Sheeting Requirements All Flexible Delineator Posts must have Reflective Sheeting (RS) meeting the following requirements:

Type IV (minimum) direct applied retroreflective sheeting conforming to 712.02 of ITD’s Standard Specifications for Highway Construction.

https://apps.itd.idaho.gov/Apps/manuals/SpecBook/SpecBook23.pdf Centered horizontally on the post.

Measures (as determined by ITD at the time of order):

Must be available in white, yellow, red and blue.

Shur-Flex® Drivable Delineator Must be forty-eight (48) inch drivable;

Must have customizable reflectivity placement;

Post colors must be available in white, yellow, green, red, black, gray, brown, and orange; and Must have Manual for Assessing Safety Hardware (MASH) https://highways.dot.gov/safety/rwd/reduce-crash-severity/aashto-guidance Compliance certification.

Shur-Flex® Surface Mount Delineator Surface mount epoxy installation (Epoxy included with each delineator) Must be twenty-eight (28) inch, thirty-six (36) inch, and forty-two (42) inch post with bases sized to fit post;

Customizable reflectivity placement;

Post colors must be available in white, yellow, green, red, black, gray, brown and orange;

Base colors must be available in white, black, yellow and orange; and Must have MASH compliance Certification.

Shur-Flex® Sure Curb Traffic Separator Anchor surface mount to road surface must be ten (10) inch by forty (40) inch with anchors included;

Must be twenty-four (24) inch, thirty-six (36) inch and forty-two (42) inch post;

Customizable reflectivity placement;

Post colors must be available in white, yellow, green, red, black, gray, brown and orange;

Base colors must be available in white and yellow; and Must have MASH compliance Certification.

Shur-Flex® Concrete Traffic Barrier “Cup Mount” Delineator Must be eight (8) inch tall impact resistant prime copolymer delineator mounting to concrete traffic barriers;

Must be two and three eights (2- 3/8) inch outside diameter posts;

Must be five (5) inch post;

Must have four (4) anchor points for attachment using one fourth (1/4) in tapcon screws with a high bond strength adhesive;

Post colors must be available in white, yellow, green, red, black, and brown; and Must have MASH compliance Certification.

0. Shur-Flex® Tools Driver Head and one and one eighth (1-1/8) in X fourteen (14) in Hex Shank with tapered to fit manual slide hammer;

Manual Slide Hammer, powered coat black finish;

Flex Joint used in drivable surface mount, curb mount and portable bases and;

Shur-Flex® Drivable Anchor two (2) in, twenty-four (24) gauge, twenty-four (24) in Square Perforated Tubing.

0. Packaging Boxes must be marked with content description and number of units noted on outside of each box.

Boxes must be of suitable strength and durability to prevent puncturing or weather damage during shipment.

If requested by ITD, orders must be packaged, palletized, and wrapped in a manner so that unloading can be accomplished by a forklift. A forklift and operator shall be provided by ITD to assist in unloading.

QUANTITY

All quantities provided in this Invitation to Bid (ITB) are estimates for evaluation only. No minimum or maximum amounts are guaranteed or implied.

COST

Provide your fully burdened Total Cost on the Bid Schedule (Attachment 2).

0. Additional Volume Discount Bidders may offer volume discounts Shur-Tite® Delineation. If offering a volume discount, provide the discount percentage and dollar amount required to receive the discount in your Bid Schedule. (See Attachment 2 – Bid Schedule)

Note: Discounts offered will apply after the award of the contract and will not be considered during bid evaluations.

BILLING PROCEDURE

The Contractor must provide an invoice no later than thirty (30) calendar days after each delivery of polymer modified crack sealant. Invoices submitted without the items below will be returned to the Contractor for correction and resubmission.

The Vendor must provide the following information with each invoice:

IPRO Powered by LUMA contract number and Agency PO number Identification of billing period Total amount billed for the billing period Detailed description of products Name of authorized individual and contact information for Vendor

Invoices must be submitted to:

ITD District 1

D1AP@ITD.IDAHO.GOV

ITD District 2

D2AP@ITD.IDAHO.GOV

ITD District 3

D3AP@ITD.IDAHO.GOV

ITD District 4

D4AP@ITD.IDAHO.GOV

ITD District 5

D5AP@ITD.IDAHO.GOV

ITD District 6

D6AP@ITD.IDAHO.GOV

SUBMISSION REQUIREMENTS

0. Required Bid Submission Items Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 2, Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

Manual for Assessing Safety Hardware (MASH) Certification Certification must be provided with Bid to be considered for award.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

0. Bid Submission Methods Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

Electronic Submission via IPRO Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 8.1) and enter your cost in IPRO as the “Total Cost” on the Bid Schedule OR $0.00 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

Submitting via IPRO, be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which you submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

0. Trade Secrets If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on the Bid Schedule.

Authorized Distributor Submitting Bidders must be an authorized distributor or manufacturer of Shur-Tite®. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

Warranty Manufacturer’s standard warranty must be provided on all products.

Product Substitution In the event a specified manufacturer’s product listed on Attachment X – Bid Schedule becomes unavailable or cannot be supplied by the Contractor for any reason (except as provided for in section 33, Force Majeure, of the State of Idaho Standard Contract Terms and Conditions), a product deemed in writing by the Contractor to be equal to or better than the specified product, and approved in writing by ITD, may be substituted by the Contractor at no additional cost or expense to ITD. Unless otherwise specified, any substitution of product prior to ITD written approval may be cause for termination of Contract.

PRice Adjustment All prices must be held firm for one (1) year from effective date of the contract resulting from this ITB. A price adjustment may be allowed for subsequent renewal periods. If a price increase is requested, it is the responsibility of the contractor to notify the state ninety (90) calendar days in advance and provide supporting documentation setting forth the reason(s) for the requested increase. Increases must be limited to the actual cost increase to the contractor. The contractor must notify the state of any price reductions, which will be effective immediately.

catalog items The Contractor must offer their full catalog of traffic delineation related products, accessories, and replacement parts to the State. Catalog products available on the resulting contract must be limited to traffic delineation related products, accessories, and replacement parts . Other catalog categories and items shall be excluded from the resulting contract.

If contractor is offering a discount percent for the vendor catalog enter it on Attachment 2 Bid Schedule. Submitting bidders are not required to offer a catalog discount price. Discount pricing is for contractual purposes only and shall not be evaluated.

ORdering and Delivery Orders shall be placed per contractors standard box size on an as needed basis by each District via an ITD purchase order. Orders shall be shipped FOB Destination freight pre-paid and allowed. The Contractor must deliver product(s) within thirty (30) business days after receipt of order (ARO), or as approved by the ITD Contract Manager. The Contractor must confirm with the ordering ITD District if delivery cannot be made within the required timeframe. ITD shall be responsible for off-loading the delineators.

Deliveries must be made Monday through Friday, 8:00 am to 5:00 pm local time (per Delivery Location), excluding State of Idaho recognized holidays https://sos.idaho.gov/state-holidays/, unless otherwise approved by ITD.

0. Delivery Locations District 1 – Coeur d’Alene 600 W Prairie Ave Coeur D’Alene, ID 83815 District 2 – Lewiston 2600 Frontage Road Lewiston, ID 83501

District 3 – Boise 8150 Chinden Blvd Boise, ID 83807

District 4 – Shoshone 63 W Hwy 26 Shoshone, ID 83352

District 5 – Pocatello 5151 South 5th Pocatello, ID 83352 District 6 – Rigby 206 N Yellowstone Rigby, ID 83442

Compliance with Contractor must have Manual for Assessing Safety Hardware (MASH) compliance certification. Certification must be provided with Bid to be considered for award.

Records Maintenance Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

ITB # 242 SHUR-TITE DELINEATION

ATTACHMENT 1 - BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB # 242 Shur-Tite Delineation Page 7

ITB # 242 Shur-Tite Delineation

ITB # 242 SHUR-TITE DELINEATION

ATTACHMENT 3 - Illustrations

Shur-Flex® Driveable Delineator

Shur-Flex® Surface Mount Delineator

Shur-Flex® Sure Curb Traffic Separator

Shur-Flex® Concrete Traffic Barrier “Cup Mount” Delineator image2.png image3.png image4.png image5.png image1.png