ITB_24-021_Soliciation_complete.pdf

INVITATION TO BID

ITB 24-021

BICENTENNIAL PARK POOL RESURFACING PROJECT

NON-MANDATORY PREBID MEETING/SITE VISIT

Wednesday, August 7, 2024 at 10:00AM

BICENTENNIAL PARK POOL, 8145 W BICENTENNIAL DRIVE, CRYSTAL

RIVER, FLORIDA 34429

Bid Due Date: August 21, 2024 @ 2:00 PM

JULY 27, 2024

Citrus County Chronicle

CITRUS COUNTY, FLORIDA

political subdivision of the State of Florida

Department of Management & Budget 3600 W. Sovereign Path, Suite 266

Lecanto, FL 34461

TABLE OF CONTENTS

DEFINITIONS

INSTRUCTIONS TO BIDDERS

Solicitation Overview Vendor System- Vendorlink Registration Minimum Requirements for Submitting a Bid General Instructions Contact Person Questions/Additional Terms and Conditions/Variances/Exceptions Public Opening of Bids Submission of Bids Timeliness of Bid Submittal Bid Submittal Format Bid Form Bid Security Certificate of Insurance Bidder's Representation and Certification Form Bidder's Qualification Statement Licenses and Certifications List of Sub-contractors Bid Pricing Payment and Performance Bonds Required Warranty Liquidated Damages

ADDITIONAL INFORMATION

Signing of the Agreement Responsiveness of the Bid and Disqualification List of Bidders Examination of Bid Documents and Project Site Addenda Modification / Withdrawal of Bid Tie Bids Less Than Two Bids Received Next Low Bidder Local Preference / Contractors Local Preference/Workforce Labor Rights of the County Bid Evaluation and Award Manufacturer's Name and Approved Equivalents Acceptance of Bid Content Conflict of Interest Documentation Becomes the Property of the County Review of Bidder’s Facilities and Bid Financial Strength Clarifications Drug-Free Workplace Public Records Act Protests Solicitations or Awards in Violation of Law Lobbying E-Verification System Immigration and Nationality Act Indemnification

MINIMUM INSURANCE REQUIREMENTS

SERVICES AGREEMENT

SCOPE OF WORK

SOLICITATION SUBMITTAL CHECKLIST

BID FORM

BIDDER'S REPRESENTATION AND CERTIFICATION FORM

ADDENDA ACKNOWLEDGEMENT FORM

BIDDER’ QUALIFICATIONS STATEMENT

LIST OF SUB-CONTRACTORS

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

July 27, 2024

DEFINITIONS

"Addenda" means a written or graphic instrument issued by the County prior to the execution of the Agreement which modifies or interprets the Invitation to Bid by additions, deletions, clarifications, corrections or other type of modifications. Addenda will become part of the Contract Documents when the Agreement is executed.

"Agreement" means a legal document, executed by the County and the Successful Bidder. The Agreement, as amended from time to time, forms the Contract between County and the Successful Bidder setting forth the roles, responsibilities and obligations of the parties including, but not limited to, the performance of the Services and the basis of payment.

"Apparent Low Bidder" means the bidder who has submitted the lowest Bid at the Bid Opening without correction of numerical discrepancies, consideration or alternates of determination of responsiveness and responsibility. The Apparent Low Bidder is not necessarily the Successful Bidder.

“Best value” means the highest overall value to the County based on factors that include, but are not limited to, price, quality, design, and workmanship.CD

"Bid" means a written response to this Invitation to Bid.

"Bid Documents" means the Invitation to Bid, inclusive of the plans and specifications.

"Bidder" means any person or firm (corporation, sole-proprietor, limited partnership, etc.) who submits a Bid in response to this Invitation to Bid.

"Contract Documents" means the Invitation to Bid, including Addenda to such, the Agreement, including Addenda to such, General Terms and Conditions of the Agreement, Bidder's Bid, Scope of Services, Certificate(s) of Insurance, Notice of Intent to Award, Notice of Award, Notice to Proceed, Drawings and Specifications, and any other documents mailed, e-mailed or otherwise transmitted to the Bidder prior to or after the submittal of their Bid, and prior to or after Award, all of which are all to be treated as one in the form of the Contract Documents.

"Contractor" means Successful Bidder, in the context of the Invitation to Bid. In the context of the Contract Documents, Contractor means any company, firm, partnership, corporation, association, joint venture, or other legal entity permitted by law to perform the Services in the State of Florida. Such legal entity shall be the entity that enters into a written Agreement with the County to perform the Services for the Project described in the Contract Documents. The Contractor will have sole responsibility for the performance of the Services covered under an Agreement that is awarded in conjunction with this Invitation to Bid.

"County" means Citrus County, Florida, a political subdivision of the State of Florida, its officers, employees, agents and volunteers.

“Governmental Entity” means a political subdivision or agency of this state or of any state of the United States, including, but not limited to, state government, county, municipality, school district, nonprofit public university or college, single purpose or multipurpose special district, single-purpose special or multipurpose authority, metropolitan or consolidated government, separate legal entity or administrative entity, or any agency of the Federal Government.

"Invitation to Bid" means the contents of this solicitation and all supporting documents including Addendum to such, or other related information transmitted to Bidders.

"Minor Irregularity" means a variation from the Invitation to Bid terms and conditions which does not affect the price or give the Bidder an advantage or benefit not enjoyed by the other Bidder or does not adversely impact the interests of the County.

"Notice of Award" means a written notice submitted by the County notifying the Successful Bidder that they have been awarded the project.

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

"Notice of Intent to Award" means a written notice submitted by the County notifying the Successful Bidder that the County intends to award the project to them contingent upon the Successful Bidder executing the Agreement and submitting any outstanding documents.

"Notice to Proceed" means a written notice issued by the County to the Successful Bidder fixing the date on which the Successful Bidder shall start the performance of the Services and the length of time for the completion of the Services, in accordance with the Contract Documents.

"Piggyback" means a government authority other than the County purchasing commodities from the Successful Bidder under the same terms and conditions that the Successful Bidder has agreed to offer the County.

"Public Opening" means the opening of the Bids and the announcing of the Bidders who submitted a Bid in response to the Invitation to Bid in the presence of the public.

"Recommendation of Award" means a written notification sent by way of facsimile or electronic e-mail to those who submitted a Bid in response to this Invitation to Bid advising them of the County's decision for its selection of the Successful Bidder and its intent to award to that Bidder.

"Responsible Bidder" means a Bidder who has the resources, skills, knowledge and financial ability to provide the Services specified in this Invitation to Bid.

"Responsive" means a Bid that conforms in all material respects to the Invitation to Bid requirements.

"Subcontractor" means an entity having a direct contract with the Successful Bidder or with any other sub-contractor of the Successful Bidder who will provide product(s) or service(s) for the performance of a part of the Services required under the Contract Documents under the sole control and direction of the Successful Bidder.

"Successful Bidder" means the Bidder who the County awards an Agreement to for the provision of the Services specified in this Invitation to Bid.

"Timeline" means the list of critical dates and actions involved in the Invitation to Bid.

"Work" means all supervision, labor, materials, equipment, supplies, sub-contractors, and incidental expenses required by the Bidder to execute and complete the requirements of the Services outlined in the Contract Documents, including those prescribed or implied.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

INSTRUCTIONS TO BIDDERS

Solicitation Overview

Citrus County, Florida (“County”) invites interested parties to submit a bid for re-surfacing of the Bicentennial Park Pool located at 8145 W. Bicentennial Drive, Crystal River, FL 34429. Bicentennial Park Pool is a 225,000-gallon Junior Olympic size swimming pool. The Successful Bidder shall commence work on November 18, 2024 and shall achieve final completion of the project within 30 calendar days.

The Successful Bidder will be responsible for furnishing all labor, materials, and equipment necessary to deliver, install and finish all work as specified.

VENDOR SYSTEM-VENDORLINK REGISTRATION

County has partnered with VendorLink, a web-based e-Procurement service. Current bid solicitations and associated addenda, notices of recommended bid award, and current bid awards will be posted at www.myvendorlink.com.

Bid Notifications will be sent electronically via e-mail from www.myvendorlink.com to registered Respondents. It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates.

Visit https://www.myvendorlink.com/external/register to register. VendorLink is an online Respondent registration system that provides a free at no cost to Respondent, secure, user-friendly Internet portal and one-stop service center to register with County. This system also allows you to receive automatic email notifications regarding County’s upcoming competitive solicitations as opportunities become available.

Registration assistance is available by e-mail support@evendorlink.com.

All Citrus County Vendors/Contractors/Consultants will need to register with VendorLink in order to be able to submit Bids/Proposals/Qualifications etc., to County.

VendorLink has no affiliation with the County other than as a service that facilitates communication between the County and its Respondent. VendorLink is an independent entity and is not an agent or representative of the County.

Minimum Requirements for Submitting a Bid To be qualified to submit a Bid,

• Bidder must be registered in Sunbiz.org (https://dos.myflorida.com/sunbiz/)

• Bidder must possess, at a minimum, a Florida CPC-Commercial Class A license

General Instructions Bidders are encouraged to carefully review all the materials contained herein and prepare your Bid accordingly. The detailed requirements set forth below will be used to evaluate the Bids and failure of Bidder to provide the information requested for a specific requirement may render their Bid non-responsive and result in being rejected. Failure of Respondent to comply with all terms of this Solicitation may result in disqualification of Respondent and rejection of Respondent’s proposal by County.

Bidders shall carefully study and compare the information and documents presented in this Invitation to Bid to ensure there are no conflicts, shall examine the site and local conditions, if applicable, and shall at once report to the Contact Person any errors, inconsistencies or ambiguities discovered.

County shall not be liable for any costs incurred by a Bidder in preparing or producing its Bid or for any service provided before execution of an Agreement.

All terms and conditions outlined in this Invitation to Bid, and any associated Addenda, shall become a part of the Agreement entered between the County and the Successful Bidder.

ITB 24-021 Bicentennial Park Pool Resurfacing Project

July 27, 2024 http://www.myvendorlink.com/ http://www.myvendorlink.com/ https://www.myvendorlink.com/external/registerx mailto:support@evendorlink.com https://dos.myflorida.com/sunbiz/

Contact Person All inquiries pertaining to this Invitation to Bid are to be directed to:

Linda Morse Karin McMahon Leigha Utter Purchasing & Contracts Manager Purchasing & Contracts Specialist Purchasing Assistant Department of Management & Budget Department of Management & Budget Department of Management & Budget 3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266 Lecanto, Florida 34461 Lecanto, Florida 34461 Lecanto, Florida 34461 Phone: 352-527-5457 Phone: 352-527-5457 Phone: 352-527-5457 Fax: 352-527-5424 Fax: 352-527-5424 Fax: 352-527-5424 Email: linda.morse@citrusbocc.com Email: karin.mcmahon@citrusbocc.com Email: leigha.utter@citrusbocc.com

CAUTION: In accordance with Section 287.057 (25) of the Florida Statutes, Respondents to this solicitation, or persons acting on their behalf, may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and legal holidays, any employee or officer of the County concerning any aspect of this solicitation, except in writing to the Contact Person noted above. Violation of this provision may be grounds for rejecting a response to this solicitation.

Questions/Additional Terms and Conditions/Variances/Exceptions Bidders may submit questions about the meaning or intent of the Invitation to Bid/Agreement to the website link (www.myvendorlink.com) in written format only and shall submit such on or before the deadline for questions listed in the Event Timeline. Interpretations or clarifications considered necessary in response to such questions will be issued by a written Addendum. Only questions answered by formal written Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions submitted shall not constitute formal protest of the specifications or of this Invitation to Bid.

A written addendum, if applicable, will be issued online to the VendorLink (www.myvendorlink.com) and/or DemandStar® websites in response to questions received as of the specified deadline in the Event Timeline.

Issues regarding any discrepancies, errors or ambiguities in the Invitation to Bid documents, including those noted in the Agreement shall be submitted in writing to www.myvendorlink.com on or before deadline for questions which is listed in the Event Timeline.

Event Timeline Bidders should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of Bidder to check for any changes.

All changes to the Timeline will be made through an addendum to this Invitation to Bid.

**All public Meetings are subject to change or can be cancelled.

EVENT DATE TIME

Issue Solicitation July 27, 2024 NON-MANDATORY Pre-Bid Conference/Site Visit August 7, 2024 10:00 AM Deadline for Questions August 13, 2024 4:00 PM Bid Due Date and Time August 21, 2024 2:00 PM Public Opening Date and Time August 21, 2024 2:15 PM Board Approval of Selection and Award (subject to change) October 2024

A NON-MANDATORY Pre-Bid Meeting/Site Visit will be held on August 7, 2024, at 10:00 am. The Meeting will be held at Bicentennial Park Pool, 8145 W Bicentennial Drive, Crystal River, Florida 34429

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

July 27, 2024 mailto:linda.morse@citrusbocc.com mailto:karin.mcmahon@citrusbocc.com mailto:leigha.utter@citrusbocc.com http://www.myvendorlink.com/ http://www.myvendorlink.com/

Any person requiring reasonable accommodation at this meeting because of a disability or physical impairment should contact Citrus County, 3600 W. Sovereign Path, Lecanto, FL 34461, Carlton Hall, ADA Coordinator (352) 527-5477, at least two days before the meeting.

Public Opening of Bids Electronic Bids shall be opened and read aloud publicly on August 21, 2024 at 2:15 PM. This shall be held via Microsoft Teams video call.

**All public Meetings are subject to change or can be cancelled due to the current events. The public opening shall be via a recorded, online video meeting:

If you are hearing or speech impaired, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8770 (v), via Florida Relay Service.

If you need a Spanish Translator, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8773 (v), via Florida Relay Service. For all other languages, please dial (352) 527-5370.

Si usted necesita un Traductor en Español, marque 7-1-1 o (800) 955-8771 (TTY) o (800) 955-8773 (v), a través del Servicio de Retransmisión de Florida.

Any person who decides to appeal a decision of the Governing Body with respect to any matter considered at this meeting will need a record of the proceedings and for such purpose may need to provide that a verbatim record of the proceeding is made, which record includes testimony and evidence upon which the appeal is to be based. (Section 286.0101, Florida Statutes)

Submission of Bids

Electronic Invitation to Bid submittals are to be submitted on or before August 21, 2024 at 2:00 pm. It is the sole responsibility of the Respondent to ensure that their Bid response is submitted through VendorLink no later than the time and date specified in the Solicitation or subsequent addenda. SUBMIT A SINGLE ELECTRONIC FILE AND TITLE BID SUBMITTAL TO INDICATE “ITB 24-021” AND “COMPANY NAME”

Bids shall be submitted through the online solicitation management portal, www.myvendorlink.com. You may enter information and upload completed forms/documents using the www.myvendorlink.com portal.

Bidders must have registered and received an established account in advance of uploading submissions.

When submitting an offer electronically through the solicitation posting portal, please allow sufficient time to complete the online forms and upload documents. The solicitation offer will end at the closing time listed in the Event Timeline included in this Solicitation. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time. If technical difficulties arise during submission of the Solicitation submittal, it is the submitting Bidder’s responsibility to contact VendorLink, LLC technical support. For support, click on the “Help” link on the Solicitation Posting portal; or email www.support@evendorlink.com.

Submission Steps:

1. Submit Proposals/Bids electronically through www.myvendorlink.com

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx);

Adobe Portable Document Format (.pdf); checkmark must be placed in the checkbox next to the

Microsoft Teams Need help?

Join the meeting now Meeting ID: 238 965 985 947 Passcode: 8tZjGE

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

July 27, 2024 http://www.myvendorlink.com/ http://www.myvendorlink.com/ http://www.support@evendorlink.com file type to be uploaded prior to clicking the Add Document(s) button. The Respondent Files table must have at least one document uploaded with the File Type requested, otherwise the Platform will not allow the Respondent to change the status from whatever was submitted.

3. Enable printing on files submitted.

4. Clearly identify the Solicitation Number, Name, Submission Date, and Bidder Name on the

Response Cover Page on Bidder’s letterhead.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

7. All required documents must be fully filled out and signed by an official who is authorized to legally bind the Bidder on all solicitation specifications.

8. Follow all instructions outlined in this Solicitation and provide all requested information.

Timeliness of Bid Submittal County assumes no responsibility for Bids received after the due date and time, or at any location other than that specified herein whether due to technical difficulties, user error, or any other reason. Bids received after the due date and time will not be considered for selection. There will be no exceptions to this policy. It is the responsibility of Bidders to make sure their Bid is submitted by the due date and time.

Bid Submittal Format Bids MUST be submitted and fully completed in the order format noted below:

⇒ Bid Form ⇒ Certificate(s) of Insurance ⇒ Bid Security (Required if total base bid or lump sum equals $100,000 or more) ⇒ Addendum Acknowledgement Form ⇒ Bidder's Representation and Certification Form ⇒ Bidder’s Qualification Statement Form ⇒ List of Sub-contractors ⇒ Copies of Licenses and Certifications

Bid Form Bidders MUST utilize the Bid Form included with this Invitation to Bid for submitting pricing information. No substitutes will be permitted. All pages of the Bid Form must be submitted and completed in full.

Bids shall be typed or printed in BLACK ink. All blanks on the Bid Form must be completed. If anything is not applicable, Bidder shall indicate such with "N/A". If there is no charge for any specific item noted on the Bid Form, Bidders shall indicate such by entering "no charge".

The name of the individual signing the Bid Form must be printed below the signature. The address, telephone number and email for communications regarding the Bid must be indicated. Bids must be executed in Bidder's registered company name and must be executed by an officer of the company who has the authority to bind the Bidder.

Bidders shall acknowledge receipt of all Addenda by filling in the numbers of the respective addenda on the Bid Form.

Bid Security (Required if total base bid or lump sum equals $100,000 or more) If the Total Base Bid or lump sum should equal $100,000 or more, the Successful Bidder will be required to procure Payment and Performance Bonds, each in the amount of one hundred percent (100%) of their Bid plus Alternate Pricing, for the faithful performance of the Contract. After Notice of Award and execution of an Agreement, Successful Bidder shall have ten (10) calendar days to provide Performance and Payment Bonds to County.

Successful Bidder will be responsible for recording Payment and Performance Bonds in the public records of Citrus County. Once recorded, Successful Bidder shall deliver a certified copy of the Bonds and a receipt from the Clerk of Court, confirming that the Bonds have been recorded, to County.

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

July 27, 2024 mailto:support@evendorlink.com

The bonds must be in the form prescribed in Section 255.05, Florida Statutes, with the surety’s bond number to be listed on the front page of the bond. The rating of the surety company must be A.M. Best’s Rating of A-, VI or better. The surety company executing the Bonds must be authorized to transact business in the State of Florida as surety. The Attorney in-Fact who signs the bonds must file with each bond a certified and effective date copy of their Power of Attorney. The bonds must show the name, address and phone number of Bidder, the Surety Company and County. The bond must indicate the Bid Number, a general description of the project, and the address where the work will take place.

Certificate of Insurance

Bidders are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force.

Bidder's Representation and Certification Form

Bidders are required to submit with their Bid an executed Bidder's Representation and Authorization Form.

Bidder's Qualification Statement Form Bidders are required to submit with their Bid an executed Bidder's Qualification Statement.

To demonstrate that the Bidder is qualified to perform the Work covered under this Invitation to Bid, Bidders must include any and all documents and other information to substantiate the qualifications noted, such as:

licenses, references for similar work, present commitments and other such data as required in the Bid Documents.

Bids must contain evidence of Bidder's qualification to do business in the State of Florida or covenant to obtain such qualification prior to award of the contract. Bidders must comply with Chapter 607, Florida Statutes, to transact business in the State of Florida. If the Successful Bidder is not in compliance with such, they shall have fourteen (14) calendar days from receipt of a Notice of Intent to Award to obtain the required certificate of authority from the State of Florida and produce a copy of such to the Contact Person.

Bidders shall have all licenses, certifications and/or permits required by Federal, State, and Local Statutes, Regulations, and/or Ordinances for performing the Work specified in the Bid Documents at the time of Bid submittal. Additionally, Bidders must comply with regulations, policies and codes of Citrus County, Florida for conducting business in Citrus County.

By submitting a Bid in response to this Invitation to Bid, Bidder represents and warrants that they have the necessary licenses and/or certifications required to perform the Work covered under this Invitation to Bid, or will obtain such prior to award of Contract.

Licenses and Certifications

Bidders are required to submit with their Bid copies of their licenses and certifications applicable to this Invitation to Bid. Bidders are required to submit proof of company registration with Sunbiz.org at https://dos.myflorida.com/

Please note that Citrus County does not automatically issue licenses based on "reciprocity" from another County. Bidders who possess a "registered" license in a County other than Citrus County, will be required to obtain a "competency card" from Citrus County Licensing Board in order to be awarded a contract.

Bidders can call the Citrus County Building Department / Division of Licensing for more information at (352) 527-5332.

Bidders must comply with Chapter 607, Florida Statutes, entitled “Corporations” to transact business in the State of Florida. Bidders must have the proper licenses and/or certifications in accordance with the State of Florida’s regulations governing the provision of the Services outlined in this Invitation to Bid. Furthermore, Bidders must also comply with the policies, codes, and regulations of Citrus County for conducting business in County. By submitting a Bid, Bidder represents and warrants that they and their sub-contractors, if applicable, have the required licenses and certifications.

July 27, 2024 https://dos.myflorida.com/

List of Sub-contractors Form If Bidders will be utilizing subcontractors in the performance of the Services, Bidders are required to submit with their Bid a list of such proposed subcontractors. If no subcontractors will be utilized, Bidders are to indicate "N/A" on the form.

All subcontractors proposed by Bidder for the performance of the Services covered under this Invitation to Bid are subject to the approval of County. County reserves the right to reject any and all proposed subcontractors listed by the Bidder and bears no responsibility or liability to the Bidder or its proposed subcontractors for any commitments made between them regarding the performance of the Work covered under this Invitation to Bid.

Bidders shall furnish the names and responsibilities of those subcontractors they propose to use on the "Subcontractors List" included with this Invitation to Bid. No changes to this list shall be made after the deadline for submitting the Bid without prior written approval by County. If the County has reasonable objection to any proposed subcontractor, County reserves the right, before giving Notice of Intent to Award, to request the apparent Successful Bidder to submit an acceptable substitute without an increase in Successful Bidder's Bid Price. If the apparent Successful Bidder declines to make any such substitution, County may make the award to the next lowest Bidder that proposes to use subcontractors, who are acceptable to County. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security.

No bidder shall be required to employ any sub-contractor against which bidder has reasonable objection.

No more than fifty percent (50%) of the Services provided by the Successful Bidder can be performed by subcontractors.

County reserves the right to request from the apparent Successful Bidder, all pertinent data, including but not limited to, the following information about the proposed subcontractors: name as registered with the State of Florida, Federal Employer Identification Number, address and phone number, State registration or license number, and such other information as deemed relevant by County for evaluating the qualifications and experience of the proposed subcontractors. If requested by County, Bidder shall also provide an experience statement with pertinent information regarding similar services and other evidence of qualification for each proposed subcontractor.

All proposed subcontractors shall be properly certified, registered or licensed by the appropriate governmental authority (as applicable) for the Work to be performed, prior to the submittal of the Bid.

Proposed subcontractors shall have successfully completed work comparable to that which is noted within the Bid Documents and be qualified both technically and financially to perform the Work for which they are listed.

Bid Pricing

The Bid Pricing shall be firm until award has been made. Bid Pricing shall include such amounts for all labor, materials, supplies, equipment, subcontractors, insurance, bonds, overhead, profit and any other costs to provide the Services as noted in this Invitation to Bid. The Bid Pricing shall include all applicable sales and use taxes. Discrepancies in the multiplication of units and unit prices will be resolved in favor of the “verified prices”.

Commencement and Completion of Work Successful Bidder shall commence ordering materials and equipment within ten (10) calendar days after receipt of a Purchase Order. Work of the Successful Bidder shall be completed within thirty (30) days after the start date set forth in the Notice to proceed.

Payment and Performance Bonds If the Total Base Bid or lump sum should equal $100,000 or more, the Successful Bidder will be required to procure Payment and Performance Bonds, each in the amount of one hundred percent (100%) of their Bid plus Alternate Pricing, for the faithful performance of the Contract. After Notice of Award and execution of an Agreement, Successful Bidder shall have ten (10) calendar days to provide Performance and Payment Bonds to County.

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

Successful Bidder will be responsible for recording Payment and Performance Bonds in the public records of Citrus County. Once recorded, the Successful Bidder shall deliver to County, a certified copy of the Bonds and a receipt from the Clerk of Court, confirming that the Bonds have been recorded.

The bonds must be in the form prescribed in Section 255.05, Florida Statutes, with the surety’s bond number to be listed on the front page of the bond. The rating of the surety company must be A.M. Best’s Rating of A-, VI or better. The surety company executing the Bonds must be authorized to transact business in the State of Florida as surety. The Attorney in-Fact who signs the bonds must file with each bond a certified and effective date copy of their Power of Attorney. The bonds must show the name, address and phone number of Bidder, the Surety Company and County. Bonds must indicate the Bid Number, a general description of the project, and the address where the work will take place.

Required Warranty

The Successful Bidder shall provide a five (5) year minimum warranty period on materials, equipment, and workmanship, starting from the date of completion and acceptance of the project.

Liquidated Damages

If the Services covered under this Agreement are not completed within the time allowed as stipulated herein, plus any extensions thereof, County could incur additional expenses. Since these expenses are difficult to prove in a legal proceeding to establish the actual loss suffered by County, instead of requiring any such proof, Contractor agrees that as liquidated damages for any delays (but not as a penalty) it shall pay County fifty dollars ($50.00) for each day that expires after the time specified herein for completion. Sundays and legal holidays shall be excluded in determining days in default. Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the Work is due to the following, and Contractor has promptly given written notice of such delay to County: (1) any preference, priority or allocation order duly issued by County, or (2) unforeseeable causes beyond the control and without the fault or negligence of Contractor, including but not restricted to, acts of God, or of the public enemy, acts of County, acts of another contractor in the performance of a contract for County, fires, floods, quarantine restrictions, strikes, freight embargoes and abnormal and unforeseeable weather; and (3) any delays of subcontractor occasioned by any of the causes specified in (1) and (2) of this Section.

ADDITIONAL INFORMATION

Signing of the Agreement When County gives a Notice of Intent to Award to the Successful Bidder, it will be accompanied by an unsigned Agreement. Within ten (10) calendar days thereafter the Successful Bidder shall execute and deliver to the County the Agreement, along with a certificate of insurance that shows policies, limits, and other conditions in compliance with that outlined in the Invitation to Bid. Upon award and execution of the Agreement by the County, one certified copy of the Agreement shall be delivered to the Successful Bidder.

Responsiveness of the Bid and Disqualification A responsive Bid is one that complies with and conforms to the requirements of this Invitation to Bid. A Bid requiring changes to any portion of this Invitation to Bid may be considered non-responsive. A Bid that fails to comply with the criteria outlined in this Invitation to Bid may be deemed non-responsive.

A Bid may be rejected if found to be conditional, irregular, incomplete or not in conformance with the requirements and instructions contained herein, such as, but not limited to: (1) failure to strictly comply with and satisfactorily address the prerequisite criteria, (2) failure to provide the required forms or other documentation, (3) incomplete, indefinite or ambiguous language, and (4) improper and/or undated signatures.

Other conditions which shall cause rejection of the Bid, include, but are not limited to: (1) an individual firm, partnership, corporation or combination thereof, under the same or different names submitting (as the Bidder) more than one Bid, (2) evidence of collusion among Bidders, (3) obvious lack of experience or expertise to perform the Work, (4) failure to perform or meet financial obligations for previous contracts with

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project the County, (5) falsification of any form required by the County, or (6) not having valid and appropriate local, state or federal certifications and/or licenses necessary to perform the Work.

County may conduct such investigations as County deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidder and their proposed sub-contractors. County reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of Bids from all Bidders.

List of Bidders A list of Bidders can be viewed on Vendorlink after the Public Opening date. The list of Bidders can also be obtained by contacting the Contact Person. The County will not provide a list of Bidders by telephone.

Examination of Bid Documents and Project Site It is the responsibility of the Bidder to (1) examine the Bid Documents thoroughly, (2) visit the project site to become familiar with local conditions that may affect cost, progress, or performance of the Work, (3) consider Federal, State and Local Laws and Regulations that may affect cost, progress, or performance of the Work, (4) study and carefully correlate Bidder's observations with the Bid Documents, and (5) notify the Contact Person of all conflicts, errors or discrepancies in the Bid Documents prior to submitting a formal Bid.

If reports of explorations and tests of subsurface conditions at the project site are conveyed to Bidder by County, Bidder may rely upon the accuracy of the technical data contained in such reports but not upon non-technical data, interpretations or opinions contained therein or for the completeness thereof for the purposes of bidding or performance of the Work.

The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by Bidder in performing the Work are identified in the Bid Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by Bidder. Easement for permanent structures or permanent changes in existing structures is to be obtained and paid for by County unless otherwise provided in the Bid Documents.

Before submitting a Bid, it shall be the Bidder's responsibility to request from County or to obtain on their own any additional information and/or data which the Bidder deems necessary for preparing their Bid so as to be informed of anything that may affect the cost, progress, or performance of the Work in accordance with the time, price and other terms and conditions noted in the Bid Documents.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with all of the requirements of this Article, that without exception their Bid is premised upon performing the Work required by the Bid Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Bid Documents, and that the Bid Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

Addenda

Any Addenda issued in relation to this Invitation to Bid will be transmitted by way of posting such on the VendorLink and DemandStar® e-procurement sourcing websites, which can be accessed at the following address:

https://www.myvendorlink.com/common/searchsolicitations.aspx or http://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=10180

It is Bidder's responsibility to be aware of any addenda that might have a bearing on their Bid before the Bid is due. Bidders shall acknowledge receipt of any and all addenda in the Bid Form. In the event a Bidder fails to acknowledge receipt of such addenda, their Bid will be construed as though they have received such addenda, and the submission of a Bid will constitute acknowledgement of the receipt of same. All

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

July 27, 2024 https://www.myvendorlink.com/common/searchsolicitations.aspx http://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=10180 addenda will become a part of the Bid Documents and Bidder will be bound by such, whether or not received by Bidder.

Modification / Withdrawal of Bid Bidders have the right to modify or withdraw their Bid without cause or liability whatsoever at any time prior to the Bid submittal due date and time. Such requests must be made to County in writing.

Modified or withdrawn Bids may be resubmitted, in accordance with the instructions in this Invitation to Bid up to the Bid submittal due date and time. If applicable, any changes in pricing shall be so worded as not to reveal the pricing that was noted in the original Bid.

Tie Bids Should there result in a tie Bid between two or more Bidders, County shall initiate the following actions:

• Award to Bidder whose business is physically located in Citrus County, or

• Award to Bidder who is a Disadvantaged Business Enterprise as registered with the State of

Florida, or

• Draw lots or flip a coin, or

• Reject all Bids and re-solicit the service.

Less Than Two Bids Received If less than two Bids are received, County may negotiate the best terms and conditions with that Bidder or reject the Bid and re-solicit the service.

Next Low Bidder In the event of default by the Awarded Bidder, County reserves the right to utilize the next lowest Bidder as the new Awarded Bidder. In the event of this occurrence, the next lowest Bidder, if it wishes to accept the award, shall be required to provide the bid items at the prices as contained in its bid for the commodity noted in this Invitation to Bid.

Local Preference / Contractors Section 2-211, Citrus County Code, provides that preference shall be given to "local business" for certain purchases of commodities and Work. "Local business" means a Bidder that has paid its local business tax to the County at least six (6) months prior to the date of Bid; does business in Citrus County by providing goods, Work, or construction; and maintains a physical business address located within the jurisdictional limits of Citrus County in an area zoned for the conduct of such business from which the Bidder operates or performs business on a day-to-day basis. Post office boxes do not establish such physical address.

a. In bidding for, or letting contracts for procurement of supplies, materials, equipment and services, as described in the purchasing policies of the County, County may give a preference to local businesses in making purchases or awarding contracts in an amount not to exceed five percent (5%) of the local businesses total bid price if the cost differential does not exceed $10,000 for procurement activities.

b. The total bid price shall include not only the base bid price but also all alterations to that base bid price resulting from alternates which were both part of the bid and actually purchased or awarded by County.

c. In the case of requests for proposals, qualifications, letters of interest, or other solicitations and competitive negotiations and selections in which objective factors are used to evaluate the responses, local businesses shall be assigned five percent (5%) of the total points of the total evaluation points.

Local Preference/Workforce Labor County believes Successful Bidders workforce should to the maximum extent, be citizens with County boundaries that are unemployed or seeking work for the first time. To that extent, County has agreed to notify CareerSource CLM of all awards involving construction and other types of services. CareerSource CLM is a local business-led organization that plans and coordinates quality employment and training services for businesses and individual career seekers in Citrus County. Successful Respondent will be contacted by CareerSource CLM, to discuss hiring through its staff and services. Successful Respondent’s

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project participation with CareerSource CLM is not required as a condition of award, but rather an opportunity for greater support for the community of Citrus County.

Rights of the County County reserves the right to debar or suspend, for no longer than three (3) years, a Bidder from any solicitation process should it be discovered that (1) Bidder was in violation of any of the issues listed in the “Bidder’s Representation And Authorization Form”, (2) Bidder has shown a recent record of failure to perform or of unsatisfactory performance under any existing or past contracts County, provided such failure was not caused by acts beyond the control of Bidder, or (3) County became aware of anything concerning the Bidder that was found to be so serious and compelling as to affect responsibility of Bidder, including debarment or suspension by another governmental entity. County will not exercise this right until after written notice has been given to Bidder and reasonable opportunity has been given for Bidder to be heard. The decision of debarment or suspension shall be final and conclusive unless Bidder commences an action in court.

Bid Evaluation and Award County reserves the right to (1) cancel this Invitation to Bid, (2) reject any or all Bids, (3) waive any or all irregularities in the Bids, (4) modify the scope of the Work, (5) waive any minor departure from the specifications, or (6) disregard all nonconforming, non-responsive, unbalanced or conditional Bids, as long as such does not give Bidder an advantage or benefit not enjoyed by the other Bidders or does not adversely impact the interests of County. County reserves the right to re-advertise the Invitation to Bid, when it is in the best interest of County. County also reserves the right to reject the Bid of any Bidder if County believes that it would not be in its best interest to make an award to that Bidder, whether because the Bid is non-responsive, the Bidder is unqualified or of doubtful financial ability or Bidder fails to meet any other pertinent standard or criteria established by County.

In evaluating Bids, the County shall consider (1) the qualifications of Bidders, (2) whether or not the Bids comply with the prescribed requirements, (3) such alternates, unit prices and other data, as may be requested in the Invitation to Bid, (4) the qualifications and experience of the Bidder's proposed sub-contractors and major equipment/material suppliers, (5) any additional terms and conditions, exceptions or variances stipulated by Bidder, and (6) operating costs, maintenance requirements, performance data, warranties and guarantees.

County may conduct such investigations as County deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders and their proposed subcontractors and major equipment/material suppliers to County's satisfaction. County reserves the right to seek clarification or request any information deemed necessary for proper evaluation of Bids from all Bidders deemed eligible for contract award. Failure to provide the requested information may result in rejection of the Bid.

If award of the Bid is to be made, it shall be made to the lowest most responsive and responsible Bidder whose evaluation by County indicates that the award will be in the best interest of County or the Project. County shall give a Notice of Intent to Award by way of facsimile or e-mail to Successful Bidder, however, no contract shall be formed between Successful Bidder and County until County signs the Agreement.

Manufacturer's Name and Approved Equivalents

Unless the Bid Documents state otherwise, Bidder's price is to be based on the materials or equipment as described in the specifications without consideration of possible "substitute", "or-equivalent", or "or equal" items.

Whenever it is indicated in the specifications that a "substitute", "or-equivalent", or "equal" material or equipment may be furnished, Bidder may submit such "substitute", "or-equivalent", or "or equal" item as an Alternate to that specified, which the Bidder must clearly state in their Bid. In doing so, the Bidder must also submit with their Bid a side-by-side comparison of such "substitute", "or-equivalent", or "equal" material or equipment to the material or equipment specified. County will evaluate such "substitute", "or-equivalent", or "or equal" material or equipment and make a determination as to whether it is in fact a "substitute", "or-equivalent", or "equal" material or equipment. Any decision made by County, whether adverse or not, shall be final and conclusive.

Citrus County, Florida ITB 24-021 Bicentennial Park Pool Resurfacing Project

Acceptance of Bid Content The submission of a Bid in response to this Invitation to Bid shall be considered as a representation that (1) Bidder has carefully investigated all conditions that affect, or may at some future date, affect the provision of the service covered by this Invitation to Bid and (2) Bidder is fully knowledgeable and possesses the skills to provide the Work covered under this Invitation to Bid.

The contents of the Bid submitted by Bidder, including any special terms and conditions, variances, and exceptions that may be agreed to by County, shall become the basis for contractual obligations if award is made to Bidder.

Conflict of Interest Bidders shall disclose in their Bid the name of any officer, director, employee, or other agent who is also an employee of the County. Bidders shall also disclose the name of any County employee who owns, directly or indirectly, an interest of five percent (5%) or more in the Bidder's company or its affiliates.

Any Bidder or their proposed subcontractors who are currently involved in a contract with the County that may have a potential or actual conflict of interest regarding this solicitation shall be required to submit such information with their Bid, which shall include sufficient details regarding the actual or potential conflict of interest to allow the County to evaluate the Bid, including but not limited to existing contracts that the Bidder has with the County that may conflict with the Work being provided pursuant to this Invitation to Bid. Failure to do so may result in an adverse determination by the County. The County also reserves the right to request additional information regarding such conflict of interest.

The County will determine whether Bidder or their proposed subcontractor has a conflict of interest that will…