IRFP 2600000004 Programmatic Agreement JBER & Alcantra.pdf

1 Rev. 09/21

STATE OF ALASKA

INFORMAL REQUEST FOR

PROPOSALS (IRFP)

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC NOTICE”

WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT TO RECEIVE

NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT OFFICER MAY RESULT

IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

Department of Military and Veteran Affairs

Division of Administrative Services

PRIMARY CONTACT:

SARAH WALLACE

PROCUREMENT SPECIALIST 2

MVADASPROCUREMENT@ALASKA.GOV

(907) 428-7246

PROGRAMMATIC AGREEMENTS FOR RENTAL LANDS

JBER AND ALCANTRA

IRFP 260000004

ISSUED SEPTEMBER 10, 2025

The Alaska Army National Guard (AKARNG) seeks to establish two National Historic Preservation Act Alternative Section 106 Programmatic Agreements: one for cultural resources on land it leases from the U.S. Air Force at Joint Base Elmendorf-Richardson, and one for cultural resources at the Alcantra Armory in Wasilla, Alaska.

mailto:sara.wallace2@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS IRFP 260000004

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TABLE OF CONTENTS

INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE IRFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS AND RETURN INSTRUCTIONS

SEC. 1.07 PROPOSAL CONTENTS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE IRFP

SEC. 1.11 IRFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.07 CONTRACT PAYMENT

SEC. 3.08 LOCATION OF WORK

SEC. 3.09 THIRD-PARTY SERVICE PROVIDERS

SEC. 3.10 SUBCONTRACTORS

SEC. 3.11 JOINT VENTURES

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.13 F.O.B. POINT

SEC. 3.14 CONTRACT PERSONNEL

SEC. 3.15 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.16 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.17 INDEMNIFICATION

SEC. 3.18 INSURANCE REQUIREMENTS

SEC. 3.19 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 PROPOSAL FORMAT AND CONTENT

SEC. 4.02 INTRODUCTION

SEC. 4.03 UNDERSTANDING OF THE PROJECT

SEC. 4.04 METHODOLOGY USED FOR THE PROJECT

SEC. 4.05 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.06 EXPERIENCE AND QUALIFICATIONS

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 UNDERSTANDING OF THE PROJECT (10%)

SEC. 5.02 METHODOLOGY USED FOR THE PROJECT (5%)

SEC. 5.03 MANAGEMENT PLAN FOR THE PROJECT (5%)

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (40%)

SEC. 5.05 CONTRACT COST (40%)

SEC. 5.06 ALASKA OFFEROR PREFERENCE (10%)

SECTION 6. GENERAL PROCESS INFORMATION

SEC. 6.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

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SEC. 6.02 SITE INSPECTION

SEC. 6.03 CLARIFICATION OF OFFERS

SEC. 6.04 DISCUSSIONS WITH OFFERORS

SEC. 6.05 EVALUATION OF PROPOSALS

SEC. 6.06 CONTRACT NEGOTIATION

SEC. 6.07 FAILURE TO NEGOTIATE

SEC. 6.08 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.09 PROTEST

SEC. 6.10 APPLICATION OF PREFERENCES

SEC. 6.11 ALASKA BIDDER PREFERENCE

SEC. 6.12 ALASKA VETERAN PREFERENCE

SEC. 6.13 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.14 ALASKA OFFEROR PREFERENCE

SEC. 6.15 FORMULA USED TO CONVERT COST TO POINTS

SEC. 6.16 EXAMPLES: CONVERTING COST TO POINTS & APPLYING PREFERENCES

SECTION 7. GENERAL LEGAL INFORMATION

SEC. 7.01 STANDARD CONTRACT PROVISIONS

SEC. 7.02 QUALIFIED OFFERORS

SEC. 7.03 PROPOSAL AS PART OF THE CONTRACT

SEC. 7.04 ADDITONAL TERMS AND CONDITIONS

SEC. 7.05 HUMAN TRAFFICKING

SEC. 7.06 RIGHT OF REJECTION

SEC. 7.07 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 7.08 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 7.09 ASSIGNMENTS

SEC. 7.10 DISPUTES

SEC. 7.11 SEVERABILITY

SEC. 7.12 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 7.13 FEDERALLY IMPOSED TARRIFFS

SECTION 8. ATTACHMENTS

SEC. 8.01 ATTACHMENTS

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INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE IRFP

The Alaska Army National Guard (AKARNG) seeks to create two distinctly separate programmatic agreements to enact Section 106 program alternatives. These will be designed to address the specific needs and actions conducted by the AKARNG for undertakings that take place pursuant to 36 CFR 800.14:

1) Buildings and archaeological features on the lands that the Alaska Army National Guard rents from the US Air Force on Joint Base Elmendorf-Richardson (JBER), Alaska, and

2) Buildings and archaeological features on the lands at the Alcantra Armory, Wasilla, Alaska.

36 CFR 800 Subpart C.14 Federal agency program alternatives.

(a) Alternative procedures. An agency official may develop procedures to implement section 106 and substitute them for all or part of subpart B of this part if they are consistent with the Council’s regulations pursuant to section 110(a)2)(E) of this act.

SEC. 1.02 BUDGET

The Department of Military and Veterans Affairs, AKARNG, FMO, estimates the total project budget to range between $25,000.00 and $50,000.00. Any proposal with a total cost exceeding $50,000.00 will be considered non-responsive and will not be evaluated.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 10:00 a.m. prevailing Alaska Time on September 17, 2025. The time and date of receipt will be determined by the email timestamp or, if mailed, the postmark. Proposals received after this deadline will be deemed non-responsive and will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

The majority of identified cultural resources on the JBER rental lands and Alcantra Armory are above ground structures. In order for offers to be considered responsive offerors must meet these minimum prior experience requirements:

The contractor must be familiar with the identification and evaluation of historically significant buildings and on the procedures associated with their mitigation and/or preservation within the stipulations of the National Historic Preservation Act. In order for offers to be considered responsive, offerors must demonstrate that they meet these minimum qualifications requirements:

This project must be conducted by a qualified Historic Preservation Specialist with demonstrated experience in developing similar planning documents for historic districts and buildings.

The Historic Preservation Specialist must meet at least one of the three relevant qualifications stipulated by the National Park Service, and 36 CFR Part 61 (outlined below). The qualifications define minimum education and experience required to perform identification, evaluation, registration, and treatment activities.

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Architectural History

a. The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history. Or, a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

b. At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

or

Architecture

The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full-time experience in architecture; or a State license to practice architecture.

or Historic Architecture

a. The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following:

b. At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field;

c. or At least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects.

Other project personnel must demonstrate their experience and education in their fields of endeavor for this project, with emphasis on activities required in this contract.

An offeror's failure to meet these minimum prior experience requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of the offeror’s proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS AND RETURN

INSTRUCTIONS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the IRFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the IRFP. The procurement officer will make that decision.

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Procurement Officer: Sarah Wallace – Phone 907-428-7246 – Email MvaDasProcurement@alaska.gov

Offerors If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to MvaDasProcurement@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the State is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the State recommends sending it ahead of time to ensure the email is delivered by the deadline for receipt of proposals.

If submitting proposals using U.S. mail, or delivery service, offerors must submit one hard copy of their proposal, in writing, to the procurement officer in a sealed package. The cost proposal included in the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Military and Veterans Affairs

Division of Administrative Services

Informal Request for Proposal (IRFP) Number: 260000004

Programmatic Agreement JBER & Alcantra

If using U.S. mail, please use the following address:

PO BOX 5308

Joint Base Elmendorf-Richardson, AK 99505

If using a delivery service, please use the following address:

49000 Army Guard Road, Suite B105B Joint Base Elmendorf-Richardson, AK 99505

It is the offeror’s responsibility to contact the issuing agency at 1(907) 428-7246 to confirm that the proposal has been received. The State is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.07 PROPOSAL CONTENTS

The following information must be included in all proposals.

(a) AUTHORIZED SIGNATURE All proposals must be signed by an individual authorized to bind the offeror to the provisions of the IRFP. Proposals must remain open and valid for at least 90 days from the date set as the deadline for receipt of proposals.

(b) OFFEROR'S CERTIFICATION By signature on the proposal, offerors certify that they comply with the following:

A. the laws of the State of Alaska;

mailto:MvaDasProcurement@alaska.gov mailto:MvaDasProcurement@alaska.gov

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B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

E. all terms and conditions set out in this IRFP;

F. a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

G. that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

(c) VENDOR TAX ID A valid Vendor Tax ID must be submitted to the issuing office with the proposal or within five days of the state's request.

(d) CONFLICT OF INTEREST Each proposal shall include a statement indicating whether or not the firm or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the offeror.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this IRFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE IRFP

If an amendment is issued, it will be provided to all who were notified of the IRFP and to those who have registered with the procurement officer after receiving the IRFP from the State of Alaska Online Public Notice website.

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SEC. 1.11 IRFP SCHEDULE

The IRFP schedule set out herein represents the State of Alaska’s best estimate of the schedule that will be followed.

If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Time.

ACTIVITY TIME DATE

Issue Date / RFP Released N/A September 10, 2025 Deadline for Receipt of Proposals / Proposal Due Date 10:00 a.m. September 17, 2025 Anticipated Notice of Intent to Award N/A Week of September 17, 2025 Anticipated Contract Start Date N/A Week of September 29, 2025

This IRFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Department of Military and Veterans Affairs, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation.

In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

AKARNG buildings and archaeological features on lands rented from JBER

AKARNG has been responsible for conducting studies on the presence and significance of archaeological, architectural and historical resources on 100% of these approximately 2 mi2 rental lands. Results indicate that some resources are historic properties and others need determinations of eligibility for listing on the National Register of Historic Places. AKARNG deems it useful to generate an alternative procedures programmatic agreement (PA) at this location because routine and repetitive maintenance and other kinds of projects are often conducted (36 CFR 800.14(b)(1)(i)) on timelines that can make it challenging to conduct all of the required consultation for compliance with best management practices (36 CFR 800.14(b)(1)(v)).

In addition, JBER the land owner of the AKARNG rental lands has recently generated an alternative procedures programmatic agreement for Section 106. Those procedures currently do not apply to the undertakings conducted by AKARNG on the lands rented from JBER. AKARNG seeks to eliminate this disconnect and conflicting approaches to how Section 106 is handled on the lands owned by one federal agency and rented by another federal agency by creating an alternative procedures programmatic agreement that is in harmony with that used by JBER.

AKARNG Alcantra lands and buildings

AKARNG has been responsible for conducting studies on the presence and significance of archaeological, architectural and historical resources on 100% of the 320 acres owned by the State of Alaska and managed by the Department of Natural Resources Division of Forest, Land and Water Management. That agency has an Interagency Land Management Assignment with the Department of Military and Veterans Affairs (DMVA) for the use of the Alaska Army National Guard at the Alcantra Armory. Results indicate that there is a historic district at the Alcantra Armory that is eligible for listing on the National Register of Historic Places. AKARNG deems it useful to generate an alternative procedures programmatic agreement at this location because routine and repetitive maintenance and other kinds of projects are often conducted (36 CFR 800.14(b)(1)(i)) on timelines that can make it challenging to conduct all of the required consultation for compliance with best management practices (36 CFR 800.14(b)(1)(v)).

In addition, the DMVA is also responsible for other, non-AKARNG activities on that property. It often happens that DMVA does not coordinate well with AKARNG in such activities. AKARNG seeks to eliminate this disconnect and conflicting approaches to how Section 106 is handled on the lands owned by the state and used by both state and federal agencies (AKARNG) by creating an alternative procedures programmatic agreement that promotes clarity in the ways that place is used and complies with Section 106 of the National Historic Preservation Act (NHPA).

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SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The Department of Military and Veterans affairs, Division of Administrative Services, is soliciting proposals to create two programmatic agreements to achieve the following specific activities and goals:

Main Activities and Goals.

• Identify exempt actions. Examples (not exhaustive):

o Types of alterations to building interiors and exteriors.

o Types of ground disturbing activities.

o Types of landscape maintenance.

o Locations void of any potential for subsurface cultural remains.

o Planning documents.

o Types of training that are conducted indoors.

• Identify procedures for a stream-lined Section 106 review.

• Identify potential mitigation measures for historic properties that currently exist.

• “Develop procedures for taking historic properties into account during operations which respond to a disaster or emergency declared by the President, a tribal government, or the Governor of a State or which respond to other immediate threats to life or property” pursuant to 36 CFR 800.12(a).

• Create a ready to sign alternative procedures programmatic agreement for the lands that AKARNG rents from the State of Alaska.

Coordination within CFMO.

Contractor will meet with (at a minimum) these individuals in CFMO:

• Kevin Vakalis, or the current Construction & Facilities Management Officer.

• Josh Hicks, or the current Deputy Construction & Facilities Management Officer.

• Don Flournoy, or the current DMVA Environmental Program Manager.

• The current AKARNG Environmental Program Manager.

• James Palembas, or the current Director AKARNG and DMVA.

• Greg Walker, or the current Superintendent Design and Construction.

• Tom Wolforth, or the current Cultural Resources Manager.

….to do these things:

• Listen for how these individuals think that the process is conducted.

• Compile a sample list (not comprehensive list) of the kinds of projects that they have done over the past

10 years, to provide insights into potential future activities.

• Obtain the draft Real Property Development Plan.

• Compile a list of the kinds of projects that they would like to do over the next 10 years.

• Explain to them how this PA will enhance DMVA’s ability to perform Section 106 if those in DMVA understand, embrace and implement the procedures in these programmatic agreements.

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Research and Record Review

The reports listed in this section must be included in the research and documentation for these alternative procedures programmatic agreements because they are essential to understanding:

• How evaluations have been made or not made,

• How evaluations have changed over time,

• Where known sites and features are located on the rental lands,

• How AKARNG/DMVA conducts or does not conduct Section 106 currently.

• These and any other relevant reports identified and/or used by the contractor may be included in an attachment in the alternative procedures programmatic agreement.

The AKARNG cultural resource manager will make these reports available to the contractor if needed. The contractor may identify other reports that are essential for this task.

The JBER Rental Lands and Buildings

Blanchard, Morgan

2018 AKARNG HQ Lands and Buildings Evaluation, JBER, Alaska. Prepared by Northern Land Use Research Alaska, LLC, Anchorage.

2017 Cultural Resource Survey of Camp Denali, Joint Base Elmendorf-Richardson (JBER), Alaska. Prepared by Northern Land Use Research Alaska, LLC, Anchorage.

2014 Cultural Resource Survey of Camp Carroll and Bryant Army Airfield. Prepared for Alaska Army National Guard, JBER. Prepared by Northern Land Use Research Alaska, LLC, Anchorage.

2013 Cultural Resources Survey Proposed USPFO Facility Joint Base Elmendorf-Richardson Anchorage, Alaska. Prepared for Alaska Army National Guard, JBER, Alaska. Prepared by Ahtna Environmental, Inc. and Northern Land Use, Inc., Anchorage.

Blythe, Jeff

1998 Cold War Resources Inventory United States Army Alaska. Prepared for U.S. Army, Alaska. Prepared by Center for Ecological Management of Military Lands, Ft. Collins, Colorado.The AKARNG buildings and area were recommended not eligible for listing under Criteria G Consideration: less than 50 years old for Cold War associations.

AKSHPO agreed, but added that the AKARNG area could be eligible for local criteria.

Daugherty, Paula M. and Becky M. Saleeby

1998 Elmendorf Air Force Base Homestead Study. National Park Service, Alaska Support Office, Anchorage.

DMVA

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2022 Integrated Cultural Resources Management Plan for Installations of the Alaska Army National Guard. Prepared by the Department of Military and Veterans Affairs (DMVA), JBER.

This ICRMP includes current standard operating procedures that need to be considered and integrated into an alternative procedures programmatic agreement.

Gomez, Valerie

2011 National Register of Historic Places Determination of Eligibility for the Bryant Airfield Air Traffic Control Tower, Building 48000, Fort Richardson, AK. Prepared by NLRU, Inc., Fairbanks.

Guilfoyle, David and Richard Stern

2012 Phase I Cultural Resource Assessment of Bryant Army Airfield. Prepared by NHG Alaska, Anchorage.

JBER

2022 Programmatic Agreement Among 673rd Air Base Wing, the Alaska State Historic Preservation Officer, and the Advisory Council on Historic Preservation Regarding the Operation, Maintenance and Development (of) Activities at Joint Base Elmendorf- Richardson and Associated Training Lands, Alaska. Prepared by JBER.

AKARNG seeks to harmonize their procedures, including exempt actions, streamlined review process, handling of human remains, etc. with the JBER approach. AKARNG does not require a probability model section for this document.

Meinhardt, Robert, Casey Woster, and Joan Bayles Burgett

2022 Determination of Eligibility for Camp Carroll (ANC-04730) on Fort Richardson, Anchorage, Alaska Pursuant to Section 110 of the National Historic Preservation Act of 1966. Prepared by True North Sustainable Development Systems, Wasilla, Alaska.

Neely, Burr, Jason Rogers, Richard O. Stern, and Adam Russell

2011 Historic Architectural Inventory and Evaluation of Nine Quonset Huts at Camp Carroll, Alaska. Prepared by NLRU, Inc., Fairbanks.

Richardson, James

1974 Alaska Guard by Lt. James Richardson historical officer 134th Public Information Detachment Alaska Army National Guard and other stories. Edited by Sgt Marc McNab, Alaska Army National Guard.

Salisbury, C.A.

1992 Soldiers of the Mists: Minutemen of the Alaska Frontier. Pictorial Histories Publishing Co., Missoula, Montana.

Sneddon, Matthew and Heather Lee Miller

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2012 Historical Determinations of Buildings at Bryant Army Airfield. Prepared by NHG Alaksa, LLC, Anchorage.

Stern, Richard O.

2010 NRHP Eligibility Evaluations for Nine Buildings, Camp Carroll, Alaska Army National Guard. Prepared by NLRU, Inc., Fairbanks.

Wolforth, Thomas R.

2019 Historic Context for Evaluating Foxhole Features Located Within and Near the Alaska Army National Guard Lands on Joint Base Elmendorf-Richardson. Prepared by DMVA, JBER.

This context stipulates a particular set of procedures that is required to be conducted when any of the known or as yet unknown foxholes on the rental lands is encountered and being evaluated.

AKARNG needs to be explicit about how evaluations of foxholes are required to be done when they occur within project undertakings Areas of Potential Effect.

This report also contains a cultural chronology that is the one that is sanctioned by AKARNG. In the past each and every report mentioned above has generated their own version of a cultural chronology for their particular project. Do not create another one. Use the one in the foxhole context report.

The Alcantra Lands and Buildings

Meinhardt, Robert, Amy Ramirez, Annalisa Heppner, Phillip T. Ashlock II, and Casey Woster

2014 2014 Report of archaeological inventory and evaluation of resources at Alcantra Armory complex in Wasilla, Alaska. Prepared by TrueNorth Sustainable Development Solutions, Wasilla, Alaska.

Section 106 undertakings conducted in the past at Alcantra Armory.

Meinhardt, Robert, Amy Ramirez, Jeanne Lambin, Casey Woster, and Joan Bayles

2021 Alcantra Youth Camp Historic District (ANC-004493) Maintenance Treatment Plan.

Prepared by TrueNorth Sustainable Development Solutions, Wasilla, Alaska.

Sets forth best practices and regular monitoring to address the status of the historic district at Alcantra.

Wolforth, Thomas

2024 File “202407_CRM_Alcantra_PoleReportDMVA.” Observations on the current status of the totem pole in the Alcantra Youth Camp Historic District. Prepared by DMVA.

This totem pole continues to vex everyone in AKARNG regarding how to treat it. The Meinhardt (et al. 2014) provides the rationale for its inclusion in the historic district and good information on its cultural context.

Relevant Programmatic Agreements

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• Currently the AKARNG uses the NGB Nationwide Programmatic Agreement for Maintenance. This PA identifies sets of undertakings that constitute no adverse affect to historic properties. The identified actions within this Nationwide PA will be incorporated into these programmatic agreements outlined in this scope of work.

o Once this new PA is signed it will make the Nationwide PA no longer needed for undertaking conducted on the AKARNG’s JBER rental lands. (The Nationwide PA will still be applied for undertakings at AKARNG locations away from these lands.)

• JBER’s Alternate PA identifies sets of undertakings that constitute no adverse affect on historic properties.

The identified actions within this JBER PA will be incorporated into the PA for the AKARNG’s JBER rental lands.

• AKARNG does not need a probability model, because AKARNG has examined 100% of the ground surface and all buildings.

• The federally-recognized tribe The Native Village of Eklutna should be included in the AKARNG’s JBER

PA, but not Knik or Chickaloon.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately October 13, 2025 for approximately one year until completion, approximately October 12, 2026.

The approximate contract schedule is as follows:

First contractor work period October 13, 2025, to October 12, 2026.

Contractor submits first draft August 6, 2026.

First draft review by state = August 7, 2026, to August 27, 2026.

Draft back to contractor for revision as required August 28, 2026, to September 24, 2026. Contractor submits final report September 25, 2026.

Unless otherwise provided in this IRFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide written notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

The deliverables are the two Alternative Programmatic Agreements that have each been submitted to AKARNG for review and comment. AKARNG will review the draft submittals and supply the contractor with comments that require addressing, if necessary. AKARNG will supply those review comments to the contractor within 21 calendar days of the original draft submittal to AKARNG.

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The contractor will have 28 calendar days to respond to the review comments with either: 1) changes made, or 2) an explanation of why those changes were not made. The submittal of the two revised Alternative Programmatic Agreements will constitute the final deliverable for this contract.

Deliverables will include:

• The draff submittal of the two Alternative Programmatic Agreements in MSWord format.

• The “final” submittal of the two Alternative Programmatic Agreements in MSWord format.

The contractor is not responsible for getting the document signed by the consulting parties. The

AKARNG will submit the Alternative Programmatic Agreements to NGB, JBER, ACHP and AKSHPO for consultation and ultimately signage. The contractor will not be involved in those consultations. Any changes that the consulting parties recommend or require will be handled by the AKARNG without the aid of the contractor.

See Attachment 1

The JBER Rental Lands and Buildings

• AKARNG JBER rental lands

The Alcantra Lands and Buildings

• Alcantra lands

• Alcantra pole status 2024

See Attachment 8

• JBER alternative Sec106 PA 2022

Required Report Example

Offerors must include in their proposal package a report that they have generated demonstrating they have/can perform the kinds of work, analysis, interviews, documentation, and reporting required to successfully complete the services requested. The offeror will submit this report utilizing a project completed within the last ten years.

The report should include enough detail and supporting information (photos, charts, etc.) to demonstrate the offeror’s ability to perform work required under this contract. The required report will be submitted in Adobe Portable Document Format (PDF) electronic file format.

It is rare for a contracting company to create an alternative procedures programmatic agreement. Consequently, the offerors may submit a report of similar ilk to demonstrate their experience in similar matters such as:

• A Section 106 undertaking Memorandum of Agreement.

• A Historic Property Maintenance and/or Treatment Plan.

• An Integrated Cultural Resource Management Plan.

• A Certified Local Government Historic Preservation Plan.

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If the offeror does not have such a report, they can make an argument for any report that they submit that it provides an appropriate example of the required kinds of methods, analysis and reporting required in this scope of work.

SEC. 3.04 CONTRACT TYPE

This contract is a Fixed Firm Price contract.

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

The state will make a single payment when all the deliverables are received and the contract is completed and approved by the project director.

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

Not applicable to this solicitation.

SEC. 3.07 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Military and Veterans Affairs or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

SEC. 3.08 LOCATION OF WORK

The location(s) the work is to be performed, completed and managed are Joint Base Elmendorf-Richardson (JBER), Alaska and Alcantra Armory in Wasilla, Alaska.

The state will not provide workspace for the contractor. The contractor must provide its own workspace.

The contractor should include in their price proposal: transportation, lodging, and per diem costs sufficient to pay for a maximum of two people to make maximum of three trips to each location listed above. Travel to other locations, such as libraries, archives, and related institutions may be required.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive or cancel the contract.

SEC. 3.09 THIRD-PARTY SERVICE PROVIDERS

Not applicable in this solicitation.

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SEC. 3.10 SUBCONTRACTORS

Subcontractors will not be allowed.

SEC. 3.11 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.13 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.14 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.15 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the Commissioner of the Department of Administrative Services or the Commissioner's designee.

SEC. 3.16 NONDISCLOSURE AND CONFIDENTIALITY

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request. If the contractor receives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

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The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public;

information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.17 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the state from and against any claim of, or liability for error, omission or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the state. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the state, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “state”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.18 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions or negligent acts in the performance of professional services under this agreement with minimum coverage limits of $300,000 per claim /annual aggregate.

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SEC. 3.19 TERMINATION FOR DEFAULT

If the project director or procurement officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all of the remaining work.

This clause does not restrict the state's termination rights under the contract provisions of Appendix A, attached in

SECTION 8. ATTACHMENTS.

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SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 PROPOSAL FORMAT AND CONTENT

The state discourages overly lengthy and costly proposals, however, in order for the state to evaluate proposals fairly and completely, offerors must follow the format set out in this IRFP and provide all information requested.

SEC. 4.02 INTRODUCTION

Proposals must include the complete name and address of offeror’s firm and the name, mailing address, and telephone number of the person the state should contact regarding the proposal.

Proposals must confirm that the offeror will comply with all provisions in this IRFP; and, if applicable, provide notice that the firm qualifies as an Alaskan bidder. Proposals must be signed by a company officer empowered to bind the company. An offeror's failure to include these items in the proposals may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

SEC. 4.03 UNDERSTANDING OF THE PROJECT

Offerors must provide comprehensive narrative statements that illustrate their understanding of the requirements of the project and the project schedule.

SEC. 4.04 METHODOLOGY USED FOR THE PROJECT

Offerors must provide comprehensive narrative statements that set out the methodology they intend to employ and illustrate how the methodology will serve to accomplish the work and meet the state’s project schedule.

SEC. 4.05 MANAGEMENT PLAN FOR THE PROJECT

Offerors must provide comprehensive narrative statements that set out the management plan they intend to follow and illustrate how the plan will serve to accomplish the work and meet the state's project schedule.

SEC. 4.06 EXPERIENCE AND QUALIFICATIONS

Offerors must provide an organizational chart specific to the personnel assigned to accomplish the work called for in this IRFP; illustrate the lines of authority; designate the individual responsible and accountable for the completion of each component and deliverable of the IRFP.

Offerors must provide a narrative description of the organization of the project team and a personnel roster that identifies each person who will actually work on the contract and provide the following information about each person listed:

• title,

• resume,

• location(s) where work will be performed,

• itemize the total cost and the number of estimated hours for each individual named above.

Offerors must provide reference names and phone numbers for similar projects the offeror’s firm has completed.

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SEC. 4.07 COST PROPOSAL

Cost proposals must include an itemized list of all direct and indirect costs associated with the performance of the contract, including, but not limited to, total number of hours at various hourly rates, direct expenses, payroll, supplies, overhead assigned to each person working on the project, percentage of each person's time devoted to the project, and profit.

SEC. 4.08 EVALUATION CRITERIA

All proposals will be reviewed to determine if they are responsive. Proposals determined to be responsive will be evaluated using the criterion that is set out in SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION.

An evaluation may not be based on discrimination due to the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror.

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SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

THE TOTAL NUMBER OF POINTS USED TO SCORE THIS PROPOSAL IS 100

SEC. 5.01 UNDERSTANDING OF THE PROJECT (4%)

Proposals will be evaluated against the questions set out below:

1) How well has the offeror demonstrated a thorough understanding of the purpose and scope of the project?

2) How well has the offeror identified pertinent issues and potential problems related to the project?

3) To what degree has the offeror demonstrated an understanding of the deliverables the state expects it to provide?

4) Has the offeror demonstrated an understanding of the state's time schedule and can meet it?

SEC. 5.02 METHODOLOGY USED FOR THE PROJECT (4%)

Proposals will be evaluated against the questions set out below:

1) How comprehensive is the methodology and does it depict a logical approach to fulfilling the requirements of the IRFP?

2) How well does the methodology match and achieve the objectives set out in the IRFP?

3) Does the methodology interface with the time schedule in the IRFP?

SEC. 5.03 MANAGEMENT PLAN FOR THE PROJECT (2%)

Proposals will be evaluated against the questions set out below:

1) How well does the management plan support all of the project requirements and logically lead to the deliverables required in the IRFP?

2) How well is accountability completely and clearly defined?

3) Is the organization of the project team clear?

4) How well does the management plan illustrate the lines of authority and communication?

5) To what extent does the offeror already have the hardware, software, equipment, and licenses necessary to perform the contract?

6) Does it appear that the offeror can meet the schedule set out in the IRFP?

7) Has the offeror gone beyond the minimum tasks necessary to meet the objectives of the IRFP?

8) To what degree is the proposal practical and feasible?

9) To what extent has the offeror identified potential problems?

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SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (40%)

Proposals will be evaluated against the questions set out below:

1) Questions regarding the personnel:

a) Do the individuals assigned to the project have experience on similar projects?

b) Are resumes complete and do they demonstrate backgrounds that would be desirable for individuals engaged in the work the project requires?

c) How extensive is the applicable education and experience of the personnel designated to work on the project?

2) Questions regarding the firm and subcontractor (if used):

a) How well has the firm demonstrated experience in completing similar projects on time and within budget?

b) How successful is the general history of the firm regarding timely and successful completion of projects?

c) Has the firm provided letters of reference from previous clients?

d) If a subcontractor will perform work on the contract, how well do they measure up to the evaluation used for the offeror?

e) How well does the report that was submitted by this firm demonstrate their ability to conduct the tasks required for this project?

SEC. 5.05 CONTRACT COST (40%)

Overall, a minimum of 40% of the total evaluation points will be assigned to cost. The cost amount used for evaluation may be affected by one or more of the preferences referenced under Section 6.11.

Converting Cost to Points

The lowest cost proposal will receive the maximum number of points allocated to cost. The point allocations for cost on the other proposals will be determined through the method set out in Section 6.15.

SEC. 5.06 ALASKA OFFEROR PREFERENCE (10%)

If an offeror qualifies for the Alaska Bidder Preference, the offeror will receive an Alaska Offeror Preference. The preference will be 10% of the total available points. This amount will be added to the overall evaluation score of each Alaskan offeror.

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SECTION 6. GENERAL PROCESS INFORMATION

SEC. 6.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

Prior to the award of a contract, an offeror must hold a valid Alaska business license. However, in order to receive the Alaska Bidder Preference and other related preferences, such as the Alaska Veteran Preference and Alaska Offeror Preference, an…