Invitation to Bid 2026 LRA – Fussell Road Resurfacing Project

ITB# 102726

The Lee County Board of Commissioners is accepting sealed written bids from qualified contractors for road resurfacing services for Fussell Road. In general, Fussell Road is to be patched as directed by Engineer, widened, leveled with 100 lbs/sy of OGI, and topped with 165 lbs/sy of 12.5 mm asphalt overlay. Widening will mill a minimum 9” into the existing edge of asphalt to redevelop the edge of pavement. Other included items are thermoplastic traffic striping, rumble strips, stop bars, shoulder grading and other misc. items pertaining to the project. See attached Bid Form for detailed quantities.

There will be a mandatory pre-bid meeting on Tuesday, October 6, 2026 at 2:00 pm in the Opal Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763. All bidders must attend the pre-bid meeting to submit a bid.

If you choose to submit a written bid on this project, your sealed bid must be marked “2026 LRA – Fussell Road Resurfacing Project” and delivered to the Lee County Board of Commissioners Office at the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763, no later than 10:00 am on Tuesday, October 20, 2026. All bids will be opened and read aloud during a public bid opening at 10:00 am on Tuesday, October 20, 2026, in the Opal Cannon Auditorium of the T.

Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763. The public is invited to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.

Bidders are required to examine all maps, specifications and data mentioned in the specifications, contracts, or proposals on file with Lee County at 102 Starksville Avenue North Leesburg, Georgia, or at such other location or locations established by Lee County from time to time with respect to such proposed project. No plea of ignorance of conditions that exist or that may exist after the date of these instructions, or of any conditions or difficulties that may be encountered in the execution of the work under any contract issued hereunder, resulting from the bidder’s failure to make the necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the successful bidder to fulfill in every detail all requirements of any contract issued hereunder. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation, change orders, or an extension of time to complete the required work under the contract issued hereunder.

Any bid submitted unsealed, unsigned, fax transmissions, email transmissions, or received subsequent to the aforementioned date and time, will be disqualified. Contractors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the contractor. Failure to comply with the written requirements for this project may result in disqualification of the submittal by the Lee County Board of Commissioners.

The Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard informalities or irregularities in the Bids received. There will be no addendums to the contract once the contract has been accepted and signed, unless initiated by the County. If additional information is needed, please contact Brent Davis, Project Manager, Reliable Engineering at (229) 224-3299 or brent@reliableeng.net. The Lee County Board of Commissioners is an Equal Opportunity Employer.

In the event that any corrections or amendments to this Invitation to Bid are deemed necessary or appropriate, such corrections or amendments shall be issued by the Lee County Board of Commissioners in written addenda issued prior to the due date for bids. Potential Bidders should not rely on any representations, statements or explanations other than those made in this document or in any addenda to this document. Where there appears to be a conflict between this Invitation to Bid and any addenda issued, the last addenda issued will prevail. Addenda will be published on the Lee County Board of Commissioners’ website at www.leecountyga.gov. Potential Bidders are encouraged to check such website regularly for immediate access to issued addenda.

All expenses involved with the preparation and submission of the Invitation to Bid to the Lee County Board of Commissioners, or any work performed in connection therewith is the responsibility of the Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this document unless clearly and specifically noted otherwise in the proposal.

The Lee County Board of Commissioners operates with a five (5) member County Commission. It is anticipated that Bidder(s) may need to make one or more appearances at County Commission meetings to answer questions or present results. The documentation provided herein is intended to provide a common methodology of development and basic technical skills for proposal purposes.

mailto:brent@reliableeng.net http://www.leecountyga.gov/

Your written and sealed bid must include at a minimum:

Completed attached bid form and bid schedule with a total cost of services

A bid bond, or an irrevocable letter of credit, or a cashier’s check in the amount of 10% of the bid amount payable to the Lee County Board of Commissioners from a company authorized to do business in the State of Georgia

An authorized signature on written oath stating that the contractor has not restricted competitive bidding

In addition, the successful contractor shall submit the following items within ten calendar days of written notification from the county of the bid award:

Proof of workers’ compensation insurance if required by Georgia law

Proof of general liability insurance in the amount of at least $1,000,000.00 naming the Lee County

Board of Commissioners as an additional insured

Proof of automobile liability insurance in the amount of at least $1,000,000.00 naming the Lee

County Board of Commissioners as an additional insured

A performance bond in the amount of the bid. The performance bond shall be payable to the

Lee County Board of Commissioners from a company authorized to do business in the State of Georgia.

A payment bond in the amount of the bid. The payment bond shall be payable to the Lee County

Board of Commissioners from a company authorized to do business in the State of Georgia.

Written certification that the contractor operates a drug free workplace in accordance with

O.C.G.A 50-24-1 through 50-24-6

Completed SAVE Affidavit

Completed Contractor’s Affidavit

Completed Subcontractor’s Affidavit, if applicable

Signed contract (prepared by the County)

Project Information The Contractor Shall:

1) Verify the quantities of materials needed.

2) The cost on the bid form is to include, but not be limited to the below work. See maps for details.

Fussell Road from the U.S. 82 to Palmyra Road Length: 2.69 Miles Average Width: 22 - 48 ft.

52 Driveways, (28 Concrete) Tie-in Grand Island Drive to Back of Radius Tie-in Bermuda Lane to Back of Radius Tie-in Capstone Connector to Back of Radius Tie-in Amelia Lane to Back of Radius Tie-in Archie Drive to Back of Radius Tie-in Sapelo Drive to Back of Radius Tie-in Charlie Lane to Back of Radius Tie-in Clearview Lane to Back of Radius Tie-in Hugh Road to Back of Radius Tie-in Veterinary Way to Back of Radius

3) Begin work on this project within 90 calendar days of written notification from the County to proceed.

4) Perform all work on this project in accordance with the Georgia Department of Transportation

Standard Specifications, 2013 Edition, as amended by supplemental specifications and contract provisions.

5) Maintain all aspects of the project including interim grading, drainage, and traffic control devices until the Board of Commissioners accepts the project.

6) Be responsible for all erosion control items covered and not covered in this contract and in accordance with O.C.G.A. Title 12, Chapter 7 entitled, “The Erosion and Sedimentation Control Act of 1975, as amended in 1989”.

7) Repair any damage done to any existing roadway caused by negligence or faulty workmanship using like materials and construction.

8) Tie-in any existing roadway entrances to the newly paved road using the same roadway surface material shown in the contract. The contractor shall also prepare said roadway entrances using GDOT specifications prior to resurfacing. The contractor shall only work on the county’s right-of-way.

9) Use only attached bid form and items list.

10) Complete all work on this project by 5:00pm 60 days from the time the notice to proceed is received, or liquidated damages of $300.00 per day will be assessed against the contractor. An extension of time may be granted by Lee County, in its sole and absolute discretion, beyond the deadline for project completion, in the event that, during the course of the performance of the contract, the work required by the contract cannot be performed as a direct result of inclement weather. No liquidated damages will be charged or payable with respect to any day that Lee County determines that the contract work cannot be performed due to inclement weather, and the date for completion shall be extended day for day for each day that it is determined that the contractor is unable to perform due to inclement weather.

The County Shall:

1) Make the necessary arrangements with the utility companies and request them to relocate all utilities out of the limits of construction if applicable.

2) Pay the contractor in monthly payments in accordance with voucher reports. A ten percent retainage of the bid amount will be withheld from the contractor until the Board of Commissioners accepts the project. This contract shall not exceed the contractor’s bid amount without prior written approval from the Board of Commissioners. All extra work approved by the Board of Commissioners shall be paid on the basis of unit price as stated in the contractor’s bid.

SPECIAL PROVISION

1) Contractors must be Georgia Department of Transportation certified.

2) STANDARD SPECIFICATIONS. Construction shall conform to Georgia Department of

Transportation Standard Specifications, latest edition.

3) TRAFFIC. The contractor shall maintain safe traffic conditions at all times.

4) All tie-ins to existing pavement shall be smooth and uniform.

5) All bids must have an affidavit from the contractor and any subcontractors that it has registered with a federal work authorization program, for example E-Verify, operated by U.S. Department of Homeland Security to verify immigration status of employee (O.C.G.A. 13-10-91).

6) STRIPING. Striping on indicated road may include, but not be limited to centerline, edge, stop bars, hatching, and R.P.M.’s. All existing striping should be noted and replicated after resurfacing.

Temporary striping shall include center and edge lines on all roads that currently have striping. Final centerline and edge lines shall be high build paint per GDOT Section 652. Stop bars shall be Thermoplastic per Section 653, and R.P.M.’s per Section 654. All striping shall conform to the MUTCD (latest edition).

7) GRASS IN ASPHALT. The Contractor is responsible for clipping the edge of pavement and removing grass from roadways prior to resurfacing. Grass should be killed by way of herbicide or other acceptable means if growing in the roadway. Any grass that grows back through the resurfaced road will be the Contractor’s responsibility to eradicate. Any damage caused by the grass will be repaired at the Contractors expense.

8) SHOULDER WORK. The Contractor will be responsible for shoulder grading and grassing on the roads after resurfacing. Shoulder work and grassing shall be done in accordance with Georgia Department of Transportation Standard Specifications, latest edition. Shoulder material should be free of clumps. Contractor shall be responsible for shoulder grading until grassing is established or accepted by County. Shoulders will be re-graded as necessary until acceptance.

9) INSURANCE REQUIREMENTS

A) The Contractor shall carry Public Liability, Property Damage, and Vehicle Liability Insurance covering operation on and off site, with the Lee County Board of Commissioners named as an additional insured, in the limits of:

1. Public Liability $1,000,000.00

2. Property Damage $1,000,000.00

3. Automobile Liability B.I. $1,000,000.00 P.D. $1,000,000.00

B) The Contractor shall carry Workers’ Compensation Insurance for all employees engaged in the work, and shall require all Sub-Contractors to do so.

C) The Contractor shall be solely responsible for all liabilities, suits, actions, and claims of every character whatsoever incurred or brought for or on account of any injuries (including death) damages, or loss incurred, received, or sustained or claimed to have been incurred, received or sustained by any person or persons or to any property, real or personal, whether on or adjacent to the job site or not, rising out of or in any way connected with the matters and things set forth in these specifications, or other of the contract documents, whether due to the negligence of Contractor, Lee County, or otherwise, and the Contractor covenants and agrees to indemnify and save harmless Lee County, and its elected officials, employees, and from any and all from all liabilities charges, expenses and cost on account of or by reason of any such injuries, damages, liabilities, claims, suits, or losses, referenced above, however occurring, including any costs incurred in defending against the same. To further assure the performance of this covenant the Contractor shall procure and constantly maintain in force at its expense, the liability insurance set forth in Section 1B – 16, “Requirement of Contract Surety.”

10) A minimum of a 3-day notice shall be given to the owner, in writing, prior to any full road closures.

11) Work and payment for items specifically not listed on the bid schedule will be considered incidental to the pay items in which the work is required to be performed.

Invitation to Bid Road Resurfacing Services

RFP# 102726

Bid Form

Name of Bidder/ Vendor:

Contact Person:

Mailing Address:

Telephone:

Email:

It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder’s acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid will represent the agreement between the parties. No addendums will be allowed unless initiated by the County.

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

1 1 LS

2 1 LS

3 Traffic Control 2 LS

4 330 TONS

5 1150 TONS

6 2 EA

7 2340 TONS

8 4050 TONS

9 Thermoplastic Solid Traffic Stripe White, Edge Lines 5.47 LM 10 Thermoplastic Skip Traffic Stripe White 0.86 LM 11 Thermoplastic Yellow Striping, CL Replaced In-Kind 2.61 LM 12 Raised Pavement Markers (RPM's) 2.69 LM 13 Stop Bar (Thermo) 11 EA 14 Thermoplastic Hatching, Yellow 200 SY 15 Thermoplastic Hatching, White 230 SY 16 Transverse Rumble Strips, Set of 3 (Thermo) 1 EA 17 Turn Arrows (Thermo) 13 EA 18 Shoulder Grading 2.62 LM

TOTAL

Road Patch

Leveling with OGI @ 100 lbs/sy Mill Joint

12.5mm Asphalt Pavement Overlay @ 165 lbs/sy

Widening

Bonding & Insurance Mobilization & Demobilization

FUSSELL ROAD (2.69 MILES)

DESCRIPTION

Authorized Signature: ___________________________________Title: __________________

Name Printed: _________________________________________ Date: __________________

MEASUREMENT AND PAYMENT SECTION

Description: Mobilization & Demobilization Payment: Lump Sum. 50 percent of Bid amount when Work has begun, 50 percent when Work is complete and Site fully restored Measurement: Each Work Required: For Mobilization: Transporting equipment to Site For Demobilization: Removal of equipment from Site, removal of temporary facilities, and completion of all restoration

Description: Bonding and Insurance Payment: Lump Sum Measurement: None Work Required: Includes the cost associated with the required bonds and insurance. Payments will be approved at 100% once the engineer approves the required documentation.

Description: Traffic Control Payment: Lump Sum, prorated to a monthly basis Measurement: None Work Required: Includes the Traffic Control Plan of Action, providing, placing, moving, operating, and maintaining the necessary barricades, signs, temporary lane markings and devices for the life of Project, and removing barricades, signs, and devices when the Work is complete. No separate payment will be made for traffic control or maintaining highways, streets, roadways and driveways.

Description: Utility Location Investigation Payment: None Measurement: No separate payment will be made for this item. Work and payment will be considered incidental to the pay item in which the work is required to be performed.

Work Required: Includes preliminary surface exploration, protection of other utilities, excavation, backfilling, temporary roadway surface, and other Work required for a complete job. Utility location investigation shall be performed only as directed by ENGINEER.

Description: Road Patch Payment: Per ton, compacted-in-place Measurement: Truck load tickets Work Required: Work shall include milling 4”-6” of existing damaged base and pavement in areas indicated by

Engineer or marked on the pavement, priming, and replacing with 4”-6” of 19 mm Superpave Asphalt. Also includes primer, clean up and legal disposal of dust and other debris, all material, compaction, testing, and work required for complete job.

Description: Widening Payment: Per ton, compacted-in-place Measurement: Truck load tickets Work Required: Work shall include milling 4” deep and 2’ wide along each side of pavement. 1’ of the existing edge of pavement should be milled up to widen the road by 1’ on each side. Also includes priming the vertical face, and replacing with 4” of 19 mm Superpave Asphalt, clean up and legal disposal of millings and other debris, all material, compaction, testing and work required for complete job.

Description: Mill Joint Payment: Each Measurement: Each Joint Milled Work Required: Work shall include milling a joint to create a vertical joint to begin or end resurfacing. Also includes clean up and legal disposal of dust and debris.

Description: Leveling with OGI Payment: Per ton, compacted-in-place Measurement: Truck load tickets Work Required: All labor, equipment, and materials required for a complete job. Work also includes Tack Coat and blading the existing pavement and shoulder prior to paving.

Description: 12.5mm Asphalt Pavement Overlay Payment: Per ton, compacted-in-place Measurement: Truck load tickets Work Required: All labor, equipment, and materials required for a complete job. Work also includes Tack Coat.

Any shoulder work required after resurfacing will be done at the Shoulder Grading unit price.

Description: Thermoplastic Solid Traffic Stripe Payment: Per Linear Mile Measurement: Actual length of road down the edge of pavement for a single lane Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent high build white striping along both sides of the pavement, or outer lane, and complete job as specified in Section 652 – Painting Traffic Stripe in the GDOT Standard Specifications

Description: Thermoplastic Yellow Centerline Striping, In-Kind Payment: Per Linear Mile Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for placing permanent high build yellow striping along the centerline of the pavement, replaced in-kind, and a complete job as specified in Section 652 – Painting Traffic Stripe in the GDOT Standard Specifications.

Description: Raised Pavement Markers

Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent raised pavement markers as specified in Section 654 – Raised Pavement Markers in the GDOT Standard Specifications. Raised Pavement Markers will follow GDOT Construction Details T-15A and T-15C.

Description: Stop Bars

Measurement: Each Stop Bar Placed Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for replacing stop bars with thermoplastic paint as specified in Section 653 – Thermoplastic Traffic Stripe in the GDOT Standard Specifications.

Description: Transverse Rumble Strips Payment: Each (Set of Three) Measurement: Each Set of Rumble Strips Placed Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for

Description: Turn Arrow

Measurement: Each Turn Arrow Placed Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for

Description: Shoulder Grading

Measurement: Actual length of road down the centerline Work Required: This work includes restoring shoulders after pavement is overlayed. Restore shoulders by adding fill or removing dirt. Shoulder work and grassing is to be done in accordance with Georgia Department of Transportation Standard Specifications, latest edition. Shoulder fill material should not contain large rocks or debris.

PATCHING LIST

Patch # Location Lane Length Width SF SY Thickness Tonnage

Fussell Rd Starting at Palmyra

1 Fussell Road Right 30 7 210 23.3 4" 5.1 2 Fussell Road Left 130 7 910 101.1 4" 22.2 3 Fussell Road Right 100 7 700 77.8 4" 17.1 4 Fussell Road Left 75 7 525 58.3 4" 12.8 5 Fussell Road Left 50 7 350 38.9 4" 8.6 6 Fussell Road Left 75 7 525 58.3 4" 12.8 7 Fussell Road Left 95 7 665 73.9 4" 16.3 8 Fussell Road Left 190 7 1330 147.8 4" 32.5 9 Fussell Road Right 75 7 525 58.3 4" 12.8 10 Fussell Road Left 25 7 175 19.4 4" 4.3 11 Fussell Road Right 70 7 490 54.4 4" 12.0 12 Fussell Road Left 23 7 161 17.9 4" 3.9 13 Fussell Road Both 70 21 1470 163.3 4" 35.9 14 Fussell Road Right 150 10 1500 166.7 4" 36.7 15 Fussell Road Right 45 7 315 35.0 4" 7.7 16 Fussell Road Right 45 7 315 35.0 4" 7.7 17 Fussell Road Left 85 7 595 66.1 4" 14.5 18 Fussell Road Left 30 7 210 23.3 4" 5.1 19 Fussell Road Left 30 7 210 23.3 4" 5.1 20 Fussell Road Left 50 7 350 38.9 4" 8.6 21 Fussell Road Left 35 7 245 27.2 4" 6.0 22 Fussell Road Right 20 7 140 15.6 4" 3.4 23 Fussell Road Right 10 7 70 7.8 4" 1.7 24 Fussell Road Right 25 7 175 19.4 4" 4.3 25 At Engineers Discretion 32.7

1351.2 330.0

Lee County, Georgia

Non-Collusion Certification

The undersigned bidder certifies that I have not directly or indirectly entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with this submitted bid.

Authorized Signature: ____________________________________________________

Name Printed: __________________________________________________________

Name of Company: ______________________________________________________

Date: _____________________________