InstyMeds dispenser system sources sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 5441 Babcock Road STE. 302 San Antonio TX 78240 for the procurement of for InstyMeds dispenser system.

1. Background and Requirement: El Paso VA Health Care System needs the requested items provided for pharmacy dispensers to support health care operations. For El Paso VA Health Care System.

2. This equipment proposed is to provide Automated outpatient medication dispenser and support system. The Department of Veterans Affairs, El Paso VA Health Care System Durable steel, plastic, and electronic components suitable for secure medication storage and high-use environments. Materials must support automated movement, barcode scanning, and electronic label printing, 120 V, 60 Hz, standard duplex receptacle

Approximate dimensions:

• Height: 78 in

• Width: 48 in

• Depth: 40 in

• Weight: 1,500 lbs

Capacity:

• Can hold a minimum of 100 unique medication types

• Can store a minimum of 1,000 prepackaged medications (boxes or bottles)

The unit operates as an automated dispenser of prepackaged, patient-labeled prescription medications at the point of care, without pharmacist involvement during dispensing. Prescriptions are sent electronically to the system. Indoor installation required. Temperature-controlled environment (approx. 70°F) Must not be placed near food/beverage vending machines. Avoid proximity to exterior doors or windows

To provide secure, automated outpatient medication dispensing at locations where a staffed pharmacy is not practical. The system ensures timely access to medications and reduces reliance on manual pharmacy staffing.

3. SPECIFIC INSTRUMENT REQUIRED: El Paso VA Medical Health Care System, InstyMeds Pharmacy Equipment and accessories need to function with the following:

Automated medication dispenser for outpatient use that supports point-of-care access, barcode verification, and integration with VA medication handling workflows

4. This equipment must be able to perform the following functions for all the:

SPECIFIC INSTRUMENT REQUIRED: To provide varied sizes and amounts for El Paso VA Health Care System (EPVAHCS), InstyMeds dispenser system and Accessories. The El Paso VA Health Care System (EPVAHCS)

5. If this is an item your business can provide, please respond to this Sources Sought Notice by 10:00 AM Central Time on Friday 11 July 2025.

6.The intent of this notice is to establish sources to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following:

a. Where is the item manufactured, the VA is interested in procuring items manufactured in the United States.

b. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

c. Please note that VA is particularly interested in determining the availability of

Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.

d. Respond to this notice if you can provide these products listed in the table in the background and requirement section above. In response, please cite your business size status.

e. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept gray market items.

f. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

4. Responses should include:

(1) Business Name

(2) Business Address

(3) Point of Contact

- Name

- Phone Number

- E-mail Address

(4) SAM UID Number

(5) NAICS code

(6) Business Size: SMALL or LARGE

(7) Type of Business: SERVICE-DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(8) Letter stating OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment and/or services if applicable

(9) GSA/FSS Contract Number if applicable

All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

8. Send responses to Michelle Cunningham at michelle.cunningham@va.gov.

DISCLAIMER: THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE

QUOTES. However, Contractors may submit a capability statement, proposal, or quotation which shall be considered by the contracting officer whether to continue with the sole source procurement or to provide for competition. Due to technical issues, please allow additional time if you’re using electronic means.

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.