Instructions to Offerors.pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03824QE0000052

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Items Sep 2023

Evaluation Criteria Factor 1 – Technical Acceptability/Performance Factor 2 – Speed of Delivery Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible Offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability Factor 2 – Speed of Delivery Factor 3 – Price

Factor 1 – Technical Acceptability The Government will assess the information submitted with the Offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the Offeror to provide new manufactured commercial items that meet all of the requirements of this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Engineering Support Division (ESD) has a requirement for the purchase of the items listed in the Schedule of Supplies on a brand name or equal basis. The brand name and Original Equipment Manufacturer (OEM) of the Hydraulic Power Units (HPU) is Solair Group, LLC.

Line Item 1 Nomenclature: 440V Hydraulic Ground Power Unit Part/Model Number: 1006-SA-1-15010SP-3-1 Quantity: One (1) each Manufacturer CAGE Code: 3WYZ8 Required Delivery Date: 130 days after receipt of order (ARO)

Line Item 2 Nomenclature: 220V Hydraulic Ground Power Unit Part/Model Number: 1006-SA-1-15010SP-2-1 Quantity: Three (3) each Manufacturer CAGE Code: 3WYZ8 Required Delivery Date: 130 days after receipt of order (ARO)

The following information describes the salient characteristics and functions of the HPU required to meet the minimum needs of the Government. Both HPUs shall have the same salient characteristics except that Line Item 1 shall be 440 volts and Line Item 2 shall be 220 volts.

The Coast Guard Aviation Logistics Center (ALC) has a requirement for a portable HPU to perform a variety of Organizational and Depot maintenance tasks and tests on the MH65 aircraft hydraulic systems and components. The HPU shall be a self-contained, portable, electrically powered, Aeronautical Ground Support Equipment (AGSE) with a continuous operational duty-cycle. The dual, independent hydraulic systems, hydraulic flow, and pressure supplied by the HPU is provided for checking the performance and operating characteristics of the aircraft’s Primary and Secondary hydraulic systems.

The HPU shall be comprised of two (2) independent hydraulic systems (a Primary and Secondary), two

(2) independent drive systems (two (2) electric motors, two (2) pumps, etc.), with two (2) sets of controls, all enclosed in a single (1) cabinet, and supplied power via a single (1) electric source. The HPU shall be used to support an approximate fleet size of 75-85 MH65 aircraft in a variety of environments including aircraft hangars, flight-lines, and at sea, aboard ship flight-decks, located in remote geographical locations. With the exception of the HPU Original Equipment Manufacturer (OEM) components, the HPU shall be supportable through commercial off-the-shelf (COTS) parts and sources of supply.

Salient Characteristic Requirements:

Type:

Electrically driven, manually controlled, fully adjustable, dual, independent hydraulic systems, capable of continuous, simultaneous operation and compatible with fluids conforming to MIL- PRF-83282, Synthetic Hydraulic fluid.

Operating Environment:

The HPU shall function satisfactorily in operating temperatures ranging from –40 degrees Fahrenheit (F) to 125 degrees F. A relative humidity of 95 to 100 % and rainfall, as encountered in any locale, or exposure to a salt/sea atmosphere, are factors to take into consideration for the intended operating environment.

The HPU shall operate acceptably when its normal operating plane is at an angle of 8.5 degrees in any direction from the horizontal, from sea level to 6000 feet.

Primary Hydraulic System:

Pressure: 60 (+2, -0) Bars; 870 (+29, -0) pounds per square inch (PSI)

Flow Rate: 6.0 Liter (L) per Min.; 1.6 gallons per minute (GPM)

Pressure Hose Assembly: 1/2 inch, coupling 155-S5-5D, plug 155-S9-5D Return Hose Assembly: 5/16 inch, coupling 155-S5-8D, plug 155-S9-8D

Hydraulic Fluid: MIL-PRF-83282

Pump Electric Motor: 2 Horsepower (HP)

Primary Hydraulic System Controls:

Pump Pressure Gauge: 0-2000 PSI, glycerin filled, dual scale (Bar/PSI)

Oil Temperature Gauge: 0-250 degree F, glycerin filled, dual scale (Celsius/Fahrenheit)

Flowmeter: 0-2.0 GPM, Dual Scale (LPM/GPM) Shut-Off Valve

By-Pass Valve

On - Push Button

Off - Push Button

Secondary Hydraulic System:

Pressure: 210 (+3.2, -0) Bars; 3000 (+47, -0) PSI

Flow Rate: 26 L/Min.; 6.0 GPM

Pressure Hose Assembly: 5/16 inch, coupling 155-S5-8D, plug 155-S9-8D

Return Hose Assembly: 3/4-inch return, coupling 155-S5-12D, plug 155-S9-12D Hydraulic Fluid: MIL-PRF-83282

Pump Electric Motor: 15HP

Secondary Hydraulic System Controls:

Pump Pressure Gauge 0-5000 PSI, glycerin filled, dual scale (Bar/PSI)

Oil Temperature Gauge 0-250 degree F, glycerin filled, dual scale (Celsius/Fahrenheit)

Flowmeter 0-10.0 GPM, Dual Scale (LPM/GPM)

Shut-Off Valve

By-Pass Valve

Pressure Control Volume/Flow Control

On - Push Button

Off - Push Button

Reservoirs:

Built-in reservoir(s), capable of supporting both the Primary and Secondary systems simultaneously, internally mounted within the unit.

A minimum capacity 8 U.S. gallons and maximum capacity 12 U.S. gallons.

Stainless Steel Tank Filler tubes shall have 100 micron or less mesh screens to prevent unnecessary contamination.

Desiccant ventilation to prevent moisture.

Reservoirs will have built in drains, with drain lines to the exterior of the unit.

Reservoir fluid levels shall be easily viewed externally without the need to remove any external panels.

Flow rate:

Primary system side: 2.0 GPM, fully adjustable.

Secondary system side: 10.0 GPM, fully adjustable.

Flow meters:

One for each system, designed for the flow conditions specified herein.

Meters shall be accurate to ± 5% of full-scale reading and shall be mounted on the operator’s control panel.

Gauges:

Minimum 3-inch diameter for all pressure gauges.

Primary system gauge shall read up to 2000 PSI.

Secondary system gauge shall read up to 5000 PSI.

Minimum 2-inch diameter for all temperature gauges.

Full or mid-scale accuracy: ±1% (Grade 1A or better)

Hydraulic feed lines to Aircraft:

Each system’s hoses shall be separate from the other system.

The Primary pressure and return shall be mated as a pair and the Secondary pressure and return lines mated as a pair, away from the primary system.

o To eliminate cross connection on the airframe; a hose from one system and a hose from the other.

All hydraulic feed lines shall have dust caps.

Primary system pressure line (supply): No less than 25 feet long, 1/2-inch (12.5mm) hose with size 8 quick disconnects installed.

Primary system return line: No less than 25 feet long, 3/8-inch (10mm) hose with size 5 quick disconnects installed.

Secondary system pressure line (supply): No less than 25 feet long, 1/2-inch (12.5mm) hose with size 8 quick disconnects installed.

Secondary system return line: No less than 25 feet long, 3/4-inch (19mm) hose with size 12 quick disconnects installed.

Hose Quick Disconnects:

All quick disconnects shall be “Aeroquip” brand P/N’s E155-25-5D, 8D, and 12D for the corresponding 1/2-inch, 3/8-inch, and 3/4-inch hose sizes, respectively.

Filtration:

Installed in each, both the Primary and Secondary systems, a 3-micron filter for the pressure and a 5-micron filter for the return, ABS filters with no bypass and easily seen clogging pins. Filters shall be “spin off, spin on” design in an easily accessible position for replacement.

Fluid Cleanliness:

Navy Standard for particulate Contamination per NAVAIR 01-1A-17 004 00 Page 6 Table 1 Note

2. Class 5 is the maximum acceptable contamination level for hydraulic systems in Naval aircraft.

Fluid delivered by SE to equipment under test or being serviced must be Class 3, or cleaner.

Fluid Cooling:

The HPU shall function satisfactorily in operating temperatures ranging from –40 degrees F to 125 degrees F, relative humidity of 95 to 100 %.

The HPU shall continuously cool each or both, the Primary and Secondary fluid, simultaneously, below 155 degrees in operating temperatures of 95 degrees F with relative humidity of 95 to 100%.

Unit Cabinet:

Not to exceed 54 inches tall, 66 inches long, and 30 inches wide maximum.

This includes all electrical cable, hose mounting devices, and installed wheels/casters.

The HPU cabinet shall have easy access panels on front and rear of the unit, constructed such that adjustments, repairs, and overhaul are readily accessible to and easily accomplished by field personnel without the use of special tools.

The HPU shall be built to withstand the strains, jars, vibrations, and other conditions incident to shipping, storage, installation, and service.

Protective Treatment:

Material and protective treatment shall be constructed to withstand extreme climatic conditions. If painted, color shall conform to MIL-PRF-85285C, FED STD-595, 17925 Un-tinted White.

Portability:

Unit shall have locking industrial wheels or casters for ease of movement.

Tie-down points shall be incorporated in the unit’s construction.

Noise Level:

Operational noise levels shall not exceed 71 decibels (db) for a maximum of 10 seconds.

Normal operation shall not exceed 65 db constant.

Power requirements:

The stand shall be designed for continuous operation at either 208/220/240VAC @ 60Hz or at 440/460/480VAC @ 60Hz. Power selection determined for destination.

Maximum Current:

60 Amps at 208/220/240VAC or 440/460/480VAC with both hydraulic systems operating simultaneously.

Power cable:

One Service, Oil-Resistant Conductors, Oil-Resistant Jacket, Water-Resistant (SOOW) portable electrical cable, 50 - 75 feet long.

Electrical:

All electrical components, assemblies, and sub-assemblies shall be installed IAW applicable industry standards (NEMA, IEEE, EC safety codes, etc.).

Safety:

Pressure relief valves shall be provided for each Primary and Secondary systems.

Primary system set at 950, +/- 25 PSI.

Secondary system set at 3300, +/- 100 PSI.

The relief valves shall incorporate a locking device to prevent vibrations from changing the relief setting.

The HPU shall be equipped with an unloading valve in the Primary and Secondary systems to allow the motor to start under no-load conditions.

The unloading valve shall be controlled from the operator control panel.

The HPU shall have pressure-adjusting valves (loading valve) on both the Primary and Secondary systems.

Pressure for the Primary system is 0-1500 PSI.

Pressure for the Secondary system is 0-3000 PSI.

All bypass valves shall be placed within the unit cabinet, so that they are not immediately accessible.

The unit shall have a single lever, handled valve, for each system (Primary and Secondary) to select either the aircraft reservoir or the unit’s internal reservoir for each system.

A visual “valve on” and “valve off” indicator shall be provided on the operator control panel in close proximity to the power control switch.

A visual “hot fluid” indicator light to identify when fluid temperature exceeds 160 degrees Fahrenheit. A “hot fluid” indication shall cause generator to shutdown normal operation and restart only when fluid temperature falls below 155 degrees Fahrenheit.

Power “ON” (green colored), power “OFF” (red colored) switches shall be located on the operator control panel.

All control items, indications, warning lights, etc., shall be labeled with clear and appropriate identification placards.

Equipment and parts shall be labeled to identify components.

HPU shall be capable of connecting the Primary hoses (pressure and return) together for re-circulation of the fluid for cleaning through the internal filters.

HPU shall be capable of connecting the Secondary hoses (pressure and return) together for re-circulation of the fluid for cleaning through the internal filters.

Manuals:

One (1) each, per unit ordered: An operator manual and a maintenance manual, to include the electrical and hydraulic system schematics, an illustrated parts breakdown, commercial part numbers, calibration information, troubleshooting, and servicing information. Additional delivery of one (1) operation/maintenance manual or PDF file for internal use only.

Preparation for Delivery:

MIL-P-116 method 2A

Performance requirements:

A Certificate of Conformance (COC) shall be provided for each completed MH65 HPU.

If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s COC IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Additional Requirements for “Equal To” Offers Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item. “Equal to” offers will be accepted for HPUs that are already commercially manufactured and meet all requirements and salient characteristics provided in this solicitation. Prototypes, untested HPUs or HPUs requiring modifications to any existing systems to meet this solicitation will not be considered.

Offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The Offeror must clearly demonstrate that the quoted product is “equal to”; the Offeror’s assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

In addition to the information outlined above, “equal to” offers shall include the following information:

1. Front cover page and table of contents pages from the offered HPU’s operation and maintenance manual.

2. Provide the following information for three (3) contracts/purchases of the offered HPU within the last five years. Military/government customers are preferable, but commercial customers are acceptable.

a. Contract number and type

b. Total contract value

c. Customer name and address

d. Customer point of contact information to include phone and email address

Factor 2 – Delivery Under this factor, the Government will evaluate the Offeror’s delivery schedule to determine which Offeror is able to meet or exceed the required delivery timeframe.

Factor 3 – Price The Offeror shall provide pricing as requested in the Schedule of Supplies. Any quantity price discounts and discounts for prompt payment should be included in this section. The Offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation for “equal to” items shall be emailed directly to Denise J. Bulone, Contract Specialist, at Denise.J.Bulone@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

Items shall be shipped to the following address:

USCG Aviation Logistics Center Receiving Section, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909-5001

Purchase Order Number: (to be determined at time of issuance)

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics C. Unit price D. Lead/delivery time E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE

CONSIDERED F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED

AND SHIPPING COSTS ARE INCLUDED.