Instructions to Bidders.pdf

SOLICITATION NO.: 15B30620B00000001

REPLACE PERIMETER FENCE

MDC GUAYNABO, PUERTO RICO

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: November 23, 2020

BID DUE DATE:

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: Gregory Formella

January 28, 2021 by 2:00 PM CENTRAL

15B30620B00000001 Replace Perimeter Fence

INSTRUCTIONS TO BIDDERS

IMPORTANT DATES

SOLICITATION ISSUE DATE: November 23, 2020

DEADLINE TO SUBMIT CRIMINAL HISTORY December 28, 2020 CHECK FORM TO ATTEND SITE VISIT: 10:00 A.M. Atlantic

PRE-BID CONFERENCE/SITE VISIT: January 11, 2021 9:00 A.M. Atlantic

DEADLINE FOR WRITTEN QUESTIONS January 14, 2021 FOLLOWING SITE VISIT: 4:00 P.M. Central

DEADLINE FOR RECEIPT OF BIDS: January 28, 2021 2:00 P.M. Central

Electronic bids are NOT authorized. All bids shall be mailed or hand delivered to the following address:

Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75052

Attn: Gregory Formella, Contracting Officer

Note: HAND DELIVERED BIDS (if applicable) shall be delivered to the Contracting Officer at the address shown above in the FRONT ENTRANCE OF BUILDING #346 no later than the exact date and time specified as the deadline for receipt of bids.

NOTE: Any bidders desiring to be present during bid opening, occurring at the FBOP Field Acquisition Office in Grand Prairie, Texas must submit the name of the person who will attend no less than five (5) days in advance of the day of the bid opening to Greg Formella at gformella@bop.gov. Visitors will be required to present identification at the security check point and to the official conducting the bid opening.

PLEASE BE ADVISED – An abstract of the bids received will be posted to the beta.SAM.gov website after the bid opening. Therefore, attendance merely for this purpose is not necessary.

***********************************IMPORTANT*********************************

This is a Small Business Set-Aside. Contractors must be registered in beta.SAM.gov. Your business size metrics information in beta.SAM.gov must be less than or equal to the small business size standard for NAICS code 238990 (reference far provision 52.219-1 in the Representations & Certifications section of your beta.SAM.gov registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

http://www.aptac-us.org./

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Each offeror shall complete and submit the following forms, clauses, and statements (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Each bidder shall return ALL pages of the solicitation document with his/her bid. Bids will be scanned after opening. Therefore, please do not staple or bind the pages.

I. Solicitation Document:

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages #1-2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include your Unique Entity Identifier (formerly DUNS#), TAX ID#, CAGE# and Email address where indicated in block 10.

B. SECTION 2: Commodity or Services Schedule, page #4

Use page 2, block #17 to enter your bid price where indicated.

C. SECTION 5: Attachments page #25 Standard Form 24 - BID BOND:

Reference provision 52.228-1 and FAO-0001.

***************************IMPORTANT***************************

The bid bond must be submitted in original (ink signatures) with seals. The penal sum of the bond must be at least 20% of the bid price.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a- z.htm

Ensure the liability limit for the surety (located at the bottom of the Standard Form-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is in an amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date changes).

Ensure the information for the Principal matches the information as posted in your bet.SAM.gov registration (e.g., company name and address).

D. SECTION 7: Representations and Certifications, pages #32-35

1. FAR provision 52.204-8

Pursuant to section (b)(1) of this provision, provision 52.204-7 is also included in this solicitation. Therefore, offerors should not mark either of the two options under section (b)(2) since section (d) automatically applies.

2. FAR provision 52.204-24 Mark the appropriate selections at sections (d)(1) & (d)(2) of this provision.

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

3. FAR provision 52.209-7

Mark the appropriate selection at section (b) of this provision.

4. FAR provision 52.209-13 Mark the appropriate selection at either section (b)(1) or (b)(2) of this provision.

5. FAR provision 52.229-11 Mark the appropriate selection(s) at section (d) of this provision.

6. Past Performance & Bank Reference It’s requested that past performance and bank reference forms be submitted prior to bid closing (directly from the past performance reference and bank) since this will expedite award.

Refer to Provision FAO-0022, List of References and Banking Information on the last page of the solicitation. Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

• Past Performance Questionnaire: Forward this document to at least 5 references with whom you have currently active contracts or have completed contracts preferably within the last 24 months. Please submit reference forms for projects of a similar nature or as similar as possible. If you haven’t completed projects of a similar nature to this solicitation, please indicate so via a letter included with your bid. A lack of past performance of a similar nature to this solicitation will not result in a non-responsive determination.

• Bank Reference: Forward this document to your bank and inform them that you authorize them to respond.

• Bidders are responsible to ensure that the questionnaires are delivered to past performance references. Inform them to respond by sending the completed forms directly to gformella@bop.gov. The completed forms must be received by me directly from your references and bank.

**********************************IMPORTANT********************************************************** Amendments (Standard Form 30), if any, must either be submitted (signed) with your bid OR be acknowledged in Block #19 on page 2 of the solicitation (see Block #11 of the SF-30, amendment of solicitation/modification of contract). If an amendment requires the contractor to fill-in information, that amendment must be submitted in its entirety.

**********************************IMPORTANT**********************************************************

II. Pre-Bid Conference & Site Visit:

A pre-bid conference and site visit are scheduled for January 11, 2021 at 9:00 A.M.

Atlantic time at MDC Guaynabo, 652 Carretera 28, Guaynabo, PR 00965. Attendance is not mandatory (see provision 52.236-27 Alternate-I on page 28 of the solicitation) but highly encouraged.

Criminal History background checks will be required for all attendees. The authorization for release of information (Form BP-A0660 Criminal History Check, attachment #4) shall be completed for each attendee and sent to erodriguezsaez@bop.gov by 10:00 AM Atlantic time on December 28, 2020.

mailto:gformella@bop.gov mailto:erodriguezsaez@bop.gov

The forms must include a cover letter indicating they are for the Replace Perimeter Fence project along with the following information:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

You may follow up with Edamarie Rodriguez-Saez (787)775-7866 to ensure receipt of Criminal History Check forms and get directions to the institution.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Please arrive at least 15 minutes early to allow time for security procedures.

NOTE: Due to the COVID-19 pandemic, all visitors will be screened prior to allowing entrance to the institution. If a visitor cannot be cleared, the visitor will not be allowed to enter the institution. Additionally, all visitors/contractors are required to wear facemasks while on institution property.

Questions: In order to provide sufficient response time prior to the bid due date, a question deadline of January 14, 2021 @ 4:00 PM Central has been established.

Questions shall be sent in Microsoft Word format by the deadline to Gregory Formella, Contracting Officer, at gformella@bop.gov. Bidders shall bid in accordance with the current solicitation and all amendments (if any) as issued by the Contracting Officer only.

III. Bid Label

Each offeror is requested to submit their offer with the following offer label:

This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your company name and address in the UPPER left corner of the envelope containing your offer.

BID/OFFER

SOLICITATION NO.

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

CONTRACTING OFFICER NAME

Gregory Formella

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to awarding a federal contract.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by January 28, 2021 by 2:00 pm Central as this is the day of the bid opening. Please scan and email back.

Please provide the name of the company for whom you are providing the reference: ____________________________ Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete ( circle one)

h. List Month/Year of Completion (if applicable):

If you have any questions please do not hesitate to contact me, Gregory Formella, Contracting Officer, at 972-352-4307. Your time is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO gformella@bop.gov. DO NOT SEND BACK TO THE REFERENCED

CONTRACTOR.

This document, once completed, must be emailed to gformella@bop.gov. Do not return this document to the Contractor who forwarded it to you.

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor requested changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

Would you likely award another contract to this contractor if a future need arose?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name:

THIS DOCUMENT MUST BE SENT DIRECTLY TO gformella@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO gformella@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract award, it’s required that Past Performance be examined. The intention of this request is to help examine contractor financial responsibility prior to awarding a federal contract.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions. The document does not require any detailed bank account information with the exception of the date the account was opened.

Please submit responses by January 28, 2021 by 2:00 pm Central, as this is the day of the bid opening. Please scan and email back.

If you have any questions please do not hesitate to contact me, Gregory Formella, Contracting Officer, at 972-352-4307. Your time is greatly appreciated!

This document, once completed, must be emailed to gformella@bop.gov. Do not return this document to the Contractor who forwarded it to you.

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW

HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE

REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE ANY QUESTIONS PLEASE DO

NOT HESITATE TO CONTACT ME AT

972-352-4307.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

1. Does the contractor maintain satisfactory account status (e.g., making timely debt payments)?

[ ] always [ ] often [ ] not often

2. Is the contractor’s standing sufficient to obtain loans from your bank?

[ ] yes [ ] no

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO gformella@bop.gov. DO NOT EMAIL BACK TO THE

REFERENCED CONTRACTOR.

DATE ACCOUNT OPENED:

mailto:gformella@bop.gov