Amendment 00001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00001

BFAO

Gregory Formella

The Pre-Bid Conference & Site Visit Meeting Minutes are hereby incorporated (attached). [end of amendment]

IMPORTANT: All bidders shall follow the instructions in block #11 on page 1 of this amendment (Standard Form 30) for acknowledging receipt of this amendment. If choosing option (b) from block 11 (preferred method), utilize block 19 on page 2 of the solicitation document (Standard Form 1442). The date entered in block 19 for each amendment should match the date reflected in block 3 of each respective amendment.

BGUA

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

MDC Guaynabo 652 Carretera 28 Guaynabo, PR 00965

20-0013

15B30620B00000001

3C7E

1 1

01/11/2021

11/23/2020

AMENDMENT/ EFFECTIVE DATE

(NAME AND ADDRESS OF CONTRACTOR

AMENDMENTS OF SOLICITATIONS

Item 14.

Offers must acknowledge receipt of this amendment by one of the following methods:

(b) B

DESCRIPTION OF AMENDMENT/M

(preferred method), (15A. NAME AND TITLE OF SIGNER

15B. C 15C.

PRE-BID CONFERENCE MEETING MINUTES

15B30620B00000001 – Replace Perimeter Fence

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DATE: Monday, January 11, 2021 at 9:00 AM

SUPERVISORY CONTRACT SPECIALIST, SHEDALY MARTINEZ-MASS:

I. INTRODUCTIONS:

Introduction of all attendee’s.

II. PURPOSE OF MEETING:

The purpose of this meeting is to familiarize the contractor(s) with the unique circumstances and requirements surrounding a correctional setting. Explained the solicitation, as issued, and not to furnish additional information.

Nothing said during the pre-bid conference meeting shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Field Acquisition Office (FAO) Contracting Officer, Gregory Formella.

III. MINUTES:

The pre-bid conference meeting minutes will be recorded and posted to beta.SAM.gov.

IV. SITE VISIT INFORMATION:

For familiarization purposes, a walkthrough to the selected site for Replace Perimeter Fence prior the conference meeting will be conducted.

V. FRONT COVER PAGE AND INSTRUCTIONS TO BIDDERS:

Important note from the Instructions to Bidders. Electronic Bids are NOT authorized. All bids shall be send by mail and addressed to:

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051 Attn: Gregory Formella

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

The deadline for submission of bids for this project is January 28, 2021 at 2:00 PM Central, MDC Guaynabo - Project 3C7E

2 | P a g e unless otherwise amended by the Contracting Officer only. Remember to submit your bid to Mr. Formella at the mentioned address.

VII. GENERAL TOPICS:

The following submission/completion items was addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive. Submit ALL pages of the solicitation document with your bid:

STANDARD FORM 1442, Pages 1 & 2: Please include Unique Entity Identifier (formerly DUNS) number, Tax ID#, CAGE Code, and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

COMMODITY OR SERVICES SCHEDULE, Page 4: Use page 2, block #17 of the solicitation to enter your bid price.

BID GUARANTEE: See Page 8 (FAO-0001) of the solicitation. A bid bond must be submitted in original (ink signatures) with your bid. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond (Standard Form 24) was included in the solicitation (Section 5 – Attachments). The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in beta.SAM.gov. Since this is a small business set-aside, you must meet the small business size standard ($16.5 million) which corresponds to the assigned NAICS code 238990. See provision 52.219-1 in the Representations & Certifications section of your beta.SAM.gov registration.

Various provisions from pages 31-35 of the solicitation require bidders to mark selections within the provisions. Please review the Instructions to Bidders and complete the highlighted areas within the solicitation.

PAST PERFORMANCE SUBMISSION: Please ensure the Instructions to Bidders is reviewed and complied with in its entirety. Completed past performance reference and banking questionnaires are requested to be submitted in advance of the bid opening directly from the reference to gformella@bop.gov.

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AMENDMENTS: Amendments (if any) must be acknowledged by one of the methods as described in block #11 of the Standard Form 30 (Amendment of Solicitation/Modification of Contract).

2. Other general items to be addressed:

CONSTRUCTION WAGE RATES: Construction Wage Rate Requirements (formerly Davis-Bacon Act) are NOT applicable to this locality.

GOALS FOR MINORITY AND FEMALE PARTICIPATION: Participation goals for this project are N/A for minorities and 6.9% for females – A “Good Faith” effort should be put forth by the contractor to achieve these goals (see provision 52.222-23).

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

MAGNITUDE: The magnitude of the project is between $500,000 - $1 million. This range is 1 of 8 mandatory ranges from Federal Acquisition Regulation (FAR) 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range.

WORK HOURS: Work hours within the secure perimeter shall be between 7:00 am and 3:30 pm Monday through Friday excluding weekends and federal holidays.

COR: The Contracting Officer’s Representative (COR) is Edamarie Rodriguez-Saez, Engineering Technician, MDC Guaynabo.

PERIOD OF PERFORMANCE: The completion period is 368 calendar days after issuance of Notice to Proceed. 14 days have been included in this total of 368 for worker clearances (see FAO-0009 on page 11 of the solicitation).

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $756.20 per calendar day after expiration of the completion period.

PRE-CONSTRUCTION CONFERENCE MEETING: A Pre-Construction conference meeting is required after the contract is awarded and will be scheduled accordingly.

PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the

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Contracting Officer and COR as soon as possible. Each time the progress schedule is updated, it must be provided to both the Contracting Officer and COR. It’s suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meetings. Changes to the schedule must be approved in advance by the Contracting Officer (through the COR) and must remain within the contract completion period.

PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

PAYMENT REQUESTS: Applications for payment are to be submitted on AIA G702 (with continuation page) or the contractor’s own form as long as the information is similar to the G702 (see FAO-0007 on page 10 of the solicitation). Contactors can get these forms from the following website www.aiabookstore.com

QUESTIONS: Questions asked at the pre-bid conference/site visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation among all bidders. All questions shall be sent in Microsoft Word format to Gregory Formella, FAO Contracting Officer, via email at gformella@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has established that questions be submitted no later than January 14, 2021 at 4:00 PM Central.

ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee and contractor work vehicles.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his/her own expense.

SAFETY MANAGER CHRISTINE MARRERO:

3. SAFETY POINTS:

The contractor is responsible for providing required protective gear to all contractor workers. Contractor will ensure that all workers have proper safety gear at all times.

Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

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The Contractor will have a Safety Representative on site at all times during the completion of this project.

Proper storage of any chemicals in lay down yard with SDS present.

ASSOCIATE WARDEN DAVID RAMOS:

4. SECURITY

ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 368 calendar days will allow adequate time to complete the job, and no consideration will be allowed for normal rain and fog days. The normal rain or fog days will be based on the average over the last ten (10) years for the local community.

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures. Please refer to the solicitation for details. Please refer to 52.24-403-70 (pages 5-7) and FAO-0009 (page 11) of the solicitation.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to, and returned upon exit from institution property.

TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the work day. Contractor tools may not be stored on-site overnight unless authorized by the Government. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day. Lost or missing tools must be reported to the COR and the Captain immediately.

ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the

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NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

CONTRACTOR EMPLOYEE WORK DRESS: Green, orange, or clothing is not allowed, as inmates wear these colors.

PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions.

Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VIII. ADDITIONAL DISCUSSION:

No additional discussions at this time.

Meeting minutes recorded by:

Shedaly Martinez-Mass, Supervisory Contract Specialist MDC Guaynabo

IMPORTANT NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY.

THEY ARE NOT INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR

CONDITIONS OF THE SOLICITATION. ANY AND ALL CHANGES TO THE

SOLICITATION SHALL BE ISSUED IN SUBSEQUENT AMENDMENTS BY THE

CONTRACTING OFFICER ON A STANDARD FORM 30 (SF-30) AND POSTED TO

beta.SAM.gov.

Digitally signed by SHEDALY

MARTINEZ MASS

Date: 2021.01.11 11:16:43 -04'00'