Indy_Go.pdf
PDF 81 KB Posted
- Attached to
- Fixed Route Scheduling Services State and local contract opportunity
- Solicitation number
- RFP 2026-02
- Issued by
- Summit County, Akron City, Ohio
About this file
This is a Board Memorandum from the Indianapolis Public Transportation Corporation (IndyGo) regarding authorization to execute a three-year on-call scheduling services contract with CSched. The memorandum, dated September 10, 2025, for presentation at the September 18, 2025 Board Meeting, outlines IndyGo's need for continued consulting support in fixed-route transit scheduling and HASTUS software system management. CSched will provide training, scheduling, runcutting services, operational assistance, and support for ad hoc scenario analysis. The contract will support IndyGo's Service Planning Department, which oversees operations planning, scheduling, and runcutting functions critical to the agency's fixed-route bus service. The procurement is structured as an on-call engagement with no specific response deadlines, bidder meetings, or site visits documented in the memorandum, and no award date is specified beyond Board authorization.
The three-year contract with CSched shall not exceed $173,325, with funding sourced from IndyGo's operating budget. CSched is identified as the incumbent contractor, demonstrating specialized expertise in fixed-route transit scheduling and the HASTUS software system developed by GIRO, Inc. The current environment necessitates continued engagement due to anticipated staff retirements and new hires in the Scheduling Department, creating a risk of institutional knowledge loss. No subcontracting or diversity business enterprise (DBE) opportunities were identified for this procurement due to the unique and specialized nature of the required expertise with the GIRO/HASTUS software platform.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Fixed_Route_Scheduling_Services.pdf | ||
| CSched.pdf | ||
| Ice_form.pdf |
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Text version
Date of Memo: September 10, 2025 Board Meeting: September 18, 2025
BOARD MEMORANDUM
TO: Indianapolis Public Transportation Corporation Board of Directors
THROUGH: President/CEO, Jennifer Pyrz
FROM: Interim Chief Operating Officer, Annette Darrow
SUBJECT: CSched On-Call Scheduling Services
ACTION ITEM A - 2
RECOMMENDATION:
It is recommended that the Board authorize the President/Chief Executive Officer to execute a three-year contract with CSched for on-call scheduling services. The contract shall not exceed $173,325.
BACKGROUND:
The Service Planning Department at IndyGo oversees operations planning, scheduling, and runcutting—core functions that support IndyGo's core fixed-route bus service. IndyGo utilizes the HASTUS software suite (version 2021), which integrates with external systems such as the Avail CAD/AVL system, Swiftly, Google, and other third-party platforms.
CSched has supported IndyGo by providing training, scheduling, and runcutting services, as well as assistance with HASTUS-related operational needs and special projects.
DISCUSSION:
CSched is a consulting firm with specialized expertise in fixed-route transit scheduling and the HASTUS software system developed by GIRO, Inc. The firm has demonstrated proficiency in:
• Developing and monitoring level-of-service budgets
• Designing organizational plans for scheduling and planning functions
• Benchmarking system performance against peer agencies
• Evaluating operating costs associated with current and alternative scheduling practices
CSched has provided training and support to IndyGo staff to maximize the utility of HASTUS. With anticipated new staff and retirements in the Scheduling Department, the agency faces a potential loss of institutional knowledge. Continued engagement with CSched will ensure continuity, support ad hoc scenario analysis, and maintain best practices documentation.
FISCAL IMPACT:
The total cost for the three-year contract will not exceed $173,325. The funding for this procurement will come from the operating budget.
DBE/XBE DECLARATION:
Due to the unique nature of this procurement, including knowledge and experience with the Giro/HASTUS software, no subcontracting opportunities were available to be split out for smaller certified businesses to bid on.
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