CSched.pdf
PDF 703 KB Posted
- Attached to
- Fixed Route Scheduling Services State and local contract opportunity
- Solicitation number
- RFP 2026-02
- Issued by
- Summit County, Akron City, Ohio
About this file
This is a Capital District Transportation Authority (CDTA) Agenda Action Sheet documenting a sole source procurement recommendation for professional scheduling services. The document outlines CDTA's need for expert services to optimize its use of the GIRO HASTUS fixed route scheduling software, which manages scheduling, run cutting, and vehicle assignments across the organization. The proposed contract would be awarded to Courval Scheduling Inc. of Laval, Quebec, for a two-year term. The scope of work includes project management, operational assessment and system optimization, staff training, and supplemental staffing services, with services designed to address operator shortages, retention issues, and payroll optimization while improving the effectiveness of multiple recently implemented HASTUS modules.
The total contract value is $270,805, with costs allocated as follows: Project Management Services ($16,926), Operational Assessment and System Optimization Services ($121,784), Training Services ($27,286), Supplemental Staffing Services ($59,675), and Project Contingency at 20% ($45,134). Funding will be provided through the workforce development portion of the low-no emissions federal grant program. The sole source justification is based on Courval Scheduling's exclusive strategic partnership with GIRO and its status as the sole holder of sublicensing rights for HASTUS services to North American transit agencies, combined with the vendor's extensive experience serving dozens of transit agencies and deep familiarity with CDTA's specific HASTUS configuration. The recommendation was made by Thomas Guggisberg, Director of Information Technology, with the Performance Monitoring/Audit Committee meeting held on May 24, 2023.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Fixed_Route_Scheduling_Services.pdf | ||
| Ice_form.pdf | ||
| Indy_Go.pdf |
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Text version
Capital District Transportation Authority Agenda Action Sheet
Subject: Approve Purchase of Scheduling Services Committee: Performance Monitoring/Audit Meeting Date: May 24, 2023
Objective of Purchase or Service:
To access professional services to make the most efficient use of HASTUS, our fixed route scheduling software.
Summary of Staff Proposal:
HASTUS software is provided by GIRO, and used for fixed route scheduling, run cutting, and vehicle assignments. It is one of the most widely used and complex applications in place at CDTA. This system was competitively procured in 2000.
Courval Scheduling Inc. provides a unique set of skills and software licensing to deliver professional scheduling services using the HASTUS suite of products. Courval Scheduling has been a strategic partner with GIRO for over a decade, and since 2016 has been the holder of sublicensing rights for many North American transit agencies.
Over the past few years, several new HASTUS software modules have been implemented in our Planning, Scheduling, Customer Information, and Transportation departments. The largest of these was completed in March 2022 with the introduction of HASTUS Daily to manage work and vehicle assignments, payroll, and attendance. Based on the critical nature of HASTUS, combined with the introduction of many new services this year, professional services are needed.
We have been working with Courval on a trial basis to assist us and evaluate the viability of partnering with them on a broader scale. The work included:
• A discovery phase for Courval to evaluate schedule data in HASTUS and the practices we use to build schedules.
• Interviews with our staff to review skillsets and abilities, roles & responsibilities.
• Evaluating the technical viability of various scheduling schemes and concepts.
These services include a “deep dive” review of existing schedule design, rules, and standard operating procedures to ensure the effective use of HASTUS. This includes looking at our system configuration to address operator shortages and retention issues, modifying payroll requirements, and optimizing fixed route services.
A sole source purchase is recommended based on several considerations. Courval Scheduling has an exclusive strategic partnership with GIRO for these services and is the sole holder of sublicensing rights for HASTUS. This precludes us from pursuing these services through another vendor. Additional reasons to support this recommendation include:
• Courval Scheduling has extensive experience providing similar services to dozens of transit agencies across North America.
• Courval Scheduling is familiar with the technical, functional, and business aspects of the full suite of HASTUS modules used at CDTA.
• Using this vendor will require no third-party integration or customization.
• We have documentation on file noting how the cost is justified by vendors performing similar work, which confirms fair and reasonable pricing.
Financial Summary/Cost:
Work will be funded by the workforce development portion of the low-no emissions federal grant program. A summary of the costs is provided below.
Description Cost Project Management Services $16,926 Operational Assessment and System Optimization Services $121,784 Training Services $27,286 Supplemental Staffing Services $59,675 Project Contingency (20%) $45,134
Annual Cost Totals: $270,805
Proposed Action:
I recommend a two-year contract be awarded to Courval Scheduling, Inc. of Laval QC, for the purchase of professional scheduling services for an amount not to exceed $270,805.
Manager:
Thomas Guggisberg, Director of Information Technology
File details come from the government source that posted it. Updated .