Incarcerated_Person_Communication_Services_(IPCS).pdf
PDF 28 KB Posted
- Solicitation number
- 2000018655
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Department of Information Technology Services (MNIT) in partnership with the Minnesota Department of Corrections (DOC) seeking a vendor to provide a secure, modern, and operationally sound electronic services and communications platform for incarcerated persons across all Minnesota DOC facilities. The solicitation is structured as a single line item (Lot 1) with a quantity of one. Responses must be submitted electronically through the SWIFT portal by October 13, 2026, at 2:00 PM CDT, with a delivery due date of October 18, 2026. The solicitation opening commenced on September 1, 2026, at 2:49 PM CDT. No bidder's conference, site visit, or award date is specified in the available documentation.
Vendors responding to this solicitation must address pricing as a cost proposal and provide the price per unit as a required response element. The solicitation includes a diversity and inclusion questionnaire requiring respondents to identify whether their business is Minnesota-based and meets small business size standards, or qualifies as a certified minority-owned, woman-owned, disability-owned, veteran-owned, or economically disadvantaged business eligible for the State's Small Business Procurement Program. All required attachments must be uploaded with the bid response, and failure to do so may result in disqualification. Responses that do not comply with the solicitation requirements will be deemed nonresponsive and rejected. The contact for this procurement is Haylie Anne Janette Heil at haylie.heil@state.mn.us.
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Other files
| File | Type | Posted |
|---|---|---|
| Appendix_C_-_Cost_Proposal_FINAL.xlsx | XLSX spreadsheet | |
| Appendix_K_DOC_Facility_Site_Visit_Application.doc | DOC document | |
| State_of_Minnesota_Sample_Contract_FINAL.docx | DOCX document | |
| Appendix_J_Security_Questionnaire.docx | DOCX document | |
| Appendices_A,_B_and_D.docx | DOCX document | |
| MNIT_RFP_FINAL.docx | DOCX document | |
| Appendix_E_Scope_of_Work_Overview_FINAL.docx | DOCX document | |
| Appendices_F,_G,_and_H_Final.xlsx | XLSX spreadsheet | |
| Appendix_L_Prevailing_Wage_County_Rate_Information.pdf | ||
| Appendix_I_Definitions_FINAL.docx | DOCX document |
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Text version
Event Description The Department of Information Technology Services (MNIT), partnering with the Minnesota Department of Corrections (DOC), is seeking a vendor to provide a secure, modern, and operationally sound electronic services and communications platform for incarcerated persons across all Minnesota DOC facilities.
General Comments
* ALL RESPONSES MUST BE SUBMITTED ELECTRONICALLY THROUGH THE SWIFT PORTAL. NO E-MAIL OR FAXED RESPONSES WILL BE
ACCEPTED. PLEASE BE AWARE THAT THERE MAY BE ATTACHMENTS TO THIS EVENT. THE VENDOR IS RESPONSIBLE TO REVIEW ALL
ATTACHMENTS.
AWARD - Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected.
General Questions Question Ideal Response
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018655 Sell RFx 1 Event Round Version 1 1 Event Name Incarcerated Person Communication Services (IPCS) Start Time Finish Time
09/01/2026 14:49:00 CDT 10/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018655 Sell RFx 2 Event Round Version 1 1 Event Name Incarcerated Person Communication Services (IPCS) Start Time Finish Time
09/01/2026 14:49:00 CDT 10/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Cost Proposal
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018655 Sell RFx 3 Event Round Version 1 1 Event Name Incarcerated Person Communication Services (IPCS) Start Time Finish Time
09/01/2026 14:49:00 CDT 10/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018655 Sell RFx 4 Event Round Version 1 1 Event Name Incarcerated Person Communication Services (IPCS) Start Time Finish Time
09/01/2026 14:49:00 CDT 10/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Cost Proposal
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/18/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018655 Sell RFx 5 Event Round Version 1 1 Event Name Incarcerated Person Communication Services (IPCS) Start Time Finish Time
09/01/2026 14:49:00 CDT 10/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Heil,Haylie Anne Janette Phone:
Fax #:
Email: haylie.heil@state.mn.us
Event ID Format Type Page G4601-2000018655 Sell RFx 6 Event Round Version 1 1 Event Name Incarcerated Person Communication Services (IPCS) Start Time Finish Time
09/01/2026 14:49:00 CDT 10/13/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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