Imperial Center Window Replacement.pdf

Project Manual for

Rocky Mount Imperial Center Window Replacement 270 Gay Street, Rocky Mount, NC 27804

City of Rocky Mount Rocky Mount, North Carolina

RFP #320-300726AG

PRE-BID DATE: September 1, 2026 PRE-BID TIME: 10:00 am LOCATION: Front Entrance of Rocky Mount Imperial Center 270 Gay Street, Rocky Mount, NC

BID DATE: September 22, 2026 BID TIME: 2:00 pm LOCATION: Frederick E Turnage Administrative Complex Conference Room #1 on the second floor 331 South Franklin Street Rocky Mount, North Carolina

Last Day for Tuesday, September 8, 2026 Questions 5:00 PM

Response Due Monday, September 14, 2026

5:00 PM

08/25/26

BID SET

August 2026

Architect’s Project Number: 25016

Oakley Collier Architects, PA 109 Candlewood Road Rocky Mount, North Carolina 27804 205 West Martin Street Raleigh, North Carolina 27601

Rocky Mount Imperial Center – Window Replacement

© Oakley Collier Architects, PA Table of Contents Architect’s Project #25016 Page 1 of 4

TABLE OF CONTENTS

• Project Personnel

• Notice to Bidders

• Instructions to Bidders (AIA A701-2018)

• Supplementary Instructions to Bidders

• General Conditions of The Contract for Construction (AIA A201-2017)

• Supplementary General Conditions

• Form of Proposal

• Minority Business Participation Forms

• Form of Bid Bond (AIA A310-2010)

• Construction Agreement (AIA A101-2017)

• Form of Performance Bond (AIA A312-2010)

• Form of Payment Bond (AIA A312-2010)

• Certificate of Substantial Completion (AIA G704-2017)

• Index of Drawings

DIVISION 1 – GENERAL REQUIREMENTS

01 10 00 - Summary

01 20 00 - Price and Payment Procedures

01 21 00 – Allowances

01 23 00 - Alternates

01 25 00 – Substitution Procedures

01 30 00 - Administrative Requirements

01 33 00 - Submittal Procedures

01 40 00 - Quality Requirements

01 51 00 - Temporary Facilities and Controls

01 60 00 - Product Requirements

01 70 00 - Execution and Closeout Requirements

01 74 19 - Construction Waste Management and Disposal

01 79 00 – Demonstration and Training

DIVISION 2 – EXISTING CONDITIONS

02 41 00 - Demolition

DIVISION 3 – CONCRETE

Not Used

DIVISION 4 – MASONRY

DIVISION 5 – METALS

Architect’s Project #25016 Page 2 of 4

DIVISION 6 – WOOD, PLASTICS AND COMPOSITES

06 10 00 - Rough Carpentry

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 92 00 - Joint Sealants

DIVISION 8 – OPENINGS

08 43 13 – Aluminum-Framed Entrances and Storefront

08 80 00 - Glazing

DIVISION 9 – FINISHES

09 91 00 – Exterior Painting

09 91 23 – Interior Painting

DIVISION 10 – SPECIALTIES

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 13 – SPECIAL CONSTRUCTION

DIVISION 14 – CONVEYING EQUIPMENT

DIVISION 21 –FIRE SUPPRESSION

DIVISION 22 –PLUMBING

DIVISION 23 –MECHANICAL

DIVISION 26 –ELECTRICAL

DIVISION 27 – COMMUNICATIONS

Architect’s Project #25016 Page 3 of 4

DIVISION 28 –ELECTRONIC SAFETY AND SECURITY

DIVISION 31 – EARTHWORK

DIVISION 32 –EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

END OF TABLE OF CONTENTS

Architect’s Project #25016 Page 4 of 4

© Oakley Collier Architects, PA Project Personnel Architect’s Project #25016 Page 1 of 2

PROJECT PERSONNEL

PROJECT: Rocky Mount Imperial Center – Window Replacement 270 Gay Street, Rocky Mount, North Carolina, 27804 City of Rocky Mount Rocky Mount, North Carolina

PROJECT NO: 25016

DATE: August 2026

OWNER: City of Rocky Mount P.O. Box 1180 Rocky Mount, North Carolina 27804

ARCHITECT: Oakley Collier Architects, P.A.

109 Candlewood Road Rocky Mount, North Carolina 27804

(252) 937-2500

© Oakley Collier Architects, PA Project Personnel Architect’s Project #25016 Page 2 of 2

© Oakley Collier Architects, PA Notice to Bidders Architect’s Project # 25016 Page 1 of 2

NOTICE TO BIDDERS

Sealed proposals will be received by the City of Rocky Mount Purchasing Office in the Frederick E. Turnage Administrative Complex, 331 South Franklin Street, Purchasing Department, until 2:00 pm on Tuesday, September 22, 2026, in Conference Room #1 located on the second floor of the Frederick E. Turnage Administrative Complex (mail at the same address, Purchasing Department, Attn: Alicia Gaines) and immediately thereafter publicly opened and read for the furnishing of labor, material, and equipment entering into the construction of the

The project includes exterior window replacement for portions of the existing Rocky Mount Imperial Center facility.

Bids will be received for Single Prime Contracts. All proposals shall be a lump sum.

An open Pre-Bid Meeting shall be held on Tuesday, September 1, 2026, at 10:00 AM at the Rocky Mount Imperial Center located at 270 Gay Street in Rocky Mount, North Carolina.

The City of Rocky Mount seeks 10% minority business participation in this project. All bidders or their representatives are encouraged to attend the pre-bid meeting.

Complete plans and specifications for this project are available free of charge for a Digital Download or a $350.00 (refundable) deposit by cash or certified check for hard copies. Either format can be obtained from Oakley Collier Architects, 109 Candlewood Road Rocky Mount, NC 27804 (252) 937-2500 beginning April 10, 2023, during regular office hours, or by emailing Ashley Seaman (aseaman@oakleycollier.com).

Plans will also be available in the plan rooms of the Carolinas Associated General Contractors, Raleigh, NC, in the local North Carolina offices of Dodge Data & Analytics, and in the Construct Connect in Norcross, GA, and Minority Plan Rooms in the NC Institute of Minority Economic Development, Inc in Durham, NC, and East Coast Digital – Minority Plan Room Provider, Greenville, NC.

All contractors are hereby notified that they must have a proper building license under the State laws governing their respective trades.

General Contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina, will be observed in receiving and awarding general contracts. General contractors submitting bids on this project must have a license for "Building."

Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust company insured by the Federal Deposit Insurance Corporation of an amount equal to not less than five percent (5%) of the proposal or, in lieu thereof a bidder may offer a bid bond of five percent (5%) of the mailto:aseaman@oakleycollier.com

© Oakley Collier Architects, PA Notice to Bidders Architect’s Project # 25016 Page 2 of 2 bid executed by a surety company licensed under the laws of North Carolina to execute such bonds, conditioned that the surety will, upon demand forthwith make payment to the oblige upon said bond if the bidder fails to execute the contract in accordance with the bid bond. Said deposit shall be retained by the Owner as liquidated damages in the event of failure of the successful bidder to execute the contract within ten days after the award or to give satisfactory surety as required by law.

A Performance Bond and a Payment Bond will be required for one hundred percent (100%) of the contract price.

Payment - The amount retained shall be 10% of the value of the work until 50% of the work has been completed. At 50% completion, further partial payments shall be made in full to the Contractor. No additional amounts may be retained unless the Architect certifies that the work is not proceeding satisfactorily, but amounts previously retained shall not be paid to the Contractor. At 50% completion or any time thereafter when the progress of the work is not satisfactory, additional amounts may be retained, but in no event shall the total retainage be more than 10% of the value of the work completed.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 120 days.

The City of Rocky Mount reserves the right to reject any and all bids and to waive any informalities. The City of Rocky Mount will not discriminate against any bidder submitting a bid because of race, creed, color, national origin, or handicap.

Owner: City of Rocky Mount PO Box 1180 331 S. Franklin Street Rocky Mount, North Carolina 27802

Architect: Oakley Collier Architects, PA 109 Candlewood Road Rocky Mount, North Carolina 27804

Document A701TM – 2018 Instructions to Bidders

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

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ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:

(Name, location, and detailed description)

THE OWNER:

(Name, legal status, address, and other information)

THE ARCHITECT:

(Name, legal status, address, and other information)

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

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OAKLEY COLLIER ARCHITECTS, PA

109 CANDLEWOOD ROAD

ROCKY MOUNT, NC 27804

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

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ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding Documents.)

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AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

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§ 3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded.

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

§ 3.3.2 Substitution Process § 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

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AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

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§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 Addenda § 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change" or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by the following bid security:

(Insert the form and amount of bid security.)

§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the bid security shall not be forfeited to the Owner.

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SUBMIT BID BOND (AIA 310-2010), CASH, OR CERTIFIED CHECK IN THE AMOUNT OF 5% OF THE BID.

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

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§ 4.2.3 If a surety bond is required as bid security, it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.3 Submission of Bids § 4.3.1 A Bidder shall submit its Bid as indicated below:

(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

§ 4.3.2 Paper copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address, and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.4 Modification or Withdrawal of Bid § 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Architect, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn pursuant to this Section 4.4.3, the bid security will be attended to as follows:

(State the terms and conditions, such as Bid rank, for returning or retaining the bid security.)

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 Opening of Bids If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

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SUBMIT PAPER COPY IN COMPLIANCE WITH BIDDING REQUIREMENTS.

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OWNER SHALL RETAIN BID SECURITY

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

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§ 5.2 Rejection of Bids Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

§ 5.3 Acceptance of Bid (Award) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within the timeframe specified by the Architect, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.2 Owner’s Financial Capability A Bidder to whom award of a Contract is under consideration may request in writing, fourteen days prior to the expiration of the time for withdrawal of Bids, that the Owner furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. The Owner shall then furnish such reasonable evidence to the Bidder no later than seven days prior to the expiration of the time for withdrawal of Bids. Unless such reasonable evidence is furnished within the allotted time, the Bidder will not be required to execute the Agreement between the Owner and Contractor.

§ 6.3 Submittals § 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder’s own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements § 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

User Notes: (1798467895)

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.1.3 The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 7.1.4 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum.

(If Payment or Performance Bonds are to be in an amount other than 100% of the Contract Sum, indicate the dollar amount or percentage of the Contract Sum.)

§ 7.2 Time of Delivery and Form of Bonds § 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to commence sooner in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor, unless otherwise stated below.

(Insert the complete AIA Document number, including year, and Document title.)

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds, unless otherwise stated below.

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction, unless otherwise stated below.

.4 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below:

(Insert the date of the E203-2013.)

.5 Drawings

Text Box

USE FORMS INCLUDED IN PROJECT MANUAL

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NOT REQUIRED

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:50:46 ET on 11/21/2018 under Order No.6883209444 which expires on 04/08/2019, and is not for resale.

User Notes: (1798467895)

Number Title Date

.6 Specifications

Section Title Date Pages

.7 Addenda:

Number Date Pages

.8 Other Exhibits:

(Check all boxes that apply and include appropriate information identifying the exhibit where required.)

[ ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below:

(Insert the date of the E204-2017.)

[ ] The Sustainability Plan:

Title Date Pages

[ ] Supplementary and other Conditions of the Contract:

Document Title Date Pages

.9 Other documents listed below:

(List here any additional documents that are intended to form part of the Proposed Contract Documents.)

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A312-2010 PERFORMANCE BOND

A312-2010 PAYMENT BOND

G704-2017 CERTIFICATE OF SUBSTANTIAL COMPLETION

G706A-1994 CONTRACTORS RELEASE OF LIENS

© Oakley Collier Architects, PA Supplementary Instructions to Bidders Architect’s Project #25016 Page 1 of 4

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

Note the following changes and additions to the printed AIA Document A701, Instructions to Bidders, 2018 Edition.

ARTICLE 3 - BIDDING DOCUMENTS

Add the following subparagraphs to Section 3.2:

“3.2.4 Whenever there are discrepancies between Drawings, or between the Drawings and Specifications, or conflicts within the Specifications, and such discrepancy is not called to the Architect's attention in time to permit clarification by Addendum, the bidder shall base his bid upon providing the better quality or greater quantity of work or material called for, shall submit a written statement with his proposal noting such discrepancies, and shall so furnish and install such better quality or greater quantity unless otherwise ordered in writing.”

ARTICLE 4 - BIDDING PROCEDURES

Add the following to Subparagraph 4.1.1:

“Proposals shall be submitted on the extra proposal form attached to this Project Manual. The Form of Proposal bound into the Project Manual is for reference only and shall not be removed. Proposals submitted shall include the following items: Single-Prime General Contractor Form of Proposal, Bid Bond, and MBE forms.”

Add the following Subparagraphs 4.2.4 and 4.2.5:

4.2.4 Bids shall be accompanied by a cash-deposit or a certified check drawn on and certified by a bank or trust company insured by the Federal Deposit Insurance Corporation, in an amount not less than 5 percent of the bid, or in lieu thereof, a bidder may offer a bid bond of 5 percent of bid.

"4.2.5 Certified checks and/or Bid Bonds shall be pinned or clipped to the Proposal Form."

Add the following to Subparagraph 4.3.1:

"Proposals shall be hand carried to the time and place indicated in the Contract Documents by a representative of the Contractor, in sealed envelopes bearing the address of the Owner, the name of the project, the bidder's name, and State license number. Bids shall be submitted in separate envelopes for single-prime and multi-prime bids. Each bid shall carry separate bid bonds. Bids may also be delivered by certified mail, receipt required."

Add the following to Subparagraph 4.4.1:

“No bid may be withdrawn after the scheduled closing time for receipt of bids for a period of Sixty (60) days."

Architect’s Project #25016 Page 2 of 4

Add the following to Subparagraph 4.4.2:

"Proposals may be modified by an authorized representative of the bidder IN PERSON AT PLACE OF BID OPENING PRIOR TO TIME OF OPENING BIDS ONLY. Modifications submitted by any other means WILL

NOT BE CONSIDERED."

ARTICLE 5 - CONSIDERATION OF BIDS

Subparagraph 5.3.1 – Delete and substitute the following 5.3.1:

"It is the intention of the Owner to award the contract to the most suited responsive bidder submitting the proposal to the Owner and whose construction skill and financial resources are fully equal to the task of executing the work in a rapid and satisfactory manner, and of completing the work within the time limit. The owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests."

Add the following to subparagraph 5.3.2:

"The Owner's acceptance of any or all alternates will not extend the stated contract time."

“The basis of contract award for the work required for the complete project will be the lowest single-prime bid. Failure of the Proposer to fully and accurately complete the bid form, including names of subcontractors will cause single prime bids to be rejected as non-responsive."

ARTICLE 6 - POST BID INFORMATION

Delete Paragraph 6.2

Add the following to Subparagraph 6.3.1:

“The successful Bidder(s), within 7 days following the opening of bids, shall submit a letter to the Architect which shall verify that the Contractor(s) complied with the Owner's Minority Business Guidelines and specify any other efforts to the Contractor(s) made to recruit minority subcontractors and minority suppliers for work on this project. This letter should include copies of any advertisements or correspondences the Contractor(s) has made to recruit minority subcontractors and suppliers.

Further, a list of awards that have been or will be offered to minority subcontractors and suppliers and a list of others that were recruited shall be included.”

Add the following to Subparagraph 6.3.4:

“The Bidder shall furnish upon request adequate data on any named entity on the list in order to permit the Architect and Owner to conduct a proper evaluation. Failure to object to a manufacturer shall not constitute a waiver of any of the requirements of the Contract Documents, and all products furnished by the listed manufacturer must conform to such requirements.”

Architect’s Project #25016 Page 3 of 4

ARTICLE 7 - PERFORMANCE BOND AND PAYMENT BOND

Delete subparagraph 7.2.1 and replace with the following subparagraph 7.2.1

"The Bidder shall deliver the required bonds to the Owner prior to the date of execution of the Contract."

END OF SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

Architect’s Project #25016 Page 4 of 4

© Oakley Collier Architects, PA Supplementary General Conditions Architect’s Project # 25016 Page 1 of 14

SUPPLEMENTARY GENERAL CONDITIONS

STANDARD AIA FORMS

General Conditions of the Contract Standard Form A201 (Latest Edition) of the American Institute of Architects are hereby made a part of the specifications and are bound herein. The General Conditions including Modifications and Special Conditions herein, shall become a part of the Contract, and shall apply to all Contractors and all Subcontractors.

SUPPLEMENTS TO AIA DOCUMENTS A201

The following supplements modify, change, delete from or add to the "General Conditions of the Contract for Construction, 'AIA Document A201.’ Where any Article of the General Conditions is modified, or any Paragraph, Subparagraph or Clause thereof is modified or any Paragraph, Subparagraph or Clause thereof is modified or deleted by these supplements, the unaltered provisions of that Article, Paragraph, Subparagraph or Clause shall remain in effect.

ARTICLE 1 GENERAL PROVISIONS

1.1 BASIC DEFINITIONS

Add the following:

1.1.5.1 PRODUCT

The term "product" as used in the Contract Documents includes materials, systems and equipment.

1.1.6.1 PROJECT MANUAL

The term "Project Manual" includes the bidding requirements, Conditions of the Contract and the Specifications.

1.1.9 GENERAL CONTRACTOR

The term "General Contractor" shall mean the Contractor responsible for the General Contract Work.

ARTICLE 3 CONTRACTOR

3.3 SUPERVISION AND CONSTRUCTION PROCEDURES

Add the following paragraph:

Architect’s Project # 25016 Page 2 of 14

3.3.2.1 - The Contractor agrees that no contractual relationship exists between the Subcontractor and the Owner in regard to the Contract, and that the Subcontractor acts on this work as an agent or employee of the Contractor.

3.12 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

Add the following paragraphs:

3.12.11.1 - Products are generally specified by ASTM or other reference standard, and/or by manufacturer's name and model number or trade number. When specified only by reference standard, the Contractor may select any product meeting this standard, by any manufacturer. When several products or manufacturers are specified as being equally acceptable, the Contractor has the option of using any product and manufacturer combination listed.

3.12.11.2 - After the Contract has been executed, the Owner and Architect will consider a formal request for the substitution of products in place of those specified, under the following conditions:

1. The request is accompanied by complete data on the proposed substitution substantiating compliance with the Contract Documents including product identification and description, performance and test data, references and samples where applicable, and an itemized comparison of the proposed substitution with the products specified or named by Addenda, with data relating to Contract time schedule, design and artistic effect where applicable, and its relationship to separate contracts.

2. The request is accompanied by accurate cost data on the proposed substitution in comparison with the product specified, whether or not modification of the Contract Sum is to be a consideration.

3.12.11.3 - Requests for substitution based on Clause 3.12.11.2 above, when forwarded by the Contractor to the Architect, are understood to mean that the Contractor:

1. Represents that he has personally investigated the proposed substitute product and determined that it is equal or superior in all respects to that specified.

2. Will provide the same guarantee for the substitution that he would for that specified;

3. Certified that the cost data presented is complete and include all related costs under this Contract, but excludes costs under separate contracts and the Architect's redesign costs, and that he waives all claims for additional costs related to the substitution which subsequently become apparent; and

4. Will coordinate the installation of the accepted substitute, making such changes as may be required for the work to be complete in all respects.

3.12.11.4 - Substitutions will not be considered if:

Architect’s Project # 25016 Page 3 of 14

1. They are indicated or implied on shop drawing submissions without the formal request required in Clause 3.12.11.3 above; or

2. For their implementation they require a substantial revision of the Contract Documents in order to accommodate their use.

3.12.11.5 - When required, three samples of sufficient size to indicate general visual effect shall be submitted. Where samples must show a range of color, texture, finish, graining, or other similar property, submit three sets of pairs illustrating the full scope of this range. One set of "Approved" samples will be retained at the Architect's project office.

3.15 CLEANING UP

Add the following paragraph:

3.15.1.1 - The Contractor shall remove rubbish and leave the building broom clean, clean all glass, replace all broken glass, remove stains, spots, marks, and dirt from the decorated work: clean hardware, remove paint spots and smears from all surfaces, clean fixtures and wash all concrete, tile and cement floors, polish all resilient floors. Cleanup will be performed at the end of each day and will be monitored by the Owner and Architect.

ARTICLE 4 ARCHITECT

4.2 ARCHITECT'S ADMINISTRATION OF THE CONTRACT

Add the following paragraphs:

4.2.1.1 - All instructions to the Contractor will be made only by or through the Architect or his designated project representative. Observations made by official representatives of the Owner shall be conveyed to the Architect for review and coordination prior to issuance to the Contractor.

4.2.1.2 - All work shall be inspected by the Architect and/or special inspector (as defined by the 2018 North Carolina State Building Code) prior to being covered by the Contractor. Contractor shall give a minimum two weeks’ notice unless otherwise agreed to by all parties. If inspection fails, after the first re-inspection all costs associated with additional re-inspections shall be borne by the Contractor.

4.2.1.3 - Where special inspection or testing is required by virtue of any state laws, instructions of the Architect, specifications or codes, the Contractor shall give adequate notice to the Architect of the time set for such inspection or test, if the inspection or test will be conducted by a party other than the Architect. Such special tests or inspections will be made in the presence of the Architect, or his authorized representative, and it shall be the Contractor's responsibility to serve ample notice of such tests.

Architect’s Project # 25016 Page 4 of 14

4.2.1.4 - Should any work be covered up or concealed prior to inspection and approval by the Architect and/or special inspector such work shall be uncovered or exposed for inspection, if so requested by the Architect in writing. Inspection of the work will be made upon notice from the Contractor. All cost involved in uncovering, repairing, replacing, recovering and restoring to design condition, the work that has been covered or concealed will be paid by the Contractor involved.

4.2.6.1 - Subcontractors whose work is unsatisfactory to the Owner, or unskilled or otherwise objectionable, shall be instantly dismissed from the work upon notice of the Architect.

ARTICLE 5 SUBCONTRACTORS

5.2 AWARD OF SUBCONTRACTS AND OTHER CONTRACTS FOR PORTIONS OF THE WORK

5.2.1 - Change first sentence to read: Unless otherwise required by the Contract Documents or the Bidding Documents, the Contractor, within 5 days from the Contract date, shall furnish to the Owner and Architect in writing the names or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for each of the principal portions of the work.

ARTICLE 7 CHANGES IN THE WORK

7.2 CHANGE ORDERS

Add the following paragraphs:

7.2.2 – In determining the values of changes, either additive or deductive, contractors are restricted to the use of the following methods:

1. Where the extra work involved is covered by unit prices quoted in the proposal, or subsequently agreed to by the Contractor, Architect, and Owner the value of the change shall be computed by application of unit prices based on quantities, estimated or actual as agreed of the items involved, except is such cases where a quantity exceeds the estimated quantity allowance in the contract by one hundred percent (100%) or more. In such cases, either party may elect to proceed under subparagraph 7.2.2.2 herein. If neither party elects to proceed under 7.2.2.2, then unit prices shall apply.

2. The contracting parties shall negotiate and agree upon the equitable value of the change…