Attachment_1-_Provisions_and_Clauses_Waste_Pick_Up.pdf

A. PROVISIONS.

1. Federal Acquisition Regulation (FAR) & Health and Humans Services (HHS) Provisions & Clauses

252.252-1 – Solicitation Provision Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://fariste.hill.af.mil http:www.acquistion.gov/far

52.212-1 Instructions to Offerors—Commercial Items (July 2013)

Department of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter

3) Clauses incorporated by Reference:

Number Title Date

52.212-2 Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability of the item offered to meet the Government requirement.

Technical Capability shall demonstrate a sound approach to meeting the Government’s need. A schedule of services to meet the Government’s need (as outlined in the Scope of Work) shall be provided as part of demonstration of capabilities.

(ii) Past performance. Offerors should provide references related to the Scope of Work.

Offerors should provide at least two current references that can substantiate performance.

References and experience should be recent (within the three years from date of submittal of offer). Offerors shall provide:

1) Reference/Experience, 2) Contact Information (E-mail Address & phone number)

352.202-1

Definitions

Jan 2006

352.223-70 Safety and Health Jan 2006 352.224-70 Privacy Act Jan 2006 352-227-70 Publications and Publicity Jan 2006 http://fariste.hill.af.mil/ http://www.acquistion.gov/far http://www.acquistion.gov/far

(Note: the inability to provide accurate information may result in the Government’s inability to substantiate level of experience/past performance).

(iii) Price. Technical and Past performance, when combined, are approximately equal to cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR Provision 52.212-1

Page Limit: Limit to 5 pages including the cover page. Any pages in excess of 5 pages will not necessarily be evaluated. The standard for submittals shall be one (1) inch margins and 12 point fonts.

Content: Offerors must submit a technical narrative outlining their capabilities to perform preventive maintenance and service on all equipment listed. If subcontracts will be utilized indicate what work shall be subcontracted out and describe the capabilities of the subcontractor to include the name of the subcontractor to be used.

Offerors must submit a technical narrative outlining their demonstrated expertise and experience (see definition below) on working with these types of equipment.

Definitions: Experience reflects whether contractors have performed similar work before Past performance describes how well contractors performed the work

PAST PERFORMANCE:

Page Limit: Limit to the number of pages required to provide information regarding past performance substantiation.

Content: Offerors must submit past performance that is current and relevant as defined below.

1. contract number and contract type

2. description of the work and the relevancy

3. dollar value

4. contract award and completion dates

5. point of contact information for the contracting and technical office

PRICE PROPOSAL PREPARATION:

Format:

A “Price/Bid Sheet” will be supplied with the solicitation. The pricing sheet is contained in the Combined Synopsis/Solicitation.

(End of Addendum to FAR Provision 52.212-1)

Addendum to FAR Provision 52.212-2

Offer Contents in Response to Solicitation:

To be evaluated and considered for a contract, award, and offerors must provide a proposal that addresses the following information:

- A technical proposal that explains how the offeror will meet the elements of the Scope of

Work (5 pages).

- Past Performance information that is recent and relevant (similar to Garbage and Refuse disposal).

- Pricing Proposal, from pricing sheet in the Combined Synopsis Solicitation

Reminder: Technical and Past performance, when combined, are approximately equal to cost or price.

(End of Addendum to FAR Provision 52.212-2)

B. CLAUSES

52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil

52.212-4 Contract Terms and Conditions—Commercial Items (December 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive

Orders— Commercial Items (December 2014) 52.232-18 Availability of Funds (April 1984)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before contract expiration.

http://www.farsite.hill.af.mil/

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of the contract by written notice to the Contractor within 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under these clauses, shall not exceed five (3) years six (6) months.

2. HIPPA AND TAX INFORMATION:

Health Insurance Portability and Accountability Act (HIPPA) of 1996, Business Associate Agreement. Pursuant to 45 C.F.R. Section 164.502(e) Indian Health Services (IHS) a “business associate agreement” shall be protected from unauthorized disclosure.

An Agreement with Health and Human Services, Indian Health Services shall be initiated prior to contract award under the abovementioned statue.

Taxes. The Department of Health and Human Services, Phoenix Area Indian Health Services is Tax exempt under A.R.S. 42-5063 (C) (3) (a), 42-5067 (B) (1), 4250-56 (B) (2) (a), 42-5066 (B)(3)(a), 42-5074 (B)(7), 42-5071, (B)(2)(a), 42-5061(A)(25)(a), and 42-5159(A)(13)(a), (b),(c) STATE OF ARIZONA DEPARTMENT OF REVENUE.

B. INVOICE SUBMISSION:

I. Payment and Invoicing Instructions:

Invoices shall be prepared with the following information CLEARLY identified on the invoice:

1. Invoice Date and Number

2. Contract Number

3. Charges for service or products identified BY LINE ITEM Number

4. Brief description of products or services rendered 5.Charges should follow Line Item structure on contract to include Quantity, Unit of Issue, Unit Price, and Total Amount as applicable

6. Dates of Service or Shipment

Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following departments and addresses in the same e-mail:

Finance: PHXAreaAP-team@ihs.gov For purposes of interest accrual and time of official receipt, Finance is designated as the point of receipt for the Government. Invoices shall be submitted electronically to the e-mail address listed above.

Acquisitions: orlando.guerrero@ihs.gov A copy of the invoice should be sent electronically to the contract specialist(s) at the address mailto:PHXAreaAP-team@ihs.gov listed above.

• telephone number

• Description of product/service provided

Service Unit Representatives: lance.matthews@ihs.gov

• A copy of the invoice should be sent electronically to the Service Unit Representative(s) at the address listed above.

C. TAXES

Under Arizona State Legislature Title 42 Taxation Code, Article 4 Use Tax, The Department of Health and Human Services, Phoenix Area Indian Health Services is tax exempt under A.R.S. 42-5063 (a), 42- 5061 (A) (a), and 42-5159 (A) (12 )(b), State of Arizona Department of Revenue.

mailto:lance.matthews@ihs.gov