2. SOW Solicitation - U&O - Biowaste Disposal 2019.pdf

Solicitation: RFQIHS1392570 Medical Waste Services

Fort Duchesne Indian Health Service Clinic July 31, 2019

STATEMENT OF WORK

A. Requesting Office:

ATTN: Facility Management – Shawn Gant U & O Indian Health Center PO Box 160 6822 E. 1000 South Fort Duchesne, UT 84026

B. Introduction and Background

The Indian Health Service (IHS) has a requirement for the proper collection, transportation and disposal of biohazardous medical waste. The medical waste services shall be provided at the following location:

U & O Indian Health Center PO Box 160 6822 E. 1000 South Fort Duchesne, UT 84026

The successful contractor shall provide all supervision, personnel, materials, containers, tools and training necessary to provide safe removal, transportation and disposal of all regulated medical waste in compliance with all current local, state and federal regulations.

Regulated medical waste may include but is not limited to isolation waste, cultures and stocks of infectious agents associated biological human blood and blood products, pathological waste, contaminated sharps, miscellaneous laboratory waste, discarded dressings, and contaminated linen or disposable linen substitutes. Waste may also include expired sample drugs and bio-hazardous waste.

C. DESCRIPTION OF SERVICES

1. Initial containment of infectious waste.

All infectious waste, except sharps, shall be bagged by the Government in red disposable plastic bags which are impervious to moisture. Infectious waste of the “sharps” category shall be disposed by the Government in hard plastic containers designed for the purpose. The contained infectious waste shall be stored by the Government in transport containers. The Government shall maintain contractor provided containers at the U&O Indian Health Center.

2. Transport and Storage Containers.

A. The Contractor shall provide at a minimum, six (6) containers with a volume of at least forty four (44) gallons that are RUBBBERMAID or approved equal with lids suitable for Infectious waste storage and transport. The containers shall be sized such that they will not exceed fifty 50 lbs. in weight, when tightly packed. The containers shall have snug fitting lids and be stackable. The Contractor shall provide adequate containers to store the waste between pick-ups. All containers shall be prominently labeled with the word “BIOHAZARD” and the international biohazard symbol. The containers shall be able to fit in a 75” long x 54” high X 54” wide outside storage cabinet.

Picture of Outside Bio-waste Storage cabinet 75” Long x 54” High X 54” Wide

B. The Contractor shall provide clean, rigid plastic containers to the Government for use in storing infectious waste between pick-ups

3. Pick up and transport.

A. The Contractor shall meet all federal, state, and local requirements for pick up, transport, and disposal of biohazardous wasted.

B. The Contractor is fully responsible for pick up and transport and disposal of infectious medical waste at least one (1) time a week between the hours of 8:00 am and 5:00 pm from Monday through Friday. The Contractor must not pick-up during Federal Holidays and abide by Chief Executive Officer orders for clinic closures

C. The Contractor must coordinate and meet with the Facility Manager or the Facilities Manager’s appointed representative during pickups. The Facilities Manager’s designated representative will be appointed and contact information will be given to the Contractor at the award of the contract.

D. All labor to remove filled containers from secured storage area, load the truck, and replace with empty containers in secured area is the sole responsibility of the Contractor.

E. At the end of each pick up visit, the Contractor shall provide to the Project Officer, Facilities Manager, or Facilities Manager’s representative a dated written documentation of how many filled storage containers were loaded for transport. The Contractor shall provide the weight of the transported medical waste on that date.

F. The transport vehicle shall meet all federal, state, and local requirements for transportation of biohazardous waste.

4. Destruction and Disposal.

A. The Contractor is fully responsible for destruction and disposal of the infectious waste generated at the U&O Health Center. As the waste will be destroyed outside the boundaries of the healthcare facilities, all local, State and Federal regulations regarding infectious waste apply. The Contractor is individually and solely responsible for complying with all governmental regulations regarding infectious and solid waste.

B. Disposal of destroyed infectious waste shall be only at an approved disposal site as regulated by the local governmental authority having jurisdiction. No destroyed infectious waste shall be disposed of at an unauthorized site not recognized by the local, State and Federal regulations.

A. The Contractor shall provide a manifest of destroyed bio-hazardous waste to the Project Officer, Facility Manger, or Facilities manager’s representative after the waste has been disposed of. The disposal manifest can be provided electronically and/or mailed to U & O Indian Health Center PO Box 160 Attn: Facilities Manager.

D. MINIMUM QUALIFICATIONS:

Hazardous waste transporters in Utah shall be a registered with Utah Department of Environmental Quality as a biohazardous waste transporter.

E. PRICE & COST SCHEDULE:

Description: Quantity: Unit: Cost:

Base Year Medical Waste Transport and Disposal 1200 Pounds Option Year 1:Medical Waste Transport and Disposal 1200 Pounds Option Year 2:Medical Waste Transport and Disposal 1200 Pounds Option Year 3:Medical Waste Transport and Disposal 1200 Pounds Option Year 4:Medical Waste Transport and Disposal 1200 Pounds

CAN: J40G846 OCC: 25341

F. PERIOD OF PERFORMANCE:

The requested period of performance shall commence as implemented by the Contracting Officer or her delegated representative. U&O Health Care Facility is requesting a contract awarded for one base year and four option years to be exercised at the government’s option.

Option renewals will be on the basis of the existing requirement of the Government, performance of satisfactory service provided during the base year, and contingent upon availability of funds for the appropriate fiscal year.

G. POINTS OF CONTACT:

Indian Health Service Point of Contact:

Shawn Gant Facilities Manager Fort Duchesne Health Center 6288 East, 1000 South Ft. Duchesne, UT 84026 Phone: (435) 722-6842

James Kee Property and Supply Manager Fort Duchesne Health Center 6288 East, 1000 South Ft. Duchesne, UT 84026 Phone: (435) 722-6836

H. PAYMENT AND INVOICING INSTRUCTIONS:

Invoices shall be prepared with the following information CLEARLY identified on the invoice:

1. Invoice Date and Number

2. Contract Number

3. Charges for service or products identified BY LINE ITEM Number

4. Brief description of products or services rendered

5. Charges should follow Line Item structure on contract to include Quantity, Unit of issue, Unit

Price, and Total Amount as applicable

6. Dates of Service or Shipment

Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following departments and addresses in the same e-mail:

Finance: PHXAreaAP-team@ihs.gov

For purposes of interest accrual and time of official receipt, Finance will designated a point of contact to receive for the Government.

Invoices shall be submitted electronically to the e-mail address listed below:

Acquisitions: Nestor.Noble@ihs.gov

A copy of the invoice should be sent electronically to the contract specialist(s) at the address listed below:

Service Unit Representatives: james.kee@ihs.gov mailto:james.kee@ihs.gov

I certify that the following criteria have been met in determining the need for the requested items.

a. The item(s) are absolutely essential to the program needs.

b. The item(s) required are the least expensive which will satisfy the needs of the requesting program.

c. The items(s) meet initial use of replacement standards.

d. There are no other items available, either from equipment pools or unrequired sources within the agency/office that will meet the program needs.

e. Staff is now or will be qualified to utilize the requested item(s).

7. Forward Invoice: Phoenix Area Office

Two Renaissance Square 40 North Central Ave. Suite 512 Phoenix, AZ 85004-4424

8. Contact Person James Kee 435-725-6836

9. Issuing Office: John Stout 602-364-5360

10. Delivery tickets: All deliveries under this agreement shall be accompanies by delivery ticket or sales slip stating shall contain the following minimum information:

I. EVALUATION FACTORS

Lowest Priced Technically Acceptable (LPTA)