Project_Specifications_Volume_1.pdf

PROJECT SPECIFICATIONS June 24, 2015

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS, SPECIFICATIONS OR

INFORMATION TO UNAUTHORIZED USERS IS PROHIBITED.

Do not remove this notice Properly destroy documents/media when no longer needed.

USMCFP Springfield 1900 W. Sunshine St, Springfield MO Project Number: 4B2J Task Order Number: 2

VOLUME I

MEDICAL REFERENCE LABORATORY

USMCFP Springfield 1900 W. Sunshine St.

Springfield MO

Final Construction Document Package – June 24, 2015 sfs architecture

1150 Grand Boulevard, Suite 400 Kansas City, MO 64106

(816) 474.1397

FAX: (816) 421.8024

MEDICAL REFERENCE LAB PROJ. NO. 04001400001

USMCFP SPRINGFIELD, SPRINGFIELD, MO

FINAL CONSTRUCTION DOCUMENTS

SENSITIVE BUT UNCLASSIFIED

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

VOLUME I

DIVISION 01 – GENERAL REQUIREMENTS

010002 PROJECT SECURITY

011100 SUMMARY OF WORK

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013113 PROJECT COORDINATION

013119 PROJECT MEETINGS

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013320 CONSTRUCTION SUBMITTAL PROCEDURES

013529 HEALTH, SAFETY AND EMERGENCY RESPONSE PROCEDURES

014000 QUALITY REQUIREMENTS

014100 REGULATORY REQUIREMENTS

014216 DEFINITIONS AND REFERENCE STANDARDS

015000 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

016600 PRODUCT STORAGE AND HANDLING REQUIREMENTS

017000 PROJECT CLOSEOUT

017123 FIELD ENGINEERING

017329 CUTTING AND PATCHING

017400 CLEANING AND WASTE MANAGEMENT

017823 OPERATION AND MAINTENANCE DATA

END OF TABLE OF CONTENTS

PROJECT SECURITY 01 00 02-1

SECTION 01 00 02 – PROJECT SECURITY

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Requirements for the handling and dissemination of Sensitive But Unclassified (SBU) documents and construction information for FBOP projects.

2. Protection of the project documents, design information, site access and security features of the project.

B. In order to reduce the potential for compromising the security of the correctional facility, or portions thereof, the Contractor shall:

1. Limit the availability of potentially sensitive information concerning design layout, security features and electronic devices and systems, and utility systems for the Work of the Contract.

2. Limit Sensitive But Unclassified - SBU project information to persons having a legitimate need-to-know.

3. Develop, submit for approval, and implement a Project Security Plan.

4. Adhere to procedures developed by the FBOP to limit access to the project site to persons having official business.

5. Comply with security procedures required for contract employees to enter operating

FBOP correctional facilities to perform project related work.

6. Utilize commercial encrypted messaging systems (SSL) when electronically transmitting Sensitive But Unclassified - SBU design data to other team members who have a need-to-know.

7. Avoid any interactions with inmates. Interactions with inmates are prohibited at all times, whether in a secured area or an unsecured area.

1.2 DEFINITIONS

A. Sensitive But Unclassified - SBU: Building designs, floor plans, construction plans, specifications and details, equipment locations and types, information concerning utility service designs and layouts, and any other information considered a security risk.

B. Non-Sensitive Information: All project related information, including written and electronic media, not classified as Sensitive But Unclassified - SBU. The Contractor shall request and receive approval from the Contracting Officer prior to making project related information available to the public.

C. Reasonable Care: Limiting dissemination to authorized users. Dissemination of information shall only be made upon determining the recipient is authorized to receive it.

PROJECT SECURITY 01 00 02-2

D. Need-To-Know: Architects, engineers, consultants, contractors, subcontractors, suppliers, and other government entities the Contractor deems necessary to perform the Work of the Contract.

E. Secure Areas: The area inside the security perimeter fence of an operational FBOP correctional facility and within approximately 300 feet of the perimeter patrol road and any ancillary building.

For the purposes of this construction project at MCFP Springfield, the FBOP has determined that the Contractor’s work area as delineated in the construction documents will not be designated as a Secured Area. However, due to the close proximity of the work area to existing structures, the Contractor shall comply with MCFP Springfield security clearance procedures. See Item 3.3 for more information.

1.3 SUBMITTALS

A. Contractor’s Project Security Plan

1. The plan shall include the following information:

a. A Document/Electronic Media Control Plan.

b. A site access monitoring plan.

2. Prepare and submit a minimum of five (5) printed copies and a PDF of the Contractor’s Project Security Plan for review and approval. The report shall be submitted with the initial application for payment, described in Section 01 29 00. The Contractor’s Project Security Plan will be reviewed during the Monthly Construction Progress Meeting, and shall be implemented by the Contractor upon FBOP approval.

During the Review, the FBOP will identify any unacceptable portions thereof, and the Contractor shall then make corrections and resubmit the Project Security Plan within fourteen (14) calendar days.

B. Document/Electronic Media Control Plan:

1. The Contractor shall clearly describe their methods of handling and disseminating sensitive information to entities having the need to know. Issuing Sensitive But Unclassified (SBU) information and shall include the following requirements:

a. Number of plans (or plan sets) and documents issued by the Contractor.

b. Dates of plan issuance by the Contractor.

c. Individuals/firms receiving the documents from the Contractor.

d. Signed copies of the Document Security Notice from the recipients of the

Sensitive But Unclassified - SBU information shall be maintained by the Contractor.

2. The Contractor shall clearly describe the method of collecting and forwarding the signed Document Security Notices to the Contracting Officer; from all recipients of Sensitive But Unclassified - SBU information.

PROJECT SECURITY 01 00 02-3

3. Sensitive But Unclassified - SBU information included as a portion of Work of this Contract may be listed or included on a secure Internet site available to authorized users. All electronic transmissions of Sensitive But Unclassified - SBU design data shall be made using commercially available secure sockets layer (SSL) encrypted security systems. The Contractor is to provide a listing of all authorized entities having access to Sensitive But Unclassified - SBU information using this system. The Contractor shall also provide password(s) to allow the FBOP access to the stored Sensitive But Unclassified information.

C. Site Access Monitoring Plan:

1. The Contractor shall clearly describe the method to be used to monitor access to the site during the construction work. The plan shall be developed and coordinated with the FBOP Contracting Officer’s Representative (C.O.R), prior to submittal (see Item 3.2).

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PROTECTION OF SECURE INFORMATION

A. The Contractor shall obtain a signed Document Security Notice from each person or firm receiving Sensitive But Unclassified information for this project. The Contractor shall submit all signed Document Security Notices to the Contracting Officer no later than the second Construction Progress Meeting. Only one Document Security Notice is required for each person or firm receiving Sensitive But Unclassified - SBU information for duration of this Contract. If additional disseminations are required beyond the second Construction Progress Meeting, the Contractor shall notify the Contracting Officer and provide a corresponding signed Document Security Notice.

3.2 SITE ACCESS

A. The FBOP Institution shall be responsible for all site access control. The Contractor is responsible for assisting the FBOP with monitoring access into the project site; beginning at mobilization after the Construction Notice to Proceed is issued and ending at Final Completion. The Contractor shall be responsible for maintaining a detailed list of personnel names and companies/sub-contractors names that are on site on a daily basis. The Contractor shall provide this detailed list to the FBOP as requested. The Contractor’s method(s) of site access monitoring shall be described in the Project Security Plan, and coordinated with the FBOP C.O.R.

PROJECT SECURITY 01 00 02-4

3.3 REQUIREMENTS FOR CONTRACTOR WORKERS AT FBOP FACILITIES

A. The construction project will occur on the same site as an operational FBOP correctional facility, MCFP Springfield. The following procedures shall be implemented for entry of all Contractor workers at the operational FBOP facilities:

1. A list of personnel shall be provided to the Contracting Officer for all Contractor workers who may have a need to perform work at MCFP Springfield for this project.

2. Refer to the Solicitation Documents for specific information regarding entry requirements. Background checks for all contract workers may be required prior to receiving clearance to enter the work site at federal prison facilities. The background investigation is made in order to determine the appropriateness of the individual listed on the form to work at an operational correctional facility and is a mandatory requirement for all work and site visits inside the secure facility perimeter.

3. The completed background check forms shall be hand delivered by the Contractor to the FBOP Contracting Officer to initiate the check. Once the check has been completed and a decision made, the Contractor shall be informed of the personnel approved for entry. In cases of disapproval, the FBOP shall only inform the Contractor that entry approval has been denied, in compliance with the Privacy Act requirements.

4. The Contractor shall coordinate scheduled work inside the secure areas of the existing institution with the FBOP C.O.R.

5. All scheduled utility outages and service interruptions shall be coordinated through the FBOP C.O.R. See Section 01 31 13 Project Coordination for additional information.

6. Interactions with inmates are prohibited at all times, whether in a secured area or an unsecured area.

3.4 SECURITY REQUIREMENTS FOR SENSITIVE BUT UNCLASSIFIED - SBU

INFORMATION

A. The Contractor shall maintain a secure location at the contract site where Sensitive But Unclassified - SBU documents are stored. A secure location is an area under supervision of the Contractor’s employees that is not accessible to unauthorized persons. Secure storage facilities are required for Sensitive But Unclassified - SBU documents when not attended.

B. The Contractor, subcontractors, and vendors shall provide secure storage for all Sensitive But Unclassified - SBU construction documents for this project at their off-site places of business.

3.5 PHOTOGRAPHY

A. Photography of the Work of the Contract by persons other than representatives of the Federal Government is prohibited, with the following exceptions.

1. Photography by the Contractor is limited to making photographic and/or digital records of construction progress necessary for monthly reports, issue resolution and contract requirements.

PROJECT SECURITY 01 00 02-5

2. Photographic records made of the construction or equipment installations showing Sensitive But Unclassified - SBU information shall not be made available to the public.

3. Use of other photographic records for dissemination in advertising, publishing and printing is prohibited unless prior approval is granted by the FBOP.

4. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

3.6 RETAINING AND DESTROYING DOCUMENTS

A. The following paragraph is included on the cover sheet of the construction drawings and project specifications for this project:

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

SPECIFICATIONS OR INFORMATION TO UNAUTHORIZED USERS IS PROHIBITED.

Do not remove this notice Properly destroy documents/media when no longer needed.

B. Necessary record copies for legal purposes (such as those retained by the Designers of record and the Contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed.

C. Destruction shall be accomplished by burning or shredding of hard copy, and/or physically destroying CDs, deleting and removing Sensitive But Unclassified - SBU files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

D. At Project Closeout, the Contractor shall submit a compliance certification letter to the FBOP certifying that all known copies of non-record plans and specifications containing Sensitive But Unclassified - SBU building information have been located and disposed of in a manner that ensures information security. This certification extends to Sensitive But Unclassified - SBU documents and electronic media issued to subcontractors.

ATTACHMENTS

01 00 02 - A1 FBOP DOCUMENT SECURITY NOTICE

For the General Contractor’s use with firms that are directly related to pro-ject, having a need to know about the project’s construction.

END OF SECTION 01 00 02

PROJECT SECURITY 01 00 02 – A1-1

FBOP DOCUMENT SECURITY NOTICE

Project Name: USMCFP Medical Reference Lab

Contract No.

☐ Contractor Firm:

☐ Subcontractor Firm:

☐ Vendor Firm:

☐ Firm:

* The Contractor is responsible for the distribution of this Notice to applicable parties, to obtain re-quired signatures and to maintain a file of the signed Notices for turnover when requested to the FBOP Contracting Officer.

This Notice addresses Sensitive But Unclassified building information. Documents provided under this solicitation/contract are intended for use by “authorized users only” and those firms and individuals with a “need-to-know.” FBOP requires the holder of the documents to exercise reasonable care related to the dissemination, storage and handling, and destruction of Sensitive But Unclassified documents per the following strictures and the FBOP Technical Guidelines, Section 01 00 02:

1. Limiting dissemination to authorized users only. Dissemination of information shall only be made upon the determination the recipient is authorized to receive it. The criterion to determine au-thorization is need-to-know. Those with a need-to-know are those specifically granted access for the conduct of business on behalf of or with FBOP. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, maintenance and repair contractors, equipment service contractors, firms handling reproduction tasks, and others the contractor deems necessary in order to submit an of-fer/bid or to complete the work or contract.

NOTE: It is the responsibility of the person or firm disseminating the information, (A) to assure the recipient is an authorized user, (B) to keep a record of the recipients, and (C) to deliver the record to the FBOP Contracting Officer upon notifying the FBOP of the de-struction of Sensitive But Unclassified building information.

2. Authorized non-Government users shall provide valid identification to receive Sensitive But Unclassified building information. The identification shall be presented and then verified by the holder of the documents upon a request to provide consultant /subcontract services and/or the initiation of services. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary.

(a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor’s license may be substituted for the business license in states that issue such licenses. In rare cases where a business license is not available from the jurisdiction, the alternate information shall be provided and testified to by the submitter: and

PROJECT SECURITY 01 00 02 – A1-2

(b) Verification of a valid DUNS Number against the company name listed on the business license or certification. Verification may be obtained through http//www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account, and

(c) A Valid IRS Tax ID Number of the company requesting the information: and, as necessary.

(d) A Valid picture state drivers license shall be requested of person(s) picking up Sensitive But Unclassified documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents.

Sensitive But Unclassified documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c), above.

3. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Record copies retained for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer need-ed shall be destroyed (e.g., after contract award, after completion of any appeals process, after com-pletion of the work, etc.). Destruction shall be done by burning or shredding hardcopy, and/or physi-cally destroying CDs, deleting and removing files from electronic recycling bins, and removing mate-rial from computer hard drives using a permanent erase utility or similar software.

4. Written agreement of disposal. For all contracts using Sensitive But Unclassified building in-formation, the contractor shall provide a written statement at the time of Release of Claims or other signifying contract action, testifying the Sensitive But Unclassified building documents have been properly disposed of in order to obtain final payment. A recipient of Sensitive But Unclassified infor-mation not awarded a contract acknowledges the requirements to use reasonable care, as outlined above, in order to safeguard the documents and, (and at the completion of any protest/appeal pro-cess) will make every reasonable and prudent effort to destroy or render useless all Sensitive But Unclassified information received during the solicitation.

I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified building information to other authorized users under the conditions set forth above.

Signature: Date:

Title:

Copy of business license attached.

DUNS Number:

IRS Tax ID Number:

Date:

(signature) reviewed by FBOP Contracting Officer

SUMMARY OF WORK 01 11 00 -1

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project/Work identification.

2. Contractor use of premises.

3. Government occupancy.

4. Contractor personnel.

5. Intention of the documents and execution of work.

6. Miscellaneous and general provisions.

7. Archaeological Rights.

1.2 PROJECT/WORK IDENTIFICATION

A. Summary by References: Work of Contract can be summarized by reference to the conditions of the Contract, corresponding to specification sections, drawings and other documents bound herewith, addenda and modifications to the Contract Documents and including, but not necessarily limited to, printed matter referenced by any of these.

B. All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner.

This includes testing and special inspections which shall be provided by the Contractor. All work shall be done by persons who are experienced in their particular trade or c raft. The work of this Contract can be summarized as follows:

The Federal Bureau of Prisons has a requirement for the construction of a Medical Reference Lab building; and it shall be constructed at the Medical Center for Federal Prisoners, Springfield, Missouri. These construction documents have been developed for the solicitation of construction services from a professional contractor.

Project Name: Project #4B2J – Medical Reference Lab

Location: Medical Center for Federal Prisoners (MCFP) Springfield

Address: 1900 West Sunshine, Springfield, Missouri 65807-2240

Owner: U.S. Department of Justice, Federal Bureau of Prisons

C. Ownership: The Government, for itself and such others as it deems appropriate, will have unlimited rights under this Contract to all information and materials developed under this Contract and furnished to the Government and documentation thereof, reports, and listings, SUMMARY OF WORK 01 11 00 -2 and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this Contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All text, electronic digital files, data, and other products generated and furnished under this Contract shall become the property of the Government.

1.3 CONTRACTOR USE OF PREMISES

A. The Contractor shall limit its use of the premises to the work indicated, so as to allow for continuing Government operations at MCFP Springfield.

1. Use of the Site: Confine operations at the site to the areas permitted under the Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction. Coordinate connection with existing utilities with FBOP Contracting Officer’s Representative (C.O.R). See Section 01 31 13 - PROJECT

COORDINATION.

2. All visitors to the construction site shall register with FBOP site officials. The Contractor shall not allow employees to have personal visitors on site.

3. Work Hours: The project site will be open to the Contractor from Monday through Friday, with the exception of federal holidays, for the duration of the project. Work at the construction site, which is outside the secure perimeter of the institution, will be allowed between the hours of 6:30 AM to 4:30 PM. The project schedule is to be based on a normal forty (40) hour work week. The Contractor shall establish a normal work week schedule for the duration of the project. Contractor access to the construction site will be available during normal working hours, except during an institution emergency. The Government assumes no responsibility to the Contractor for modified working hours during an institutional emergency. Procedures and institutional entrance/exit routines applicable to this project will be explained at the pre-bid conference/site visit.

4. Contraband: The Contractor shall inform his employees that intoxicating beverages, drugs, weapons, etc., will not be allowed on the site. Int roduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

5. Explosives: The use of explosives is absolutely forbidden without written authorization from the Contracting Officer upon no less than thirty (30) days advance written request.

6. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP C.O.R.

7. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP C.O.R.

8. Contractor shall review site layout plan for staging, stockpiles, etc., with the FBOP C.O.R. The Contractor shall maintain all staging and construction areas in a neat and orderly fashion.

SUMMARY OF WORK 01 11 00 -3

9. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold, or heat so as to maintain all work, materials, apparatus and fixtures free from damage.

1.4 GOVERNMENT OCCUPANCY

A. Full Government Occupancy: The Government will be the resident on the site and shall be allowed access to the entire site and any existing building(s) during the entire period of construction. Cooperate fully with the Government representatives during construction operations to minimize conflicts and to facilitate Government usage and access. Perform the work so as not to interfere with other ongoing Government operations.

B. Partial Government Occupancy: The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to substantial completion, provided that such occupancy does not substantially interfere with completion of the work. Such placing of equipment and partial occupancy shall not constitute acceptance of the work or any part of the work.

1.5 CONTRACTOR PERSONNEL

A. Contractor employees working at a FBOP facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP C.O.R. Following the investigation, the FBOP will provide the Contractor with a list of employees approved to work at the institution. If a Contractor’s employee is not approved, only that fact will be communicated to the Contractor. No additional justification will be released, in compliance with Privacy Act requirements. Refer to Section 01 00 02 PROJECT SECURITY for additional requirements.

B. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution. These rules include, but are not limited to the following:

1. Weapons and ammunition of any kind are not allowed on Federal property, including the parking areas.

2. Do not give, or offer to give, anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your vehicle or secure them at the Contractor’s lay-down area.

6. A form of photo ID is required to enter the facility.

7. Revealing clothing is not acceptable attire and work attire is required at all times.

8. Conduct yourself in a responsible, mature manner.

9. Report an unusual action(s) or behavior to FBOP staff.

SUMMARY OF WORK 01 11 00 -4

1.6 INTENTION OF DOCUMENTS AND EXECUTION OF WORK

A. The Contract Documents require that the Contractor provide all materials, installation, and performance of related site, utility, and other required work for the project. The Contractor shall, without additional compensation, coordinate and join together all the various subdivisions of the work and provide a complete, operable installation, ready for its designed use.

B. Minor material and work not specified or shown, but necessary for proper completion of the work, shall be provided as specified or shown without additional compensation.

C. The Contractor shall verify all measurements and be responsible for the correctness of same. The Contractor shall lay out their work and be responsible for all lines, elevations, and measurements of the building, utilities, and other work executed by them. This includes verification of existing conditions, if any, that affect their work or to which their work is to be fitted.

D. The Contractor’s execution of the Contract represents that the Contractor has visited the site and become familiar with the local conditions under which the Work is to be performed; and correlated personal observations with Contract requirements.

1.7 MISCELLANEOUS AND GENERAL PROVISIONS

A. Existing Utilities: Coordinate to preserve, connect to, or remove existing utilities.

B. Outside Electrical Services: Underground and overhead electrical services shall be provided complete to all points of connection to utility and service lines.

C. Other Utility Services: The Contractor shall coordinate with all other applicable utility companies, including but not necessarily limited to companies providing telephone, cable television, water, sanitary sewer, storm sewer and gas services.

D. New Work: Unless otherwise noted on drawings or specified, new work (i f any) tying to or providing an extension of existing conditions shall correspond in all respects with that to which it connects, or to similar existing conditions, in materials, workmanship, and finish.

E. The Contractor is responsible for providing temporary utility services during construction and pay all applicable fees associated with such.

1.8 ARCHAEOLOGICAL RIGHTS

A. Items considered to have archaeological significance are the property of the Government.

SUMMARY OF WORK 01 11 00 -5

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit a PDF to FBoP Contracting Officer’s Representative (C.O.R), Contracting Officer (CO) and A/E of Record (Architect) of each request for consideration. If hard copies are required due to samples or other constraints, submit three (3) copies. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by FBoP facility staff and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, SUBSTITUTION PROCEDURES 01 25 00 - 2 durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certi ficates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, i f any, in the Contract Sum.

l. Contractor's certi fication that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

The FBoP Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Contracting Officer does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES 01 25 00 - 3

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect, FBoP Contracting Officer and C.O.R. will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 30 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect, FBoP Contracting Officer and C.O.R. will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

SUBSTITUTION PROCEDURES 01 25 00 - 4

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (Not Used)

ATTACHMENTS

1. Substitution Request form

SUBSTITUTION PROCEDURES 01 25 00 - 5

SUBSTITUTION REQUEST

PROJECT:

PROJECT NUMBER:

TO: Contracting Officer, Federal Bureau of Prisons, FROM:

ABOVE FIRM HEREBY REQUESTS CONSIDERATION OF FOLLOWING PRODUCT OR SYSTEMS AS

A SUBSTITUTION IN ACCORD WITH PROVISIONS OF CONTRACT DOCUMENTS:

SPECIFIED PRODUCT OR SYSTEM:

Substitution request for: _______________________________________________ Specification Section Number: __________________________________________ Article(s)/Paragraph(s): ________________________________________________

SUPPORTING DATA:

Attach product description, specifications, drawings, photographs, performance data, test data, and any additional data or information for evaluation of the proposed substitution in accord with requirements of Section 01640.

Sample is attached: Yes ___ No ___ Sample will be sent if requested: Yes ___ No ___

COMPARISON: SPECIFIED PRODUCT PROPOSED SUBSTITUTION

Name, brand: ____________________ _____________________________ Catalog No.: ____________________ _____________________________ Manufacturer: ____________________ _____________________________ Variations: ____________________ _____________________________ Unit Cost: ____________________ _____________________________

Maintenance Service Available: Yes ___ No ___ If yes, location: ______________________________________________________ Spare Parts Source: __________________________________________________ List minimum of 5 previous installations giving data regarding projects on which proposed substitution was used:

Project:

Address:

Architect:

SUBSTITUTION PROCEDURES 01 25 00 - 6

Owner:

Contractor:

Date Installed:

Dollar Value this Work:

Architect:

Owner:

Contractor:

Architect:

Owner:

Contractor:

Architect:

Owner:

Contractor:

Architect:

Owner:

Contractor:

REASON FOR NOT GIVING PRIORITY TO SPECIFIED ITEMS:

SUBSTITUTION PROCEDURES 01 25 00 - 7

EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of Work: Yes __ No __

(If yes, explain) _____________________________________________________

Substitution requires dimensional revision or redesign of structure or Mechanical and Electrical Work:

Yes ___ No ___

(If yes, explain) _____________________________________________________

Cost difference: $__________(add/deduct). Total cost implications of substitution on project:

$________(add/deduct). Total time implications: $__________(add/deduct) calendar days.

STATEMENT OF CONFORMANCE OF PROPOSED SUBSTITUTION TO CONTRACT

REQUIREMENTS:

I/we have personally investigated the proposed substitution and determined it is equal or superior in all respects to specified product or system and will perform intended function, except as stated above; is in full compliance with applicable code requirements; will provide same warranty as specified; have included complete cost data and implications of substitution; will pay cost of special inspection and other costs caused by substitution; will pay additional costs to other contractors caused by substitution; will coordi-nate incorporation of proposed substitution in Work; will modify other parts of Work as may be needed, to make all parts of Work complete and functioning; waive future claims for added cost or time to Contract caused by substitution.

List of Attachments: ___________________________________________________

Comments: __________________________________________________________

Contractor Acknowledgment:

Requested by:_________________________________________________________

Date:________________________________________________________________

By: _________________________________________________________________

Position:_____________________________________________________________

SUBSTITUTION PROCEDURES 01 25 00 - 8

Architect/Engineer (A/E) of Record Recommendation:

__ Recommend

__ Do not recommend

__ Need more information

Comments: ________________________________________________________

Firm: ______________________________________________________________

Date:______________________________________________________________

By: _______________________________________________________________

Position: ___________________________________________________________

Government Recommendation:

__ Recommend

__ Do not recommend

__ Need more information

Comments: ________________________________________________________

Date:_______________________________________________________________

By: ________________________________________________________________

Position: ____________________________________________________________

END OF SECTION 012500

CONTRACT MODIFICATION PROCEDURES 01 26 00-1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Architect’s Supplemental Instructions.

2. Request for Information.

3. Change Orders (Modifications).

B. Related Sections:

1. Drawings and general provisions of Contract and other Division 01 Requirements apply to these Requirements.

1.2 ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS

A. The Architect of Record may use the AIA G710 form to issue supplemental instructions or interpretations to the Work.

B. A copy of all Architect’s Supplemental Instructions (ASI) forms issued by the Architect of Record shall be concurrently forwarded immediately to the FBOP Contracting Officer by the Architect of Record.

C. ASI’s are intended to be utilized by the Architect to provide clarifications and additional information concerning the accepted design drawings and documents. ASI’s are not to be used to make changes to the accepted design documents. Any proposed changes to the accepted design shall be reviewed and accepted by the FBOP prior to implementation.

Design changes shall be incorporated into the Contract by use of the Contract Modification process listed in this section.

D. If the Contractor believes that a change in the Contract Sum or Contract Time is involved, the Contractor shall issue a Contractor Proposed Change (CPC) modification request.

1.3 REQUESTS FOR INFORMATION (RFI) DURING CONSTRUCTION BETWEEN GENERAL

CONTRACTOR AND ARCHITECT OF RECORD

A. Requests for Information (RFI): If clarification of any portion of Construction Documents is needed, a Request for Information will be generated by the General Contractor and submitted to the Architect/Engineer of Record. RFI’s are for the purpose of clarification only.

Changes to the construction documents shall be completed via the Architect’s Supplemental Information process or in accordance with the Change Order (Modification) requirements stated in this section.

CONTRACT MODIFICATION PROCEDURES 01 26 00-2

1. RFI Submission Process:

a. The General Contractor shall immediately submit a RFI in writing to the Architect/Engineer of Record when any issue requiring clarification arises.

Concurrently, a copy of each RFI shall also be given to the Contracting Officer for informational purposes.

b. Each RFI shall be numbered sequentially, using a unique series of numbers.

c. Each RFI prepared by the General Contractor shall be reviewed and responded to by the Architect/Engineer of Record.

d. A copy of each RFI and Architect/Engineer of Record response, including any supplemental instructions, drawings and additional information, shall be concurrently submitted for record purposes to the Contracting Officer.

e. Although Government approval is not required, the Government reserves the right to review and comment on each RFI and its response. This review may cause rejection of the Architect/Engineer of Record’s response to the RFI should the reply be found not to comply with the Contract Requirements.

f. The Contracting Officer, in his/her sole discretion, may require the General Contractor to prepare supplemental drawings and additional instructions for clarification purposes.

1.4 CHANGE ORDERS (MODIFICATIONS)

A. When changes are made in the work that require an equitable adjustment to the Contract, the General Contractor shall submit to the Contracting Officer a written proposal for adjustment of the amount of increase or decrease. With the proposal, the Contractor shall submit an itemized breakdown in at least the following detail:

1. Material quantities and item cost.

2. Labor costs by material item.

3. Construction equipment cost.

4. Workmen's compensation and public liability insurance.

5. Overhead.

6. Profit or commission.

7. Employment taxes (FICA and FUTA); no overhead, profit, or commission will be allowed on employment taxes.

B. Contractor shall submit, with his proposal, his request for time extension in accordance with modification procedures specified in Section 01 32 00 - CONSTRUCTION PROGRESS

DOCUMENTATION.

C. The Construction Representative shall review the proposal and may check estimates in detail, utilizing unit prices where specified or agreed upon. If they are in agreement, he shall forward the proposal to the Contracting Officer.

D. If the Contracting Officer determines that an equitable adjustment in time or dollars is to be made, the contract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

E. Contract clauses entitled “Changes” and “Differing Site Conditions” are supplemented as follows:

CONTRACT MODIFICATION PROCEDURES 01 26 00-3

1. When requested by the Contracting Officer, the Contractor shall submit proposals for changes in work to the Contracting Officer. These requests shall be in the form of sequentially numbered “Modification Proposal Requests” (MPR’s). Proposals, to be submitted within 15 calendar days after the Contractor’s receipt of requests from the Contracting Officer, shall be in legible form, original and two copies, with an itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. (Labor costs are to be identified with specific material placed or operation performed). The Contractor must obtain and furnish with a proposal an itemized breakdown as described above. When the certi fied cost or pricing data is required under FAR Subpart 15.804, the cost of pricing data shall be submitted on Standard Form 1411 (SF 1411), Contract Pricing Proposal Cover Sheet, in accordance with FAR 15.804-6. Work shall not proceed without the appropriate change document.

2. When the necessity to proceed with a change does not allow sufficient time to negotiate a modification or because of failure to reach an agreement, the Contracting Officer may issue a change order. The Change Order should instruct the Contractor to proceed on the basis of a tentative price based on the best estimate available at the time, with the firm price to be determined later. This directive shall be issued in the form of a sequentially numbered “Unilateral Modification to the Contract” (ULT).

Furthermore, when the change order is issued, the Contractor shall submit a proposal for cost of changes in work within 15 calendar days after the receipt of the change order.

3. The Contracting Officer will consider issuing a settlement by determination to the contract, if the contractor's proposal required by paragraphs (1) and (2) of this clause is not received within 15 calendar days, or if agreement has not been reached.

4. Bond premium adjustment, consequent upon changes ordered, will be made as elsewhere specified at the time of final settlement under the contract and will not be included in the individual change.

5. The Contractor shall submit a proposal for work that they believe is beyond the contractual requirements. This proposal shall be in accordance as previously described and submitted in the form of a sequentially numbered “Contractor Proposed Change” (CPC). The CPC shall be submitted within 15 calendar days of having identified this work. No extra contractual work shall proceed without the appropriate change document.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 01 26 00

PAYMENT PROCEDURES 01 29 00-1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Related documents.

2. General requirements for payments.

3. Schedule of values requirements.

4. Application for payment requirements.

B. Related Documents:

1. Drawings and general provisions of Contract and other Division 01 Requirements apply to these Requirements.

1.2 GENERAL REQUIREMENTS

A. These Requirements set forth administrative and procedural requirements governing the Contractor's applications for payment. Payments shall be made in accordance with the Contract Clauses.

B. These requirements include applications for payment for construction services.

C. Refer…