Amendment_0007_08152016.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour a nd date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date sp ecified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

D. OTHER (Specify type of modification and authority)

E. IMPORTANT:

Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force a nd effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

PREVIOUS EDITION UNUSABLE

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

This form was electronically produced by Elite Federal Forms, Inc.

( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

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SOLICITATION NO. IFBP01201600001

REPLACE FIRE ALARM PANELS

USP MCCREARY

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MID-ATLANTIC REGIONAL OFFICE

ANNAPOLIS JUNCTION, MARYLAND

ISSUE DATE: June 17, 2016

BID DUE DATE: July 27, 2016, by 12:00 P.M. EST

BIDS SHALL BE ADDRESSED TO:

Federal Bureau of Prisons

Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

INSTRUCTIONS TO BIDDERS

BID SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BIDS

IFBP01201600001

TITLE: REPLACE FIRE ALARM PANELS

USP MCCREARY

DEADLINE FOR July 27, 2016

RECEIPT OF BIDS: 12:00 P.M. EST

MAIL BIDS TO:

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE

FBOP MID-ATLANTIC REGIONAL OFFICE IN ANNAPOLIS JUNCTION, MARYLAND, MUST

SUBMIT THE NAME OF THE PERSON WHO WILL ATTEND NO LESS THAN 5 DAYS IN

ADVANCE OF THE DAY OF BID OPENING TO MS. JENNIFER BROUILLARD AT

jbrouillard@bop.gov. COMPLETION OF A NCIC FORM (FORM BP-A0660) WILL BE

REQUIRED AND IS INCLUDED IN THE ATTACHMENT SECTION OF THE SOLICITATION.

INSURE YOU INCLUDE IT IN YOUR EMAIL NOTIFICATION. VISITORS WILL BE REQUIRED

TO PRESENT IDENTIFICATION AT THE SECURITY CHECK POINT AND TO THE

OFFICIAL CONDUCTING THE BID OPENING.

PLEASE BE ADVISED - AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED

TO THE FedBizOpps WEBSITE IMMEDIATELY AFTER THE BID OPENING.

THEREFORE, ATTENDANCE MERELY FOR THIS PURPOSE IS NOT NECESSARY.

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238210 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

Each bidder SHALL complete and submit 100% of all documents to include, clauses, and statements with his/her bid (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

YOUR DOCUMENTS WILL BE SCANNED AFTER BID OPENING. DO NOT

SUBMIT YOUR BID ON BOTH SIDES OF THE PAGE. DO NOT STAPLE ANY

OF YOUR DOCUMENTS – PLEASE USE CLIPS ONLY. DO NOT PUT YOUR

BID IN A BINDER OR FOLDER, OR PUNCH ANY HOLES IN IT. THE

ONLY OFFICE TYPE PRODUCTS TO BE UTILIZED WILL BE A CLIP TO

MAINTAIN THE FILE TOGETHER.

http://www.sam.gov/ http://www.sam.gov/

A. SECTION 1:

SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). If your company has a “doing business as” name reflected in your SAM registration, include this name as well in block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include DUNS#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 21.

1. SF-24 BID BOND

Reference Provision 52.228-1 and FAO-0001.

********************IMPORTANT*******************************

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c57 0 a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g. company name, address and any “doing business as” name if applicable).

D. SECTION 7:

1. FAR Provision 52.204-8 - Pages 27-28

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2).

Leave these options unmarked.

2. FAR Provision 52.204-20 – Page 29

Complete section (b), and section (c) if your response is affirmative.

3. FAR Provision 52.209-11 – Page 29

Complete the selections in sections (b)(1) & (b)(2) of this provision as applicable.

4. FAO-0019 – Page 30

Complete applicable paragraph in entirety (most commonly paragraph (c)). Ensure the date of this certification matches your bid date (block 20c on the SF-1442).

5. Past Performance Information – Page 30

See page 5 of these Instructions. You are responsible for the submission of Past Performance Information prior to the bid closing.

E. Amendments, if any, must be acknowledged and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. PRE-BID CONFERENCE:

*******************************IMPORTANT**********************************

A pre-bid conference/site visit is scheduled for MONDAY, July 11, 2016 at 9:00 AM local time. The pre-bid conference/site visit is not mandatory, however all bidders are urged to attend.

See provision 52.236-27 Alternate-I on Page 24 of the solicitation

FOR ALL INFORMATION.

NOTE: The emailed forms must include a cover letter indicating they are for the REPLACE FIRE ALARM PANELS project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

III. PRE-BID QUESTIONS

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Jennifer Brouillard, Contracting Officer, via email at jbrouillard@bop.gov no later than Wednesday, July 13, 2016 by 12:00 PM EST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. PAST PERFORMANCE INFORMATION REQUIRED

Refer to Provision FAO-0020, List of References and Banking Information at the bottom of Page 29 of the solicitation.

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document.

Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to jbrouillard@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

NOTE: Please do not email me asking if your references have been received, as your email will not be responded to. It is advised you follow up with your references to ensure they’ve replied.

mailto:jbrouillard@bop.gov

V. BID LABEL

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO.

IFBP01201600001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

302 Sentinel Drive, Suite 200

CONTRACTING OFFICER NAME

Jennifer Brouillard

IFBP01201600001 – USP MCREARY, KY

THIS DOCUMENT MUST BE EMAIL DIRECTLY TO jbrouillard@bop.gov. DO NOT EMAIL BACK TO THE

REFERENCED CONTRACTOR.

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. The deadline for response is no later than July 27, 2016 by noon, as this is the day of the bid opening. Please scan and email back, and don’t forget to print your name and sign the signature block.

This document, once completed, must be emailed to jbrouillard@bop.gov. Do not return this document to the Contractor who forwarded you this document.

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency: _____________________________________

b. Telephone Number:______________________________________________________

c. Name/Title of Contact Person:______________________________________________

d. Contact Person E-Mail Address:_____________________________________________

e. Description of Work Performed:____________________________________________

f. Amount of Contract:______________________________________________________

g. Contract Status: Active or Complete ( circle one)

h. List Month/Year of Completion (if applicable):_________________________________

If you have any questions please do not hesitate to contact me, Jennifer Brouillard, Contracting Officer, at 301-317- 3255. Your assistance is greatly appreciated!

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

1 2 3 4 5 6 7 8 9 1

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Print Name & Sign:____________________________________________________ Date:_________

Company Name:_____________________________________________

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:__________________________________________________________________________________

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the account number and the date the account was opened.

The deadline for response is no later than July 27, 2016 by noon, as this is the day of the bid opening. Please scan and email back, and don’t forget to sign the signature block.

This document, once completed, must be emailed to jbrouillard@bop.gov. Do not return this document to the Contractor who forwarded you this document.

If you have any questions please do not hesitate to contact me, Jennifer Brouillard, Contracting Officer, at 301-317- 3255. Your assistance is greatly appreciated!

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT 301-317-3255.

Contractor:

Contractor Name: __________________________________

Contractor Point of Contact: __________________________________

Contractor Address: __________________________________

Name and Address of Financial Institution:

Name of Bank: __________________________________

Bank Point of Contact: __________________________________

Bank Address: __________________________________

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:________________________

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

Mid-Atlantic Regional Office/FAO 302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

A. Remove the previous INSTRUCTIONS TO BIDDERS in the solicitation, and incorporate the attached INSTRUCTIONS TO BIDDERS, which includes the required past performance documents that must be submitted prior to bid closing date.

NO OTHER CHANGES ARE MADE AT THIS TIME.