Specifications.pdf

Environmental and Civil Engineers

113 Centrewest Court Cary, NC 27513

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FEDERAL BUREAU OF PRISONS

PETERSBURG, VIRGINIA

REPLACEMENT OF DEAERATION TANK

SPECIFICATIONS

SENSITIVE BUT UNCLASSIFIED (SBU)

(For Construction)

January 2015

FCC PETERSBURG, VA

TABLE OF CONTENTS TOC-1

The document that this TOC describes is Sensitive But Unclassified – SBU This TOC page is not SBU.

BID DOCUMENT

JANUARY 2015

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

011000 SUMMARY

011002 PROJECT SECURITY

012300 ALTERNATES

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 02

024119 SELECTIVE DEMOLITION

DIVISION 03

033053 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DIVISION 07

077200 ROOF ACCESSORIES

DIVISION 09

099123 INTERIOR PAINTING

DIVISION 23

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230518 ESCUTCHEONS FOR HVAC PIPING

230519 METERS AND GAGES FOR HVAC PIPING

230523 GENERAL- DUTY VALVES FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230719 HVAC PIPING INSULATION

231113 FACILITY FUEL-OIL PIPING

231123 FACILITY NATURAL-GAS PIPING

232213 STEAM AND CONDENSATE HEATING PIPING

TABLE OF CONTENTS TOC-2

The document that this TOC describes is Sensitive But Unclassified – SBU This TOC page is not SBU.

232216 STEAM AND CONDENSATE PIPING SPECIALTIES

235316 DEAERATORS

DIVISION 26

260000 COMMON WORK RESULTS FOR ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

REPLACEMENT OF DEAERATION TANK BID DOCUMENT

FCC PETERSBURG, VA JANUARY 2015

SUMMARY 011000 - 1

Sensitive But Unclassified – SBU

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

7. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 “Temporary Facilities and Controls” for limitations and procedures governing temporary use of Owner's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Replacement of Deaerator (DA) Tank System

B. Project Location: FCC Petersburg, VA

C. Owner:

D. Engineer: VEETech, P.C., 113 Centrewest Court, Cary, NC 27513, (919) 388-0037.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Removal of the existing Deaerator system and replacement of same (base bid).

2. Provision of steam services while DA tank is out of service (Alternate 1).

U.S. DEPARTMENT OF JUSTICE

Federal Bureau of Prisons FCC Petersburg 1060 River Road Hopewell, VA 23860

REPLACEMENT OF DEAERATION TANK BID DOCUMENT

FCC PETERSBURG, VA JANUARY 2015

SUMMARY 011000 - 2

3. Work shall be bid in accordance with the requirements of Specification Section 0123000, "Alternates".

B. Type of Contract:

1. Project will be constructed under a single prime contract.

C. Construction Time

1. The new DE aerator Tank System shall be operational no later than 154 calendar days from the date of Contract Award.

1.4 ACCESS TO SITE

A. General: Contractor shall have limited use of Project Site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project Site to areas within the Contract limits indicated. Do not disturb portions of Project Site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas indicated on the drawing.

2. Driveways, Walkways and Entrances: Keep driveways parking area, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Repair damage caused by construction operations.

1.5 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

REPLACEMENT OF DEAERATION TANK BID DOCUMENT

FCC PETERSBURG, VA JANUARY 2015

SUMMARY 011000 - 3

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:30 a.m. to 4:00 p.m., Monday through Friday except Government Holidays. Work hours alteration or changes from 7:30 a.m. to 4:00 p.m. may be considered upon request.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than one day in advance of proposed disruptive operations.

2. Obtain Owner’s written permission before proceeding with disruptive operations.

E. Employee Screening: A background check for all contract workers is required prior to grant clearance to enter activated federal prison facilities as specified in Section 011002 “Project Security”.

F. Nonsmoking Building: Smoking is not permitted within the perimeter of the facility or within 50 feet of entrances, operable windows, or outdoor-air intakes.

G. Security of tools/materials: All tools must be inventoried entering and exiting the work site and are accounted for at the end of each day. Lost, missing or broken tools must be immediately reported. See Section 011002 “Project Security”. Secure tools and materials overnight as directed by Owner.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

REPLACEMENT OF DEAERATION TANK BID DOCUMENT

FCC PETERSBURG, VA JANUARY 2015

SUMMARY 011000 - 4

1. Imperative mood and streamlined language are generally used in the Specifications. The words “shall,” “shall be,” or “shall comply with,” depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

PROJECT SECURITY

011002 - 1

SECTION 011002 – PROJECT SECURITY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Site access and security features of the project.

2. Protection of the project documents and other potentially sensitive information.

B. In order to reduce the potential for compromising the security of the proposed correctional facility, or portions thereof, the Contractor shall:

1. Limit the availability of potentially sensitive information concerning design layout, security features and electronic devices and systems, and utility systems for the Work of the Contract.

2. Limit Sensitive But Unclassified - SBU project information to persons having a legitimate need-to-know.

3. Adhere to procedures developed by the FBOP and the Contractor to limit access to the

Project Site to persons having official business.

4. Comply with security procedures required for contract employees to enter operating

FBOP correctional facilities to perform project related work.

5. Utilize commercial encrypted messaging systems (SSL) when electronically transmitting

Sensitive but Unclassified - SBU design data to other design/build team members who have a need-to-know.

1.3 DEFINITIONS

A. Sensitive But Unclassified - SBU: Building designs, floor plans, construction plans, specifications and details, equipment locations and types, information concerning utility service designs and layouts, and any other information considered a security risk.

B. Non-Sensitive Information: All project related information, including written and electronic media, not classified as Sensitive But Unclassified - SBU. The Contractor shall request and receive approval from the Contracting Officer prior to making project related information available to the public.

C. Reasonable Care: Limiting dissemination to authorized users. Dissemination of information shall only be made upon determining the recipient is authorized to receive it.

PROJECT SECURITY

011002 - 2

D. Need-To-Know: Architects, engineers, consultants, contractors, subcontractors, suppliers, and other government entities the Contractor deems necessary to perform the Work of the Contract.

E. Secure Areas: The area inside the security perimeter fence of an operational FBOP correctional facility and within 100 meters of the perimeter patrol road and any ancillary building.

F. Operational Institution: FBOP facilities/institutions are deemed operational upon Final

Acceptance by the FBOP.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 REQUIREMENTS FOR CONTRACT WORKERS ENTERING INTO SECURE AREAS AT

OPERATIONAL FBOP FACILITIES

A. The following procedures shall be implemented for entry of Contractor worker into secure areas at operational FBOP facilities.

1. A list of personnel shall be provided to the Contracting Officer for all Contractor workers who may have a need to perform work inside of secure areas.

2. Refer to the Solicitation Documents for specific information regarding entry requirements. Background checks for all contract workers are required prior to receiving clearance to enter activated federal prison facilities. The background investigation is made in order to determine the appropriateness of the individual listed on the form to enter secure areas of an operational correctional facility and is a mandatory requirement for all work and site visits inside the secure facility perimeter.

3. The security check-out process will require the completion of an Authority to Release

Information form, and a National Crime Information Check (NCIC).

4. The completed background check forms shall be hand delivered by the Contractor to the

FBOP Contracting Officer to initiate the check. Once the check has been completed and a decision made, the Contractor shall be informed of the personnel approved for entry. In cases of disapproval, the FBOP shall only inform the Contractor that entry approval has been denied, in compliance with the Privacy Act requirements.

5. The Contractor shall coordinate scheduled work inside the secure areas of the existing institution with the Supervisory Construction Representative.

6. Contractor personnel shall wear clothes that are suitable for the work they are performing. The inmate population wears khaki and olive green clothes. For this reason, no Bureau of Prisons employees or contract personnel can wear these colors. No sleeveless shirts (tank tops), or camouflage clothing is allowed.

7. The contractor shall be constantly aware of security and maintain a professional relationship with the inmates at all times if they come in contact with the inmate population.

8. Contractors will not have unsupervised contact with inmates.

9. Contractors will not supervise inmates and will not be responsible for the administrative management of inmates.

10. If a contract worker recognizes an inmate, report it to your escorting staff immediately.

Recognition of an inmate must be documented.

PROJECT SECURITY

011002 - 3

11. Any violations of the institution rules and regulations are to be brought immediately to the attention of the appointed Government employee for prompt and proper action.

12. Contractors will be escorted by Federal Bureau of Prisons staff members, at all times.

3.2 KEY CONTROL PROCEDURES

A. The FBOP shall maintain control of all security keys. All keys must be accounted for and should be kept under good control management. Report any missing keys (including personal keys) to the staff escorting officer immediately.

3.3 TOOL INVENTORY/CONTROL PROCEDURES

A. Tool accountability is the responsibility of the contractor. All tools must be inventoried entering and exiting the work site and must be accounted for at the end of each day. Any broken tools shall be inventoried and all parts must be accounted for on each broken tool. Report any lost, missing or broken tools to the escorting staff immediately. Do not leave equipment and/or tools lying around the work site. Don’t spread yourself or your work crew too thin that you lose good management of your equipment and tools. Bring only the items being utilized for that day’s work. Tools and equipment can remain on-site with the permission of the Security Officer and after inventory is complete in front of the Security Officer. However, all materials and tools shall be stored in tool shed or shipping container with prison lock at the end of the day as directed by Owner.

3.4 WEAPONS

A. Weapons are strictly prohibited. No weapons are allowed on institution property, including stored weapons in contract workers’ personal vehicles. All vehicles entering the property are subject to search procedures. All contract workers shall be instructed to leave all weapons at their residence.

3.5 VEHICLES

A. All vehicles entering the grounds must be removed at the end of each work day. When vehicles are not being utilized or operated, the vehicle shall be turned off and the keys secured.

3.6 SECURITY REQUIREMENTS FOR SENSITIVE BUT UNCLASSIFIED - SBU

INFORMATION

A. The Contractor shall maintain a secure location at the contract site where Sensitive But

Unclassified - SBU documents are stored. A secure location is an area under supervision of the

Contractor’s employees that is not accessible to unauthorized persons. Secure storage facilities are required for Sensitive But Unclassified - SBU documents when not attended.

B. The Contractor, subcontractors, and vendors shall provide secure storage for all Sensitive But

Unclassified - SBU construction documents for this project at their off-site places of business.

PROJECT SECURITY

011002 - 4

3.7 PHOTOGRAPHY

A. Photography of the Work of the Contract by persons other than representatives of the Federal

Government is prohibited, with the following exceptions.

1. Photographs required of the Contractor to comply with contract requirements, for digital records of construction progress necessary for monthly reports, or for issue resolution will be taken by FBOP staff at the direction of the Contractor. Electronic media of the photographs will be made available to the Contractor.

2. Photographic records made of the construction or equipment installations showing

Sensitive But Unclassified - SBU information shall not be made available to the public.

3. Use of other photographic records for dissemination in advertising, publishing and printing is prohibited unless prior approval is granted by the FBOP.

4. Cameras and cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

3.8 RETAINING AND DESTROYING DOCUMENTS

A. Necessary record copies for legal purposes must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed.

B. Destruction shall be accomplished by burning or shredding of hard copy, and/or physically destroying CDs, deleting and removing Sensitive But Unclassified - SBU files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

C. At Project Closeout for all contracts using Sensitive But Unclassified - SBU information, the

Contractor shall submit a compliance certification letter to the FBOP certifying that all known copies of non-record plans and specifications containing Sensitive But Unclassified SBU building information have been located and disposed of in a manner that ensures information security. This certification extends to Sensitive But Unclassified - SBU documents and electronic media issued to subcontractors.

END OF SECTION 011002

ALTERNATES

012300 - 1

JANUARY 2015

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if

Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternate into the Work. No other adjustments are made to the

Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

ALTERNATES

012300 - 2

JANUARY 2015

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Base Bid: All work shown on the attached drawings and described in this document except work identified as Alternate No. 1 shall be included in the Base Bid.

B. Alternate 1: Contractor shall provide a cost to be added to the Base Bid to provide the following packaged system:

1. Alternate No. 1. The contractor shall provide a cost to be added to the base Bid to provide the following as shown on Drawing M 102, M 301, M 302, E 101 and E 201.

a. Rent one (1) minimum 100 BHP Temporary Boiler on a trailer completely packaged to generate 125 PSIG steam to support two domestic Hot Water Heaters during the replacement of the existing Deaerator. The boiler shall be of dual fuel

(No 2. oil or natural gas) fired. Following work will be included in this alternate:

1) Extension of treated Cold Water make-up

2) Pumped Condensate Return

3) Extension of gas or fuel oil suction and return from point of connection shown on the drawings to temporary Boiler.

4) Addition of High Pressure steam to the existing Hot Water Tanks and connection to existing piping.

5) Pipe insulation and jackets for all piping related to the temporary boiler, in accordance with Section 230719.

6) Extension of Power and adding temporary circuit breaker in the existing

Electrical Panel shown on the drawing.

7) Removal of outdoor piping and power to temporary Boiler up to twelve (12) inches from the building wall. Cap all piping and conduit. Drain all temporary piping.

8) The temporary circuit breaker shall be labeled “Spare” and shall be property of the Owner and left in place. All conductors serving the temporary boiler shall be removed back to the Panel.

9) The contractor shall maintain the temporary boiler during the construction.

The contractor shall provide all services and material required for maintenance of the Boiler. The make-up water is treated. If the treatment is not adequate for the rental boiler, the contractor shall provide additional treatment of make-up water required for the Boiler. Verify the pH level of the make-up water for suitability. The Owner will bear all costs of the following:

a) Fuel Oil or Natural gas

b) Make-up Water

c) Power.

END OF SECTION 012300

SUBSTITUTION PROCEDURES 012500 - 1

BID DOCUMENT

JANUARY 2015

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 “Product Requirements” for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

SUBSTITUTION PROCEDURES 012500 - 2

BID DOCUMENT

JANUARY 2015

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of engineers and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer’s Action: If necessary, Engineer will request additional information or documentation for evaluation within seven (7) work days of receipt of a request for substitution. Engineer will notify Contractor of acceptance or rejection of proposed substitution within fifteen (15) work days of receipt of request, or seven (7) work days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Engineer's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) work days prior to time required for preparation and review of related submittals.

SUBSTITUTION PROCEDURES 012500 - 3

BID DOCUMENT

JANUARY 2015

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.

c. Requested substitution has received necessary approvals of authorities having jurisdiction.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the Work.

f. Requested substitution provides specified warranty.

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed

END OF SECTION 012500

SUBSTITUTION PROCEDURES 012500 - 4

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CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Engineer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions”

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Engineer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Engineer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Engineer.

B. Contractor-Initiated Work Change Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Engineer.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Work Change Proposal Request Form: Use form acceptable to Owner.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Owner will issue a Change Order for signatures by the Contractor on Standard Form 30 (Amendment of Solicitation/Modification of Contract).

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Owner may issue a Construction Change Directive on Standard

Form 30 (Amendment of Solicitation/Modification of Contract). Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change

Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the

Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

BID DOCUMENT

JANUARY 2015

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

B. Related Requirements:

1. Section 012600 “Contract Modification Procedures” for administrative procedures for handling changes to the Contract.

2. Section 013200 “Construction Progress Documentation” for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Engineer at earliest possible date but no later than fifteen (15) work days before the date scheduled for submittal of initial Applications for

Payment.

B. Format and Content: Use Project Manual’s table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location

b. Name of Owner.

c. Owner's project number.

d. Name of Engineer.

e. Engineer’s project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project

Manual’s table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

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5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor’s option.

8. Schedule Updating: Update and resubmit the schedule of values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment (following the initial Application for Payment) shall be consistent with previous applications and payments as certified by Engineer and paid for by

Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. The Engineer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application of Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Engineer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

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F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Submittal schedule (preliminary if not final).

5. List of Contractor's staff assignments.

6. List of Contractor's principal consultants.

7. Initial progress report.

8. Report of preconstruction conference.

9. Certificates of insurance and insurance policies.

H. Application for Payment at Substantial Completion: After Engineer issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

I. Final Payment Application: After completing project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706-1994, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A-1994, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707-1994, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final liquidated damages settlement statement.

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PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General Coordination Procedures

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Section 013200 “Construction Progress Documentation” for preparing and submitting

Contractor’s construction schedule.

2. Section 017700 “Closeout Procedures” for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Engineer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

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1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Engineer will return RFIs submitted by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

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1. Project name.

2. Project number.

3. Date.

4. Name of Engineer

5. Name of Contractor.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 or Software-generated form with substantially the same content as indicated above, acceptable to Engineer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Engineer’s Action: Engineer will review each RFI, determine action required, and respond.

Allow seven working days for Engineer’s response for each RFI. RFIs received by Engineer after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Engineer’s actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer’s action may include a request for additional information, in which case

Engineer’s time for response will date from time of receipt of additional information.

3. Engineer’s action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 “Contract Modification Procedures.”

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Engineer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

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3. Name and Address of Engineer: VEETech, P.C., 113 Centrewest Court, Cary, NC 27513

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineer’s response was received.

F. On receipt of Engineer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Engineer, within three days of the meeting.

B. Preconstruction Conference: Owner will schedule and conduct a preconstruction conference before starting construction, after execution of the Agreement.

1. Owner will conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Engineer; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the conference.

Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of Communication.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises and existing building.

n. Work restrictions.

o. Working hours.

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p. Owner's occupancy requirements.

q.…