INVITATION TO AN INFORMAL BID, IFB #027-26

The Brownsville Public Utilities Board will accept informal sealed or electronic bids for BPUB Lift Station 20 Roof Replacement until 5:00 PM, August 12, 2026, in the Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas 78575. Informal IFPs received after this time will not be considered.

Informal RFPs will be acknowledged on August 13, 2026 at 11:30 AM.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for Proposal (RFP) opportunities, https://www.bidnetdirect.com/texas/brownsville-pub.

A Non-mandatory pre-bid meeting will be held on August 4, 2026 at 10:00 AM at BPUB Lift Station 20, 6th Street, Brownsville, Texas 78520.

A complete set of bidding documents is included. The bidder shall submit their informal bid on these forms. An informal bid shall be comprised of the bidding documents completed by the bidder plus supplemental information required by the specifications and documents or deemed necessary by the bidder to fully describe the offering.

Please mark on the outside of the envelope and on any carrier’s envelope: "INFORMAL BID

FOR BPUB LIFT STATION 20 ROOF REPLACEMENT, IFB #027-26, AUGUST 12, 2026,

5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department, 1155 FM 511, Olmito, Texas 78575.

The Brownsville PUB will not be responsible in the event that the U.S. Postal Service or any other courier system fails to deliver the Informal RFP to the Brownsville Public Utilities Board, Purchasing Office by the given deadline above. Electronic transmission of Informal RFP will be acceptable through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all Informal RFPs and to waive irregularities contained therein and to accept any Informal RFP deemed most advantageous to the Brownsville PUB.

Diane Solitaire Purchasing Brownsville Public Utilities Board

(956) 983-6366 - Phone https://www.bidnetdirect.com/texas/brownsville-pub

INSTRUCTIONS TO PROPOSERS

Please submit this page upon receipt Acknowledgment Form

IFP027-26 BPUB Lift Station 20 Roof Replacement

For any clarifications, please contact Nicholas Galindo at the Brownsville Public Utilities Board, Purchasing Department at (956) 983-6368 or via e-mail: npgalindo@brownsville-pub.com

Please e-mail this page upon receipt of the informal bid package.

Check one:

( ) Yes, I will be able to send an informal bid

( ) No, I will not be able to send an informal bid for the following reason:

If you are unable to send your response, kindly indicate your reason and return this form via email to: npgalindo@brownsville-pub.com.This will ensure you remain active on our vendor list.

Date

Company:

Name:

Address:

City: State: Zip Code:

Phone: Fax:

Email:

mailto:npgalindo@brownsville-pub.com mailto:npgalindo@brownsville-pub.com

IFB#027-26 BPUB Lift Station Roof Replacement 3

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Nicholas Galindo, Buyer Apprentice

(956) 983-6368

• Tentative Time Line

1. July 27, 2026 through August 12, 2026 - Vendors work on bid.

2. August 12, 2026 at 5:00 PM - Vendor must submit one (1) set of the bid documents sealed in an envelope to:

Diane Solitaire, Purchasing

1155 FM 511

Olmito, TX 78575

Informal Bid #027-26 BPUB LIFT STATION 20 ROOF REPLACEMENT Due: August 12, 2026 at 5:00 PM

Failure to provide the above noted information on bid envelope will disqualify bid. BPUB will not be held responsible for missing, lost or late mail. BPUB will accept electronic transmission of sealed bids through Bidnet only.

3. August 4, 2026 – Non-Mandatory Pre-Bid at 10:00 AM

4. August 6, 2026 – Last day to submit questions

5. August 13, 2026 - Open bids at 11:30 AM

6. August 14, 2026 – September 4, 2026- Evaluate bids

7. September 7, 2026 - Provide Final Recommendations

8. Week of September 14, 2026 – Award IFB

• Over $100,000

This IFB is being bid under the assumption that the total bid based on today’s market price will total under the threshold of $100,000. If the total bid is above $100,000.00, please do not bid on this IFB and email the cost sheet with NO PRICING to npgalindo@brownsville-pub.com.

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive – it is intended to indicate type and quality desired. Brands of like nature and quality will be mailto:hlopez@brownsville-pub.com

IFB#027-26 BPUB Lift Station Roof Replacement 4 considered. If bidding on other than referenced specifications please provide complete descriptive information of said article.

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit prices shall govern. Price shall remain in effect throughout the duration of the project.

All fields (UNIT PRICE, TOTAL PRICE, ETC) in the Bid Schedule must be filled.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the company to BPUB upon request to make adjustments and/or assist with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Compliance with requirements of the technical specifications

2. Price

3. Quality of performance on previous work on similar contracts

4. Recent successful completion of similar projects

5. Time and conditions of completion

6. BPUB evaluation of any identified and significant joint ventures, subcontractors and suppliers

7. Safety record will be considered when determining the responsibility of the bidder

• Contract with Firm/Entity Indebted to BPUB

It is a policy of BPUB to refuse to enter into a contract or other transaction with an individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.

• Vendor ACH (Direct Deposit) Services

BPUB has implemented a payment service for vendors by depositing the payment directly to the vendor’s bank account. Successful vendor(s) will be required to receive payments directly through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must agree to receive payments via ACH (Direct Deposit).

IFB#027-26 BPUB Lift Station Roof Replacement 5

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor, will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is not made available to BPUB, the first payment will be subject to income tax withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached are sample forms.

• Taxes

BPUB is exempt from Federal Excise Tax, State Tax and Local Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will not be included in the tabulation or any awards. Tax exemption certificates will be furnished upon request.

• Signing of Bid

Failure to sign informal bid will disqualify it. Person signing informal bid should show title or authority to bind their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, national origin, age, religion, gender, marital or veteran status, or physically challenging condition.

• Contract

The construction work shall be completed in a timely manner as specified in specifications. A contract for the work will be placed into effect upon final approval by the Brownsville PUB representative.

• Brownsville Public Utilities Board Rights

1. If only one or no bid is received by "submission date", the BPUB has the right to reject, re-bid, accept and/or extend the informal bid by up to an additional two (2) weeks from original submission date.

2. The right to reject any/or all informal bids and to make awards as they may appear to be advantageous to the Brownsville Public Utilities Board. The bidder must indicate "all or none" in the informal bid if the above-stated condition is not acceptable.

3. The right to hold bid for ninety (90) days from submission date without action, and to waive all formalities in bidding.

4. The right to extend the total informal bid quote beyond the original 90-day period prior to an award if agreed upon in writing by both parties and if low bid holds firm.

5. The right to terminate for cause or convenience all or any part of the unfinished portion of the Project resulting from this solicitation within thirty (30) calendar

IFB#027-26 BPUB Lift Station Roof Replacement 6 days written notice; for cause: upon default by the vendor/contractor, for delay or non-performance by the vendor/contractor; or if it is deemed in the best interest of the BPUB for BPUB’s convenience.

6. The right to increase or decrease quantities/services. In bid, stipulate whether an increase or decrease in quantities/services will affect bid price.

7. Brownsville PUB has the right to refuse to enter into a contract or other transaction with any individual or entity indebted to the municipality as per Local Government Code 252.0436.

• Corrections

Any interpretation, correction, or change to the IFB will be made by ADDENDUM. Changes or corrections will be issued by the BPUB Purchasing Department. Addenda will be emailed to all who have returned the Bid Acknowledgment form. Addenda will be issued as expeditiously as possible. It is the responsibility of the vendors to determine whether all addenda have been received. It will be the responsibility of all respondents to contact the Brownsville PUB prior to submitting a response to the IFB to ascertain if any addenda have been issued, and to obtain any all addenda, execute them, and return addenda with the response to the invitation to informal bid. Addenda may be posted on BPUB’s webpage.

1. RECEIPT AND OPENING OF BIDS:

BPUB, City of Brownsville, Texas (hereinafter called OWNER), invites bids on the form attached hereto, all blanks of which must be appropriately filled in, in ink. The OWNER may consider informal and non-responsive, any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all informal bids. Any informal bid may be withdrawn prior to the above scheduled time for the opening of informal bids or authorized postponement thereof. Any informal bid received after the time and date specified shall not be considered. No BIDDER may withdraw an informal bid within at least ninety (90) days after the actual date of the opening thereof.

2. INSPECTION OF SITE:

Each BIDDER shall visit the site of the proposed work and fully acquaint themselves with the existing conditions there relating to construction and labor, and shall fully inform themselves as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. The BIDDER should thoroughly examine and familiarize themselves with the Drawings, Technical Specifications, and all other Contract Documents. The Contractor, by the execution of the Contract, shall in no way be relieved of any obligation under it due to their failure to receive or examine any form or legal instrument, or to visit the site and acquaint themselves with the conditions there existing and the OWNER will be justified in rejecting any claim for extra time, or compensation, or both, based on facts regarding which Contractor should have been on notice as a result thereof. Visits to the site shall be arranged by calling Travis Menchaca, Facilities Manager (956) 983-6170 or mobile (956) 769-1513.

IFB#027-26 BPUB Lift Station Roof Replacement 7

3. PREPARATION OF BID AND USE OF SEPARATE BID FORMS:

These Contract Documents include a complete set of bidding documents. The BIDDER shall copy all documents listed in the table of contents under the heading BIDDING DOCUMENTS and shall submit their response on these forms. An informal bid shall be comprised of the BIDDING DOCUMENTS completed by the BIDDER plus supplemental information required by the specifications and documents or deemed necessary by the BIDDER to fully describe their offering.

If any of the information submitted as part of the informal bid is considered to be proprietary by the BIDDER, they shall identify such in the informal bid.

a) Preparation. Each response shall be carefully prepared using the bid and bid data forms included as a part of the bidding documents. Entries on the bid and bid data forms shall be typed or legibly written in black ink. All prices shall be stated in words and figures except where the forms provide for figures only. In case of discrepancy, the amount shown in words will govern.

The BIDDER shall acknowledge, in the space provided in the bid form, receipt of each addendum issued for the specifications and documents during the bidding period.

The BIDDER shall assemble all drawings, catalog data, and other supplementary information necessary to thoroughly describe materials and equipment covered by the informal bid, and shall attach such supplemental information to the copies of the specifications and documents submitted.

b) Signatures. Each BIDDER shall sign the informal bid with their usual signature and shall give the full business address. The BIDDER's name stated on the informal bid shall be the exact legal name of the firm. The names of all persons signing should also be typed or printed below the signature.

Responses by partnerships shall be signed with the partnership name followed by the signature and designation of one of the partners or other authorized representative. A complete list of the partners shall be included with the informal bid.

Responses by a corporation shall be signed in the official corporate name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation.

A response by a person who affixes to the signature the word "president," "secretary," "agent," or other designation, without disclosing the principal, will be rejected. Satisfactory evidence of the authority of the officer signing in behalf of the corporation shall be furnished. Bidding corporations shall designate the state in which they are incorporated and the address of their principal office.

IFB#027-26 BPUB Lift Station Roof Replacement 8

c) Submittal. The original informal bid (and its accompanying copy) shall be transmitted to arrive at the designated address not later than the date and time stipulated in the Legal Notice and Invitation for Informal Bid.

Submit the original informal bid and one signed copy to:

Brownsville Public Utilities Board of the City of Brownsville, Texas

1155 FM 511

Olmito, Texas 78575

Attention: Ms. Diane Solitaire

Purchasing Department

Each response must be submitted in a sealed envelope bearing on the outside the name of the BIDDER, the address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the informal bid must be enclosed in another envelope addressed as specified in the bid form.

4. METHOD OF BIDDING: LUMP SUM

Prices shall be firm, not subject to qualification, condition or adjustment. Prices shall be in United States dollars. Prices shall be lump sum except where unit prices are requested by the bid forms. If unit price items are required by the bid, the unit prices for each of the several items in the response of each BIDDER shall include its pro-rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to the requirement may be rejected as informal and non-responsive. The special attention of all BIDDERS is called to this provision, for should conditions make it necessary to revise the quantities, no limit will be fixed for such increased or decreased quantities nor extra compensation allowed, provided the net monetary value of all such additive and subtractive changes in quantities of such items of work pursuant to public competitive bidding statutes (i.e., difference in cost) shall not increase or decrease the original contract price by more than twenty-five (25%) percent. A proposed decrease only that exceeds twenty-five (25%) percent of the original contract price must be agreed to in advance by the Contractor.

5. DISCLOSURE BY BIDDER:

Each BIDDER shall submit with the bid documents, on the form furnished for that purpose, the Pre-Bid Disclosure Statement showing their experience record in performing the type of work embraced in the contract, the organization and equipment available for the work contemplated, and, when specifically requested by the OWNER, a detailed financial statement. The OWNER shall have the right to take such steps as it deems necessary to determine the ability and responsibility of the BIDDER to perform their obligations under the Contract and the BIDDER shall be responsive in furnishing the OWNER all such information and data for this purpose as it may request. OWNER reserves the right to reject any bid where an investigation of the available evidence or information does not satisfy the OWNER that the BIDDER is responsible

IFB#027-26 BPUB Lift Station Roof Replacement 9 to carry out properly the terms of the Contract. This shall also apply to any proposed subcontractor(s).

6. SUBCONTRACTS:

The BIDDER is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the OWNER, and that a Pre- Bid Disclosure Statement for each proposed subcontractor must also be submitted with the bid documents.

7. BID SECURITY: (RESERVED)

Each bid must be accompanied by cash, certified or cashier's check, or a bid bond prepared on the form of the bid bond attached hereto, duly executed by the BIDDER as principal and having as surety therein a surety company approved by the OWNER, authorized to do business in the State of Texas, in the amount of not less than five (5%) percent of the bid. Such cash, checks, or bid bonds will be returned to all except the three lowest BIDDERS within fifteen (15) days after the opening of bids, and the remaining cash, checks, or bid bonds will be returned promptly after the OWNER and the accepted BIDDER have executed the contract or if no award has been made, within thirty (30) days after the date of the opening of bids. The bid security will be returned upon demand of the BIDDER at any time thereafter, so long as they have not been notified of the acceptance of their bid.

8. ADDENDA AND INTERPRETATIONS:

No oral interpretations by OWNER and its representatives shall be binding upon OWNER as to the meaning of the contract documents, or other pre-bid documents.

Any interpretation, correction, or change to the Invitation to Bid will be made by ADDENDUM.

Changes or corrections will be issued by the BPUB Purchasing Department Only. Addenda will be emailed to all who have returned the Bid Acknowledgment Form. Addenda will be issued as expeditiously as possible. It is the responsibility of the vendors to determine whether all Addenda have been received. It will be the responsibility of all respondents to contact the BPUB prior to submitting a response to the Invitation to Bid to ascertain if any Addenda have been issued, and to obtain any all Addenda, execute them, and return Addenda with the response to the Invitation to Bid. All Addenda so issued shall become part of the Contract Documents.

Addenda may be posted on BPUB’s webpage.

9. ELECTRONIC MODIFICATION:

Any BIDDER may modify (not originally submit) his bid by electronic communication at any time prior to the scheduled bid closing time for receipt of bids, provided such communication is received by the OWNER, in the BPUB Purchasing Department, prior to the bid closing time, and provided further, the OWNER is satisfied that a written confirmation of the electronic modification, over the original signature of the BIDDER, was also mailed prior to the bid closing time. The electronic communication should not reveal the total bid price, but only should provide the clarification, addition or subtraction, or other modification, so that the final bid prices or

IFB#027-26 BPUB Lift Station Roof Replacement 10 terms intended will not be known by the OWNER, until the original sealed bid is opened and the modification computed by OWNER.

Revised bids submitted before the opening of bids, whether forwarded by mail or electronically, if representing an increase in excess of two percent (2%) of the original bid submittal, must have the bid security (bid bond or check) adjusted accordingly; otherwise the bid will not be considered responsive.

If the written and originally signed confirmation of a bid revision is not received within three (3) calendar days after the bid closing time, no consideration will be given to any proposed adjustment contained in the electronic modification.

10. TIME FOR RECEIVING BIDS:

Responses received prior to the advertised hour of opening will be securely kept sealed. The officer whose duty it is to open them will decide when the specified time has arrived, and no response received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the OWNER that the non-arrival on time was due solely to delay in the mails for which the BIDDER was not responsible, such informal bid will be received and considered.

BIDDERS are cautioned that, while electronic modifications of responses may be received as provided above, such modifications, if not explicit and if in any sense subject to misinterpretation, shall make the bid so modified or amended, subject to rejection for non-responsiveness.

11. OPENING OF BIDS:

At the time and place fixed for the opening of informal bids, the OWNER will cause to be opened and publicly read aloud every response received within the time set for receiving informal bids, irrespective of any irregularities therein. BIDDERS and other persons properly interested may be present, in person or by representative.

12. WITHDRAWAL OF BIDS:

Responses may be withdrawn on written or electronic request dispatched by the BIDDER in time for delivery in the normal course of business to the time fixed for opening, provided, that written confirmation of any electronic withdrawal over the signature of the BIDDER is placed in the mail and postmarked prior to the time set for informal bid opening.

13. AWARD OF CONTRACT: REJECTION OF INFORMAL BIDS:

The contract will be awarded to the responsive and responsible BIDDER submitting the lowest bid complying with the conditions of the Legal Notice and Invitation for Informal Bids. The BIDDER to whom the award is made will be notified at the earliest possible date. The OWNER, however, reserves the right to reject any and all informal bids and to waive any informality in responses received whenever such rejection or waiver is in its interest.

IFB#027-26 BPUB Lift Station Roof Replacement 11

The OWNER reserves the right to consider as not responsible any BIDDER who does not habitually perform with their own forces the major portions of the work involved in construction of the improvements embraced in this contract.

14. EXECUTION OF AGREEMENT: PERFORMANCE AND PAYMENT BOND:

Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful BIDDER shall execute and deliver to the OWNER an agreement in the form included in the contract documents in such number of copies as the OWNER may require.

Having satisfied all conditions of award as set forth elsewhere in these documents, the successful BIDDER shall, within the period specified in the preceding paragraph, furnish a Performance Bond and Payment Bond, in accordance with the following parameters:

a. For a Contract in excess of $100,000.00, a Performance Bond shall be executed in the full amount of the Contract conditioned upon the faithful performance of the Work in accordance with the plans, specifications, and Contract Documents.

Said Bond shall be solely for the protection of the OWNER.

b. For a Contract in excess of $50,000.00, a Payment Bond shall be executed in the full amount of the Contract, solely for the protection of all proper claimants supplying labor and material in the prosecution of the Work provided for in the Contract, for the use of each such claimant perfecting a proper claim.

When bonds are required, they shall serve as security for the faithful performance of the contract, and for the payment of all persons, firms or corporations to whom the Contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by them in performing the work. Such bonds shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current power of attorney for the person who signs for any surety company shall be attached to such bonds. These bonds shall be signed by a guaranty or surety company legally authorized to do business in the State of Texas.

The failure of the successful BIDDER to execute such agreement and to supply the required bonds and insurance certificates within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the OWNER may grant in writing, based upon reasons determined sufficient by the OWNER, shall constitute a default, and the OWNER may either award the contract to the next lowest responsive and responsible BIDDER or re-advertise for bids, and may charge against the defaulting BIDDER the difference between the amount of the defaulted bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid bond. If a more favorable bid is received by re-advertising, the defaulting BIDDER shall have no claim against the OWNER for a refund.

IFB#027-26 BPUB Lift Station Roof Replacement 12

15. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT:

The successful BIDDER, upon their failure or refusal to execute and deliver the contract, bonds and insurance certificates required within ten (10) days after they have received notice of the acceptance of their informal bid, shall forfeit to the OWNER, as liquidated damages (and not as a penalty) for such failure or refusal, the security deposit submitted with the bid.

16. TIME OF COMPLETION

BIDDER must agree to commence work on a date to be specified in a written "Notice to Proceed" issued by the OWNER and to fully complete project within thirty (30) days thereafter.

17. NOTICE OF SPECIAL CONDITIONS:

Attention is particularly called to those parts of the Contract Documents and specifications which deal with the following:

A. Inspection and testing of materials B. Insurance requirements C. Wage and Hour Provisions D. State Sales and Use Tax Exemption Provisions E. Subsurface Geologic Conditions

18. LAWS AND REGULATIONS:

The BIDDER's attention is directed to the fact that all applicable federal, state and local laws, statutes, ordinances, codes and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

19. EQUAL EMPLOYMENT OPPORTUNITY:

Attention of BIDDERS is particularly called to the requirement for ensuring that employees and applicants for employment are not discriminated against because of their race, religion, gender, physically challenged condition or national origin.

20. PRE-BID CONFERENCE:

A pre-bid meeting between the OWNER, prospective bidders, suppliers, etc., will be held to answer any questions concerning the work. No addenda will be issued at this meeting.

Subsequent thereto, if necessary to clear up any written questions, a written addendum will be issued by the OWNER to all pre-bid conference attendees. The pre-bid meeting will be held at the place, time and date indicated in the Invitation for Bids. Interested parties are invited to attend. Sometimes attendance at the Pre-Bid Conference is mandatory as may be set forth in the Instructions to Bidders. The pre-bid conference for this bid is non-mandatory.

IFB#027-26 BPUB Lift Station Roof Replacement 13

21. SUBMITTAL OF TRENCH SAFETY DESIGN: (RESERVED)

The apparent low BIDDER shall provide the OWNER with a Trench Safety System Plan and a certificate signed and sealed by a Registered Professional Engineer licensed by the State of Texas, within 21 calendar days after the date of the opening of bids prior to award of the Contract.

Failure to timely comply may disqualify BIDDER.

22. INFORMATION TO BE SUBMITTED WITH IFB:

Each BIDDER shall submit with their IFB pertinent information concerning proposed equipment and materials and construction organization.

a) Equipment and Materials. In addition to the information submitted on the bid and bid data forms, each BIDDER shall submit all specifications, preliminary drawings, and similar descriptive information necessary to describe completely the equipment and materials they propose to furnish.

The informal bid shall be based on new equipment and materials which comply with specifications and documents in every respect, unless the BIDDER takes specific exception as provided hereinbefore. If alternate or "equal" equipment and materials are indicated in the response, it shall be understood that the OWNER will have the option of selecting any one of the alternates so indicated and such selection shall not be a cause for extra compensation or extension of time.

b) Contractor's Field Organization. Each BIDDER shall submit with their response an organization chart showing the names of field management, supervisory, and technical personnel, and the details of the management, supervisory, and technical organization which they propose to use for this project. The successful BIDDER's organizational concept will be subject to the review and acceptance of the OWNER. The experience record of the Contractor's field superintendent shall be submitted with the informal bid.

23. PREFERENCE LAW:

Bid evaluations will take into consideration any Preference Laws of the State of Texas and any reciprocity laws of other states as they may be addressed by Texas law.

24. SUBSURFACE GEOLOGIC CONDITIONS (RESERVED):

Each BIDDER shall be responsible for determining prior to bidding, the types of subsurface geology which will be found. If test borings have been made on the site, the locations and logs of the test borings are bound as an appendix to these specifications and documents.

It is to be expressly understood and acknowledged by the BIDDER, that any information on subsurface geology made available by OWNER for BIDDER'S convenience shall not be a part

IFB#027-26 BPUB Lift Station Roof Replacement 14 of the contract documents and there is no expressed or implied guarantee of the data given, or of the interpretation thereof.

All excavation for this project will be unclassified and the BIDDER shall be responsible for investigating and satisfying themselves of subsurface geologic conditions (including the presence or likelihood of encountering rock or rock-like materials) prior to submitting their bid, which shall include any and all costs BIDDER associates with avoiding, managing or removing said subsurface geologic conditions without claim for extra compensation against OWNER.

25. DISPOSAL OF EXCESS MATERIALS:

Where there is an excess of material, BIDDER shall load and haul it away from the job site and dispose of it in a legal manner so as not to trespass, adversely impact any protected wetlands, adversely impact the one-hundred (100) year flood plain, adversely impact any endangered species, or otherwise create drainage diversions or impoundments. No extra remuneration for this work will be allowed.

26. EROSION AND SEDIMENT CONTROL MEASURES:

The BIDDER is expected to conduct the work in such a manner as to minimize any soil erosion or sediment runoff from the construction site. Earth cuts and fills shall have smooth, flat side slopes, as generally indicated on the PLANS, to preclude erosion of the soil. Such operations should be timed consistent with the actual need for doing the work and only to leave raw, unprotected surfaces for a minimum of time.

Existing lawns are to remain intact as far as practical. Such areas as are disturbed shall be duly restored by the BIDDER to as good as or better than original condition using the same type of grass, shrubs, or cover as the original. The BIDDER shall be responsible for correcting any erosion that occurs at their sole cost without claim for extra compensation.

As construction progresses, and in accordance with recent federal legislation regulating stormwater runoff and management from construction sites greater than five acres in size, if applicable, (See: Section 405 of the Water Quality Act of 1987, Section 402(P) as amended), and at locations where erosion with sediment runoff occurs or is likely to occur, the BIDDER shall construct temporary ditches, perimeter siltation screens, retainage levees, drains, inlets, or other works to correct the condition. Upon completion of the work, such facilities shall be removed.

During construction, the BIDDER shall take the necessary precautions to see that erosion is controlled and sediment runoff is prevented so as to protect the quality of any neighboring water bodies.

27. SAFETY PROVISIONS:

BIDDER shall provide barricades, flares, warning signs, and/or flagmen so that danger and inconvenience to the public, railroad and job site working personnel will be eliminated. In addition to any other requirements of the Contract Documents, the BIDDER shall be responsible

IFB#027-26 BPUB Lift Station Roof Replacement 15 for familiarity and compliance with all Federal (OSHA), State, Railroad and local safety rules, laws and requirements with particular attention to be given to excavation and trench safety requirements.

28. PROTECTION OF PROPERTY AND EXISTING UTILITIES:

Within developed areas, all public and private property along and adjacent to the BIDDER'S operations, including lawns, yards, shrubs, drainage gradients, and trees, shall be adequately protected, and when damages occur, they shall be repaired, replaced, or renewed or otherwise put in a condition equal to or better than that which existed before the BIDDER caused the damage or removal.

An attempt has been made to show all known existing utilities on the PLANS, but the possibility remains strong that some underground utilities may exist that have not been shown. The BIDDER, through mandatory contact with local utility owners, shall keep himself informed and take such precautions as necessary to avoid damage.

29. WAGES AND HOURS:

The most recent wage rate determination from the U.S. Department of Labor for Cameron County as amended within the previous three (3) years and as locally adopted by the PUB, is a part of these specifications and controls minimum wage, hour and any fringe benefits.

A copy of the wage rate schedule must be posted at the job site in both English and Spanish and kept posted in a conspicuous place on the site of the project at all times during construction. The BIDDER shall familiarize themselves with the included General Conditions Section entitled "Wage and Labor Standard Provisions - 100% Locally Funded Construction." Copies of the wage rate schedule are included herein, but the responsibility for initial posting, and keeping it posted, rests upon the BIDDER.

30. GUARANTEE:

The BIDDER shall guarantee the work for a period of one (1) year after date of acceptance in writing by the OWNER. During this period, the BIDDER shall make any repairs and/or replacements of defective materials and corrections due to poor workmanship, all as may be required for full compliance with the Specifications. This guarantee shall apply to all matters reported by the OWNER in writing within said one (1) year period and this guarantee shall be included in the coverage period.

31. STATE SALES AND USE TAX EXEMPTION:

Pursuant to recent State legislation enacting 34 Texas Administrative Code 3.291, in order for the Brownsville PUB to continue to benefit from its status as a State Sales and Use Tax Exempt Organization, after August 14, 1991 construction contracts must be awarded on a "separated contract" basis. A "separated contract" is one that distinguishes the value of the tangible personal property (materials such as pipe, bricks, lumber, concrete, paint, etc.) to be physically

IFB#027-26 BPUB Lift Station Roof Replacement 16 incorporated into the project realty from the total contract price. Under the "separated contract" format, the contractor in effect becomes a "seller" to the Brownsville PUB of materials that are to be physically incorporated into the project realty. As a "seller", the contractor will issue a "Texas Certificate of Resale" to the supplier in lieu of paying the sales tax on materials at the time of purchase. The contractor will also issue a "Certificate of Exemption" to the supplier demonstrating that the personal property is being purchased for resale and that the resale is to the Brownsville PUB, which is a sales tax exempt entity under UTCA Tax Code Section 151.309(5). Contractors should be careful to consult the most recent guidelines of the State Comptroller of Public Accounts regarding the sales tax status of supplies and equipment that are used and/or consumed during project work (gas, oil, rental equipment), but that are not physically incorporated into the project realty. Such items are generally not tax exempt. Contractors that have questions about the implementation of this new policy are asked to inquire directly with the State Comptroller of Public Accounts, Tax Administration Division, State of Texas, Austin, Texas 78774 (tel. 512-463-4934). Bidders will not include any federal taxes in bid prices since the Brownsville PUB is exempt from payment of such federal taxes. "Texas Certificates of Exemption", "Texas Certificates of Resale" and "Texas Sales Tax Permits" are forms available to the contractor through the regional offices of the State Comptroller of Public Accounts.

REFERENCE CHECKS

The Brownsville PUB will contact prospective firm’s references by email or telephone. Provide company name, address, email address, telephone number and contact name for three (3) references. Complete the attached “Previous Customer Reference Worksheet” for each reference provided.

INSURANCE REQUIREMENTS

A. Service Provider agrees to maintain Worker's Compensation Insurance and Employers’ Liability Insurance to cover all of its own personnel engaged in performing services for Brownsville PUB under this Contract in the following amounts:

Workmen's Compensation – Texas Statutory Employers’ Liability -- $100,000.00

B. Service Provider also agrees to maintain Commercial General Liability, Business Automobile Liability, Umbrella Liability, and Cyber Liability Insurance covering claims against Service Provider for damages resulting from bodily injury, death or property damages from accidents arising in the course of work performed under this Contract in the following amounts:

Commercial General Liability

Bodily Injury $1,000,000.00 each occurrence Property Damage $1,000,000.00 each occurrence

Business Automobile Liability for all vehicles:

Bodily Injury $50,000.00 each person, $1,000,000.00 each occurrence

IFB#027-26 BPUB Lift Station Roof Replacement 17

Excess Umbrella Liability:

$1,000,000.00 Service Provider shall also provide Professional Liability Insurance in the amount of $1,000,000.00 per claim and annual aggregate.

C. Service Provider shall add Brownsville PUB, its Board Members, Officers and employees, and the City of Brownsville, its Commissioners, Officers and employees as additional insureds on all required insurance policies, except workers’ compensation/employer’s liability. The insurance certificate(s) shall provide for thirty

(30) calendar days advance notice to Brownsville PUB and City of any policy cancellation or material change. The Commercial General Liability and Excess Umbrella Liability Policy shall be of an “occurrence” type policy. The Commercial General Liability shall also include protection against claims insured by usual personal injury liability coverage and coverage for contractual liability assumed by Service Provider.

D. Service Provider shall furnish Brownsville PUB with Insurance Certificate(s) upon Brownsville PUB’s reasonable request and at least ten (10) calendar days prior to field work commencement, which confirm that all required insurance policies are in full force and effect.

IFB#027-26 BPUB Lift Station Roof Replacement 18

BID SCHEDULE

BROWNSVILLE PUBLIC UTILITIES BOARD

IFB 027-26

The Bidder, in compliance with the invitation for informal bids for the BPUB LIFT STATION 20 ROOF REPLACEMENT, having examined the scope of work and written specifications, hereby proposes to furnish a “turn-key” job with Labor, Equipment, Materials, and Parts for the following total amounts:

If this IFB is over $100,000, check below and email the cost sheet with no pricing to npgalindo@brownsville-pub.com.

( ) YES, IFB is over $100,000

ITEM

NO.

ITEM DESCRIPTION

Items

DESCRIPTION

Qty. Unit Total Cost Lead Time

Turnkey job – Lift Station 20 Roof Replacement BPUB Lift Station 20, 6th Street, Brownsville, Texas 78520, as per scope of work provided, page 19.

Material and Labor Warranty

LOT

Optional warranties (if applicable)

TOTAL LUMP SUM: _______________________________________________

(written in words) NOTE: The Brownsville PUB reserves the right to increase or decrease quantities as deemed necessary.

BIDDER Acknowledges receipt of the following addenda:

IFB#027-26 BPUB Lift Station Roof Replacement 19

SUBCONTRACTORS. The undersigned BIDDER proposes that they will be responsible to perform the work at the project site with their own forces and that specific portions of the work not performed by the undersigned will be subcontracted and performed by the following subcontractors.

Work Subcontracted Name of Subcontractor

Amounts are to be shown in both words and figures. In case of discrepancy, the amount written in words will govern.

The above unit prices shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

BIDDER understands that the OWNER reserves the right to reject any or all bids and to waive any informalities in the bidding.

BIDDER agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) days after the scheduled closing time for receiving bids.

The undersigned hereby declares that only the persons or firms interested in the bid as principal or principals are named herein, and that no other persons or firms than are herein mentioned have any interest in this bid or in the contract to be entered into; that this Bid is made without connection with any other person, company, or parties likewise submitting a bid or proposal; and that it is in all respects for and in good faith, without collusion or fraud.

Upon receipt of written notice of the acceptance of this bid, BIDDER will execute the formal contract attached within ten (10) days and deliver the Insurance Certificates and bond (if applicable) as required under Notice of Award.

Seal affixed here if BID is by a Corporation: Respectfully submitted, By: _________________________________ Signature (Failure to sign disqualifies bid) Title Address

Attest: _________________________________

IFB#027-26 BPUB Lift Station Roof Replacement 20

SCOPE OF WORK

2026 BPUB Lift Station 20 Roof Replacement Client: Brownsville Public Utilities Board (BPUB) Location: BPUB Lift Station 20, 6th street, Brownsville Texas 78520

Date: 7/16/2026

1. Project Overview

The project involves a full roof replacement at the BPUB Lift Station 20 Electrical Equipment Building. The scope includes removal of failed shingles, replacement of wood roof decking under shingles, installation of new shingles, installation of new gutter system. The goal is to improve the existing roofing conditions, drainage, safety, and appearance.

2. Objectives

• Address failed roofing systems and failed decking deficiencies

• Install new roof shingles where shingles are existing

• Re-establish a water proof roofing system for the BPUB Lift Station 20 Electrical

Equipment Building

• Improve overall safety and functionality of the facility's roofing structure

3. Scope of Services

A. Pre-Construction Activities

• Site inspection and documentation of existing conditions

• Identify areas needing replacement

• Coordinate project phasing and parking access, debris containment, and project storage with BPUB personnel

• Block work zones with safety cones and caution tape

• Clean area sweeping or air blowing to remove debris from the area

B. Roof Replacement

• Remove failed roofing system and replace with new shingles 30 year

IFB#027-26 BPUB Lift Station Roof Replacement 21

• Replacement of wood roof decking under shingles.

• Install new gutter system with down spouts

• Provide a 10-year warranty on all systems installed, with a lifetime shingle at 130 mph wind warranty. Provide additional options for roof warranties as options.

• Replace drip edge D-style/gutter style with wide style for better rain protection, with manufacturer color coated for a 35-year guarantee

• Install double layer roofing felt underlayment

• Replace cedar trim, fascia, and related exterior wood components as required around the roofing perimeter

• Remove existing damaged ceiling material (plywood panels) below the affected roof area and replace with treated plywood ¾ and paint to match existing.

• Furnish and install spray foam insulation to improve thermal efficiency and moisture resistance

• Any permits will be included and paid by the contractor

• Ensure roof complies with International Building Code (IBC)

• Roof to be inspected and certified by a Texas licensed professional engineer or a TDI inspector to obtain a Certificate of Compliance. Provide, with bid response, certifications and/or license.

• Improve overall safety and functionality of the facility's roofing structure

C. Site Cleanup & Closeout

• Remove all construction debris, barriers, and equipment

• Sweep entire site and clean up surrounding work areas

• Conduct final walkthrough with BPUB personnel for approval

• Provide warranty on workmanship and materials

4. Deliverables

• Replaced roofing systems and components

• Final inspection approval and warranty documentation

5. Schedule

• Start Date: [e.g., 1/01/2027]

• Duration: [e.g., 10–30 working days, weather permitting]

• Work Hours: [e.g., 7:00 AM – 5:00 PM, Monday through Friday], construction can take place during holidays and weekends

• Project may be phased to allow partial parking lot access during construction

IFB#027-26 BPUB Lift Station Roof Replacement 22

6. Roles and Responsibilities

Contractor Shall:

• Provide all labor, equipment, and materials

• Comply with all OSHA safety guidelines

• Coordinate all work activities with BPUB facilities team

• Maintain a clean and safe jobsite at all times

• Complete JSA and meet all safety requirements

BPUB Shall:

• Provide site access and designate staging areas

• Notify staff and tenants of adjusted parking areas

• Review and approve completed work

7. Assumptions and Constraints

• Work must be scheduled to minimize disruption to BPUB operations

• Inclement weather may impact project duration

• Any unforeseen issues requiring major remediation may require a change order and

BPUB team must be notified immediately

8. Acceptance Criteria

• All roofs free of water penetration

• Water Drainage flows properly with no areas of standing water

• Punch list is completed and approved by BPUB representative

• Provide Certificate of Compliance

• Provide warranty documentation

9. Aerial View

IFB#027-26 BPUB Lift Station Roof Replacement 23

IFB#027-26 BPUB Lift Station Roof Replacement 24

SPECIAL INSTRUCTIONS:

1. Contractor agrees to secure all permits and licenses of a temporary nature necessary for the work to be performed hereunder and agrees to pay all charges and fees required for such permits and licenses, if applicable. Disposal of debris from the job are the responsibility of the Contractor and should be embedded in bid.

2. The Contractor will be required to complete a Job Safety Analysis (JSA) Form prior to commencing work.

3. Certificate of Insurance will be required to work on BPUB's premises.

4. The Contractor shall remove and legally dispose of all the surface preparation of the existing area in accordance with City of Brownsville ordinances and at Contractor’s expense. Contractor shall thoroughly clean the work area by removing all accumulations of dust, scraps, waste, oil, grease, and other foreign substances. Surfaces damaged shall be restored by Contractor at Contractor’s expense.

5. The Contractor shall perform all work in accordance with OSHA standards, federal and local regulations

6. The Contractor shall verify exact location of all existing utilities. The Contractor will be solely responsible for any damage to existing utilities (no separate pay).

7. The Contractor shall obtain and pay for all construction permits and licenses, if applicable.

8. The Contractor must have PPE (proper personnel equipment) hard hat, steel toe shoes and safety glasses while performing work.

9. The Contractor shall provide submittals for all materials and any other items prior to purchase and shipment to the site…