IFB Event #1278 – Bexar County Internal Affairs Renovation 1 | P a g e

INVITATION FOR BID (IFB)

EVENT # 1278

BEXAR COUNTY INTERNAL AFFAIRS

RENOVATION

BEXAR COUNTY PURCHASING DEPARTMENT

1103 South Frio, Purchasing Suite San Antonio, TX 78207 on behalf of

BEXAR COUNTY FACILITIES MANAGEMENT

(BCFM)

2 | P a g e

I. NON-MANDATORY PRE-BID MEETING & SITE VISIT

The non-mandatory pre-bid meeting & site visit is held to brief prospective bidders after the bid has been issued, but before bids are submitted. Generally, the purpose is to explain and clarify complicated specifications and requirements. The non-mandatory meeting & site visit will not be used as a substitute for amending a defective or ambiguous invitation.

Upon arrival, all attendees must provide a valid state/government-issued I.D. Prospective bidders do not need to attend the non-mandatory meeting & site visit in order to submit a bid. Proper dress attire required (no open-toe shoes) or bidder will not be able to attend the walkthrough.

Prospective bidders are encouraged to submit written questions in advance through the Bexar County Supplier Portal. Therefore, prepared answers can then be delivered during the meeting/site visit.

In the event of inclement weather, site visits will be rescheduled via the Bexar County Supplier Portal.

Date:

Time:

Location:

Parking:

Thursday, October 08, 2026

Meet on site at 11:00 AM (CT). Please ensure you allow adequate time for travel to arrive at location and parking.

Barlite Crime Lab 7838 Barlite Blvd. San Antonio, Texas 78224

Attendees may park onsite 7838 Barlite Blvd. San Antonio, Texas 78224

II. SCOPE OF WORK

Bexar County Facilities Management (BCFM) is seeking bids from contractors for the following:

Interior renovation of approximately 2800 square feet of office space and 275 square feet of restrooms located within the Barlite Crime Lab located at 7838 Barlite Blvd. San Antonio, Texas 78224. The new office suite is for the BCSO Internal Affairs department that will occupy a portion of the northeast corner of the building. Renovation will include flooring, painting, metal framing and gypsum board, wood doors, hollow metal frames, low voltage devices, electrical, minor plumbing and mechanical among other work as needed. The existing acoustic ceiling system, lighting and offices will remain.

Refer to Exhibits and other attachments for more information and scope information, including Bexar County cabling and security standards.

• Exhibit A-New Work for IA Suite_Partial Plan_2026.08.14

• Network Cable Standards

• Access and Control Standards

• Security and Alarm Standards

• Security Surveillance Standards

3 | P a g e

Equipment Allowance will be included to purchase equipment by the County and installed by contractor. In addition, a Network Allowance will be included for labor and materials to upgrade the existing network infrastructure to be upgraded to improve connectivity.

Refer to Exhibit A for Proposed Plan and more detailed scope of work.

Contractor is responsible for complying with Bexar County standards that are included in the solicitation, including the following:

Contractor is to have a minimum of 5 years’ experience with similar projects.

A. Project Location

The property is located: 7838 Barlite Blvd. San Antonio, Texas 78224.

B. Occupancy

It is the County’s expectation that the County will not intend to occupy the area within the construction limits during the entire construction period, however, the County will occupy the adjacent spaces during construction outside of the construction limits and expects full building occupancy in February 2027.

The Contractor to provide temporary partitions to mitigate dust and noise to protect adjacent offices and recent renovated areas.

C. Work Hours

1. Work hours must correlate with Bexar County working hours 8:00 a.m. to 5:00 p.m. (CST). After hours work must be coordinated with Bexar County Project Manager 72 hours prior to commencement of work. There is a guard service cost to the contractor associated with afterhours work as determined by Bexar County Sheriff’s Office (BCSO).

2. Construction hours will be arranged with the Facility Management’s Project Manager and County Staff.

3. Contractor and their Sub-Contractors are asked to cooperate with County to minimize conflict and to facilitate County’s operations, schedule the work to accommodate County’s occupancy and other activities on the property.

4. COUNTY HOLIDAYS: https://www.bexar.org/474/Holidays

D. Guard Service

1. Contractor must employ uniformed Bexar County court security officers to provide escorts at site during all after hours work. Any work requiring loud noise will need to be performed after hours or during the weekend. Contractor to build that work into the schedule and include after hour work into the base bid.

https://www.bexar.org/474/Holidays

4 | P a g e a Security must be provided for all after hour or weekend work; currently the rate is $50.00 per hour and must be coordinated through County court security. The rule is two (2) guards per night, [one (1) at the project and one (1) at the door verifying incoming and outgoing personnel or per floor where construction activity is occurring]. There will also be a three

(3) hour a week scheduling administrative fee at the same rate. Please contact Bexar County Court Security, 210-335-2666, to arrange for proper staffing.

b A one (1) week advance notice is required in order to schedule officers. If the work is canceled, a three (3) day notice is required, otherwise, a four (4) hour minimum will still need to be paid.

E. Phasing

Scope of work is expected to be completed in single phase. After award of contract, the contractor will be required to submit a detailed schedule of work plan for the completion of the project.

F. Staging Area

1. A staging area will be discussed during the pre-bid conference and walkthrough.

G. Parking

a. Parking is available onsite located at 7838 Barlite Blvd. San Antonio, Texas 78224.

H. Security Clearances

All workforce that works on scope inside of the buildings will be required to wear an Identification Badge during the construction project. The contractor will have to go directly through and to IDENTOGO for their background check and fingerprints for each person on the contractor’s and sub-contractor’s onsite workforce, at the sole expense of the contractor.

Once background check has come back clear the contractor must submit a completed “contractor access card request form” to Countyaccessbadge@bexar.org. The contractor is responsible for credit card payment for non-refundable fee of $16.00 for each badge. Once the construction project has begun, any additional personnel will be required to go through the same process. The County has a right to limit the amount of background checks. Refer to Identogo Appointment Instructions for more information related to process in Attachment A.

No workers will be allowed on the premises without this clearance as demonstrated by wearing badge at all times.

Badge will include personal photograph, name, assigned number, and expiration date as provided by County.

Contractor must require return of badges at expiration of their employment on the project.

I. Notice to Proceed mailto:Countyaccessbadge@bexar.org

5 | P a g e

No work can commence until a Notice to Proceed has been issued by the Facilities Management Department.

III. CONTRACTOR

A. Review of contract documents and Field Conditions by contractor

1. Since the contract documents are complementary, before starting each portion of the work, the contractor must carefully study and compare the various drawings and other contract documents related to that portion of the work. contractor must take field measurements of all existing conditions related to that portion of the work and must investigate all visible conditions at the site affecting the work.

2. Before ordering any material or starting any work, the contractor must verify all measurements and must be responsible for the accuracy. No exchange or compensation will be allowed because of difference between actual dimensions and measurements indicated on the drawings. Any difference, which may be found, must be submitted to the County for instructions before proceeding with the work or fabrication.

3. If the contractor believes that additional cost or time is involved because of clarifications or instructions issued by the County’s Project Manager in response to the contractor's notices, then contractor may make claims

4. If the contractor fails to fulfil the obligations, then contractor will pay such costs and damages to the County as would have been avoided if the contractor had performed such obligations.

B. Supervision and Construction Procedures

1. The contractor must supervise and direct the work, using the contractor's best skill and attention.

The contractor must be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and must be solely responsible for coordinating all portions of the work under the contract. If the contract documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the contractor must evaluate the jobsite safety thereof and must be fully and solely responsible for the jobsite safety of such means, methods, techniques, sequences or procedures. If the contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the contractor must give timely written notice to the County’s Project Manager and must not proceed with that portion of the work without further written instructions from the County.

2. The contractor must be responsible to the County for acts and omissions of the contractor's employees, Subcontractors and their agents and employees, and other persons or entities performing portions of the work for or on behalf of the contractor or any of its Subcontractors.

3. The contractor must be responsible for inspection of portions of work already performed to determine that such portions are in proper condition to receive subsequent work.

6 | P a g e

4. The contractor must employ a competent superintendent and necessary assistants who must attend the Project site during performance of the work. The superintendent must represent the contractor, and communications given to the superintendent must be as binding as if given to the contractor. Important communication must be confirmed in writing. Other communications must be similarly confirmed on written request in each case. Selection of the superintendent must be approved in writing by the County. The contractor must not replace the superintendent without the prior written consent of the County and until the selection of another superintendent is approved by the County in accordance with this paragraph. At no time must the Project be unsupervised.

C. Labor and Materials

1. The contractor must provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the work, whether temporary or permanent and whether or not incorporated or to be incorporated in the work.

2. Substitutions

The contractor may make materials substitutions only with the consent of the County, and in accordance with a change order. After the contract documents are executed, if it becomes necessary for the contractor to substitute a material or product of a different brand or manufacturer in lieu of that specified, then contractor must submit a written request to the County’s Project Manager for approval of such proposed substitution. Each request for substitution must state any amount of change to the contract sum and must be accompanied by complete, descriptive literature and performance data upon both the specified item and the proposed substitution, plus any samples as may be required by the County’s Project Manager. Each proposed substitution must require the written approval of the County’s Project Manager before its incorporation into the work. The contractor must submit requests for substitution as soon as practicable after the need for the substitution is determined to allow for adequate consideration of such request and to minimize delay in the progress of the work.

a. During the bidding, any proposed substitution product must be submitted through the Bexar County Supplier Portal before the question period expires. Accepted alternatives will be identified with an addendum. Alternatives will be reviewed and either accepted or rejected at County’s option.

b. Substitutions for convenience are not permitted.

3. The contractor must enforce strict discipline and good order among the contractor's employees and other persons carrying out the Contract. The contractor must not permit employment of unfit persons or persons not skilled in tasks assigned to them.

4. The contractor must be responsible for receiving, unloading, securing, and installing materials and fixtures shown on the drawings or included in the specifications and provided by County.

contractor will promptly notify County’s Project Manager, in writing, of any delivery of such materials or fixtures.

7 | P a g e

D. Warranty

1. The contractor warrants to the County: (a) that materials and equipment furnished under the

Contract will be of the best quality and new, unless otherwise required or permitted by the contract documents; (b) that the work will be free from defects; and (c) that the work will strictly conform to the requirements of the contract documents. work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by the County, the Contract must furnish satisfactory evidence as to the kind and quality of materials and equipment.

2. The contractor warrants, for a period of twelve (12) months after final completion.

3. Warranty must be interpreted to require contractor to replace or repair to County's satisfaction defective materials and equipment and re-do defective work which is disclosed to the contractor by the County within a period of twelve (12) months after final completion of the entire work.

E. Permits, Fees and Notices

1. The contractor must secure and pay for the building permits and other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the work which are customarily secured after execution of the Contract or which are legally required.

a. This building and property is owned by Bexar County, therefore for Interior Renovation scope, contractor and Sub-contractors must submit for trade permits and request inspections through the Bexar County Fire Marshal’s office including building, plumbing, electrical, fire protection, mechanical, etc.

2. The contractor must procure all certificates of inspection, use, occupancy, permits and licenses, pay all charges and fees (excluding, however, capital recovery charges and charges and fees of a similar capital nature required to be paid to cause utility lines or utility capacity or both to be available at the boundaries of the Project site, which charges and fees are to be paid by County) and give all notices necessary and incidental to the due and lawful prosecution of the work.

3. Certificates of inspection, use, and occupancy (temporary and final) must be delivered to the County upon sufficient completion of the work but no later than the Scheduled substantial completion Date.

a. For buildings and properties owned by Bexar County, inspections are requested through Bexar County Fire Marshal’s office.

F. County Controlled Contingencies & Allowances

1. County controlled contingencies will only be drawn for County approved changes and additions.

Contingencies must be listed on the schedule of values as a separate line item. Any draws from this line must be accompanied by a contingency list, as well as a change order signed by contractor and County. Complete backup documentation must be included.

8 | P a g e

2. Allowances, if applicable, the Contractor must include in the Contract Sum all allowances, if applicable, as stated in the Contract Documents. Items covered by allowances must be supplied for such amounts and by such persons or entities as the County may direct, but the Contractor must not be required to employ persons or entities to whom the Contractor has reasonable objection. Unless otherwise provided in the Contract Documents:

a. allowances must cover the cost to the Contractor of materials and equipment delivered at the site and all required taxes, less applicable trade discounts;

b. Contractor's costs for unloading and handling at the site, labor, installation costs, overhead, profit and other expenses contemplated for stated allowance amounts must be included in the Contract Sum but not in the allowances;

c. Whenever costs are more than or less than allowances, the Contract Sum must be adjusted accordingly by Change Order. The amount of the Change Order must reflect (a) the difference between actual costs and the allowances;

d. Materials and equipment under an allowance must be selected by the County in sufficient time to avoid delay in the Work. Contractor will give County adequate notice of when such selections are needed to avoid such delay.

G. Contractor's Construction Schedules

1. The contractor, promptly after being awarded the Contract, must prepare and submit for the

County's review and approval a contractor’s Construction Schedule for the work ("Construction Schedule"). The Construction Schedule must include, without limitation, the Date of Commencement, the Scheduled substantial completion Date, and the Scheduled Final Completion Date. The Construction Schedule must not exceed time limits current under the contract documents, must be revised at appropriate intervals as required by the conditions of the work and Project, must be related to the entire Project to the extent required by the contract documents, and must provide for expeditious and practicable execution of the work.

2. The contractor must prepare and keep current, for the Project Manager's approval, a schedule of submittals that is coordinated with the contractor's Construction Schedule and allows the Project Manager’s reasonable time to review submittals.

3. The contractor must perform the work in strict accordance with the most recent Construction Schedule submitted to and approved by the County.

4. The contractor must prepare a monthly schedule summary report in a form and of sufficient detail and character as approved by the County. If requested by the County, such report must be prepared more frequently. The report, as a minimum, must specify whether the Project is on schedule, and if not, the reasons therefore and the terms of the new schedule. Delivery of the schedule report must not be deemed a waiver of strict compliance with the completion deadlines. Only extensions explicitly approved in writing by County must be effective. The contractor must hold bi-weekly progress meetings at the Project site, or at such other time and frequency as are acceptable to the County. Progress of the work must be reported in detail with reference to Construction Schedule, for example:

9 | P a g e

a. Indicate progress of each activity to date of revision, with projected completion date of each activity.

b. Indicate changes required to maintain date of substantial completion.

c. Submit reports required to support recommended changes.

d. Provide narrative report to define problem areas, anticipated delays, and impact on the schedule.

e. Report corrective action taken or proposed and its effect including the effects of changes on schedules of separate contractors.

5. Construction schedule and operations are to be coordinated with Facilities Project Manager.

6. Submittal Timeframes

a. Within 10 days after date established in notice to proceed, submit preliminary Construction Schedule for review.

b. Within 10 days after joint review, submit completed schedule.

7. Distribute copies of updated schedules to County, subcontractors, suppliers, and other concerned parties. Instruct recipients to promptly report, in writing, problems anticipated by projections shown in schedules.

IV. SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

A. Shop drawings, Product Data and Samples

1. Shop drawings, product data, samples and similar submittals are submittals and not contract documents. The purpose of the submittals is to demonstrate, for those portions of the work for which submittals are required by the contract documents, the way by which the contractor proposes to conform to the information given and the design concept expressed in the contract documents. Informational submittals upon which the County Project Manager is not expected to take responsive action may be so identified in the contract documents. Submittals which are not required by the contract documents may be returned by the County Project Manager without action.

2. The contractor must review for compliance with the contract documents and approve and submit to the County, with copies to the County, shop drawings, product data, samples and similar submittals required by the contract documents within four (4) weeks after the date of Notice to Proceed and in such sequence as to cause no delay in the work or in the activities of the County or of separate contractors. Submittals which are not marked as reviewed for compliance with the contract documents and approved by the contractor may be returned by the County Project Manager without action.

3. By approving and submitting shop drawings, product data, samples and similar submittals, the contractor represents that the contractor has determined and verified materials, field

10 | P a g e measurements, and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the work and of the contract documents.

4. The contractor must perform no portion of the work for which the contract documents require submittal and review of shop drawings, Product Data, Samples or similar submittals until the respective submittal has been submitted to the County Project Manager.

a. To the fullest extent possible, provide products of the same generic kind, form a single source, for each unit of work (for example furniture, hardware, finishes, doors, etc).

b. When it is discovered that specific products are available from sources that do not or cannot produce an adequate quantity to complete project requirements in a timely manner, consult with the County Project Manager for determination of which product qualities are most important before proceeding.

5. The work must be in accordance with approved submittals except that the contractor must not be relieved of responsibility for deviations from requirements of the contract documents by the County’s Project Manager unless the contractor has specifically informed the County, in writing, of such deviation at the time of submittal and:

a. the County has given written approval to the specific deviation as a minor change in the work;

or

b. a change order or construction change directive has been issued authorizing the deviation. The contractor must not be relieved of responsibility for errors or omissions in Shop drawings, Product Data, Samples or similar submittals by the County’s review.

6. The contractor must direct specific attention, in writing or on resubmitted Shop drawings, Product Data, Samples or similar submittals, to revisions other than those requested by the County’s Project Manager on previous submittals. In the absence of such written notice, the County’s Project Manager review of a resubmission must not apply to such revisions.

7. The contractor must not be required to provide professional services which constitute the practice of architecture or engineering unless such services are specifically required by the contract documents for a portion of the work or unless the contractor needs to provide such services in order to carry out the contractor's responsibilities for construction means, methods, techniques, sequences and procedures. The contractor must not be required to provide professional services in violation of applicable law. If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the contractor by the contract documents, the County will specify all performance and design criteria that such services must satisfy. The contractor must cause such services or certifications to be provided by a properly licensed design professional, whose signature and seal must appear on all drawings, calculations, specifications, certifications, Shop drawings and other submittals prepared by such professional. Shop drawings and other submittals related to the work designed or certified by such professional, if prepared by others, must bear such professional's written approval when submitted to the County. The County must be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals, 11 | P a g e provided the County have specified to the contractor all performance and design criteria that such services must satisfy.

8. The County will review, or take other appropriate action on submittals only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. The contractor must not be responsible for the adequacy of the performance or design criteria required by the contract documents.

B. Documents and Samples at the Site

1. The contractor must maintain at the site for the County one (1) record copy of the drawings, specifications, Addenda, change orders and other Amendments, in good order and kept current to record field changes and selections made during construction.

2. Additionally, contractor must maintain at the site, one (1) record copy of approved Shop drawings, Product Data, Samples and similar required submittals. These copies must be available to the County and must be delivered to the County upon completion of the work.

V. USE OF PREMISES

In buildings where alterations and/or additions are in progress, confine operations and personnel only to those areas consistent with phasing plan and designated by the County for contractor’s use. Refrain from using any other areas in the building without the express written permission of the County.

Limit use of the site and premises to work in areas indicated. Confine apparatus, operations of employees and storage of materials to areas within contract phase limits indicated. Do not disturb portions of the site beyond the areas in which the work is indicated.

The contractor must make himself familiar with and at all times must observe and comply with all Federal, State and local laws, ordinances, and regulations which in any manner affect the conduct of the work and must indemnify and save harmless the County and its representatives against any claim arising from the violation of any such law, ordinance, or regulations, whether by himself or by their employees.

A. Access to Site

The contractor must provide for ingress and egress to private property as shown on the plans or as directed by the County Coordinator.

B. Driveways and Entrances

Keep driveways and entrances serving the premises clear and available to the County, its employees, and emergency vehicles at all times. Areas will not be used these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Required Exits

12 | P a g e

Keep required exits serving all occupied portions of the building clear and functional at all times.

Where required exits must be obstructed during production of work, alternate means of exiting and lighted exit signs must be provided as required by applicable codes and ordinances.

D. Temporary Walkways, Fences

The contractor must comply with ordinances pertaining to the work. The contractor must provide and maintain, where needed, temporary walkways, fences and all other structures required by federal and state regulations and local ordinances in such manner as not to interfere with traffic in public streets. The contractor must leave access to fire hydrants and protect public and adjacent property at all times during the progress of the work. The proper signage must be posted at all truck entrances, and all other proper safety precautions observed. contractor must comply with all applicable provisions of the National Occupational Safety and Health Act (NOSHA), 1970.

contractor will be held liable for damage to property or persons.

E. Utilities:

The respondent must familiarize itself with, but not limited to, the site (and its surrounds), utilities, and all other conditions that may affect the project. The respondent is required to familiarize themselves with all of the provisions of the instructions, conditions, requirements of the contract, the bond, and the plans and specifications. The respondent is further required to inspect the site of the work and inform themselves of all conditions affecting the execution of the work to be performed. contractor will be held responsible for any damage to, and for, maintenance and protection of existing utilities even though they are not shown on the plans. Do not disrupt or shut down life safety systems, including, but not limited to, fire sprinklers and fire alarm system, without seven (7) days’ notice to County and any other authorities having jurisdiction.

1. Water: The responsibility will be upon the contractor to provide and maintain at their own expense an adequate supply of water for their use for construction and domestic consumption.

Any connections and piping that the contractor deems necessary must be installed at their expense and at locations approved by the facilities staff. Before final acceptance, all temporary connections and piping installed by the contractor must be removed in a manner satisfactory to the Inspector.

a. A three day notice should be given, in writing, if water shut down/ cut off is required for any portion of the building. Facilities personnel staff must coordinate the shutdown. Limit shutdown of water services to areas under construction during the weekend or after County working hours. Arranged at least 48 hours in advance with County.

2. Electricity: All necessary additional meters, switches, connections and wiring will be installed at the contractor’s expense and at locations approved by the facilities staff. Before final acceptance, all meters, switches, connections and wiring installed by the contractor must be removed in a manner satisfactory to the Inspector.

a. A three-day notice should be given, in writing, if electrical shut down/ cut off is required for any portion of the building. Facilities personnel staff must coordinate the shutdown. Limit

13 | P a g e shutdown of water services to areas under construction during the weekend or after County working hours. Arranged at least 48 hours in advance with County.

3. Utility Disruption: Prevent accidental disruption of utility services to any other surrounding facilities. In areas where utilities near the construction area may potentially be damaged, then the contractor must take all precautions to protect such utilities from damage, and the contractor will be fully responsible for and must pay for repair of any such damage without additional cost to the County.

F. Storage

Provide weather protection of the work, materials and equipment as applicable, whether incorporated in the building or not. Cover building openings to protect interior from weather when necessary. Provide absolute watertight protection at all times.

G. Use of Primary Arteries

The contractor must confine their haul routes to primary arteries. Damage caused by the contractor’s equipment must be repaired upon direction and in the manner prescribed by the County.

1. Sanitary Provisions: The contractor will, at their expense, provide and maintain in a neat, sanitary condition such accommodations for the use of their employees as may be necessary to comply with the requirements and regulations of the County Health Department and of the State Department of Health. contractor’s employees must not use existing restroom facilities.

2. Transportation and Handling: Methods of crating, transportation and handling of materials and equipment, on or off the site, must be such as to assure their ultimate installation is undamaged and in perfect working condition.

VI. CUTTING AND PATCHING

The contractor must be responsible for cutting, fitting or patching required to complete the work or to make its parts fit together properly.

The contractor must not damage or endanger a portion of the work or fully or partially completed construction performed by the County or separate contractors by cutting, patching or otherwise altering such construction or by excavation. The contractor must not cut or otherwise alter such construction performed by the County or a separate contractor except with prior written consent of the County and/or such separate contractor, which consent must not be unreasonably withheld.

Conversely, the contractor must not unreasonably withhold from the County or a separate contractor the contractor's consent to cutting or otherwise altering the work.

VII. CLEANING UP

The contractor must keep the Project site and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Contract. At completion of the work, the

14 | P a g e contractor must remove from and about the Project waste materials, rubbish, the contractor's tools, construction equipment, machinery and surplus materials.

A. Trash

All debris, trash and garbage must be removed daily. A space for a dumpster will be provided.

1. If the contractor fails to clean up, the County may do so and the cost thereof must be offset against any funds owed to contractor by County.

2. The contractor must be responsible for damaged or broken glass and, at completion of the work, must replace such damaged or broken glass. The contractor must perform the following final cleaning at completion of the work in addition to, not in limitation of, requirements for cleanup in the specifications:

a. Remove all temporary protections; and

b. Remove marks, stains, fingerprints and other soil or dirt from all surfaces and other work; and

c. Remove spots, mortar, plaster, soil, paint and other finish materials from all surfaces and other work; and

d. Clean all surfaces and other work in accordance with recommendations of the manufacturer.

B. Disposal of Waste Material:

The contractor will be responsible for disposing properly all waste material including excavation, old concrete, old asphalt or any other material, which is required to be removed from the project. No waste material is to be deposited in any natural drain, creek, river or other watercourse. Reclamation of low areas may be performed with the approval of the County coordinator. The contractor will, as directed by the inspector, remove at their own expense, any fill that is blocking drainage that has resulted from the contractor’s operations.

VIII. ADMINISTRATION OF THE CONTRACT

A. County Project Manager

1. In no event, must County have control over or charge of, or be responsible for, construction means, methods, techniques, sequences or procedures, or for safety precautions or programs in connection with the work, since these are solely the contractor's responsibility. The County will not be responsible for the contractor's failure to carry out the work in accordance with the contract documents. The County will not have control over nor charge of and will not be responsible for the acts or omissions of contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the work.

B. Administration of Contract

1. The County’s Project Manager will provide the administration of the Contract as described in the

15 | P a g e contract documents. The County Project Manager will have authority to act on behalf of the County only to the extent provided in the contract documents. The County Project Manager will advise the contractor with regard to matters set forth in the drawings and specifications. In addition to any specific responsibilities assigned elsewhere in the contract documents, the County’s Project Manager must decide any and all questions which may arise as to the rate of progress of the work. The County’s Project Manager will have authority to act on behalf of the County only to the extent provided in the contract documents, unless otherwise modified by written instrument.

2. The County’s Project Manager, as a representative of the County, will visit the site at intervals appropriate to the stage of the contractor's operations:

a. to become generally familiar with and to keep the County informed about the progress and quality of the portion of the work completed;

b. to endeavor to guard the County against defects and deficiencies in the work; and

c. to determine if the work is being performed in a manner indicating that the work, when fully completed, will be in accordance with the contract documents. However, the County’s Project Manager will not be required to make exhaustive or continuous on-site visits to check the quality or quantity of the work. The County’s Project Manager will neither have control over nor charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the work, since these are solely the contractor's rights and responsibilities under the contract documents.

3. The County’s Project Manager will not be responsible for the contractor's failure to perform the work in accordance with the requirements of the contract documents. The County’s Project Manager will not have control over nor charge of and will not be responsible for acts or omissions of the contractor, Subcontractors, or their agents or employees, or any other persons or entities performing portions of the work except as otherwise provided in the contract documents, or when direct communications have been specially authorized, the County and contractor must endeavor to communicate with each other, directly, about matters arising out of or relating to the Contract.

Communications by and with the County’s departments must be through the County’s Project Manager. Communications by and with Subcontractors and material suppliers must be through the contractor. Communications by and with separate contractors must be through the County.

4. Based on the County’s Project Manager evaluations of the contractor's Application for Payment, the County’s Project Manager will review and, when appropriate, certify the amounts due the contractor and issue Certificates for Payment in such amounts.

5. The County’s Project Manager will have authority to reject work that does not conform to the contract documents. Whenever the County’s Project Manager considers it necessary or advisable, the County’s Project Manager will have authority to require inspection or testing, whether or not such work is fabricated, installed or completed. However, neither this authority of the County’s Project Manager nor a decision made in good faith, either to exercise or not to exercise such authority, must give rise to a duty or responsibility of the County’s Project Manager to the contractor, Subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the work.

16 | P a g e

6. The County’s Project Manager will review or take other appropriate action upon the contractor's submittals such as Shop drawings, Product Data and Samples but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. The County’s Project Manager action will be taken with such reasonable promptness as to cause no delay in the work or in the activities of the County, contractor or separate contractors, while allowing sufficient time, in the County’s Project Manager professional judgment, to permit adequate review. Review by the County’s Project Manager of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the contractor as required by the contract documents. The County’s Project Manager review of the contractor's submittals must not relieve the contractor of the obligations. The County’s Project Manager review must not constitute approval of safety precautions or, unless otherwise specifically stated by the County’s Project Manager, of any construction means, methods, techniques, sequences or procedures. The County’s Project Manager approval of a specific item must not indicate approval of an assembly of which the item is a component.

7. The County’s Project Manager will review change orders and construction change directives, and may authorize minor changes in the work.

8. The County’s Project Manager will conduct site visit to determine the date or dates of substantial completion and to assist County in determining the date of final completion. Further, the Contractor will receive and forward to the County, for the County's review and records, written warranties and related documents required by the Contract and assembled by the contractor.

Additionally, the County’s Project Manager will issue a final Certificate for Payment, upon compliance by the contractor with the requirements of the contract documents.

9. The County’s Project Manager will interpret and decide matters concerning performance under, and requirements of, the contract documents on written request of contractor. The County’s Project Manager response to such requests will be made in writing within any time limits agreed upon or, otherwise, with reasonable promptness. If no agreement is made concerning the time within which interpretations required of the County’s Project Manager, then delay must not be recognized or adjusted in the Construction Schedule on account of failure by the County’s Project Manager to furnish such interpretation until fifteen (15) days after written request is made for them.

10. Interpretation and decisions of the County’s Project Manager will be consistent with the intent of, and reasonably inferable from, the contract documents and will be in writing or in the form of drawings. When making such interpretations and initial decisions, the County’s Project Manager will endeavor to secure faithful performance by both County and contractor, will not show partiality to either and will not be liable for results of interpretations or decisions rendered in good faith.

C. Claims and Disputes

1. A claim is a demand or assertion by County or contractor seeking, as a matter of right, adjustment of Contract terms, payment of money, extension of time, or other relief with respect to the terms of the Contract. The term "Claim" also includes other disputes between the County and contractor

17 | P a g e arising out of, or relating to, the Contract. The responsibility to substantiate claims must rest with the party making the claim.

2. Claims by either party must be initiated within sixty (60) days after occurrence of the event giving rise to such claim or within sixty (60) days after the claimant first recognizes the condition giving rise to the claim, whichever is later. Claims must be initiated by written notice to the County’s Project Manager and the other party.

3. Pending final resolution of a claim, the contractor must proceed diligently with performance of the Contract, and the County must continue to make payments in accordance with the contract documents.

4. County may, in its sole discretion, bypass any or all requirements and procedures for handling claims and proceed to mediation or litigation.

5. If the contractor wishes to make claim for an increase in the contract sum, written notice as provided herein must be given before proceeding to execute that portion of the work for which such increase is sought. Prior notice is not required for claims relating to an emergency endangering life or property.

6. If the contractor believes additional cost is involved for reasons including but not limited to:

a. a written interpretation from the County’s Project Manager;

b. an order by the County to stop the work where the contractor was not at fault;

c. a written order for a minor change in the work issued by the County;

d. failure of payment by the County;

e. termination of the Contract by the County;

f. County's suspension of the work; or

g. other reasonable grounds, claim for such additional cost must be filed. In the event any claim for additional cost hereunder must increase the contract sum by greater than ten percent (10%), the County may terminate the contract documents without being liable for damages to the contractor, the County’s Project Manager or any employees, agents, Subcontractors or any other persons or parties related thereto, except to the extent of the cost of out-of-pocket expenses reasonably incurred by contractor.

D. Claims for Additional Time

1. If the contractor wishes to make claim for an increase in the contract time, written notice as provided herein must be given to County. The contractor's claim must include an estimate of cost and of probable effect of delay on progress of the work. In the case of a continuing delay, only one claim is necessary.

2. Included in the contract time is an allotment for days that contractor anticipates will be lost due

18 | P a g e to inclement weather. contractor must not be entitled to any claim for additional time because of inclement weather.

3. Claims for additional time as a result of adverse weather conditions will only be considered for weather conditions that are abnormal for the period of time, and only if such weather conditions had a demonstrable adverse effect of the schedule construction. The Contract must document any adverse weather conditions which had an adverse effect on schedule work on a routine basis, and submit to County’s Project Manager no later than the 5th day of each month. Only requests for extra working days where adverse weather prevents work on critical activities of scheduled work must be considered. If no request is submitted for any given month, it is assumed that no time was lost and the contract time must not be adjusted. For purposes of this Contract, the following days per month of adverse weather are considered normal and no adjustments to the contract time will be made unless the number of accepted adverse days exceeds the days indicated during any given month:

January 10 days July 04 days February 10 days August 05 days March 06 days September 06 days April 07 days October 06 days May 08 days November 05 days June 05 days December 07 days

4. If either party to the Contract suffers injury or damage to person or property because of an act or omission of the other party, or an act or omission of others for whose acts such party is legally responsible, written notice of such injury or damage, whether or not insured, must be given to the other party within ten (10) days after discovery of such injury or damage. The notice must provide sufficient detail to enable the other party to investigate the matter.

5. If unit prices are stated in the contract documents or subsequently agreed upon, and if quantities originally contemplated are materially changed in a proposed change order or construction change directive so that application of such unit prices to quantities of work proposed will cause substantial inequity to the County or contractor, the applicable unit prices must be equitably adjusted.

6. The contractor waives claims against County for consequential damages arising out of or relating to this Contract. This waiver includes, but is not limited to, damages incurred by the contractor for office expenses including the compensation of personnel stationed there; losses of financing;

losses related to business and reputation; and loss of profit, except reasonably anticipated profit arising directly from the work. This waiver is applicable, without limitation, to all consequential damages due to termination.

E. Mediation

1. If a claim is not resolved, the claim may be submitted to mediation before resorting to litigation or another dispute resolution procedure. A mutually acceptable mediator will be chosen by the County and contractor, and if the two cannot agree on a mediator, each will select a mediator, and those two (2) selected mediators will choose a third (3rd) mediator to conduct the mediation.

19 | P a g e

2. The County and the contractor must share the mediator's fee and any filing fees, equally. The mediation must be held in San Antonio, Texas. Agreements reached in mediation must not be final or binding on the parties, unless so stated in the agreement approved by County and contractor.

IX. CHANGES IN THE WORK

A. General

1. Changes in the work may be accomplished after execution of the purchase order, and without invalidating the purchase order, only by change order, construction change directive, or order for a minor change in the work.

2. When submitting its change proposal, contractor must include and set forth, in clear and precise detail, breakdowns of labor and materials for all trades involved and the estimated impact on the construction schedule. The contractor must furnish spread sheets from which the breakdowns were prepared, plus spread sheets, if requested by County, of any Subcontractors' breakdowns.

3. A change order must be based upon written agreement among the…