IFB-EBrookfield-Complete Streets_2026-06-17.pdf

Town of East Brookfield Highway Department

INVITATION FOR BIDDERS (IFB)

MECHANIC STREET AND PLEASANT STREET

COMPLETE STREETS IMPROVEMENTS

Notice is hereby given that the Town of East Brookfield is seeking sealed bids for Mechanic Street and Pleasant Street Complete Streets Improvements in the Town of East Brookfield. Invitation for Bidders (IFB) Packages with specifications and a sample contract will be available on June 23, 2026. Request for bid documents can be emailed to Christopher Lyman at clyman@hshassoc.com. If you have any problems obtaining the IFB online, contact the Town of East Brookfield, 424 East Main Street, East Brookfield, MA 01515, during weekday business hours from 9:00 a.m. until 2:00 p.m. Tuesday and Wednesday, or by calling (508) 867-6575 or by emailing ebhighway@eastbrookfieldma.us.

All bidders must be prequalified by the Massachusetts Department of Transportation (MassDOT) Highway Division. All bids must conform to the specifications of the Town of East Brookfield and be submitted on the proper forms to be considered a valid bid. Sealed bids entitled “Bid for Mechanic Street and Pleasant Street Complete Streets Improvements” will be accepted at the East Brookfield Highway Department, located at 424 East Main Street, East Brookfield, MA 01515, until July 27, 2026, at 10:00 A.M., at which time the bids will be publicly opened and read.

All bids shall be in accordance with M.G.L. including but not limited to: Ch. 30, Section 39M (Bid Bond), Ch. 149, Sec. 26 to 27H (Prevailing Wage Rates Found in Appendix C), and Ch. 149, Sec. 29 (Payment and Performance Bonds as applicable). A bid deposit in the amount of 5% of the bid shall accompany every bid. The bid deposit shall be in the form of a bid bond, certified treasurer’s check, or cashier’s check made payable to the Town of East Brookfield. Upon award and signing of the contract, the bid deposit will be returned to the bidders. The Town of East Brookfield is exempt from sales and federal excise tax to the extent permitted under law; bidders should not include such taxes in figuring or in references to any bid.

Bids offering conditions or escalation clauses will be rejected. The Town of East Brookfield reserves the right to reject all bids, wholly or in part, or to accept any bid even if the bid is not the lowest cost, if it is deemed to be in the best interest of the municipality, to waive informalities deemed inconsequential and to make awards in a manner deemed to be in the town's best interest. Minority- and woman-owned businesses are encouraged to bid.

Michael Olson Highway Superintendent

Town of East Brookfield June 23, 2026

Town of East Brookfield Highway Department

Special Notice to Bidders

The bidder's attention is directed to the following:

The Town of East Brookfield has highlighted some of the more noteworthy requirements of this contract and placed them on the pages immediately following this notice.

The Town of East Brookfield reminds all bidders of their responsibility to review the entire contract to ensure a full understanding of the requirements and incorporate this into their bid prices.

Town of East Brookfield Highway Department

PRE BID MEETING

None.

CONTRACTOR QUESTIONS AND ADDENDUM ACKNOWLEDGEMENTS

Prospective bidders are required to submit all questions in writing to the Town of East Brookfield Highway Department by July 20, 2026. Any questions received after this time will not be considered for review. Only written questions received at the email address provided below by this deadline will be responded to.

Contractors should email questions and addendum acknowledgements to the following email address clyman@hshassoc.com. In the email title it is requested that “East Brookfield Mechanic Street and Pleasant Street Complete Streets Improvements” be included for identification purposes.

BID OPENNING

The Town of East Brookfield will hold the bid opening in-person. You may join the bid opening at the designated date, time and location provided below.

Bid Opening Date, Time and Location:

July 27, 2026, at 10:00 A.M in East Brookfield Highway Department located at 424 East Main Street, East Brookfield, MA 01515

Town of East Brookfield Highway Department

Police Detail Procedures

The Contractor shall be always responsible for maintenance of traffic and protection of the work site.

When Police Officers/Details are required by the Town's Police Chief or the Highway Department, they will be supplied and reimbursed through Contractor’s invoice.

Unless otherwise approved by the Highway Department, Police Details are required anytime the winning bidder occupies the streets or sidewalks in the Town of East Brookfield.

The Contractor shall be responsible to schedule and/or cancel detail officers due to weather scheduling, conflicts, etc.

Contractor shall not be reimbursed for police details at times where work has been postponed, cancelled, or otherwise not performed.

The Town of East Brookfield’s Police Department will invoice the

Contractor directly.

The Contractor will make payments to the Town of East Brookfield Police Department directly. All Police Detail costs must be paid in full by the Contractor prior the Town’s approval of the final payment invoice under this contract. The Town shall have the right, at the Town’s election, to deduct from any payment amounts past due to the Police Department to reimburse the Police Department directly.

The scheduling and administering of police details shall be considered incidental to all associated work activity in this Contract with no additional compensation provided to the Contractor.

Town of East Brookfield Highway Department

Road / Sidewalk Occupancy and/or Opening Permit

As may be required by the East Brookfield Highway Department, the winning bidder shall obtain a Road Opening Permit for each work task(s) that will open or occupy any portion of Town owned street/sidewalk layout and/or right-of-way (ROW).

All East Brookfield Road Opening Permit fees shall be waived for all work assignments under this contract.

All permit fees, costs, and administration thereof shall be considered incidental to all associated work activity in this Contract with no additional compensation provided to the Contractor.

TOWN OF EAST BROOKFIELD

Road Opening Permit

The Town of East Brookfield requires an application for Permit to Open Road or Sidewalk be obtained before construction is to commence. Applications are available at the Highway Department located at 424 East Main Street, East Brookfield, MA 01515, Telephone: (508) 867-6575 or on the East Brookfield Highway Department website Highway Department | East Brookfield MA.

The Highway Department Superintendent and the Chief of Police are to be notified before any highway or sidewalk is opened and/or closed and when work has been completed.

Town of East Brookfield Highway Department

All salvageable and reusable materials, as determined by the Town of East Brookfield, generated by the project and not otherwise used onsite by the contractor, as approved by the Town, including but not limited to pavement millings, reusable granite curb, and reusable gravel base materials, excavated from construction shall become the property of the Town of East Brookfield. The material shall be removed from the job site and delivered to the East Brookfield Highway Department facility located at 424 East Main Street (approximately 1.0 miles from East Brookfield Memorial Town Complex via East Main Street).

The Contractor shall coordinate the delivery of these materials with Michael Olson, Highway Superintendent at East Brookfield Highway Department.

No separate payment will be made for this work; all costs in connection therewith shall be included in the prices bid for this Contract item.

All other materials removed during excavation including, but not limited to, asphalt, concrete, stumps etc., shall become the property of the Contractor and shall be removed from the job site and legally disposed of by the Contractor. No separate payment will be made for this work; all costs in connection therewith shall be included in the respective unit bid prices under this Contract.

Town of East Brookfield Highway Department

The Contractor shall be responsible for the installation of adequate safety precautions for the protection of the travelling public and his own personnel.

The Contractor shall provide, install, position, reposition, and maintain traffic cones for traffic control for the protection of the travelling public and working personnel during construction operations.

All work must conform to an approved traffic plan and the Manual on Uniform Traffic Control Devices (MUTCD).

Traffic cones shall be in good condition and sufficiently ballasted as determined by the Engineer. Any cones damaged by traffic shall be immediately replaced. The Contractor shall keep an adequate supply of spare cones on hand to replace any damaged cones.

Cones shall not be left in operating position in the Town operated ROW when the days operation have ceased. If it becomes necessary for the Town to remove any cones from the project due to negligence by the Contractor, all cost for this work will be charged to the Contractor.

The use of traffic cones for traffic control shall be considered incidental to all associated work activity in this Contract with no additional compensation provided to the Contractor.

Town of East Brookfield Highway Department

In response to the uncertainty of liquid asphalt, Portland cement, diesel fuel, gasoline, structural steel, and reinforcing steel prices, and in accordance with the requirements of Chapter 303 of the Acts of 2008 in the state of Massachusetts, the Town of East Brookfield is including provisions to make adjustments accounting for the prices in effect at the time the work is performed. Please review Items 999.2, 999.4 and 999.6 for the relevant details.

The base price for these items shall be set at the bid opening.

Town of East Brookfield Highway Department

ABUTTER NOTICES

All work assignments shall require 48-hour hour advance abutter notices.

The contractor shall be required to distribute and post notices to all project or work task impacted abutters as directed by the Town during the course of work. The Town shall prepare and provide printed notices and copies to the contractor for distribution by the contractor.

ADDITIONAL ABUTTER NOTICES

Additional abutter notices may be required for work tasks taking greater than four (4) consecutive workdays and/or for each work week of traffic disturbance. As may be required by the Town, the contractor shall be required to distribute and post notices to all project or work task impacted abutters as directed by the Town during the course of work.

The Town shall prepare and provide printed notices and copies.

Where required, these notices shall be in addition to the 48-hour advance abutter notice defined above.

The cost of distributing and posting up to six (6) separate notices shall be included and shall be incidental to the work and be provided at no additional cost to the Town.

Town of East Brookfield Highway Department

Mechanic Street and Pleasant Street Complete Streets Improvements

All work and all contract bid items shall conform to the requirements of the applicable "Sections" of the Commonwealth of Massachusetts Department of Transportation Standard Specifications for Highways and Bridges 2026 Edition, and including any and all amendment's or addenda thereto, hereinafter referred to as the "Standard Specifications"., the latest MassDOT Construction Standard Details (https://www.mass.gov/info-details/construction-standard-details) in effect as of the Bid Advertisement date, the 1990 Standard Drawings for Signs and Supports, the 2015 Overhead Signal Structure and Foundation Standard Drawing, the 11th Edition of the Manual on Uniform Traffic Control Devices (MUTCD) and the January 2026 Massachusetts Amendments to the MUTCD, the 1968 Standard Drawings for Traffic Signals and Highway Lighting, the latest edition of The American Standard for Nursery Stock, the Plans and these Special Provisions.

SCOPE OF WORK

The work under this contract consists of furnishing the necessary labor, materials, and equipment required to perform the work described below, as well as all other related work incidental to a project of this nature. This shall include but is not limited to the following:

High visibility crosswalk reconstruction at the existing mid-block crossing on Pleasant Street.

New high visibility crosswalk at the intersection of Mechanic Street and Pleasant Street

New curb and sidewalk reconstruction on Mechanic Street and Pleasant Street.

Pavement mill and overlay along Mechanic Street and along Pleasant Street from Mechanic Street to Cottage Street.

Full depth pavement reconstruction at the intersection of Mechanic Street and Mill Street

Application of thermoplastic pavement markings along Mechanic Street and along Pleasant Street from Mechanic Street to Cottage Street.

Addition of stop signs at the intersection of Mechanic Street and Pleasant Street

Coordination with the Town Water is required for all water work, respectively.

The Town reserves the right to increase or decrease the scope of work, through adding or removing streets, sidewalks, or quantities, as necessary.

ENGINEERING DIRECTIVES

Contractors can access MassDOT, Highway Division Engineering Directives at:

https://www.mass.gov/orgs/highway-division Select Doing business with us Select Design/Engineering Select Engineering & Policy Directives Select Engineering Directives

Town of East Brookfield Highway Department

PERSONAL PROTECTIVE SAFETY EQUIPMENT FOR CONTRACTOR PERSONNEL

The Contractor is responsible to ensure that all personnel, including all subcontractors, working on the project are issued and are wearing all necessary personal protective safety equipment while working within the project limits. This equipment shall include, as a minimum, a hardhat and a safety vest, regardless of the type of work being performed.

Other safety equipment shall be added as required to perform the work in which they are engaged and in accordance with all local, state, and federal requirements in effect. Safety equipment shall be provided at no additional cost to the Town of East Brookfield.

CONTRACTOR/SUBCONTRACTOR CERTIFICATION – CONTRACT

COMPLIANCE (Revision 03-23-10)

Pursuant to 23 C.F.R. § 633.101 et seq., the Federal Highway Administration (FHWA) requires each contractor to “insert in each subcontract, except as excluded by law or regulation, the required contract provisions contained in Form FHWA–1273 and further requires their inclusion in any lower tier subcontract that may in turn be made. The required contract provisions of Form FHWA–1273 shall not be incorporated by reference in any case. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the requirements contained in the provisions of Form FHWA–1273.” The prime contractor shall therefore comply with the reporting and certification requirements provided in MassDOT’s CONTRACTOR/SUBCONTRACTOR CERTIFICATION Form (DOT-DIST-192) certifying compliance with 23 C.F.R. § 633.101 for each subcontract agreement entered into by the contractor. The contractor shall provide a fully executed original copy of said CONTRACTOR/SUBCONTRACTOR CERTIFICATION Form to MassDOT upon execution of any subcontract agreement. Failure to comply with the reporting and certification requirement of the CONTRACTOR/ SUBCONTRACTOR CERTIFICATION Form may result in action against the prequalification status of the prime contractor with MassDOT.

PROTECTION OF UNDERGROUND FACILITIES

The Contractor's attention is directed to the necessity of making his own investigation to assure that no damage to existing structures, drainage lines, traffic signal conduits, etcetera, will occur.

The Contractor shall notify Massachusetts DIG SAFE and procure a Dig Safe Number for each location prior to disturbing existing ground in any way. The telephone number of the Dig Safe Call Center is 1-888-344-7233.

DISPOSAL OF EXCESS MATERIAL

Surplus materials obtained from any type of excavation, and all existing and other materials not required to be removed and stacked or needed for use on the project, as determined by the Engineer, shall become the property of the Contractor, and disposed of subject to the regulations and requirements of local authorities governing the disposal of such materials, at no additional compensation. This shall include, but is not limited to, roadway asphalt, concrete, and stumps. All excess materials shall be removed by the end of each workday. Stockpiling of excess materials on Town property shall not be permitted.

DISPOSAL OF SURPLUS MATERIAL

All existing and other materials not required or needed for use on the project, and not required to be removed, stacked, and delivered to the Town of East Brookfield shall become the property of the Contractor and shall be removed from the site during the construction period and legally disposed of. No separate payment will be made for this work; all costs in connection therewith shall be included in the prices bid for various Contract items. All surplus materials shall be removed by the end of each workday. Stockpiling of surplus materials on Town property shall not be permitted.

Town of East Brookfield Highway Department

ARCHITECTURAL ACCESS BOARD TOLERANCES

The Contractor is hereby notified that they are ultimately responsible for constructing all project elements in strict compliance with the current Architectural Access Board (AAB)/Americans with Disabilities Act (ADA) rules, regulations, and standards.

All construction elements in this project associated with sidewalks, walkways, pedestrian curb ramps and curb cuts are controlled by 521CMR – Rules and Regulations of the AAB.

The AAB Rules and Regulations specify maximum slopes and minimum dimensions required for construction acceptance. There is no tolerance allowed for slopes greater than the maximum slope nor for dimensions less than the minimum dimensions.

Contractors shall establish grade elevations at all wheel chair ramp locations and shall set transition lengths according to the appropriate table in the Construction Standards (or to the details shown on the plans).

All pedestrian curb ramp joints and transition sections which define grade changes shall be formed, staked, and checked prior to placing cement concrete. All grade changes are to be made at joints.

PEDESTRIAN CURB RAMPS AND SIDEWALKS

Any wheelchair ramps and/or sidewalks not built to AAB/ADA specifications widths and slopes as directed by the Town shall be replaced at the contractor’s expense at no additional cost to the Town. In addition, any wheelchair ramps found within the proposed limits found to be out-of-compliance after construction is complete, shall be the responsibility of the Contractor to correct with no additional charge to the Town.

ASPHALT BINDER

To allow an efficient transition from viscosity graded Asphalt Cement (AC) specifications to performance graded Superpave Binder (PG) specifications (non-modified binder), MassDOT is replacing AC graded products with PG binder as follows:

Projects requiring AC-20 will be constructed using PG 64-28 Projects requiring AC-5 will be constructed using PG 52-34

The Contractor shall follow existing mix design requirements and produce the hot-mix using the required grade of PG binder.

The binder supplier shall provide MassDOT with PG test results and a certification of the PG binder grade when PG binder is substituted for AC grade asphalt. This testing and certification shall be based on the existing lot numbering system.

The binder supplier shall not mix AC and PG binders in the same tank, unless tested and re-certified to meet the specified grade.

Performance-Graded asphalt shall not have a higher temperature grade than specified without prior approval.

LOCATION

The work referred herein consists of sidewalk reconstruction, new vertical granite curb with pavement mill and overlay along Mechanic Street and along Pleasant Street from Mechanic Street to Cottage Street, full depth pavement reconstruction at the intersection of Mechanic Street and Mill Street, pedestrian curb ramp installation and reconstruction, and application of thermoplastic pavement markings along Mechanic Street and along Pleasant Street from Mechanic Street to Cottage Street in the Town of East Brookfield, MA.

Town of East Brookfield Highway Department

TOWN OF EAST BROOKFIELD CONTACT

The contact person for this project is Michael Olson, (508-867-6575) Highway Superintendent with the Town of East Brookfield Highway Department.

MATERIALS REMOVED AND STACKED

The Contractor shall carefully remove and deliver these materials to the East Brookfield Highway Department facility located at 424 East Main Street. The Contractor shall coordinate the stacking of materials with Michael Olson, East Brookfield Highway Department Superintendent (508) 867-6575.

All items delivered to the East Brookfield Highway Department shall be signed for by the Highway Department on delivery slips prepared by the contractor. The original, signed, delivery slip shall be provided to Michael Olson, East Brookfield Highway Department Superintendent at 424 East Main Street, East Brookfield, Massachusetts.

Payment for replacement items in this Contract shall be contingent upon the Town of East Brookfield taking acceptance of the old materials removed, stacked, and delivered with the original, signed, delivery slips.

The Contractor shall furnish all necessary equipment and labor for loading, transporting, unloading, and neatly stacking all materials as called for in the contract documents and as directed by the East Brookfield Highway Department.

ACCESSIBILITY DURING CONSTRUCTION

Only one side of a street may be excavated at any time and the wheelchair ramp/sidewalk shall be replaced prior to excavating the opposite wheelchair ramp/sidewalk.

The Contractor is required to keep all driveways and streets open and accessible at all time during construction.

The Contractor is required to provide safe access to all residences, stores, and business establishments during construction operations. Access must be provided in accordance with the ADA and always maintained. The Contractor is required to maintain a minimum four -foot (4’) clear sidewalk. When work makes sidewalk closure unavoidable the sidewalk may be closed upon approval of the Town. During sidewalk closure two (2) “Sidewalk Closed – Use Other Side” signs, see MUTCD sign R9-10, must be posted on either side of the site at the nearest intersecting street corners. Signs shall be 48”x24” conforming to MUTCD requirements for signage. Failure to provide the required access could result in violations, fines, and project termination. All such violations and fines shall be the responsibility of the contractor.

The Contractor is required to place temporary hot mix asphalt (HMA) at all wheelchair ramps and driveways after cold plane operations. The HMA shall be placed and compacted to provide a temporary transition until permanent paving is placed at final grade. HMA for this purpose shall be incidental to the Contract with no additional compensation due to Contractor.

COMPLIANCE CERTIFICATION

The East Brookfield Highway Department will make sites visits, as necessary, to take measurements at each newly constructed wheelchair ramp under this contract to ensure compliance with AAB/ADA standards and for Town of East Brookfield acceptance.

PROVISIONS FOR TRAVEL AND PROSECUTION OF WORK

The Contractor shall prosecute his/her work such that all the work is completed within 90 calendar days of notification to begin construction unless notified in writing and accepted by the Town of East Brookfield.

Town of East Brookfield Highway Department

The Contractor shall perform work such that both pedestrian and vehicular traffic will be maintained over and through the work site with a maximum of safety and convenience in accordance with the provisions of Section 7.09, Public Safety and Convenience of the MassDOT.

At the completion of each days work, the Contractor is to move all equipment and materials off the roadway and open it completely to traffic.

Traffic management control strategy is necessary for the safe, continuous movement of traffic during construction operations. During construction, traffic will be allowed to use at least one 11’ lane in each direction, unless approved otherwise in writing, using signs, reflectorized drums and police officers. Minimum standards should be maintained, day and night, for signs, lighting devices, markings, barricades, and channelization as included in Part VI of the

2003 MUTCD.

The Contractor shall submit a work Progress Schedule to the Town, for review and approval, before any work is started. In preparing the Progress Schedule, the Contractor shall maintain two-way traffic on all roadways during non-work hours. The contractor as part of this requirement shall provide the Town of East Brookfield with an electronic copy of the schedule and a copy of the scheduling software used. The Contractor shall provide updated schedules as requested by the Town of East Brookfield, but not less than once a month, and includes providing an electronic update to the schedule.

The Contractor shall provide Traffic Management Plans for lane closures for the Town’s review and approval. All traffic control devices shall be implemented in conformance with the 2003 MUTCD. Traffic Management Plan shall be prepared by a Registered Professional Engineer in the state of Massachusetts.

The Contractor is responsible to restore areas used for site access to their previous condition, which costs shall be considered incidental to the various Contract pay items, unless specific restoration work items are shown on the Contract Documents.

TRAFFIC CONTROL

Traffic control shall comply with the applicable sections of Part VI of the Manual on Uniform Traffic Control Devices. Sign placement shall conform to the applicable sketches herein and/or as shown in said Part VI.

Signs and supports used for traffic control near or on the traveled way shall meet the criteria set forth in the National Cooperative Highway Research Program (NCHRP) Report 350.

The Contractor shall provide and use the appropriate warning devices, barricades, drums, signs, special lighting units, special apparel, etc., in accordance with the provisions of Section 850, Traffic Controls for Construction and Maintenance Operations in the performance of the work and as directed by the Town of East Brookfield.

In general, work areas on this project shall not be left overnight without adequate protection. Enough traffic cones, drums, barricades, and hazard warning lighting devices shall be placed and maintained as necessary and approved, or where and when directed by the Town of East Brookfield.

Work hours are subject to revision by the Town of East Brookfield’s Highway Department.

Typical traffic control and safety plans for each work site shall be submitted for approval at least seven (7) days in advance of proposed work. The cost of preparing traffic control and safety plans shall be incidental to the work and shall be provided at no additional cost to the Town. All construction/work zone signage shall be in place at least 48 hours prior to beginning work and shall be approved by the East Brookfield Highway Department Superintendent at least 24 hours to beginning work.

The repair of any damage to the Town of East Brookfield’s Traffic Signal Systems caused by the Contractor shall be the sole responsibility of the Contractor and must be reported immediately to the Town of East Brookfield’s

Town of East Brookfield Highway Department

Highway Department. Any repairs must be made by an approved Signal Contractor and MUST BE verified by the Town prior to backfilling. The repair shall be made at the sole expense of the Contractor with no additional cost to the Town of East Brookfield.

TRAFFIC MANAGEMENT PLANS

If the contractor’s operations require work within the travel way or disturbances to traffic of any kind, Traffic Management Plans shall be prepared and submitted by the Contractor, without additional compensation. Where temporary full lane closures are needed on any roadway or if work on any roadway with greater than 3,000 vehicles per day is required, the Contractor, without additional compensation, shall provide a detailed Traffic Management Plan prepared by a Registered Professional Engineer in the state of Massachusetts. The plans shall be signed and stamped by a Massachusetts Registered Professional Engineer and delivered to the Town of East Brookfield Highway Department prior to the beginning of any construction.

At a minimum, the Contractor shall be required to submit his/her traffic management plan proposed for work along Mechanic Street and Pleasant Street.

Traffic Management Plans must be approved by the Town prior to advance traffic construction/work zone signage setup.

All construction/work zone signage shall be in place at least 48 hours prior to beginning work and shall be approved by the East Brookfield Highway Department Superintendent at least 24 hours to beginning work.

No separate payment will be made for this work; all costs in connection therewith shall be included in the prices bid for various Contract items.

PUBLIC CONVENIENCE AND SAFETY

When in the judgment of the Town of East Brookfield construction operations constitute a hazard to traffic in an area, the Contractor may be required to suspend operations during certain hours and remove their equipment from the roadways.

The Contractor, without additional compensations, shall be required to provide access to all abutters during the prosecution of the work, except for such periods and at such locations as authorized in writing by the Town of East Brookfield.

STREET OPENING PERMIT

The Contractor is required to obtain and secure road opening permit(s) from the Town of East Brookfield Highway Department for each street separately. Road Opening Permit fees shall be waived by the Town of East Brookfield for work under this contract.

RESIDENT ACCESS DURING CONSTRUCTION

The Contractor shall maintain access/egress for all abutters. Leaflets must be distributed to all property owners within the project limits. The contractor must contact the East Brookfield Highway Department 48 hours prior to commencing any work at any location.

WEEKLY CONSTRUCTION MEETING

The Town will schedule weekly meetings to be attended by the contractor and all subcontractor’s foreman working on any particular week. The cost of attending meetings shall be incidental to the work and be provided at no additional cost to the Town.

Town of East Brookfield Highway Department

PRICE ADJUSTMENT

Due to the uncertainty of liquid asphalt, Portland cement, diesel fuel, gasoline, structural steel, and reinforcing steel prices, and in accordance with the requirements of Chapter 303 of the Acts of 2008, this contract uses special provisions available at the links below.

https://www.mass.gov/info-details/massdot-current-contract-price-adjustments

ABUTTER NOTICES

The contractor shall be required to distribute and post up to six (6) notices to all project abutters as directed by the Town during the course of work. The Town shall provide necessary notices and copies. The cost of distributing and posting notices shall be incidental to the work and be provided at no additional cost to the Town.

The Contractor shall notify the Town at least 48 hours in advance of the beginning of any work at each location.

The Town will prepare a written notice for distribution by the Contractor to all abutters affected at each work area at least 48 hours in advance of the Contractor commencing work.

The cost of distributing and posting up to six (6) separate notices shall be included and shall be incidental to the work and be provided at no additional cost to the Town.

NOTICE TO OWNERS OF UTILITIES AND RELEVANT CONTACTS

Written notice shall be given by the Contractor to all public service corporations or officials owning or having charge of publicly or privately owned utilities of his intention to commence operations affecting such utilities at least one week in advance of such operations. The Contractor shall, at the same time, file a copy of each notice with the Town.

Before the Contractor begins on any work or operation that might damage subsurface structures, they shall carefully locate all such structures and conduct his operations to avoid any damage to them.

The following are the names and addresses of the utilities presumed to be affected and the relevant contacts, but the completeness of the list is not guaranteed:

Town of East Brookfield Highway Department

OWNERS OF UTILITIES

The following are the names and addresses of the utilities presumed to be affected, but the completeness of the list is not guaranteed.

Electric Gas National Grid National Grid 170 Data Drive 170 Data Drive Waltham, MA 02451 Waltham, MA 02451 Manny Munoz Melissa Owens

(401) 895-9726 (781) 907-2845

East Brookfield Conservation Commission East Brookfield Water Department East Brookfield Memorial Town Complex East Brookfield Water Department 122 Connie Mack Drive 424 East Main Street East Brookfield, MA 01515 East Brookfield, MA 01515 John Couture, Chair Jacob Allard, Water Superintendent

(508) 867-6769 (508) 867-6317

Telephone East Brookfield Highway Department Verizon Michael Olson, Highway Superintendent 385 Myles Standish Blvd. 424 East Main Street Taunton, MA 02780 East Brookfield, MA 01515 Paul Styspeck (508) 867-6575

(413) 787-1845

Fire Police East Brookfield Fire Department East Brookfield Police Department 273 East Main Street 122 Connie Mack Drive East Brookfield, MA 01515 P.O. Box 32 David Messier, Chief East Brookfield, MA 01515

(508) 867-3124 (508) 867-6130

Cable Designer Charter Communication Howard Stein Hudson 301 Barber Avenue 446 Main Street, Suite 2103 Worcester, MA 01606 Worcester, MA 01608 John Yurkevicius (413) 262-7525

(508) 853-1515, x76051, (800) 634-1008

Town of East Brookfield Highway Department

SAFETY CONTROLS FOR CONSTRUCTION OPERATIONS

(Supplementing Subsections 850.21 and 850.61))

Safety controls for construction operations shall be done in accordance with the relevant provisions of Section 850 of the Standard Specifications, the Manual on Uniform Traffic Control Devices, the Traffic Management Plan, and the following:

The providing of safety controls for construction operations shall be considered incidental to this contract and the costs for safety controls shall be included in the unit bid price for those contract items requiring such controls.

Positioning, adjusting, and re-positioning of all devices such as traffic cones, high level warning devices, etc., not otherwise classified and paid for under other items in this contract, is considered incidental and no separate payment will be made.

ADJACENT CONTRACTS

The Contractor shall carry out his work concurrently with any other work being done on other contracts or work (if any) adjacent to or within the project limits. The Contractor must provide for all possible cooperation toward the satisfactory completion of the work with a minimum of delay and inconvenience. Where necessary and insofar as possible, the Contractor shall permit other Contractors free and unobstructed passage through the project area. He shall have no claim against the Town of East Brookfield or any of their officers, agents, or employees for delay during this work.

MISCELLANEOUS CEMENT CONCRETE WORK

Cement concrete placed for collars around drainage structures, gate boxes, for trench caps, or in conjunction with new or reset curb or edging shall be placed at the same grade and cross-slope as the adjacent pavement so that the hot mix asphalt will have full and uniform thickness. The surface of the cement concrete shall be given a wood float finish and shall be free of honeycomb or excessive roughness.

The cement concrete shall be cured according to the applicable provisions of the Standard Specifications, Section

476. Asphalt Emulsion shall be applied to cement concrete prior to paving.

SAWCUTS

Sawcuts shall be made in existing pavement in areas at proposed limits of cold plane and overlay areas, driveway aprons, and pedestrian curb ramps, and at all drainage or other utility trenches that are made in pavement areas.

The existing asphalt pavement shall be sawcut through its full depth unless otherwise directed. Sawcut edges shall be straight, vertical, and uniform.

TACK COAT & JOINT SEALANT REQUIREMENTS

Where paving operations are required tack coat shall be applied liberally on all milled and existing binder pavement surfaces. All vertical edges/joints shall have hot poured rubberized asphalt applied prior to new HMA inlay. This includes all saw cut joints, new pavement joints (i.e., the center of the road between pavement passes) and at the new bituminous curb joint. It is critical that these joint areas received specific detailed attention along their entire length as they are the first areas that will fail over time.

Tack coat shall be applied at a residual binder amount on the pavement between 0.05 to 0.07 gallons per square yard. Use the lower application rate between new lifts and the higher application rate on milled and existing binder surfaces. This amounts to a very thin application that needs to be carefully applied uniformly over all surfaces.

Massachusetts uses RS-1 and CRS-1 type asphalt emulsions for tack coating. Tack coat shall be allowed to dry from a brown color to a black color prior to paving.

Town of East Brookfield Highway Department

WORK SCHEDULE

All work shall be performed during hours of operation as determined by the Town. The work shall be performed during an 8-hour day, 5-day week according to Permit Requirements of the Town. All work shall include the prime Contractor and all subcontractors working on the same shift.

No work shall be done on this contract on Saturdays, Sundays, or Holidays. Work will not be allowed the day before or the day after a long weekend involving a holiday without prior approval by the Town.

The Town may impose peak hour work restrictions as determined to be necessary by the Town or the Police Department.

All lane closures must be approved, by the Town of East Brookfield, in advance. Set-up and removal of all equipment and materials for construction and / or traffic maintenance shall be done only during working hours for the work being done. The roadway shall be free of the Contractor’s personnel and operations during non-work hours.

Before starting any work on this contract, the Contractor shall submit a schedule of operations.

For any work involving the displacement of parking the Contractor shall post the affected area with “Tow Zone” “No Stopping” Signs (T-23). All signs must be posted 48 hours in advance of work on any street.

Contractor shall be required to obtain permits from the Town of East Brookfield’s Highway Department for each individual street prior to the commencement of work.

All Traffic Management, parking notices and permits required to complete the work shall be considered incidental to the work items. No separate payment will be made for this work; all costs in connection therewith shall be included in the prices bid for various Contract items.

PAVEMENT MARKINGS

The Town will not provide a line of reference for establishing the pavement markings except for crosswalks.

Crosswalks will be shown on sketches. It shall be the responsibility of the Contractor to reference and record all existing pavement markings, their locations, and dimensions for reproduction after final paving. The recording shall be done prior to any other work on the project and copies given to the Town. The cost associated with recording the existing pavement markings shall be incidental to the work.

CONTRACT QUANTITIES

All quantities specified are estimated. Contractor shall be paid for the actual quantities of contract items complete, installed and approved and accepted in writing on delivery slips signed by the Highway Department.

Bid Preparation The Bidder must satisfy himself by his own investigation and research regarding all conditions affecting the work to be done, and the labor and equipment needed to complete the work in accordance with these specifications.

Bid Forms All bids shall be submitted on the Bid Form Sheet and signed correctly with ink and by the person having legal authority to do so. In addition, the person signing the proposal shall provide his title and the address and telephone number of the firm.

Town of East Brookfield Highway Department

Addenda If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed electronically, mailed, or faxed to all bidders on record as having picked up the IFB from the Town. Contractor’s shall be responsible for contacting the Town to verify that they have received all addenda issued, for familiarizing themselves with all addenda requirements and inclusion of all requirements into their bid prices.

Inspection of Equipment and Materials The Owner / Town or his representative shall inspect all equipment and materials to be used in the performance of work prior to the contractor beginning work.

Inspection of Work The Owner / Town or his representative shall inspect the work and give directions pertaining to the work or pertaining to the safety and convenience of the public. The Contractor shall notify the Town or their representative of the time of starting work, interruptions, and delays. If the work done or any part thereof is not acceptable, the Highway Superintendent shall immediately notify the Contractor in order that it may be resolved as soon as possible.

Subletting or Assignment of Contract The Contractor shall keep the work under his personal control and shall not assign by power of attorney or otherwise or sublet the work or any part thereof without written approval of the Town.

Right to Waive and Reject Defects in the Bids The Town reserves the right to reject all bids, to waive any informality in the bids received and accept the bid, which it deems to be most favorable to the interest of the Town. Bids, which are not complete, clean, and concise, may be rejected as informal.

Qualifications of Bidders

The successful bidder must be pre-approved by the Massachusetts Department of Transportation Highway Division.

No bids will be accepted from any party which the Town suspects of being irresponsible or unreliable. The Town has the right to request any Bidder to supply proof that he is financially capable and thoroughly experienced to complete the proposed work according to the contract documents. The Town may make such investigation as deemed necessary to determine the ability of the Bidders to perform the work, and the Bidders shall furnish to the Town all such information and data for this purpose as the Town may request. No award will be made to any Bidder who cannot meet all the following requirements:

A. Contractor shall not have defaulted on any contract within three years prior to the bid date.

B. Contractor shall maintain a permanent place of business in Massachusetts.

C. Contractor shall have adequate personnel and equipment to perform the work expeditiously.

D. Contractor shall have suitable financial status to meet obligations incident to the work.

E. Contractor shall have appropriate technical experience satisfactory to the Town in the class of work involved.

F. Contractor shall be registered with the Secretary of State of the Commonwealth of Massachusetts to do business in Massachusetts.

G. Contractor shall not have failed to perform satisfactorily on contracts of a similar nature.

H. Contractor shall not have failed to complete previous contracts on time.

I. Contractor shall not have received any negative comments from prior work references contacted by the Town, or its agent deemed significant enough by the Town to not award the contract to said Contractor.

Town of East Brookfield Highway Department

The Town reserves the right to reject any bid if the foregoing requirements are not satisfied or if any other evidence fails to satisfy the Town that such Bidder is properly qualified to carry out and to complete the work contemplated therein. Conditional or qualified bids will not be accepted.

The Bidder and his/her subcontractors shall also be required to meet the additional technical qualification requirements as specified in the specifications.

Quality It is the contractor’s responsibility to ensure that all materials for the Town of East Brookfield shall meet the appropriate industry standards and the “Standard Specifications for Road and Bridge Construction" of the Commonwealth of Massachusetts and the standards included in the Highway Department Standard Specifications.

Award The Town reserves the right to reject any or all bids or to make such awards as it may deem necessary for the best interest of the Town and to award individual items to individual Bidders or the entire set of materials to any Bidder.

In the event of an equal bid the Town of East Brookfield reserves the right to divide the award among two or more in the best interest of the Town or select the most responsive and responsible bidder as determined by the Town to be in the best interests of the Town. All bids shall be good for the entire contract period inclusive of any contract period extensions as may be required.

In the event that the lowest responsible and responsive Bidder is unable to perform, the second lowest responsive and responsible Bidder would be called upon to continue contract. Bid prices are expected to be held or Bidder would hold price.

There will be one contract awarded based upon price. Contract will be awarded to the most responsive and responsible bidder offering the lowest price total for all items.

References The lowest Bidder shall provide at least three municipal contract references. Failure to provide acceptable references will be grounds to reject the bid. The Town will research all references. Any “unfavorable” reference could be cause for disqualification.

BID BOND:

Bids shall be in accordance with Massachusetts General Laws Chapter 30, Section 39M. A bid deposit in the form of a bid bond, or cash, or a certified check, or a treasurers shall accompany each bid or cashier's check issued by a responsible bank or trust company payable to the Town of East Brookfield. Such bid deposit shall be not less than five (5%) percent of the value of the proposed work, as estimated by the awarding authority. If the lowest responsible and responsive Bidder is unable to perform, s/he shall forfeit the entire value of their bid deposit to the Town. The second lowest responsive and responsible Bidder would then be called upon to continue contract. Bid prices are expected to be held or Bidder would hold. Upon award and signing of the contract, the bid deposit will be returned to the Bidders.

LABOR AND MATERIAL BOND (PAYMENT BOND):

Bids shall be in accordance with Chapter 149, Section 29. The successful low Bidder upon award of the contract shall submit a Labor and Material “Payment Bond” for not less than fifty percent (50%) of the estimated contract amount.

LIQUIDATED DAMAGES:

Time is of the essence of this Contract. If the Contractor shall neglect, fail, or refuse to complete all work within the time specified for “The Final Completion Date”, then the Contractor does hereby agree, as a part consideration for the awarding of this Contract, to pay to the Owner, as liquidated damages and not as a penalty, the sum of seven hundred and fifty dollars ($750) per day for each calendar day beyond: “The Final Completion Date” set forth in

Town of East Brookfield Highway Department the Agreement that the Contractor fails to achieve Completion for the Project. The said amount is fixed and agreed on by and between the Contractor and the Owner because of the impracticability and extreme difficulty of fixing and ascertaining the true value of the damages which the Owner will sustain by failure of the Contractor to complete the Work on time, such as loss of revenue, service charges, interest charges, delays caused to other construction activities of Owner by failure to perform this Contract, and other damages, some of which are indefinite and not susceptible of easy proof, said amount is agreed to be a reasonable estimate of the amount of damages which the Owner will sustain and said amount shall be deducted from any monies due or that may become due to the Contractor, and if said monies are insufficient to cover said damages, then the Contractor shall pay the amount of the difference.

MassDOT Prequalification

MassDOT prequalification of the contractor in all required categories pursuant to MassDOT’s Massachusetts General Laws Chapter 90 municipal funding and reimbursement requirements.

Project Funding

Contract award pending availability of Town funding.

Project Timeline

After the required legislative approval of funding is in place, a determination will be made, and the contract will be prepared and sent for signatures within 1 week of bid opening. Contracts shall be signed and returned to the Town as expeditiously as possible so that construction shall begin within 2 weeks after the contract has been sent for signatures. Construction shall commence within 3 weeks of the bid opening and shall be completed within ninety calendar days of contract award. If the contractor initially awarded the bid cannot meet this timeline the contract will be given to the next qualified bidder.

Insurance

Before starting the work, the Contractor shall supply the Town of East Brookfield with insurance certificates covering public liability, property damage and worker’s compensation, which will protect the Contractor from claims for damages that may occur as a result of the performance of the work specified herein for the Town of East Brookfield. The limits of such insurance shall be as follows:

Bodily Injury & $1,000,000 each occurrence Property Damage $3,000,000 general aggregate per project Products &…