IFB ADDENDUM #1 (1).pdf

This is an Addendum No. 1 to an Invitation for Bid issued by the Commonwealth of Virginia Department of Forestry for State-Owned Land and State Forest Site Preparation and Pine Release (IFB #DOF26-121104), dated June 1, 2026. The solicitation seeks sealed bids for herbicide application services across 697.3 acres at multiple locations including Nottoway County, the Southern Piedmont Agriculture Research and Education Center, Virginia State Police Driving Range, and seven state forests. Work is divided into three application methods: ground application (135.1 acres), aerial application (467.1 acres), and drone application (95.1 acres). Bids are due June 25, 2026 by 2:00 PM. A site visit is available upon request by contacting Ed Stoots at the Department of Forestry, and no pre-bid conference is scheduled. The contract period runs July 1, 2026 through June 30, 2027, with initial performance required July 15 through September 15, 2026, and includes four optional one-year renewals.

This solicitation is set aside for DSBSD-certified small businesses, and all bidders must submit a Small Business Subcontracting Plan with a statewide goal of 42 percent of purchases from DSBSD-certified small businesses. The contractor must hold a Virginia Pesticide License and demonstrate at least three years of experience in forestry site preparation herbicide spray contracts. Required insurance includes workers' compensation, employer's liability of $100,000, commercial general liability of $1 million per occurrence and $2 million aggregate, and automobile liability of $1 million combined single limit. The contractor must furnish all labor, equipment, chemicals, and apply specified herbicide mixtures at 15 gallons per acre for ground and aerial applications and 5 gallons per acre for drone applications, with 90 percent coverage of treatable areas required. Payment terms are thirty calendar days after receipt of proper invoice or receipt of services, whichever is later. All vendors must register in eVA and pay applicable transaction fees capped at $500 for small businesses and $1,500 for other businesses. This addendum must be signed and submitted with the bid, and all other original requirements remain in full force and effect.