IFB 26-063 ADDENDUM 1.pdf

This is Addendum #1 to Invitation for Bid (IFB) 26-063 issued by the New York State Office of Mental Health (OMH) for chaplain services at St. Lawrence Psychiatric Center and St. Lawrence Addiction Treatment Center. The contractor will provide up to 25 hours per week for 52 weeks annually, conducting two Roman Catholic masses on Sundays and two nondenominational worship services weekly, along with spiritual care and counseling, facilitation of faith-based classes, attendance at treatment team meetings, support for pediatric patients' religious needs, community event attendance, and therapeutic group facilitation. The addendum revises key deadlines: Notice of Intent to Bid submission is due August 14, 2026; questions from potential bidders must be received by August 20, 2026; OMH will send Questions & Answers by August 27, 2026; and proposal submission is now due September 10, 2026 at 3:00 p.m. EST (extended from the original September 3, 2026 deadline). Select/Non-Select letters will be sent as soon as possible after bid opening, with bidder protests due no later than 7 business days after the non-select letter date. The contract term runs from October 1, 2026 through September 30, 2031, with no renewal options, and the anticipated contract start date is as soon as possible after award.

Compensation is structured as an hourly fixed rate for 25 hours per week over 52 weeks annually with no escalation permitted and no travel reimbursement. Bidders must submit a cost per hour rate for each year of the five-year contract period. The contractor routinely works 12 hours per week but may be required to work up to 25 hours weekly based on facility needs, with approval from the facility Business Office required for hours exceeding 25 in any one-week period. Award will be made to the responsible and responsive lowest bidder meeting all mandatory requirements, including three years of prior chaplain services experience, current New York State Workers' Compensation and Disability Benefits Insurance, general liability insurance, AHA Basic Life Support certification, HIPAA compliance, background checks including Staff Exclusion List and Statewide Child Abuse Registry screening, and federal health care program exclusion verification. MWBE participation goals are set at 0% based on availability of qualified certified firms. OMH reserves the right to negotiate further cost or contract terms prior to execution.