IFB 24SCI0168 - Addendum #1 Specialty Gases and Liquids 040825.doc

Procurement Department

Addendum #1 is being issued to answer bidders’ questions received:

Question 1 Does the agreement cover full requirements for the university’s total demand?

Answer 1

The total demands are based on the University’s current use. The current total demands must be met per Attachment B Pricing Page for the individual Lots 1, 2 or 3.

Question 2

When is the start date upon award announcement?

Answer 2 Please refer to Section I paragraph 5. Method of Award: “The University reserves the right to make awards within one hundred twenty (120) days after the bid close date and time and subject to the approvals of the Attorney General and State Comptroller offices, during which period bids shall not be withdrawn unless the bidder specifically states in the bid that the acceptance thereof must be made within a shorter specified time.”

Question 3

What are the cancellation terms, and escalation provisions?

Answer 3 Please refer to Section I paragraph 22. Termination: “SUNY shall have the right to terminate this contract early for: (i) unavailability of funds, (ii) cause, (iii) convenience, (iv) in the event the State Finance Law sections 139-j and 139-k certifications are found to be intentionally false or intentionally incomplete or (v) or if applicable, the Department of Taxation and Finance Contractor Certification forms, ST-220-CA, statements are found to be intentionally false or intentionally incomplete.”

Please refer to Section I paragraph 4. Cost Adjustment: “Adjustments (increase/decrease) of annual costs for years 2,3,4 and 5 for Attachment B Pricing Page, Lot 1, Attachment B Pricing Page, Lot 2 and Attachment B Pricing Page, Lot 3, shall not exceed inflation guidelines as established by the nationally accepted consumer price index (CPI) for each year. The specific inflation level will be based on the average CPI percentage for the twelve (12) month period ending ninety (90) days prior to the Contract renewal date. The approval document for this Contract will be: US Department of Labor Consumer Price Index, Northeast Urban, All items. Annual cost adjustments may not exceed 5%.”

Question 4

When can a site visit be performed?

Answer 4 A site visit will not be held. Deliveries will include the University at Buffalo’s three campus locations: North, South and Downtown campus. Campus building locations are below but may not be limited to the following:

North locations: Bonner Hall, Cooke Hall, Davis Hall, Fronczak Hall, Furnas Hall, Helm Warehouse, Hochstetter Hall, Jarvis Hall, Ketter Hall, Natural Science Complex (NSC), Park Hall

South locations: Biomedical Education Building (BEB), Biomedical Research Building (BRB), Cary Hall, Clark Hall, Environmental Health and Safety, Farber Hall, Foster Hall, Pharmacy Building, Sherman Hall, Squire Hall, VA Medical Center, Wende Hall

Downtown locations: Center of Excellence in Bioinformatics and Life Sciences (CBLS), Clinical and Research Institute on Addictions (CRIA), Clinical and Translational Research Center (CTRC), Erie County Medical Center (ECMC), Jacobs School of Medicine and Biomedical Sciences (JSMBS), UB Downtown Gateway

Question 5

Are there specific technology requirements for the OTC process?

Answer 5 The Order-to-Cash (OTC) process starts once a Purchase Order is placed from the University until payment of the invoice is processed by the Accounts Payable department. Please refer to Section II paragraph 1.0.2. Scope of the IFB states that: “it is expected the awarded vendor may be required to offer punchout catalog capability for marketplace through the Jaggaer online platform. It is also expected the vendor may be required to set up a consolidated billing process and other possible billing processes through the length of the contract.”

Question 6

Argon, Liquid what is the PSI and what is the grade and or purity?

Answer 6 The Liquid Argon is an Industrial Grade, 230L cylinder and 230 PSI.

Question 7

Oxygen, Liquid Medical 180L, what is the PSI?

Answer 7 The Liquid Oxygen Medical Grade is 230 PSI for both the 160L and 180L cylinder size.

Question 8

Will you accept liquids on wheels, rather than dewars not on wheels?

Answer 8 Nitrogen dewar refills can be supplied via dewars on wheels.

Question 9

An error in approximate cylinder size for requested Medical Oxygen, USPE (200 cuft) and USPEA (200 cuft), is reflected on Attachment B of the Pricing Page.

Answer 8 The correct approximate cylinder size for Medical Oxygen, USPE and USPEA, are requested for size E cylinder, 25 cuft. See new estimated annual usage and number of cylinders below.

Thank you, June Sokolowski

Director of Scientific Procurement

University at Buffalo ujs@buffalo.edu

ADDENDUM # 1

Invitation for Bid (IFB) 24SCI0168

Specialty Gases and Liquids

Addendum Issued: April 8, 2025

Crofts Hall, Buffalo, NY 14260-7013

Tel: (716) 645-2676 Fax: (716) 645-2687 Web: www.buffalo.edu/procurement