IFB 160924 ASD-09.pdf

This is a Mandatory Pre-Bid Conference Attendance Sheet for the Virginia Department of Transportation (VDOT), Administrative Services Division, Procurement Operations, documenting bidder participation for IFB 160924 Crack Sealing Services. The solicitation requests on-call, as-needed crack sealing services for primary and secondary roadways throughout the Charlottesville Residency, encompassing Albemarle, Greene, and Madison Counties. The pre-bid conference was held on May 26, 2026, with no admittance after the scheduled time. The bid closing date is May 29, 2026. Four private firms attended the conference: Airfield and Pavement Maintenance (represented by Michelle Clay and Matthew Brewer), Remac (represented by JT Palmore), and Slurry Pavers Inc. (represented by Wally Wright). VDOT representatives in attendance included Contract Officer Jasmine Alexander, Jennifer Garrett, Jesse Shupe, and Mark Shifflet.

Work performance is subject to environmental operational constraints documented in Attachment G (Red Ozone Days), which restricts crack sealing operations during air-quality ozone advisories and red ozone day declarations affecting the Charlottesville region. Bidders are required to acknowledge these constraints and demonstrate capacity to adjust work schedules and methods to maintain compliance with Virginia air quality requirements. No contract value, contract term length, incumbent contractor information, or formal evaluation criteria are specified in the attendance documentation.