IFB 10914-26 Public Safety Building Bathroom Remodel.pdf

IFB 10914-26 – Public Safety Building Bathroom Remodel Page 1 of 9

City of Redmond, Washington Purchasing Division, M/S: 3NFN

15670 NE 85th Street PO Box 97010

Redmond, WA 98073-9710

IFB 10914-26

Invitation For Bid

Public Safety Building Bathroom Remodel

The City is soliciting bids from licensed contractors to provide a remodel/repair and ADA upgrades to a bathroom/locker room.

Posting Date: July 20, 2026

Required Pre-Bid Site Walk: July 29, 2026 at 9:30AM (PST)

Bids Due: August 7, 2026 at 2:00PM (PST)

The City of Redmond, Washington requests interested parties to submit sealed bids for the above referenced Invitation For Bid (IFB).

Background

During the investigation of a water leak in the wet wall of two adjacent locker rooms, demolition revealed damaged metal stud framework. With the need to rebuild damaged walls, this presented the opportunity to upgrade the locker rooms to meet current ADA standards.

Scope of Work

The complete Scope of Work for this project is included as Attachment A. This work is subject to the prevailing wage requirements of the State of Washington

Site Access: All employees and subcontractors must pass fingerprint level background check and complete

CJIS training prior to start of work for access the secure area of our Public Safety Building. This background check and training will be provided by the City of Redmond after contract award. Failure of contractor or subcontractors to pass fingerprint level background check may result in cancellation of contract.

Subcontractors: Upon award, the selected Contractor shall provide the names of all subcontractors with whom the Contractor will directly subcontract for performance of the work and the projected value of that work, subject to the provisions of the contract and RCW 39.06.020. The Contractor shall not substitute a listed subcontractor without written permission of the City. If a listed subcontractor is unable to comply with any

IFB 10914-26 – Public Safety Building Bathroom Remodel Page 2 of 9 requirements of the contract, the Contractor may be required to replace the subcontractor with an acceptable subcontractor.

Equipment and supplies:

Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform these services.

Material Storage and Laydown Area:

The City will provide adequate laydown area on site for materials and supplies for this project at the City’s discretion.

Project Schedule: Work is to commence as soon as notice to proceed is provided, and all work shall be completed no later than two (2) weeks after product lead time unless otherwise negotiated.

Actual work schedule shall be provided at the pre-con meeting after intent to award. This schedule shall be at a minimum updated weekly after.

*Required* Pre-Bid Site Walk

9:30AM (local time) on Wednesday, July 29, 2026. This required meeting will be held at the City’s Public

Safety Building (PSB), located at 8701 160th Ave NE, Redmond, WA 98052. Attendees and City Staff will meet in the lobby of the PSB.

Please RSVP to Heidi Johnson by Tuesday July 28th via email hjohnson@redmond.gov

Bidders may ask questions or receive clarification on any portion of this IFB by attending this pre-bid meeting with City staff.

Proposed Timeline

The following table outlines the anticipated schedule for this IFB process. The City reserves the right to modify or reschedule milestones as necessary.

Bid Due Date/Time

2:00PM (local time) on Friday, August 7, 2026. The City of Redmond – Purchasing Division must receive bids no later than said date and time. Bids received after such time will be returned unopened.

Item Date

IFB Announced July 20, 2026

Required Pre-Bid Site Walk July 29, 2026

Bids Due August 7, 2026

Selection of Contractor August 2026

Pre-Con Meeting August 2026

Project Timeframe September 2026

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Bid Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is free of charge for bidders and does not require that a bidder have a DocuSign account to complete the signature process. Please refer to the instructions shared in the online posting for this IFB on www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted bids no later than said date and time.

Responses received after such time will be returned unopened. By submitting a bid, respondents acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Bid Requirements & Format

All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the

City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation requested by the City. All responses will become property of the City and will not be returned. Bids must include all information requested and meet all specifications and requirements outlined in this IFB. Bids will be evaluated based upon the information submitted.

A complete response will include the following:

1. Bidders must complete and return Attachment E, Bid Submittal Sheet.

a. Bids must include a list of references (including project name, contact name, and telephone number/email address) of at least three (3) customer operations of similar scope and size, current or completed within the last six (6) months. The City reserves the right to contact references without prior notification.

b. Bids must be made in the official name of the firm or individual under which business is conducted (showing official business address) and must be signed by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the proposal.

c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of

Redmond business license as a requirement for performing these services. A Redmond business license is required prior to performing any work, and Contractor must maintain the business license in good standing throughout the term of its agreement with the City. A

Redmond business license application can be found at:

http://www.redmond.gov/BusinessLicense.

d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s minimum number of days is 60).

http://www.redmond.gov/bids http://www.redmond.gov/BusinessLicense

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The City of Redmond is an active member of the King County Directors Association (KCDA) and several other joint purchasing entities and would be eligible to seek access to any and all price considerations, terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be achieved by the City via access to an existing contract with one of these agencies.

Selection & Award

The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will issue a purchase order to procure the identified labor and materials specified in Attachment A, Scope of

Work.

During evaluation, the City may consider the following:

• References – history of errors and omissions via reference checks

• Ability to meet contract deadlines

• Responsiveness to solicitation requirements

• Compliance with statutes and rules relating to contracts or services

The City reserves the right to reject any or all bids and to waive any irregularities or information in the evaluation process. The final decision is the sole decision of the City and respondents to this request have no appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary interviews before final award. The City has the option not to award a contract at the end of this process.

Upon award, Contractor shall provide a list of key personnel assigned to supervise or work on the City’s contracted sites and identify staff name, job title, licenses/certificates, and years of experience. The City’s

Project Administrator is to be notified in writing of any changes through the course of the project.

Terms and Conditions

The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at any time, regardless of how much time and effort firms may have spent on their responses. Terms of the agreement are outlined in this solicitation and include the following documents, which are incorporated herein by this reference:

• IFB 10914-26

• Attachment A, Scope of Work

• Attachment B, Specs

• Attachment C, Door Standards

• Attachment D, Plans

• Attachment E, Bid Submittal Sheet

• Attachment F, City of Redmond Standard Terms and Conditions

• Attachment G, Payment and Performance Bonds

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Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and

Conditions (Attachment F) and the requirements of this solicitation. No changes or deviations from the terms set forth in this document are permitted without the prior approval of the City.

Performance Criteria

Contractor shall perform in accordance with the terms and conditions as stated herein and in accordance with the highest standards and commercial practices. Charges of poor performance/service against the

Contractor shall be documented by the City and submitted to the Contractor for corrective action.

Continued poor performance shall be deemed a breach of City requirements and shall be the cause for immediate termination of services.

Warranty

Contractor warrants the services will be free from defects in material and workmanship for a period of one year following the date of completion and acceptance of the services.

Insurance

Before work may commence, the successful bidder will be required to provide a Certificate of Insurance and endorsement showing the City of Redmond as Additional Insured of not less than the following amounts:

General Liability Limits:

Bodily injury each occurrence: $2,000,000

Property damage each occurrence: $2,000,000

Automobile Liability Limits:

Bodily injury each occurrence: $1,000,000

Property damage each occurrence: $1,000,000

Workers Compensation:

Statutory limits

Prior to performing any services, Contractor shall provide the City a standard ACORD Form 25 Certificate of

Insurance, naming the City as Additional Insured. Failure of the City to demand such certificate or failure of the City to identify a deficiency in the insurance documentation shall not be construed as a waiver of

Contractor’s obligation to maintain such insurance.

Prevailing Wage and Retainage

Any labor performed under this IFB falls within the definition of public work under Revised Code of

Washington (RCW) 39.04, and wages must be paid prevailing wage rates. The rules and regulations of the

Department of Labor and Industries and the schedule of prevailing wage rates for the greater Redmond area can be obtained from the State Department’s website at https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.

https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/

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Subsequently, the City of Redmond will require the successful bidder and any subcontractors to complete the following:

1) Before work may commence, provide proof of a valid Washington State License.

2) Before work may commence, file a “Statement of Intent to Pay Prevailing Wage” with the Department of Labor and Industries. The Contractor must furnish the City with an approved copy, as required by

RCW 39.12. The City will withhold the sum of five percent (5%) of the amount of each progress payment to the Contractor as retainage in accordance with RCW 60.28.

3) Upon satisfactory completion of work, file an “Affidavit of Wages Paid” with the Department of Labor and Industries. Prior to the release of any retained funds, the Contractor must furnish the City with an approved affidavit. Retainage may be released provided the City has received certificates of release from the Department of Labor and Industries, the Department of Revenue, and the Employment

Security Department.

4) For contracts greater than $35,000, the City will file a Notice of Completion with the Department of

Revenue (DOR), Department of Labor & Industries (http://www.lni.wa.gov/), and Employment

Security Department (ESD) (RCW 60.28.051).

Bonding Requirements

Bid Bond:

• Not required.

Payment and Performance Bonds:

• Payment and performance bonds are required for 100% of the contract amount (Attachment X, Payment and Performance Bonds), per RCW 39.08.

• For contracts up to $150,000, at the Contractor’s request, the City may waive the payment and performance bonds and instead retain 10% of the contract, per RCW 39.08, for 30 days after the date of final acceptance, or until receipt of all necessary releases from the Department of Labor and

Industries, the Department of Revenue, and the Employment Security Department.

• For contracts over $150,000, payment and performance bonds may not be waived.

Invoicing and Payment

Contractor shall submit monthly invoices to the City in accordance with the rates indicated on the Bid

Submittal Sheet (Attachment E). The City will make payment to the Contractor within thirty (30) days after receipt and approval of said invoice(s). Invoices shall be delivered to:

City of Redmond

Accounts Payable, M/S: 3SFN http://www.lni.wa.gov/formpub/Detail.asp?DocID=2404 http://www.lni.wa.gov/TradesLicensing/PrevWage/IntentAffidavits/GettingStarted/default.asp http://apps.leg.wa.gov/rcw/default.aspx?cite=60.28.051

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P.O. Box 97010

Redmond, WA 98073-9710 accountspayable@redmond.gov

Public Disclosure Notice Proposals that are submitted in response to this Invitation to Bid or Request for Proposal are subject to public release under the Washington State Public Records Act, chapter 42.56 RCW (“PRA”). Respondents are strongly encouraged to avoid including confidential and/or proprietary information in their proposals.

If a respondent includes confidential and/or proprietary information in its proposal, and wishes for the City to withhold it from public release under RCW 42.56.070(1), the respondent’s submission should: (a) clearly identify which information should be withheld, (b) cite the legal authority that allows the City to withhold such information, and (c) explain in detail why the information is exempt from release under the PRA.

Marking an entire proposal as confidential and/or proprietary will NOT be accepted or honored and may result in disqualification of the proposal. If the City receives a PRA request for a proposal that contains information, which a respondent has identified in whole or in-part as exempt from release, the City will review the proposal and then determine whether the information must be released under the PRA based solely on the information provided by the respondent.

Cooperative Purchasing

The City has entered into intergovernmental (interlocal) purchasing agreements pursuant to RCW 39.34 with other Washington agencies under which either party may make purchases at the other party’s accepted bid price. By submitting an offer, the respondent agrees to make the same bid terms and price, exclusive of freight, available to other Washington governmental agencies. Only those public agencies that have complied with the requirements outlined in RCW 39.34 are eligible to use this contract. Further, the public agency accepts responsibility for compliance with any additional or varying laws and regulations governing purchases by or on behalf of the public agency in question. A purchase by a public agency shall be affected by a purchase order from the public agency, directed to the Contractor or other party contracting to furnish goods or services to the City. The City of Redmond will not accept responsibility for purchase orders issued by other public agencies.

This offer of cooperative purchasing shall be extended by the Contractor to cover the City’s contract duration

(for any subsequent purchase orders/contracts resulting from this IFB) or 60 days post award (for one-time purchases).

Non-Collusion

By submission of this bid, bidder and each person signing on behalf of bidder certifies, and in the case of joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his/her knowledge and belief: (1) The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement with any other Bidder or competitor, for the purposes of restricting competition or as to any matter relating to price. (2) Unless otherwise required by law, the prices quoted in this bid have not been knowingly disclosed by Bidder and will not be disclosed by Bidder directly or indirectly to any other bidder or competitor before bids are opened. (3) No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not mailto:accountspayable@redmond.gov

IFB 10914-26 – Public Safety Building Bathroom Remodel Page 8 of 9 to submit a bid on any portion of the project work. If collusion is uncovered, the City maintains the right to reject all bids from implicated parties.

Governing Law and Venue

In the event of litigation, the submittal documents, specifications, and related matters shall be governed by and construed in accordance with the laws of the State of Washington. Venue shall be with the appropriate state or federal court located in King County.

Bid Protest

Respondents have the right to protest certain decisions in contract solicitation, selection and award processes made by the City. The City will consider protests alleging to issues related to: (1) A matter of bias, discrimination or conflict of interest, (2) Errors in computing score (3) Non-compliance with procedures described in the solicitation or City policy.

All protests shall be in writing and clearly state that the respondent is submitting a formal protest. Protests must be emailed to the IFB content contact listed below. Bid Protests will not be accepted later than two (2) business days after respondents are notified of award details. The City’s Technical Contact and IFB Content

Contact will review any protest and respond to protestor within ten (10) business days. The City may request additional time if needed. Protestor and the other respondents will be notified in writing if protest results in a change to award details and/or protest results in a new solicitation process. For Public Works bid protests, the City of Redmond adheres to RCW 39.04.105.

Americans with Disabilities Act (ADA) Information

The City of Redmond in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the

Rehabilitation Act of 1973 will make every reasonable effort to provide equal opportunity to submit qualifications in response to this request. Visit http://redmond.gov/ADA for more information. This material can be made available in an alternate format by contacting the Customer Service Center at info@redmond.gov or 425-556-2900, option 7.

Title VI Statement

The City of Redmond in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at

49 CFR Part 26 will be afforded full opportunity to submit qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. Visit http://redmond.gov/TitleVI for more information.

http://redmond.gov/ADA mailto:info@redmond.gov http://redmond.gov/TitleVI

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Questions/Inquiries

Please direct any questions concerning this IFB or the City’s requirements to the City agent(s) listed below.

No other City official or employee is empowered to speak for the City with respect to this request.

Information obtained from any other source shall not be binding and may disqualify your bid.

IFB Content:

Heidi Johnson MS: 3NFN

Purchasing Supervisor 15670 NE 85th Street

Email: hjohnsonl@redmond.gov PO Box 97010

Tel: 425-556-4201 Redmond, WA 98073-9710 mailto:hjohnsonl@redmond.gov