ID07190013_PWS_1_Feb_2019.docx

TASK ORDER # ID07190013

PERFORMANCE WORK STATEMENT (PWS)

FOR

High Deck Patient Load Platform (KC-135) Disassemble and Transport to Wright-Patterson Air Force Base and Reassemble

PREPARED FOR

General Services Administration Greater Southwest Region

PREPARED BY

Air Education Training Command (AETC) 502d Trainer Development Squadron/Trainer Development (502d TDS/TD) JBSA-RANDOLPH, Texas

DATE

1 February 2019

SECTION B

SUPPLIES OR SERVICES AND PRICE/COST

B.1 Services Being Acquired The work identified in this requirement shall be performed in accordance with all sections of this contract and any resultant modifications thereto.

B.2 Introduction The KC-135E is currently stored at AMARG at Davis-Monthan AFB, AZ. Once converted to an High Deck Patient Load Platform (HDPLP) Aeromedical Evacuation Trainer, it will be used as a training aid to support four (4) training courses in aircrew training and advanced medical readiness (Flight Nurse Course, Aeromedical Evacuation Technician Course, USAF AMC Detachment 4, and Formal Training Unit and the Critical Care Air Transport Team Basic Course); in addition, it will be used for multiple other courses offered by the United States Air Force School of Aerospace Medicine (USAFSAM). This conversion will ultimately ease the maintenance and upkeep costs, while still fulfilling the training requirement.

Henceforth, the KC-135 HDPLP Aeromedical Evacuation Trainer will be referred to as the KC-135 Trainer.

B.3 Contract Structure The Government intends to award Firm Fixed Price (FFP) contract with a period of performance of 180 days from the date of award.

The schedule and contract line item numbering for this requirement is as follows:

FIRM FIXED (FFP) PRICE LABOR – TOTAL SOLUTION

CLIN

Description

Total Estimated Cost

FFP LABOR – Base Period

$ TBD

B.4 Contracting Officer’s Representative (COR) The CO may designate a Contracting Officer Representative (COR) to perform specific administrative or technical functions.

The specific rights and responsibilities of the COR will be described in writing, and will be provided to the Contractor. A COR has no actual, apparent, or implied authority to bind the Government. CORs will be appointed in writing by the primary GSA contracting officer, and the Contractor will receive a copy of the appointment letter(s).

[End of Section B]

SECTION C

PERFORMANCE REQUIREMENTS

C.1. Performance Requirements

The Contractor shall perform work in accordance with this section and provide all deliverables and reports in accordance with applicable task order requirements.

C.2 Scope The scope of this effort includes:

· Disassemble and prepare for relocation of one (1) KC-135 Trainer Fuselage.

· Relocation of one (1) KC-135 Trainer Fuselage.

· Reassembly of one (1) KC-135 Trainer Fuselage and mount it on landing gear.

C.3 Type of Services This is a non-personal, commercial services contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor. This is a performance-based requirement; therefore, the Government is defining the required results, rather than dictating the processes which the Contractor shall use to achieve those results.

C.4 Solicitation Objectives The purpose of this PWS is to solicit a proposal, which shall result in a Firm Fixed Price (FFP) Performance Based contract for the preparation, and relocation of one (1) KC-135 Trainer Fuselage.

C.5 Tasks The Contractor shall transport and deliver one (1) KC-135 Trainer fuselage, in the configuration, and to the location, described in Table 1 and Sections C.6 and C.7.

Table 1: Devices/Updates

Parking Lot of Bldg. 840 Wright-Patterson Air Force Base, OH

C.6 Hardware Specifications of the Government provided KC-135 Trainer fuselage sections to be moved are:

· Nose (BS130) to aft of the pressure bulkhead of the cargo bay/boom operator compartment (BS1440)

· Approximately 109’ long x 12‘4” wide

· Estimated fuselage weight – 75,000 pounds

· Vertical Fin including Flight Controls removed

· Horizontal Stabilizers including Flight Controls removed

· Boom Assembly removed

· Inboard and Outboard Flaps removed

· Inboard and Outboard Ailerons removed

· Spoilers removed

· Engines removed

· Wingtips removed

· Wings cut so the remaining stub extends approximately 8’ from the fuselage

· Aft fuselage cut at BS1440

· All identified Aircraft Save List parts removed

C.7 Modifications/Tasks to be performed by the Contractor prior to the KC-135 Trainer Fuselage Relocation Given the following specifications, the Contractor shall prepare the Government furnished KC-135 Trainer fuselage for transport per the following:

· The Contractor will move the KC-135 Fuselage to a secure location off of Davis-Monthan AFB to be able to perform necessary disassembly.

· The Contractor will return the “Pet Rock” counterbalance to AMARG after the fuselage has been moved to the secure location.

· The Contractor will provide all necessary ground handling equipment to safely disassemble the aircraft to protect personnel and the aircraft.

· The Contractor will ensure OSHA standard safety practices are followed.

· The Contractor shall comply with all United States Air Force, Local, and Environmental Protection Agency regulations for disposal of fluids.

· The Contractor will ensure proper fixtures; jacks and other devices are employed to maintain safe weight and balance configurations during the teardown process.

· The Contractor will ensure any remaining fuel tanks have been defueled, de-puddled, purged and vented.

· The Contractor will test the internal atmosphere of any remaining fuel tanks to ensure the atmosphere is below explosive limits.

· The Contractor will remove external preservation material, panels, and doors as necessary to gain access to disassembly and cut areas.

· The Contractor will ensure all furnishings are either properly secured for shipment or packaged for shipment.

· The Contractor shall disassemble the aircraft as defined below to facilitate the transport of the fuselage and to facilitate any items on the saved list to be turned back in to AMARG:

· Remove Wing to Body Fairings (if not already removed) (retain for reinstallation) per Technical Order (TO 1C-135-3-1)

· Remove Fillet Flap per the following (if not already removed) (retain for reinstallation) :

· Remove wing to body panels around fillet flap edge panel. The fillet flap trailing edge panel may be slid out of wing to body fairing without fairing removal.

· Drill out rivets along forward edge of fillet flap panel.

· Remove MLG cover plate.

· Disconnect side diagonal brace from MLG.

· Disconnect hydraulic actuators and valves on fillet flap trailing edge.

· Plug/cap all disconnected or cut hydraulic lines.

· Remove electrical connections from fillet flap trailing edge support.

· Cap/Tape cut electrical wires.

· Remove fillet flap

· Jack aircraft per T.O. 1C-135-2-2-2

· Install jack point A pad per T.O. 1C-135-2-2-2, Paragraph 21.5.2

· Install jack point G pads per T.O. 1C-135-2-2-2, Paragraph 21.7.2

· Install stabilizing jacks at jacking point C per T.O. 1C-135-2-2-2, Paragraph 21.18

· Remove nose landing gear per T.O. 1C-135-2-7-1, Paragraph 7.5

· Remove main landing gear per T.O. 1C-135-2-7-1, Paragraph 6.103

· Install shoring cradles and cribbing on wings at WBL130, WS360 and WS586

· Install pogo support on wing rear spar at WS733

· Install shoring cradles and cribbing on fuselage at BS360, BS540, BS620 and BS960

· Install keel beam support at BS820

· The Contractor will remove the wing stubs per T.O. 1C-135-2-2-2

· The Contractor shall construct closeouts to cover fuselage openings that are a result of fuselage disassembly.

· The contractor will be responsible for providing appropriate transportation and direction for safely loading and unloading the fuselage.

· The Contractor shall transport the trainer from Tucson, AZ and place the KC-135 Trainer in an agreed upon location in the parking lot of building 840 WPAFB Area B.

· The Contractor will reassemble all parts/components removed for shipment.

· The Contractor will ensure that structural integrity is maintained.

· The Contractor will foam fill all landing gear tires.

· The Contractor will install spacers on the landing gear struts so the cargo floor is at its operational height of 10’6”.

· The Contractor shall provide aircraft escorts, and coordinate with Security Forces, for assistance in escorting and traffic control prior to movement.

· The Contractor shall transport the fuselage on a Government approved date (Saturday or Sunday), to minimize impact on normal Base traffic.

· The Contractor shall secure all transportation loads to prevent collateral damage in the event of a mishap.

· The Contractor will consult with, and obtain approval from, the Government Program Manager prior to any deviation, substitution, or change in the listed requirements. In the event the Contractor encounters problems that may prevent or delay the execution of this effort, the Contractor will immediately call the Government Program Manager.

· The Contractor shall provide all labor, material, tools, equipment, supervision, transportation, permits, cranes, and related materials necessary to execute this effort. The final destination of aircraft may require preparation of the transportation route, such as the removal of roadway signs and other obstructions, and possible re-positioning of overhead electrical/telephone lines. If re-positioning of overhead electrical/telephone lines is required, the effort must be coordinated with the appropriate agencies and contractors prior to moving the fuselage.

· The Contractor shall be responsible for the removal, and/or replacement, and re-installation of any removed fence section or component (per industry standard). The Contactor shall protect the work site from damage during the execution of this effort, and restore the site to pre-work conditions (fence, site, and landscape) once the relocation of the fuselage is complete.

· The Contractor shall take photos to document pre and post work environmental conditions for comparison and acceptance.

· The Contractor shall re-assemble KC-135 Trainer fuselage components to their modified dimensions and specifications. Aircraft structural and systems integrity must be maintained. Electrical wiring that has to be cut in the disassembly process must have the bare ends insulated. All dissembled/cut fuel/hydraulic lines must be plugged or capped.

· The Contractor shall install/attach a Safety Tie-Off Cable on top of the fuselage, the length of the aircraft.

· The Contractor shall provide a list of all removed and discarded components. (CDRL B020, DI-ILSS-81251/T)

· The Contractor will appropriately dispose of all aircraft parts that are not on the Save List and that will not be reinstalled on the KC-135 Trainer fuselage.

*Note: All TOs can be provided by the 502d TDS by request.

C.8 Program Management The Contractor shall provide a master schedule, to include development, delivery, installation and test schedule, for Government review and approval within two (2) weeks of award.

The Contractor shall plan and manage daily operations and activities associated with providing this requirement to ensure the necessary processes and activities are performed to provide an effective and acceptable system. The Contractor shall employ effective management tools and methods to assure control of cost, schedule and performance. The Contractor shall provide technical support to the program office throughout the duration of this effort, which includes post-installation support, which includes, but is not limited to: development of engineering and technical data, response to requests for technical assistance, and development of technical alternatives to remedy Government-identified issues. As needed, the Contractor shall conduct, support, or participate in program management and technical reviews, meetings, and conferences to ensure effective and efficient project execution.

The Contractor shall be responsible for storage, staging, and deployment of any equipment and materials provided as part of this project, unless otherwise mutually agreed upon by the Government and the Contractor. The Contractor shall submit a Contractor’s Progress, Status and Management Report. (CDRL A001, DI-MGMT-80227).

C.9 Quality Assurance The Contractor shall provide 502d TDS, the Contracting Officer’s Representative (COR), and other Government personnel, as requested, access to all quality-related KC-135 records and data.

C.10 Quality Assurance (QA) Plan The Contractor shall document processes to provide, implement, and maintain a KC-135 QA program applicable to all program and project efforts that are equivalent to one certified to ISO 9001:2008, as a means of ensuring that the requisite quality assurance oversight is exercised in fulfilling the requirements of this effort. The Contractor shall provide the program QA Plan as part of the response to this requirement.

C.11 Performance Standards and Performance Requirements Summary (PRS) Table 5 provides the Services Summary (SS) portion of the KC-135 QA Surveillance Plan. These SS elements shall be used to evaluate the KC-135 prime contract holders’ performance and success. The Contractor Performance Assessment Report (CPAR) will be used by the Government as a means to document the Contractor’s successful performance of these performance objectives. The Contractor shall adhere to the Performance Based Service Acquisition (PBSA) metrics set forth in Table 2.

Table 2 Performance Requirements Summary

· Re-submittal with correction of documents within 5 work days of notification

· All identified deficiencies corrected/completed within 5 working days

· Document in CPAR (if needed)

C.12 Government Furnished Property/Equipment/Information (GFP/E/I) Government Furnished Property for this effort includes:

· KC-135 Aircraft Fuselage All GFE or GFP shall be returned within 30 days upon completion of the effort.

C.13 Handling and Safeguarding of Government Property The Contractor shall manage Government property IAW Federal Acquisition Regulations (FAR) 45.105. The Contractor shall track and store property, equipment, and information in a secure location IAW the Government Property Clause. The Contractor shall protect Government assets to prevent damage during the time the Contractor has possession.

C.14 Property Damage When mishaps (Ref AFI 91-204) involving Government property associated with the KC-135 Aircraft Fuselage occurs, the Contractor shall report the accident or incident as soon as possible, but no later than 24 hours following the event, to the COR, via email, regardless of the time of day. The Contractor shall assist in securing the scene and the damaged item(s) until released by the accident investigative authority as designated by the local Safety Office.

If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and shall assist Government personnel until the completion of the investigation.

The Contractor shall include a clause in each of its subcontracts which shall require subcontractor cooperation and assistance in accident reporting and investigation.

C.15 Warranty The Contractor shall provide warranty terms which are included in the delivered firm-fixed price for the items/quantities incorporated into the (i.e., no separately priced warranty) PWS. The Contractor shall transfer all warranties to the Government.

The Contractor will repair any damage that occurs during the project at WPAFB Area B and/or KC-135 Trainer fuselage during the transport to the agreed upon location in the parking lot of building 840.

C.16 Contract Data Requirements List (CDRL) Deliverables The Contractor shall provide the Contract Data Requirements List (CDRLs) as identified in Table 3, “Document Deliverables.” A full description of each deliverable is contained in Appendix D.

Documentation may be delivered in electronic format on DVD ROM or by EMAIL. (NOTE: Documentation may NOT be delivered on USB memory stick, per DOD regulations).

Table 3 Document Deliverables

(List of removed components and disposition)

[End of Section C]

SECTION D

PACKAGING AND MARKING

D.1 Packaging and Marking Packaging and marking of all deliverables must conform to normal commercial packing standards to assure safe delivery at destination.

All pricing for materials offered shall be FOB Destination.

[End of Section D]

SECTION E

INSPECTION AND ACCEPTANCE

E.1 Inspection Terms Specific/special clauses and other requirements regarding inspection and acceptance will be designated by the CO as an addendum to FAR 52.212-4.

E.2 Inspection and Acceptance of Services Acceptance testing will be in the form of a visual inspection performed by a Government representative or a Government assignee. The Contractor shall coordinate the inspection and acceptance with the Government.

All deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 (a), which states: Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Only the client representative (CR), their designated alternate, the GSA Project Manager (PM) or GSA Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within 30 days from the end of the order period of performance.

[End of Section E]

SECTION F

DELIVERIES OR PERFORMANCE

F.1 Place of Performance/Hours of Performance When working at Government facilities, work will be accomplished during normal duty hours (0800 – 1700), unless otherwise approved by site personnel. The Contractor shall not schedule work on Federal Holidays.

Contractor personnel will not report to Government facilities to work, nor remain at the work locations, any time the Government is unexpectedly required to close their offices. The Contractor will not be compensated for these Government closures. The Contractor is responsible for all notification of their contractor staff during times of closure.

When work is performed at Wright-Patterson AFB the 711th Human Performance Wing or the 502d Trainer Development Squadron will provide the Contractor access to the Building 840 as needed.

The Contractor will coordinate a mutually agreeable work schedule with AMARG for any work that will need to be accomplished at their location.

The Contractor will coordinate a mutually agreeable work schedule with the private storage facility for any work that will be accomplished at their location.

F.2 Period of Performance The POP for the contract is 180 days from date of award. Actual POP start and end dates will be specified on the contract CLIN structure at the time of award.

F.3 Delivery Instructions The Contractor shall transport the trainer from Tucson, AZ and place the KC-135 Trainer in an agreed upon location upon location in the parking lot of building 840 WPAFB Area B.

The Contractor shall provide aircraft escorts, and coordinate with Security Forces, for assistance in escorting and traffic control prior to movement. The Contractor shall transport the fuselage on a Government approved date (Saturday or Sunday) to minimize impact on normal Base traffic.

No export license will be needed for this effort. Early delivery of equipment is authorized.

Freight Security The Contractor shall secure all transportation loads to prevent collateral damage in the event of a mishap.

Special Considerations The Contractor will consult with, and obtain approval from, the Government Program Manager prior to any deviation, substitution or change in the listed requirements. In the event the Contractor encounters problems that may prevent or delay the execution of this effort, the Contractor will immediately call the Government Program Manager.

The Contractor shall provide all labor, material, tools, equipment, supervision, transportation, permits, cranes, and related materials necessary to execute this effort. The final destination of aircraft may require preparation of the transportation route, such as the removal of roadway signs and other obstructions, and possible re-positioning of overhead electrical/telephone lines. If re-positioning of overhead electrical/telephone lines is required, the effort must be coordinated with the appropriate agencies and contractors prior to moving the fuselage.

The Contractor shall be responsible for the removal, and/or replacement, and re-installation of any removed fence section or component (per industry standard). The Contactor shall protect the work site from damage during the execution of this effort, and restore the site to pre-work conditions (fence, site, and landscape) once the relocation of the fuselage is complete. The Contractor shall take photos to document pre and post work environmental conditions for comparison and acceptance.

The Contractor shall comply with all United States Air Force, Local and Environmental Protection Agency regulations for disposal of fluids.

F.4 Base Security While at Government locations, the Contractor shall comply with local security procedures, policies, and provide appropriate visitor data. The Contractor shall safeguard all Government property.

F.5 Registration of Vehicles All Contractor employees’ vehicles used for the performance of this contract shall comply with all local, state, and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on a federal installation.

[End of Section F]

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 Invoicing/ Procedures for Payment G.2 Release of Claims The Government reserves the right to require a release of claims at the end of each performance period, after all payments have been completed. **NOTE: No rates agreed to under the terms of this order are subject to DCAA or other “final” audited rates.

G.3 Firm Fixed Priced Invoicing (Severable/Non-severable Projects) Invoicing for FFP orders shall be submitted in accordance with the bid schedule / CLIN structure. If the bid schedule / CLIN structure does not allow for itemized payments, invoicing shall be submitted after the period of performance is complete.

G.4 Invoicing For Travel All travel on applicable orders shall be approved by the Government at least two weeks in advance. All travel shall be in accordance with the Federal Travel Regulation (FTR) and shall be at or below per diem rates. The Contractor is required to ensure good stewardship of travel funds, and shall seek lodging rates lower than the approved rates whenever possible. The Contractor shall make every effort to locate the airport that will provide the lowest cost of air travel possible. The COR may require a cost benefit analysis to support any travel, as deemed necessary. Travel charges over and above per diem without proper approval, shall be at the expense of the contractor.

Submit the traveler's name, dates of travel, location of travel, and dollar amount of travel. Also include backup documentation (receipts, etc.) to support travel costs.

NOTE: The Government reserves the right to audit, thus; the contractor shall keep on file all backup support documentation for travel, materials, and ODC procurements made on behalf of the Government under the terms of the contract.

G.5 Electronically Posting Invoice Documents Contractors shall electronically transmit/submit invoices and supporting documentation for invoices through the GSA web-based procurement system, through the Central Invoice Service (CIS), the contractor shall submit invoices electronically by logging into the ASSIST portal (https://portal.fas.gsa.gov), navigating to the appropriate order, and creating the invoice for that order. This is the only acceptable means for invoice submissions.

No paper invoices shall be accepted. For additional assistance contact the ASSIST Helpdesk at 877-472-4877.

G.6 Content of Invoice The contractor’s invoice shall be submitted monthly for work performed the prior month. The contractor may invoice only for the hours, travel and unique services ordered by GSA and actually used in direct support of the client representative’s project. The invoice shall be submitted on official letterhead and shall include the following information at a minimum.

GSA Task Order Number Task Order ACT Number Prompt Payment Discount Remittance Address Period of Performance for Billing Period Point of Contact and Phone Number Invoice Amount Travel Itemized by Individual and Trip (if applicable) Support Items Itemized by Specific Item and Amount (if applicable) G.7 Final Invoice Invoices for final payment must be so identified and submitted within 60 days from task performance completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices. The contractor shall request from GSA an extension for final invoices that may exceed the 60-day time frame. No rates in this task order shall be contingent up finalized rates, as this is not a forward pricing rate agreement contract. All rates herein shall be firm fixed rates. No indirect rates shall be allowed on travel.

All rates charged under the terms of this contract are firm fixed rate, and are not considered provisional.

The contractor shall submit the final invoice at the end of each performance period timely.

The Government reserves the right to require certification by a GSA COR before payment is processed, if necessary.

G.8 Receiving Agency’s Acceptance The contractor shall seek acceptance and electronically post the acceptance document in GSA’s electronic Web-based Order Processing System, currently ITSS. (Written acceptances will be posted as an attachment along with any other supporting documentation.) After acceptance of the invoice by the CR, the Contractor shall submit a proper invoice to GSA Finance not later than five (5) workdays after acceptance by the Government of the product, service, and/or cost item. In the absence of Government acceptance within thirty (30) days, the contractor shall submit an invoice.

NOTE: The acceptance of the authorized agency customer representative is REQUIRED prior to the approval of payment for any invoiced submitted.

NOTE: If the required documentation including, (A) the customer's signed written acceptance OR (B) the customer’s electronic acceptance, is not received within 15 calendar days from the date the invoice was submitted to GSA Finance, the invoice may be rejected in whole or in part as determined by the Government.

G.9 Posting Acceptance Documents:

Invoices shall be submitted through GSA’s electronic Web-Based Order Processing System, currently ITSS, to allow the client (CR) to certify the services have been received and the GSA COR to electronically accept the invoice. Included with the invoice will be all back-up documentation required such as, but not limited to, travel authorizations and training authorizations (including invoices for such).

G.10 Close-out Procedures The Contractor shall submit a final invoice within sixty (60) calendar days after the end of the order Performance Period. All invoices shall be received within this period. The contracting officer shall not extend the period of performance, or the invoice submittal period to wait on subcontractors to bill the prime contractor. All rates are negotiated at the time of award, and the contractor shall control and account for all time by their own personnel and their subcontractor or CTA personnel to allow for timely billing in accordance with the terms expressed in this section. After the final invoice has been paid the Contractor shall furnish a completed and signed Release of Claims form to the Contracting Officer. This release of claims is due within fifteen (15) calendar days of final payment.

G.11 Unilateral Closeout Modifications:

FAR clause 52.212-4(c) is hereby amended as follows: The Government reserves the right to issue unilateral close out modifications to close out commercial contractual agreements, after the Contractor has acknowledged the order is closed and that no further liability exists on behalf of the parties.

G.12 Contract Closeout Process Orders will be closed out per the applicable regulation by the cognizant CO. Since the rates in this contract are fully-burdened and not subject to “unsettled” indirect costs, there will be no adjustments to hourly rates at any time after a task order is awarded. All rates shall be quoted as fully burdened FFP rates. The only exceptions that shall apply will be in accordance with changes in SCA, DBA or a Collective Bargaining Agreements (CBA) which affect hourly rates, as applicable.

G.13 Contract Performance Evaluation Past performance information is relevant information, for future source selection purposes, regarding a Contractor’s actions under previously awarded contracts. It includes, for example, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; record of forecasting and controlling costs; adherence to contract schedules, including the administrative aspects of performance; history of reasonable and cooperative behavior and commitment to customer satisfaction; reporting into required databases; record of integrity and business ethics; and, business-like concern for the interest of the customer.

Evaluations of Contractor performance will be provided to the Contractor as soon as practicable after completion of the evaluation. Contractors will be given a minimum of 30 days opportunity to submit comments, rebutting statements, or additional information.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal agencies to support future award decisions.

The Region 7 CO does not administer or evaluate task order performance.

The CPARS process allows contractors to view and comment on the Government's evaluation of the contractor's performance before it is finalized. Once the contractor’s past performance evaluation is finalized in CPARS it will be transmitted into the Past Performance Information Retrieval System (PPIRS).

Contractors are required to register in the CPARS, so contractors may review and comment on past performance reports submitted through the CPARS.

CPARS https://www.cpars.csd.disa.mil/ PPIRS http://www.ppirs.gov Past performance data will be captured at the basic contract and at the order level (as applicable).

G.14 Organizational Conflict of Interest

(a) Organizational Conflict of Interest” means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. “Person” as used herein includes Corporations, Partnerships, Joint Ventures, and other business enterprises. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Offeror as used in this solicitation section addressing OCI shall include all vendors that the company submitting this proposal has entered into a contractor teaming agreement or prime subcontractor relationship with in connection with its proposal submission for this acquisition.

NOTE: A contractor that gains access to proprietary information of other companies in performing advisory and assistance services for the Government must agree with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished. The contracting officer shall obtain copies of these agreements and ensure that they are properly executed (FAR 9.505-4(b)).

(b) If the Offeror is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, the Offeror warrants that to the best of its knowledge and belief, and except as otherwise set forth in the contract, the Contractor does not have any organizational conflict of interest(s) as defined in paragraph (a).

(c) It is recognized that the effort to be performed by the contractor under this contract may create a potential organizational conflict of interest on the instant contract or on a future acquisition. In order to avoid this potential conflict of interest, and at the same time to avoid prejudicing the best interest of the Government, the right of the Contractor to participate in future procurement of equipment and/or services that are the subject of any work under this contract shall be limited as described below in accordance with the requirements of FAR 9.5.

(d) (1) The Contractor agrees that it shall not release, disclose, or use in any way that would permit or result in disclosure to any party outside the Government any proprietary information provided to the Contractor by the Government during or as a result of performance of this contract. Such information includes, but is not limited to, information submitted to the Government on a confidential basis by other persons. Further, the prohibition against release of Government provided information extends to cover such information whether or not in its original form, e.g. where the information has been included in Contractor generated work or where it is discernible from materials incorporating or based upon such information. This prohibition shall not expire after a given period of time.

(2) The contractor agrees that it shall not release, disclose, or use in any way that would permit or result in disclosure to any party outside the Government any information generated or derived during or as a result of performance of this contract. This prohibition shall expire after a period of one year after completion of performance on this contract.

(3) The prohibitions contained in subparagraphs (d)(1) and (d)(2) shall apply with equal force to any affiliate of the Contractor, any subcontractor, consultant, or employee of the Contractor, any joint venture involving the Contractor, any entity into or with which it may merge or affiliate, or any successor or assign of the Contractor. The terms of paragraph (f) of this Special Contract Requirement relating to notification shall apply to any release of information in contravention of this paragraph (d).

(e) The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest; it shall make immediate and full disclosure in writing to the Contracting Officer. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action, which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in making a determination on this matter. Notwithstanding this notification, the Government may terminate the contract for the convenience of the Government if determined that the OCI cannot be effectively avoided, mitigated or neutralized.

(f) Notwithstanding paragraph (f) above, if the Contractor was aware, or should have been aware, of an organizational conflict of interest prior to the award of this contract or becomes, or should become, aware of an organizational conflict of interest after award of this contract and does not make an immediate and full disclosure in writing to the Contracting Officer, the Government may terminate this contract for default.

(g) If the Contractor takes any action prohibited by this requirement or fails to take action required by this requirement, the Government may terminate this contract for default.

(h) The Contracting Officer’s decision as to the existence or nonexistence of an actual or potential organizational conflict of interest shall be final and is not subject to the clause of this contract entitled “DISPUTES” as included in FAR 52.212-4(d).

See Attachment 4 to complete the OCI mitigation plan.

G.15 Ombudsman GSA has appointed an Ombudsman to review complaints from Contractors and ensure they are afforded a fair opportunity to be considered. The ombudsman is a senior GSA official who is independent of the CO.

The Ombudsman is:

Task and Delivery Order Ombudsman U.S. General Services Administration Attn: Millisa L. Gary 1800 F Street, N.W. Washington, DC 20405 gsaindustrysupport@gsa.gov or (202) 501-0699.

Ombudsman website: http://www.gsa.gov/portal/content/213195 G.16 Contracting Officer’s Representative (COR) The CO may designate a Contracting Officer Representative (COR), and Alternate COR and/or Contracting Officer Technical Representative (COTR) to perform specific administrative or technical functions.

The specific rights and responsibilities of the COR, ALT COR or COTR shall be described in writing, which upon request, shall be provided to the Contractor. A COR, ALT COR, or COTR has no actual, apparent, or implied authority to bind the Government.

G.17 Reports FSRS (FFATA Sub award Reporting System) Reports Subject to FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, file a Federal Funding Accountability and Transparency Act (FFATA) Sub-Award Report by month in which the prime Contractor awards any sub-contract greater than $25,000 into the System (FSRS).

VETS-100A Reports Subject to FAR 22.1303, Applicability, and FAR 52.222-37, Employment Reports on Veterans, the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) Contractors and Subcontractors to report annually to the Department of Labor the number of employees in their workforces, by job category and hiring location, who are qualified covered veterans. VEVRAA also requires Contractors and Subcontractors to report the number of new hires during the reporting period who are qualified covered veterans. Contractors shall submit a VETS-100A report annually to the DOL VETS-100A website and provide confirmation to the Region 7 CO for this contract, even if the Contractor has no covered veterans or new employees to report during the reporting period.

G.18 Contractor Teaming Arrangements (CTAs) The prime or ―lead contractor of this task order shall submit all teaming arrangements established with the offer submission for review by the government. If, during the course of contract/task order performance a new CTA is formed, or a previous CTA is changed/terminated, etc. the contractor shall provide the information to the GSA Contracting Officer (CO) for their files within 15 days after the establishment of the agreement. If the GSA contracting officer determines that the CTA is in compliance with the terms and conditions of the original order, the CO will modify the task order to include the teaming arrangement(s), as applicable.

Any CTAs established under this task order shall designate all team members, their corresponding GSA Schedule contract numbers, and describe the tasks performed by each team member, along with associated proposed prices (e.g., unit prices, labor categories and rates) for each responsible CTA member.

The team lead responsibilities for any established teaming arrangements remain with the prime contractor/awardee under this task order. The team lead is ultimately responsible for insuring performance of this task. However, each team member is accountable under the terms and conditions of its contract for any problems identified.

The formation of a CTA or procurement of materials via FAR 51 deviation or via open market processes, does not excuse the vendor from complying with all FAR part 25 requirements, such as Trade Agreement Acts, Buy American Act, etc.

[End of Section G]

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 North American Industry Classification System Code (NAICS) The applicable NAICS is 484230. To be eligible for award, the contractor shall have this NAICS on their SAM.Gov registration. The size standard associated with NAICS 484230 is $27.5 million (effective November 5, 2010), which means that a company, including its affiliates, would be considered a “small business” if their average annual earnings does not exceed $27.5M for each of the pay periods for the preceding completed 12 calendar months.

H.2 Homeland Security Presidential Directive-12 (HSPD-12): Homeland Security Presidential Directive 12 (HSPD-12) was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees and contractors (including contractor employees). Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and contractors meets the Standard. This policy can be found at the following website:

https://www.dhs.gov/homeland-security-presidential-directive-12

In performance of services under this contract, the contractor shall ensure all its personnel who require physical access to federally controlled facilities and access to federally controlled information systems have been issued identification in compliance with HSPD-12 policy. In their solicitation response packages, offeror’s shall confirm they will comply with the government client’s identification procedure that is implementing HSPD-12 policy. The Security/Identification point of contact for the client agency that is responsible for implementing their HSPD-12 compliant policy is:

All costs associated with obtaining necessary clearances shall be borne by the contractor.

H.3 Security Contractor Employee Guidelines The contractor shall not employ persons on this task order if such employees are identified to the contractor by the client representative as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

H.4 Tailored Security Requirements The CO will tailor security requirements (both facility and employee), clauses, provisions, and other applicable terms and conditions specific to each order’s solicitation and award.

Only those Contractors that meet the required security clearance levels on individual order solicitations are eligible to compete for such orders.

In general, all necessary facility and employee security clearances shall be at the expense of the Contractor. In some cases, Government offices that conduct background investigations do not have a means for accepting direct compensation from Contractors and instead charge customer agencies for the background investigations. In these cases, the Contractor shall be flexible in establishing ways of reimbursing the Government for these expenses. The individual order will specify the terms and conditions for reimbursement, if any, for obtaining security clearances. Any tailored or additional security requirements will be stipulated at the order level.

H.5 Third Party Schedule Delays of Work on Job Sites GSA does not warrant and cannot guarantee that the site will remain free from interference by third parties, with whom the Federal Government has no contractual relationship.

Only delays determined to be solely caused by the Federal Government that affect the contractor's ability to complete the contract work on time will be considered for time extensions and equitable adjustments.

H.6 Contractor Observed Federal Holidays The Contractor shall observe Federal holidays and other days identified in this section unless otherwise indicated in individual task orders. The Government observes the following days as holidays:

1. New Year’s Day

2. Birthday of Martin Luther King Jr. Day

3. Washington’s Birthday

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veterans Day

9. Thanksgiving Day, and

10. Christmas Day In addition to the days designated as holidays, the Government may also observe the following days:

Any day designated by Federal Statute; Executive Order; or President’s Proclamation H.7 Ethics and Conduct Personal services are not authorized under the terms of this contract. This contract is strictly a non-personal services contract which means the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

The Contractor and its employees must conduct themselves with the highest degree of integrity and honesty and adhere to the policies and procedures as specified in FAR Part 3 and GSAM Part 503 Improper Business Practices and Personal Conflicts of Interest.

H.8 Post Award Orientation Conference The Contractor shall participate in a post-award conference for the purposes of making introductions, coordinating security requirements, discussing schedules, prioritizing PWS requirements, and providing details regarding the transition of work requirements (as applicable) from the incumbent contractor. The contractors shall commence work on the first day of the period of performance. The Post Award Orientation Conference shall occur within 10 working days after award.

H.9 Personal Services The client has determined that use of this stand-alone contract to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal services contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the contract, the contractor shall adhere to the following guidelines in the performance of the task:

· Contractor provides for direct supervision of all contract employees assigned to the task.

· Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

· Ensure close communication/coordination with the GSA PM, reporting problems to the PM as they occur (not waiting for a monthly meeting).

· Do not permit government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

· Do not assign contractor personnel to work under direct government supervision.

· Maintain a professional distance from government employees.

· Provide contractor employees with badges, if appropriate, identifying them as contractors.

· Ensure proper communications with the government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

· Assign a task leader to the task order. The task leader or alternate should be the only one who accepts tasking from the assigned Government point of contact or alternative.

· The government has the right to reject the finished product or result and this does not constitute personal services.

· When travel is required for the performance on a task, the contractor personnel are only to travel as directed by their contract management.

[End of Section H]

SECTION I

CONTRACT CLAUSES

I.1 Clause Guidance The overall intent of the services offered hereunder are commercial in nature, in accordance with FAR Part 12. Because this contract is a commercial services contract, the majority of the terms and conditions are found in 52.212-4, and FAR 52.212-5.

I.2 TAILORED CLAUSE LANGUAGE - Unilateral Modifications for Funds Management The standard verbiage in FAR 52.212-4 (c), which is the paragraph titled “Changes,” relating to “Contract Terms and Conditions – Commercial Items Clause” which states: “Changes…