ID07180060_-_HAZMAT_Support_-_RAF_Lakenheath_-__Open_Market_12.21.18.pdf

General Services Administration (GSA)

Greater Southwest Region

SOLICITATION ID# ID07180060

INSTALLATION HAZARDOUS MATERIALS PROGRAM SUPPORT AT

RAF LAKENHEATH, UNITED KINGDOM

for

Air Force Civil Engineer Center (AFCEC)

Performance Work Statement

(PWS)

Open Market

December 21, 2018

ID07180060 Air Force Civil Engineering Center (AFCEC) HAZMAT Program Support – RAF Lakenheath, UK

1. Background

This PWS defines the scope of environmental operations and services in Europe necessary to meet Air Force (AF) and Air Force Civil Engineering Center (AFCEC) customer requirements, as well as the United States Air Forces in Europe (USAFE), Royal Air Force (RAF) Lakenheath mission. Specifically, this PWS encompasses the full range of methods, technologies, and supporting activities necessary to provide Installation Hazardous Materials Program (IHMP) support at RAF Lakenheath, United Kingdom.

2. Program Objectives

It is the policy of the Air Force to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects do not deplete resources, cause environmental degradation, or negatively impact human health. The contractor shall incorporate pollution prevention and sustainability initiatives into this TO. The contractor shall operate in a manner that promotes energy management to include energy efficiency, use of renewable energy, and water conservation. The contractor shall comply with the installation Environmental Management System (EMS).

Requirements for efficient management of this purchase order include, but are not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The AFCEC will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of this purchase order.

The contractor shall perform all work in accordance with applicable U.S. laws and regulations, Executive Orders, Department of Defense (DoD) and AF policies, and installation requirements.

In addition, the contractor shall comply with applicable international agreement requirements, Unified Combatant Command (UCC) policy and the Final Governing Standards for the United Kingdom (FGS-UK). The contractor shall comply with HN environmental laws and regulations when personally required to do so or when the AF is required to do so by international agreement, UCC policy, or the FGS-UK.

In carrying out work described in this Performance Work Statement, the contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary and other sensitive information. The contractor shall be immediately capable of addressing and interpreting all aspects of host nation (HN) environmental law and regulation.

3. Scope

The scope of this environmental services purchase order provides for environmental compliance, pollution prevention, and environmental operations support activities necessary to support AF and AFCEC environmental mission requirements. Activities include performing IHMP support at RAF Lakenheath, United Kingdom.

4. Requirements/Specific Tasks

4.1. Hazardous Material Management:

The contractor shall perform services in support of the IHMP and in compliance with applicable international agreements, DoD policy (e.g., OEBGD, country-specific FGS, Combatant Command directives) and AF Policy. The contractor shall assist in managing and maintaining the RAF Lakenheath IHMP to support the installations’ mission needs as directed by the government in accordance with applicable regulations, policies, instructions, and manuals.

4.2. EESOH-MIS Support

The contractor shall support installation administrator functions necessary for implementation and operation of EESOH-MIS at RAF Lakenheath. The contractor shall operate EESOH-MIS in accordance with EESOH-MIS policy and procedures and serve as a point of contact (POC) for installation users (i.e., military, civilian, tenant, contractor, etc.) required to participate in the wing’s IHMP. For reference RAF Lakenheath has approximately 250 EESOH-MIS users and approximately 140 HM customer storage facilities, also referred to within this PWS as “shops”.

EESOH-MIS administrative functions include, but are not limited to:

• Serve as an installation EESOH-MIS System Authorization Access Requests (SAAR) POC for all modules including HM, hazardous waste (HW) and environmental reporting

• Ensure all users maintain EESOH-MIS access in accordance with current security policies

• Coordinate, track, maintain, and revalidate SAARs annually for all EESOH-MIS users in accordance with current policies

• Provide technical support to all EESOH-MIS users

• Generate 15 data reports monthly as needed by base EESOH-MIS users

• Coordinate weekly with AF EESOH-MIS system administrators on any base-wide technical issues that have yet to be resolved

• Provide technical input and feedback to AF system administrators on system function and improvements monthly

• Work with base personnel on roll-outs of new process modules and other system-related functions as may arise, once quarterly

4.2.1. IHMP Support

The contractor shall perform all necessary services to support a fully-functioning IHMP is managed and maintained at RAF Lakenheath. IHMP support services shall include, but are not limited to, the following tasks:

4.2.1.1. Support the HMMP Team

• Assist with semi-annual (2) HMMP meetings, if needed, to include gathering topics and materials prior to meetings. Develop HMMP meeting minutes and coordinate for government review and signature. Post all signed HMMP meeting minutes, presentation materials on the RAF Lakenheath eDASH page for future reference.

• Participate in up to twelve (12) HM-related meetings, committees, and task forces. Assist and provide guidance regarding the movement of Dangerous Goods (DG), HM, and HW. Provide meeting minutes in English for up to twelve (12) official HM-related meetings per year.

• Provide support to members that report issues by documenting those issues. If members need help, support them in correcting their issues within the HMMP framework.

• Serve as an Environmental Reviewer for Process Authorizations submitted in EESOH-MIS and, at a minimum, evaluate environmental risk and control options for materials by validating process-specific authorizations in EESOH- MIS. For reference, RAF Lakenheath validates approximately 250 process authorizations annually.

• Research new materials before authorization for their possible environmental impact, based on their Safety Data Sheets (SDS)/chemicals and data provided by EU/U.S. agencies. Assume research of 25 new materials annually.

• Assist the installation whether to authorize with or without conditions of use (if material should be exempt, blanket authorized, or decide whether a process-specific authorization is appropriate for material), or decline (if needed) and offer alternatives.

• Document process authorization for each item submitted and evaluated, same for exempt materials.

• Provide technical support for the process authorization as part of the HMMP and to shops users, if needed (e.g., if questions arise during compliance site assistance visits).

• Ensure the correct use of Authorized Used Lists (AUL) for all RAF Lakenheath shops

• Assist shops prior to the shop submitting a Process Authorization request and check if an exemption or an alternative could also be possible.

• Input/update/maintain HM data in EESOH-MIS in support of the HM Program and support shops in correcting their information in EEOSH-MIS, if needed.

4.2.1.2. Compliance Site Assistance Visits (SAVs)

• Conduct annual compliance assessment at each HM customer storage facility (“shop”) to verify that HM purchases are tracked and properly stored.

• Monitor to ensure that shops are conducting quarterly shop-level assessments and assist shop personnel with tracking and resolving findings generated during their quarterly shop-level assessments.

• Complete standardized electronic checklists, make on-site corrections, and provide the shop with Environmental Coordinator feedback and copies of the electronic checklist.

• Re-inspect any non-complying unit after a reasonable corrective action time elapses; provide compliance recommendations as defined in the standardized electronic checklist in writing to the Environmental Coordinator and COR within one week of the compliance SAV.

• Develop/update standardized electronic checklists to facilitate the compliance SAVs as it relates to the HM protocols. The checklist shall address all federal, state, and AF requirements and shall be submitted for approval prior to use.

The contractor shall prepare checklists with input from base environmental personnel.

All visits and POCs should be tracked in an updated list for future reference.

4.2.1.3. Coordinate HM program implementation with affected stakeholders

• Develop and support efficient and effective ways for RAF Lakenheath organizations to buy/use/store HM to support their mission needs.

• Coordinate with all organizations involved in HM and assist users in maintaining compliance with applicable regulations.

4.2.1.4. Pollution Prevention

• Support the Air Force Green Procurement Program (GPP) to ensure recycled content products, energy star products, water efficient and bio-based products are considered in all purchases.

• Maintain a program for identifying any pollution prevention opportunities at contractor occupied/assigned facilities and in all processes associated with contractor operations; perform and provide at least four (4) opportunity reports annually.

• Check the HM inventory for potential pollutants (like persistent organic or others) using EESOH-MIS queries and research possible alternatives.

5. Operational Requirements

5.1. Plans. The contractor shall prepare and submit required plans, as specified below, to include a Work Plan (WP) and Health and Safety Plan (HSP), as described below.

5.1.1. Work Plan

The Contractor shall prepare a WP to comply with DoD, Air Force, HN, and local regulations regarding the proposed work effort.

5.1.2. Health and Safety Plan

The Contractor shall prepare a HSP to comply with Air Force, HN, and local health and safety regulations regarding the proposed work effort. The HSP shall be prepared to apply the USACE EM 385-1-1 following HN laws and regulations. Applicable components of 29 Code of Federal Regulations (CFR) 1910.120 shall be addressed using HN laws and regulations. In addition, the Contractor shall use HN guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable. The Contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization.

5.2. Work Breakdown Structure and Project Planning Chart

The contractor shall prepare and submit a Work Breakdown Structure (WBS). The WBS shall be used to report cost and schedule status. The contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt Charts, which shall depict percent complete for each task. The project schedule shall be reported using the approved WBS.

5.3. Contractor’s Progress, Status, and Management Report

The contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used by the government to review and evaluate the overall progress of the project, along with any existing or potential problem areas.

The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status. The report format shall be coordinated with the COR.

5.4. Management, Planning, and Reporting Requirements

The contractor shall assist with planning project activities, including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for government review and approval the results of the project efforts for this TO.

5.5. Meetings

The contractor shall attend quarterly progress meetings with the installation and/or AFCEC representative(s) at RAF Lakenheath. The progress meetings may be conducted via teleconference. The purpose of the meetings include, but are not limited to, purchase order discussions, progress reviews, project status, and the general exchange of information concerning current and future activities. The contractor shall prepare and submit an agenda, meeting minutes, and applicable presentation materials for all meetings attended.

5.6. Presentation Materials

The contractor shall assist in preparation and presentation of briefing packages at meetings coordinated by the government. The contractor shall prepare copies of presentation materials and keep them in an accessible location to facilitate inspection by the CO and the COR.

5.7. Coordination with Government Offices

The contractor, in the performance of work, shall be responsible for assisting coordination, as necessary, with U.S. government work offices to include, but not be limited to, civil engineering, contracting, transportation, communications, operations, security forces, safety, and public affairs. The contractor shall not coordinate with HN government work offices without prior direction or authorization from the CO.

5.8. Regulatory Interface

The contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the CO. In the event that any representative from the HN Authority approaches the contractor with a stated intent to inspect the activities of the contractor without the previous direction of the CO, the contractor shall respectfully decline the inspection until the CO is properly notified and a duly appointed Contracting Officer Representative (COR) is present or other direction is issued by the CO. If this is not possible, due to project constraints, the contractor shall notify the CO, COR, and installation point of contact (POC) at the earliest possible time following the inspection.

5.9. Coordination with Other Contractors

The contractor shall cooperate with other contractors and U.S. government employees. The contractor shall not commit any act that will interfere with the performance of work by any other contractor or U.S. government employee. The CO will resolve work schedule conflicts between this purchase order and other contracts. The CO will provide written direction to the contractor to reschedule work when required.

5.10. Special Notification

5.10.1. Health Risks

The contractor shall immediately report to the CO and the COR, using telephone or e-mail notification, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel; the public at large; or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, or the COR, the contractor shall provide pertinent raw laboratory data (pertaining to the incident) immediately (not to exceed two [2] weeks) via e-mail, and then provide final results and laboratory quality data pertaining to the incident via standard mail as soon as possible.

5.10.2. Identification and Change of Critical Contractor Personnel

The contractor shall submit an organizational chart displaying key personnel involved in the effort and their respective labor categories. The contractor shall immediately notify the CO and COR, in writing or email, of any changes in critical contractor personnel. The contractor shall obtain CO and COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The contractor shall identify to the CO and COR all subcontractors to be used under this contract pursuant to this PWS, prior to signing any subcontract or initiating any work;

contractor shall ensure selected personnel must have proper credentials/certifications for the country where the work will be done. The contractor shall provide subcontractor qualifications to the CO and COR prior to subcontractor utilization.

5.11. Work Site Requirements

5.11.1. Safety/Accident Prevention

The contractor shall be responsible for: protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment;

avoiding work interruptions; and complying with any applicable HN regulations, the Air Force Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Program, the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manuals (reference EM 385-1-1), and installation safety office requirements. The contractor shall perform all operations in a prudent, conscientious, safe, and professional manner and conform to the safety requirements contained in the purchase order. The contractor shall maintain training records on-site and have written Health and Safety Plans (HSPs) on-site and available for workers and/or regulatory review as requested by appropriate government (U.S. and HN) Authorities. The contractor shall provide the CO copies of any Safety or Health Report(s) regarding a project site that are required during the duration of this TO by appropriate government authorities.

In the event of an accident/mishap resulting in death, injury, or occupational disease, the contractor shall immediately contact appropriate emergency personnel, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. The contractor shall record and report promptly (within 1 hour) by telephone to the CO, COR, installation POC, and installation’s Safety Office all available facts relating to damage to government property or injury to personnel. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of an investigation until said investigation is completed. The contractor agrees that his personnel and equipment are subject to safety inspections by government personnel while on federal property.

5.11.2. Work Site Maintenance

The contractor shall maintain the work site to prevent the spread of contamination and hazardous substances, provide for the safety of all individuals in the vicinity of the work site, and prevent the release of any contamination or hazardous substances to the environment. The contractor shall keep the work site free from accumulation of waste and non-essential HM. The contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency.

5.11.3. Access Passes and Badges

The contractor shall verify that identification credentials presented by all contractor and subcontractor employees to obtain security badges, passes, cards, or decals used during the duration of this purchase order are current and correct.

For U.S. citizens, at a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the FBI Criminal Justice Information Services, Identification & Investigative Services Section (304¬-625-5590) and the Form I-9 Employment Eligibility Verification (http://www.uscis.gov/portal/site/uscis).

For non-U.S. citizens working at RAF Lakenheath, the Contractor shall complete and maintain all security clearances and background checks required by the base and unit security managers to obtain a base entry identification and Common Access Card for NIPR access.

The Contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

5.11.4. Status of Forces Agreement and Individual Logistical Support

5.11.4.1. Status of Forces Agreement

Status of Forces Agreement (SOFA) is not applicable to this requirement, however, Contractor Individual Logistical Support (ILS) will be provided.

5.11.4.2. Individual Logistical Support

Individual Logistical Support will be provided under this TO in accordance with FAR 25.802, DFARS 225.802, and the policies and procedures of DoD 4525.6-M and AFI 36-3026. Policies and procedures are subject to change. Examples of support are: DD Form 1173 – Uniformed Services Identification and Privilege Card; Commissary (including rationed items); AAFES Facilities (Post/Base Exchange) (including rationed items); Armed Forces Recreation Facilities;

Local Morale/Welfare Recreation Services; Military Banking Facilities; Military Postal Service (APO/FPO); Officer or NCO/EM Clubs; POV (Privately-Owned Vehicle license); Purchase of POL (Petroleum and Oil products); Transient Billets or Visiting Officers Quarters (VOQ) on space-available and reimbursable basis when travel is performed on Official Government Orders;

http://www.ssa.gov/employer/ssnv.htm) http://www.ssa.gov/employer/ssnv.htm) http://www.uscis.gov/portal/site/uscis) http://www.uscis.gov/portal/site/uscis)

Billeting in deployed areas is on a space-required basis (non-reimbursable); Messing Facilities at deployed sites only; Department of Defense Dependent Schools on a space available and tuition paying basis; Medical services on a reimbursable basis; and Dental care only for emergency conditions on a reimbursable basis.

5.11.5. Deliverables/Milestones

Table 1 List of Deliverables and the Performance Requirements Summary Required Deliverables/Re ports

FORMAT

Required Due

Date

SEND TO

PLANNED

FREQUENCY

PWS Ref. Performance Threshold

Pollution Prevention opportunity Reports

Email/PDF Within 15 calendar days of completing assessment

COR/

GSA PM,

CO

Four (4) for each period of performance

4.1.2.4 100% Compliance/On-time delivery.

Quality Control Plan

Email/PDF 15 days after purchase order award or Exercising Option.

COR/

GSA PM,

CO

Update Annually

5.1.3 100% Compliance/On-time delivery.

Contractor’s Progress Status and Monitoring Report

Email/PDF Due within ten

(10) calendar days of the end of each month being reported

COR/GSA

PM

Monthly

5.3 90% of the time submitted timely/accurately

Final Invoice

Submit through ITSS

Due 60 days from completion.

Interested parties through

ITSS

After completion.

7.5 100% Timely/Accurate Delivery

Release of Claims

ITSS and Email

Due within fifteen (15) calendar days of final payment.

PM, COR

and CO

15 days after final payment,

7.6 100% Timely/Accurate Delivery

** The method of surveillance for each of the primary tasks the contractor is required to perform under Section 4 of this PWS is disclosed/included in the attached Quality Assurance Surveillance Plan ((QASP) reference Attachment 3), which shall become binding upon the contractor at the time of award.

5.11.6. Delivery Instructions

Copies of deliverables shall be furnished to the appropriate Government personnel per the chart in Section 5.11. The contractor shall deliver each report in accordance with the direction in the chart in Table 1, Section 5.11. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents. Concurrently, a copy of the deliverable and the cover letter shall be attached to the task in GSAs Electronic Ordering System (ITSS).

**Contractor must submit their required deliverables/reports as part of this purchase order through ITSS.

5.11.7. Inspection and Acceptance of Services

All reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212- 4 and the acceptance criteria are set forth in Table 1, Section 5.1 in the section titled “Performance Threshold” column. Further inspection and acceptance details are outlined in the QASP (Attachment 3).

The Contractor shall only tender for acceptance those items that conform to the requirements of this purchase order. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in purchase order price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights –

5.11.7.1. Within a reasonable time after the defect was discovered or should have been discovered; and

5.11.7.2. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Only the client representative (CR), their designated alternate, the GSA Project Manager (PM) or GSA Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables.

Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within 30 days from the end of the purchase order.

5.11.8. Contractor Quality Control Requirements

The purchase order is for performance based commercial services. The contractor shall develop and maintain a quality process to ensure services are performed in accordance with commonly accepted commercial practices and existing quality control systems throughout the life of the order.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. However, the government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the government’s interests. The contractor must control the quality of the services and deliverables provided in support of this task; the contractor must maintain substantiating evidence that services conform to purchase order quality requirements and furnish such information to the government if requested.

The contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the services are performed in accordance with PWS and commonly accepted commercial practices, throughout the life of the purchase order. The QCP shall include a Quality Control Matrix (QCM) that addresses all deliverables in Table 1, of Section 5.11.5. The QCM shall reflect the method by which the contractor will meet the level of required performance and quality reflected in Table 1 of Section 5.11.5.

5.12. Personnel

5.12.1. Contractor Employee Guidelines

The contractor shall not employ persons on this award if such employees are identified to the contractor by the Client’s COR, PM and/or CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The employee(s) should be removed immediately and replaced with an employee(s) that can provide the same level of service and approved by the CO, to ensure the labor category is similar or the same.

5.12.2. Required Skills and Knowledge

The contractor is responsible for the proper and timely training of contractor personnel to perform their jobs in accordance with all applicable compliance requirements to include training and certification requirements. The contractor’s technical personnel assigned to fulfill the requirements of this PWS shall possess the following qualifications at award:

• Possess a bachelor’s degree in environmental engineering, environmental sciences, chemistry, geology, or similar technical degree from a U.S. or European Union (EU) accredited university (REQUIRED)

• Demonstrate at least three (3) years of previous experience working with, and knowledge of Air Force organization, mission, regulatory structure

Desired/Recommended:

In addition to the above requirements the contractor should be able to:

• Be able to fluently and effectively communicate technical and organizational issues in

English, verbally and in writing,

• Be able to interact with people and also to disseminate regulations and their proper interpretations during compliance Site Assistance Visits (SAVs) and meetings,

• Have a knowledge of standards/regulations/software to include Microsoft Excel, Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS), and eDASH,

• Meet U.S. Air Force requirements to obtain and retain a RAF Lakenheath Installation Pass and Computer Access Card (CAC), U.S. Air Force computer access, and email address (REQUIRED), and

• Possess a valid driver’s license if operating a privately owned vehicle (POV) on and in the vicinity of RAF Lakenheath

NOTE: Work Permit: Personnel supporting this requirement in the United Kingdom are required to meet and follow United Kingdom labor laws. Subsequently, on site individuals shall obtain a United Kingdom work/residence permit within 90 days of purchase award. Status of Forces Agreement (SOFA) status does not equate to a United Kingdom work/residence permit.

Individuals with SOFA status must apply for a United Kingdom work/residence permit

(REQUIRED)

5.13. Additional Considerations

5.13.1. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis

The performance of these services is not expected to be mission essential during time of crisis.

Should a crisis be declared, the CO or his/her representative will verbally advise the Contractor of the revised requirements, followed by written directions.

5.14. Green/Sustainable Procurement Practices/Requirements:

In accordance with FAR Part 23.103, “Sustainable Acquisitions,” Federal agencies shall advance sustainable acquisition by ensuring that 95 percent of new contract actions for the supply of products and for the acquisition of services (including construction) require that the products are— (1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated);(2) Water-efficient; (3) Biobased; (4) Environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives); (5) Non-ozone depleting; or (6) Made with recovered materials. And, that the required products in the contract actions for services include products that are— (1) Delivered to the Government during performance; (2) Acquired by the contractor for use in performing services at a Federally-controlled facility; or (3) Furnished by the contractor for use by the Government.

The purpose of the statutes and executive orders is to create, demonstrate the viability of, and sustain markets for green products and services. Green purchasing requirements apply to direct purchase of products by the Government, products supplied or used in the performance of a Government purchase order, micro-purchases, simplified acquisitions, and the purchases of commercial items. Below is a chart representing the elements of FAR Part 23 that apply to this PWS requirements defined in this PWS. If for any reason the Government has failed to identify an applicable requirement in the chart below, the contractor shall notify the Government immediate and a modification to the PWS clauses and the chart below shall be completed. The contractor shall comply with the Executive Orders, and applicable Laws/official “Acts” and Government timelines that are enacted/in place at the time of purchase order award, without exception. The applicable laws, regulations and clauses are identified in the chart below:

Designated Sustainable Procurement Categories

Reference Materials

Applicable/Not Applicable to

PWS

Requirements

Environmental Protection Agency (EPA) designated recycled content products (Eight EPA categories are:

vehicles, construction, transportation, parks and recreation, non-paper office products, paper and miscellaneous products (e.g., awards, bike racks, industrial drums, signage, sorbents, plaques, etc.)

FAR 11.002(d), Resource Conservation and Recovery Act section 6002, Executive Order (E.O.) 13423 and 13514; FAR 52.223-17;

www.epa.gov/cpg

N/A

Information technology related Energy Star® energy products (e.g., fluorescent lamps, exit signs, transformers, etc.)

FAR 11.002(d), FAR 23.204, FAR 52.223-15, Energy Independence and Security Act of 2007 http://www.energystar.gov

N/A

Federal Energy Management Program (FEMP) designated energy efficient low standby power products

FAR 11.002(d), E.O.s 13423, 13514, and 13221, http://www.energystar.gov

N/A

Department of Agriculture designated biobased/bio-preferred products (examples of USDA designations:

Mobile equipment hydraulic fluids, Urethane roof coatings, Water tank coatings, Diesel fuel additives, Penetrating lubricants, Bedding, bed linens, towels, sorbents, hand cleaners and sanitizers, adhesives/mastic removers, composite panels, etc.)

FAR 11.002(d), FAR 52.223-1, FAR 52.223-2, Farm Security and Rural Investment Act of 2002 section 9002, E.O. 13423;

http://www.usda.gov/biopreferred

N/A

Environmentally preferable products (e.g., green cleaning products, cafeteriaware (biobased disposable plates, forks, etc., furniture, electronic office equipment, green meetings and conference services, etc.)

FAR 11.002(d), E.O.s 13423 and 13514;

www.epa.gov/epp

Electronic Product Environmental Assessment Tool (EPEAT) registered products

FAR 11.002(d), E.O. 13423 and 13514, FAR 52.223-16 (for EPEAT bronze registered products or higher) or Alt I for purchasing EPEAT silver rated products or higher; For more information about the standards:

http://www.epeat.net

N/A

Water-efficient products FAR 11.002(d); E.O. 13514 Section 2 N/A

Non-ozone-depleting substances (e.g., refrigeration, foam blowing agents, sterilants, aerosols, adhesives, etc.)

FAR 11.002(d); E.O. 13514 www.epa.gov/ozone/snap/lists/index.html

Non or low toxic or hazardous constituents FAR 11.002(d), FAR 52.223-17 N/A

Printed or Copied Double Sided on Recycled Paper (All deliverables shall be submitted electronically to the Government, no paper copies necessary)

FAR 4.303, FAR 11.303, FAR 52.204-4 Applicable

Pollution Prevention FAR 23.1005, FAR 52.223-5 (Alt I or Alt II as applicable).

Applicable http://www.epa.gov/cpg http://www.energystar.gov/ http://www.energystar.gov/ http://www.usda.gov/biopreferred http://www.epa.gov/epp http://www.epeat.net/ http://www.epa.gov/ozone/snap/lists/index.html

6. Order Requirements Information

6.1. Type of Task

This is a performance based, commercial purchase order in accordance with FAR Part 12 and

13. This purchase order is a Firm Fixed Priced (FFP) FULLY FUNDED award.

6.2. Period of Performance (POP) and FAR Clauses in Full Text or by Reference

The POP for this purchase order is a 12 month base period with four (4) 12 month options. The following FAR clauses pertain to the POP, and are incorporated herein by reference and by full text:

6.2.1. Evaluation of Options: Options shall be evaluated in accordance with the provision (as included herein) at FAR 52.212-2(b), Evaluation – Commercial Items.

6.2.2. FAR Clause 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the purchase order. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty

(30) calendar days prior to the expiration of the purchase order. (Incorporated by Full-text)

6.2.3. FAR Clause 52.217-9 Option to Extend the Term of the Contract (Mar 2000):

The Government may extend the term of this contract by written notice to the Contractor at least 1 day prior to the expiration of the current period of performance provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the purchase order expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this purchase order, including the exercise of any options under this clause, shall not exceed 5 years and 6 months (if you are using the clause at 52.217- 8).

6.2.4. GSAR 552.217-71 Notice Regarding Option(s) (NOV 1992): The General Services Administration (GSA) has included an option to extend the term of this purchase order in order to demonstrate the value it places on quality performance by providing a mechanism for continuing a contractual relationship with a successful Offeror that performs at a level which meets or exceeds GSA’s quality performance expectations as communicated to the Contractor, in writing, by the Contracting Officer or designated representative. When deciding whether to exercise the option, the Contracting Officer will consider the quality of the Contractor’s past performance under this purchase order in accordance with 48 CFR 517.207.

6.3. Performance Specifics

6.3.1. Performance Location

Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor will not be compensated for these unexpected or expected Government closures. The contractor is responsible for all notification of their contractor staff during times of closure.

6.3.2. Performance Time/Days

The Government requires support on the following days (Monday through Friday, Monday through Sunday, various, etc.).

The contractor shall adhere to a work schedule that must include core hours (09:00 A.M. - 3:00 P.M.). Additionally, work cannot begin before 06:30 A.M. and shall not end later than 5:30 P.M. including a 30-minute lunch break. The contractor will not work on weekends, Government holidays, base closures and other official Government site closing without special permission.

Individual schedules will be agreed upon between the Task Leader/supervisor and the Client Representative.

The dates/times the contractor personnel work to support the objectives of this requirement are at the contractor’s sole discretion. This order is performance based, and all tasks must be completed timely and at the level of quality identified herein.

6.3.3. Observed Federal Holidays**

The following Federal holidays are observed by the Government and affect the contractor’s ability to access Government’s facilities or Government personnel:

New Year’s Day: January 1st

Martin Luther King’s Birthday: 3rd Monday in January President’s Day: 3rd Monday in February Memorial Day: Last Monday in May Independence Day: July 4th

Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veterans Day: November 11th

Thanksgiving Day: 4th Thursday in November Christmas: December 25th (and possibly the day after or before, depending on an executive order) NOTE: The contractor shall not direct bill for holidays, sick days, vacation, etc., these costs are included in the FULLY BURDENED FFP awarded basic purchase order rates.

6.4. Government Furnished Property:

The government will provide onsite office space, furniture, computer equipment, office supplies, and office telephone at the 48 CES/CEIE Environmental Office for one environmental professional in support of the requirements of this PWS.

6.5. Homeland Security Presidential Directive-12 (HSPD-12): Homeland Security Presidential Directive 12 (HSPD-12) was issued to implement the policy of the United States to enhance security, increase Government efficiency, reduce identity fraud, and protect personal privacy by establishing a mandatory, Government-wide standard for secure and reliable forms of identification issued by the Federal Government to its employees and contractors (including contractor employees). Under this directive, the heads of executive departments and agencies are required to implement programs to ensure that identification issued by their departments and agencies to Federal employees and contractors meets the Standard. This policy can be found at the following website:

http://www.whitehouse.gov/news/releases/2004/08/20040827-8.html .

In performance of services under this purchase order, the contractor shall insure all its personnel who require physical access to federally controlled facilities and access to federally controlled information systems by 27 October 2007, have been issued identification in compliance with HSPD-12 policy. In their solicitation response packages, offeror’s shall confirm they will comply with the government client’s identification procedure that is implementing HSPD-12 policy. The Security/Identification point of contact for the client agency that is responsible for implementing their HSPD-12 compliant policy is:

POC Name Hazardous Materials Program Manager

Office Symbol 48 CES/CEIE Address City, State, Zip RAF Lakenheath, UK 09464 email address Telephone Number DSN 226-3988

FAX

All costs associated with obtaining necessary clearances shall be borne by the contractor.

6.6. Security

Federal Information Security Management Act (FISMA) of 2014 Compliance:

FISMA compliance is access through annual accreditation and certification as required by Department of Defense Information Assurance Certification and Accreditation Process (DIACAP) governed by Department of Defense Instruction 8510.01, dated March 12, 2014.

Note: This requirement must be met on any procurement, IT, PS, etc., where the contractor will have access to government electronic information.

http://www.whitehouse.gov/news/releases/2004/08/20040827-8.html

In order to satisfy this requirement, GSA requires the FISMA point of contact for the client agency that is responsible for maintaining their annual FISMA accreditation and certification:

Agency official for FISMA compliance below:

POC - Name Hazardous Materials Program Manager Office Symbol 48 CES/CEIE Address City, State, Zip RAF Lakenheath, UK 09464 Telephone # DSN 226-3988 Fax # Email

6.7. Contractor Employee Guidelines

The contractor shall not employ persons on this purchase order if such employees are identified to the contractor by the client representative as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

6.8. Special Terms and Conditions/Requirements

6.8.1. 508 Compliance

The Industry Partner shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

Applicable standards are 1194.21-1194-26.

The Industry Partner should review the following websites for additional 508 information:

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources

The contractor must indicate in its response package where full details of compliance to the identified standards can be found, such as offeror’s website, etc.

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources

6.8.2. Post Award Orientation Conference

The contractor shall participate in a post-award conference for the purposes of making introductions, coordinating security requirements, discussing schedules, prioritizing PWS requirements, and providing details regarding the transition of work requirements from the incumbent contractor.

The contractor shall commence work on the first day of the period of performance. The Post Award Orientation Conference shall occur 7 days after award. Attendance by the contractor shall be at no additional (direct) cost to the Government.

6.8.3. Transition Plan (Phase In and Out of Contract)

The contractor shall comply with their awarded/approved transition plan that outlines the designated time period and strategy to transition into the duties as the contractor and to transition out of the contract at the end of the period of performance.

Note: The transition period shall not exceed 30 days.

6.8.4. Personal Services

The client has determined that use of the GSA purchase order to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this purchase order is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal services contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the purchase order, the contractor shall adhere to the following guidelines in the performance of the purchase order:

• Contractor provides for direct supervision of all contract employees assigned to the contract.

• Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

• Ensure close communication/coordination with the GSA PM, reporting problems to the PM as they occur (not waiting for a monthly meeting).

• Do not permit government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

• Do not assign contractor personnel to work under direct government supervision.

• Maintain a professional distance from government employees.

• Provide contractor employees with badges, if appropriate, identifying them as contractors.

• Ensure proper communications with the government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

• Assign a task leader to the purchase order. The task leader or alternate should be the only one who accepts tasking from the assigned Government point of contact or alternative.

• The government has the right to reject the finished product or result and this does not constitute personal services.

• When travel is required for the performance on a task, the contractor personnel are only to travel as directed by their purchase order management.

6.8.5. Unilateral Modifications for Funds Management

The standard verbiage in FAR 52.212-4 (c), which is the paragraph titled “Changes,” relating to “Contract Terms and Conditions – Commercial Items Clause” which states: “Changes to the terms and conditions of this purchase order may be made only by written agreement of the parties,” is hereby tailored to allow unilateral modifications to be issued after award of this purchase order to obligate funding. The acceptance of the award by the offeror constitutes written agreement of both parties that all future modifications issued for the obligation of funding will be issued by the GSA CO unilaterally. The offeror has responsibility for funds monitoring and tracking so by acceptance of this change, the offeror is agreeing to obtain in a timely manner the unilateral modifications from ITSS for the purpose of ensuring that funding totals are not exceeded and to ensure the offeror’s responsibility for tracking and reporting deficits in funding can be accomplished per the terms of the SOW/PWS.

6.8.6. Records/Data

All software (databases/code) produced at the request of the client becomes the sole property of the United States Government and shall enter the public domain and is non-proprietary.

Subsequent use of this software for commercial purposes by the Contractor or any other entity may occur only after a properly filed Freedom of Information Act (FOIA) request has been approved by the Government. Any such subsequent use shall attribute the origin of the software to the client.

All deliverables become the sole property of the United States Government. The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this purchase order and furnished to the Government and documentation thereof, reports and…