ID07180011_Solicitation_7.9.2018.pdf

ID07180011

Trainer Developer II

General Services Administration Federal Acquisition Service (FAS)

Greater Southwest Region

Project Number: ID07180011

Information Technology (IT) Based Simulation and Training Systems

Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ)

Open Market Acquisition

In Support of the

502d Trainer Development Squadron (502TDS) Joint Base San Antonio (JBSA) Randolph, San Antonio, Texas

9 July 2018

SECTION B

SUPPLIES OR SERVICES AND PRICE/COST

B.1 Services Being Acquired The work identified in this requirement shall be performed in accordance with all sections of this Indefinite Delivery / Indefinite Quantity (IDIQ) contract and any resultant orders issued thereto.

B.2 Introduction The purpose of this contract action is to establish a Multiple Award IDIQ contract to be utilized by those organizations serviced by the 502d Trainer Development Squadron (502 TDS), Joint Base San Antonio (JBSA) Randolph, San Antonio, Texas. The delivery location of products and services required under the terms of orders issued against this IDIQ contract may be anywhere in the world.

B.3 Background 502 TDS is part of the 502d Air Base Wing (502 ABW) which is headquartered at JBSA Fort Sam Houston, San Antonio, Texas. The 502 TDS’ mission is to deliver and maintain information technology (IT) based simulation and training systems for its customers. Functioning as a Government Owned Government Operated (GOGO) organization under the direction of Headquarters Air Education and Training Command (AETC), the 502 TDS responds to internal and external Department of Defense (DoD) customers to meet their requirements in support of Technical/Operational Qualification and Continuation Training.

502 TDS researches, designs, develops, fabricates, and maintains the systems it produces. These systems currently support DoD flying, ground, sea and technical training, as well as current and future systems (prototyping, proof of concept, low rate production) which are either already in service or destined to support client agency activities.

The products range from simple classroom training aids to static trainers with moving parts, no power requirements, to powered mockup procedures trainers and other flight, ground and technical training devices, which replicate actual system operation and are able to respond to instructor induced malfunctions and student inputs.

The 502 TDS also provides notable engineering services and support for DoD Multi-Platform Simulation/Training Devices and Foreign Military Sales (FMS) programs, including the procurement, fabrication, integration, testing, and delivery of intermediate-level test and simulation equipment and ancillary equipment.

The 502 TDS tailors trainers for its intended purpose and the 502 TDS routinely uses low-cost, commercial off-the-shelf (COTS), and/or military specification parts that have a proven reliability and availability. The Contractor will support the 502 TDS in its goal of meeting or exceeding requirements for standard or specialized training devices.

B.4 Contractor’s Role Awardee(s) for this contract may not necessarily perform all the contract work in-house. Instead, the prime contractor (henceforth “Contractor”) may use teams of subcontractors, vendors, and suppliers who will perform, maintain, develop, produce, and otherwise deliver the various simulation training/engineering systems or subsystems. The Contractor shall be responsible for locating, vetting, coordinating, and overseeing the various activities of all subcontractors in the design, procurement, fabrication, test and delivery of the required systems and or subsystems.

This includes the responsibility to:

• Assign appropriate resources to each aspect of the work at each location,

• Maintain clear organizational lines of authority,

• Ensure effective contract work management and administration

• Establish and use proven policies, processes, analyses, and best practices

The Contractor shall maintain project estimates and schedules. Contract Data Requirements Lists (CDRLs) applicable to this section will be identified at the order level when required. The Contractor shall coordinate all work with the appropriate Government representatives and shall update Government representatives on work progress and work milestones throughout the requirement period of performance.

B.5 Contract Structure, Minimum Guarantee, Maximum Ceiling and Fair Opportunity Ordering Procedures/Pricing This requirement is a non-personal, commercial services contract with a five (5) year ordering period. This requirement is a multiple award IDIQ contract, which will include labor rates for use in Firm-Fixed-Price (FFP) and Time and Material (T&M) orders. Orders will be issued by General Services Administration (GSA) Region 7 Contracting Officers (CO) on a FFP or T&M basis as applicable. This contract is considered severable at the base basic contract level.

Projects issued under this contract on individual orders may be severable or non-severable depending on the specific order scope of work/requirement. Additionally, orders may include option periods that may extend beyond the period of performance of the base contract for a maximum period of five (5) years.

B.6 Contract Structure The Government intends to award a maximum of three (3) contracts under this IDIQ contract;

however, the Government reserves the right to award more or less than three (3) contracts or to make no contract award. The total program ceiling is $300,000,000.00. The $300,000,000.00 ceiling will be “shared” among the awardees. The aggregate value of all orders issued under this multiple award IDIQ contract will not exceed $300,000,000.00.

The schedule and contract line item numbering for this requirement is as follows:

FIRM FIXED (FFP) PRICE LABOR

CLIN

Description

Total Ceiling

0001 FFP LABOR – 5 Year Ordering Period

$81,000,000.00

TIME AND MATERIALS (T&M) LABOR

0002 T&M LABOR – 5 Year Ordering Period

$9,000,000.00

FIRM FIXED PRICE (FFP) OTHER DIRECT COSTS (ODCs)

0003 FFP ODCs – 5 Year Ordering Period

$186,300,000.00

TIME AND MATERIALS (T&M) OTHER DIRECT COSTS (ODCs)

0004 T&M ODCs – 5 Year Ordering Period

$20,700,000.00

COST REIMBURSABLE (CR) TRAVEL

CR Travel – 5 Year Ordering Period (No G&A, profit, or other direct fees may be applied to travel)

$3,000,000.00

B.7 Minimum Guarantee The minimum guarantee for each awardee is $40,000.00. Upon award of the IDIQ contract, the Government will issue an order for at least the minimum guarantee to each awardee.

B.8 Fair Opportunity All orders will be processed in accordance with Federal Acquisition Regulation (FAR) 16.505(b) and the applicable ordering clauses. The CO will establish selection and evaluation criteria at the order level, which will be provided in the order Request for Proposal (RFP)/Request for Quote (RFQ). All work performed under this contract shall be within the scope of the contract.

B.9 Task Order Pricing Rates for all labor categories will be established at the basic contract level. At the task order level, the Government will only pay labor rates for all labor categories that are at or below the established labor rates on the price list in the basic IDIQ contract, Section J, Attachment 1 “Pricing Spreadsheet”.

The Contractor shall not quote labor categories that have not been incorporated into the contractor’s price list in the basic IDIQ contract.

B.10 Labor Categories, Rates and Standard Occupational Series The labor rates proposed and awarded under the terms of this contract shall be applicable to work performed anywhere in both the Contiguous United States and Outside the Contiguous United States (CONUS/OCONUS) for all labor categories that are determined to be professional in nature. The primary purpose of this contract is to provide professional services.

B.11 Reserved

B.12 Status of Forces Agreements (SOFA) Invited contractor and technical representative status will be governed by the host nation agreement and the appropriate US regulations. Contractor personnel shall comply with all SOFAs, regulations, and policy guidance established for each country or theater visited.

Applications for SOFA status shall be obtained and submitted before published deadlines. The Contractor shall follow the submission process to ensure each application is approved. Country threat briefings shall be provided to traveling personnel and all the necessary clearances shall be forwarded to the required units so that Contractor personnel will be prepared to start working once their destination is reached.

B.13 Contracting Officer’s Representative (COR) The CO for each order may designate a Contracting Officer Representative (COR) to perform specific administrative or technical functions.

The specific rights and responsibilities of the COR for each order will be described in writing, and will be provided to the Contractor. A COR has no actual, apparent, or implied authority to bind the Government.

CORs will be appointed in writing by the primary GSA CO, and the Contractor will receive a copy of the appointment letter(s).

[End of Section B]

SECTION C

PERFORMANCE REQUIREMENTS

C.1 Performance Requirements

The Contractor shall perform work in accordance with this section and provide all deliverables and reports in accordance with applicable task order requirements.

C.2 Scope This Performance Work Statement (PWS) defines the IT and engineering-based efforts required to support the following activities of the 502 TDS:

• Acquisition

• Development

• Training support and maintenance

• Assembly and setup

• Data Storage

• Analysis

• Evaluation

• Management

• Movement

• Control

• Display

• Interoperability

• Voice and Data Transmission

• Quality assurance or reception of data or information, including the identification and resolve of program management, financial analysis, engineering, and logistics issues.

• Consultation Services

This effort includes analysis, design, research, development, prototyping, fabrication, integration, test, and repair of equipment as well as research, development, and delivery of engineering and logistics support required to support program activities. This requirement shall include field support for both test and potential extended operational demonstrations at CONUS/OCONUS locations.

The Contractor shall respond to RFPs/RFQs under the terms of the IDIQ contract within the periods established in each individual order solicitation, typically 30 calendar days from issuance. On rare occasions and depending on the nature of the work being performed, the Contractor may be required to turn RFP/RFQ responses around in a 48 hour period. Further, the Contractor shall demonstrate processes, procedures, and business practices that are highly flexible, adaptable, and responsive to the rapid paced requirements for this work while still meeting all terms and conditions of the contract and all DoD and United States Air Force (USAF) regulations and guidance throughout the contract period of performance. Examples of historical information and representative tasks/projects can be found in Section J, Attachment 2 “Historical Information”.

C.3 Description of Work / Objectives The establishment of this contract vehicle will allow the 502 TDS to develop and employ advanced information technologies that will meet the needs of current and future military flight, ground, maintenance and operational personnel both in CONUS and OCONUS.

• Objective 1 Project Management and Control Systems

The Contractor shall be responsible for managing projects in coordination with the 502 TDS. The Contractor shall:

o Assign appropriate resources to each aspect of the work at each location, o Maintain clear organizational lines of authority, o Ensure effective contract work management and administration o Establish and use proven policies, processes, analyses, and best practices

The Contractor shall maintain project estimates and schedules. CDRLS applicable to this section will be identified at the order level when required. The Contractor shall coordinate all work with the appropriate Government representatives and shall update Government representatives on work progress and work milestones throughout the requirement period of performance.

• Objective 2 - Business Relations

A primary element of project success is the business relationship between the Contractor and Government representatives. The Contractor shall:

o Establish and maintain clear and constant communication channels with the Government representatives. (Timely communication is essential to meet shortened suspense dates particularly as it relates to documentation and informational meetings.)

o Promptly identify PWS and/or business relationship issues of controversy and participate in the bilateral development and implementation of corrective action plans.

o Ensure professional and ethical behavior of Contractor personnel.

o Maintain effective and responsive subcontractor management.

o Ensure that the members of the Contractor’s team are fully aware and engaged in strengthening the interdependency that exists between them and their Government counterparts.

o Collaborate with Government team to facilitate continuous improvement in PWS tasks, reducing risks, controlling costs, and meeting the mission needs of the 502

TDS.

• Objective 3 - Team Continuity and Employee Retention

The Government recognizes the benefits in maintaining the continuity of Contractor team members. These benefits include but are not limited to retention of corporate knowledge, minimizing contractor familiarization, maintaining/increasing performance levels, schedule adherence and preserving organizational interfaces developed over time. These benefits also accrue to the Contractor. Within the context of effective and efficient personnel management, the Contractor shall take reasonable and appropriate steps to retain the qualified employees staffed against this contract to maintain continuity and performance.

• Objective 4 - Contractor Response

The Contractor shall ensure prompt response to Government inquiries, requests for information, and/or requests for contractual actions.

• Objective 5 – Professional Appearance/Identification Responsibilities

Contractor employees shall present a neat and professional appearance appropriate to the work being performed at all times when interacting with Government representatives, working in Government facilities, or representing the Government at meetings or before third parties. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

C.4 Type of Services This is a non-personal, commercial services contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor. This is a performance-based requirement; therefore, the Government is defining the required results on a task order by task order basis, rather than dictating the processes which the Contractor shall use to achieve those results.

C.5 Requirements/Specific Tasks The contractor shall provide program office personnel which includes, but is not limited to, logisticians, analysts, specialists, and subject matter experts (SMEs) as needed for support of task orders. This support shall include, but is not limited to:

• Developing and maintaining hardware and software acquisition and sustainment plans, and providing the software and documentation identified in the plans. CDRLS applicable to this section will be identified at the order level when required.

• Organizing, scheduling, and participating in acceptance and compatibility testing, and software validation and verification (V&V) activities; providing technical inputs as well as develop and maintain software program schedules, plans, checklists, documentation and procedures; scheduling, organizing, and conducting technical order risk reduction activity; conducting kit-proofs; and sustaining software programs, including corrective maintenance, performance improvement, and adaptive maintenance with respect to system specifications. CDRLS applicable to this section will be identified at the order level when required.

• Reviewing system documentation for adequacy, completeness, and consistency; assisting in monitoring documentation delivery schedules; and identifying system problems and/or improvements. CDRLS applicable to this section will be identified at the order level when required.

• Analyzing new simulation and training systems program requirements and detailing pros/cons associated with anticipated implementation strategies. CDRLS applicable to this section will be identified at the order level when required.

• Analyzing legacy IT systems for adequacy and making recommendations for IT system improvements.

• Validating the effectiveness of IT system improvements as implemented by the customer.

• Conducting site surveys and making installation recommendations.

• Interfacing with Government customers to address system needs.

• Researching, identifying, analyzing, testing, and qualifying replacement components for use in the production and sustainment of legacy-based systems.

• Updating technical documentation to ensure all replacement components are fully documented. CDRLS applicable to this section will be identified at the order level when required.

The Contractor shall provide the necessary plant administrative, financial, quality assurance, analyst, specialist, technical, and managerial personnel and resources necessary for support of this contract.

The Contractor shall establish, document, and develop a quality control plan or documented procedures used to inspect the product or identify non-conforming items. Reference shall be made to International Organization for Standardization (ISO) 9001:2008 as a means of ensuring that the quality assurance oversight is exercised in fulfilling the requirements of this contractor.

The Contractor shall ensure that this requirement is levied on any subcontractors used in satisfying the requirements of this contract. Teaming arrangement needs to describe how the ISO standards (if applicable) are being managed for the team members. Documents to include:

Quality Control Plan (QCP), Program Management Plan (PMP), preferred (fully vetted) vendor/subcontractor list, financial management system.

The Contractor shall develop a PMP in accordance with the documented procedures in their established quality plan that details the output, verification and how design changes will be managed. The PMP shall include purpose, scope, schedule, budget, performance plan, quality plan, risk plan, and any additional support plans required to complete the requirements of contract. The Contractor shall process all changes to the established plan following their documented quality procedures. The Contractor shall develop the PMP within 30 days of contract award and document completion of this activity in the appropriate monthly status report (MSR). The Contractor shall provide monthly program summary status/activity reports no later than 25 days after the service month. The format and content of this report may vary based on program mission needs as identified by the COR. In the absence of specific content/format guidance from the COR, refer to Data Item Description (DID) DI-MGMT-80227 Contractor’s Progress, Status, and Management Report. Guidance for this DID may be found at the Quick Search Assist Website at http://quicksearch.dla.mil.

C.6 Non-Developmental Materials The Contractor shall first determine the availability of commercial off the shelf (COTS) solutions prior to proposing any new developmental effort.

C.7 Developmental Efforts The Contractor shall research, analyze, design, develop, fabricate, integrate, test, deliver, install and demonstrate all hardware and software developmental material as well as complete all necessary non-recurring engineering (NRE) and logistics data development activities to make the developed material compatible with the Government’s requirements as outlined in the contract.

C.8 Documentation COTS computer systems, software and other equipment shall be delivered with manufacturer supplied configuration and operations materials, as well as any applicable warranty information.

CDRLS applicable to this section will be identified at the order level when required.

C.9 Quality Control Plan (QCP) The Contractor shall establish and maintain a complete Quality Control Plan to ensure the services are performed in accordance with the PWS and commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor shall control the quality of the services and deliverables provided in support of this task and maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the http://quicksearch.dla.mil/ government if requested. The Contractor shall deliver the QCP no later than thirty (30) days after contract award.

Contractor Point of Contact (POC)

The Contractor shall identify one employee as the company’s POC for quality related issues.

This individual shall coordinate with the Government on matters of contract performance.

Written notification of the name, address, office telephone and mobile telephone of the POC and their alternate shall be provided to the COR on the first day of contract performance and thereafter as changes occurs. This individual, or in their absence the designated alternate, shall have full authority to act for the Contractor on all matters relating to the day-to-day operations of the contract.

C.10 Labor Categories Labor categories are stated in Section J within Attachment 1 “Pricing Spreadsheet”. Labor category descriptions are stated in Section J within Attachment 3 “Labor Category Descriptions”.

C.11 Estimated Travel All travel shall be in accordance with FAR 31.205-46 Travel Costs and all lodging shall be at or below allowable, published lodging rates for the respective locality. The contractor is required to ensure good stewardship of travel funds, and shall seek rates lower than the approved lodging rates whenever possible. The contractor shall locate and utilize the airport that will provide the lowest total cost of travel possible. Profit shall not be applied to travel costs. Travel shall be a direct reimbursed expense, at cost.

On the first and last day of approved contractor personnel travel, the rate is 75 percent of the appropriate Meals and Incidental Expenses (M&IE) rate regardless of the departure and return time.

Travel shall be approved in advance, via the Consent to Purchase (CTP) form (Section J, Attachment 5). The contractor shall submit and route the CTP request form and all associated documents to the COR for approval through the ITSS system, uploaded as a Post Award Collaboration (PAC) at least two weeks in advance. All CTPs for travel shall be approved by the COR, GSA Project Manager, and Contracting Officer at all dollar values.

Emergency requirements shall be defined/initiated and approved/validated by the COR on a case by case basis.

If lodging is not available at or below the published lodging rates, the contractor shall submit a CTP with a complete explanation of the circumstances in advance of the travel dates, and the backup documentation from at least three hotels in the TDY location to substantiate the unavailability claim. The CTP shall be reviewed and approved/rejected by the COR and CO in advance. Travel charges over and above allowable lodging rates and/or per diem without proper approval and support documentation from three lodging facilities, shall be paid at the expense of the contractor. The contractor shall make every effort to save Government dollars, to stay at hotels that are below the Government rate, negotiate the lowest airfares and car rentals, and shall plan travel as far in advance as possible.

C.12 Trip Reports The Contractor shall provide Trip Report Summaries included as part of the Monthly Status Report (MSR) for all travel required in support of this overarching IDIQ contract. For travel at the order level, Trip Report Summary submission details will be identified at the order level when required.

The Trip Report shall include the following information:

• Personnel traveled

• Dates of travel

• Destination(s)

• Purpose of Trip/Benefit to the Government

• Contract effort supported and Task Order ID number

• MAJCOM supported (if applicable)

• training (be specific)

• Actual Trip Costs

• Approval Authority

C.13 Other Direct Costs (ODCs) (Materials) The Contractor will be required to provide materials/hardware for this effort. The resultant systems integration projects are, by their nature, highly material intensive efforts. The majority of these items are unknown to the Government at the time of award of the IDIQ contract.

Materials and services which are not officially awarded/incorporated into the basic IDIQ contract, yet are within scope of the effort and are an integral part of the overall solution, are considered “Other Direct Costs”.

ODCs may be needed for each order placed under this IDIQ contract. There are two methods by which ODCs may be needed/procured to fulfill the terms of this IDIQ, including:

1) ODCs requiring quotation under the terms of the order

2) ODCs needed after award of a task order, which were unknown, unpriced, and/or unforeseen at the time the order was awarded.

With regard to example # 1 above: ODCs that are needed to fulfill the terms of the defined order requirement shall be proposed, priced, and pricing documentation shall be provided at the time the order RFP is responded to by the contractor.

With regard to example # 2 above: ODCs required after order award, which were unknown, unpriced and unforeseen at the time of award of the task order shall be documented via the CTP process as outlined in this document. The CTP form shall be completed prior to procuring items/services on behalf of the Government that have not been expressly accepted/approved by the CO under the task order. Failure to obtain this approval will result in the Contractor not being reimbursed for the procurement.

Table 1 below provides examples of the commercially available equipment necessary/required for installation into the various systems.

Table 1: Descriptions/Examples of Materials/ ODCs

Material/Hardware Examples

Raw Materials Sheet aluminum, sheet steel, extruded aluminum rod, bar, tube, and shapes, polycarbonate sheet, plastic/polymer/ester/ether rod, bar and shapes, copper rod/bar

Tools

Machine tools (fabrication machine tooling, mills, countersinks, taps, calibration, repair, maintenance, saws, wrenches, drills, screwdrivers, rivet guns, grinder, insert tooling, thread tap, sanding belts, dies / punches, clamps, gauges, electrical meters, tool boxes, work benches

Fasteners Screws, nuts, bolts, washers, rivets, rivet nut inserts, clinch nuts, potted inserts, clip nuts, adhesives, hook and loop tape

Mechanical components

Handles, knobs, latches, armature mount, clamps, shock mounts, threaded standoffs, lanyard, pilot pin, linear slides, bearings, hinge, racks, enclosures, rack slides, gaskets

Electrical components

Wire, power cables, raceway, fittings, conduit,, circuit breaker, switches, outlet strip, outlet components, plugs, enclosures, terminal lugs, loop clamps, splices, bushings, ground lugs / clips, LEDs, lights, lamps, power supplies, amplifiers, inverters, buss bar, plugs, receptacles, back-shells, meters, cable ties, patch cords, Cat6 cable, RF cable, DB/BNC/N/SMA/etc. connectors, panel adapters, MIL circular connectors, MS connectors, RF connectors, attenuators, IT cables, filters, sensors, couplers, EMI gaskets

Mission equipment

Printers, laptops, CPU's, displays, hard drives, memory, software, radios, analyzers, antennas, routers, network, switches, power supplies, navigational devices, HF, VHF, and UHF (voice and/or data) tactical radios, long haul or backbone radios, IT equipment needed to generate, route and display data, communications systems, electronics metrology systems, command and control systems, data management systems, data processing systems, network management devices, intercom, telephony devices, sensor packages, mounting and installation kits, antennas

NOTE: Mission equipment are assets that are installed into test and simulation or trainer/training systems

On-Site Operator Support

Military headsets, Ranger 47s

Materiel handling/Shipping

Packaging supplies (scale, shrink wrap, boxes, Kraft paper, bubble wrap, protective mailers, seals, locks, lift, hand truck, pallet jack, carts

Safety equipment Safety glasses, disposable coveralls, gloves

Whenever possible, materials required in support of this IDIQ contract and subsequent orders shall be procured in accordance with FAR 52.251-1, Government Supply Sources.

C.14 Green/Sustainable Procurement Practices/Requirements In accordance with FAR 23.103, “Sustainable Acquisitions,” Federal agencies shall advance sustainable acquisition by ensuring that 95 percent of new contract actions for the supply of products and for the acquisition of services (including construction) require that the products are— (1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated);(2) Water-efficient; (3) Bio based; (4) Environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives); (5) Non-ozone depleting; or (6) Made with recovered materials. And, that the required products in the contract actions for services include products that are— (1) Delivered to the Government during performance; (2) Acquired by the contractor for use in performing services at a Federally-controlled facility; or (3) Furnished by the contractor for use by the Government.

The purpose of the statutes and executive orders is to create, demonstrate the viability of, and sustain markets for green products and services. Green purchasing requirements apply to direct purchase of products by the Government, products supplied or used in the performance of a Government contract, micro-purchases, simplified acquisitions, and the purchases of commercial items. Below is a chart representing the elements of FAR Part 23 that apply to the requirements defined in this PWS. If for any reason the Government has failed to identify an applicable requirement in the chart below, the Contractor shall notify the Government immediately. The contractor shall comply with the Executive Orders, and applicable Laws/official “Acts” and Government timelines that are enacted/in place at the time of contract award, without exception.

Designated Sustainable Procurement Categories

Clauses/Reference Materials

Applicable/Not Applicable to

PWS

Requirements

Environmental Protection Agency (EPA) designated recycled content products (Eight EPA categories are:

vehicles, construction, transportation, parks and

FAR 11.002(d), Resource Conservation and Recovery Act section 6002, Executive Order (E.O.) 13423 and 13514;

FAR subpart 23.4; FAR 52.223-17;

www.epa.gov/cpg

Applicable http://www.epa.gov/cpg recreation, non-paper office products, paper and miscellaneous products (e.g., awards, bike racks, industrial drums, signage, sorbents, plaques, etc.)

Information technology related Energy Star® energy products (e.g., fluorescent lamps, exit signs, transformers, etc.)

FAR 11.002(d), FAR subpart 23.2, FAR 52.223-15, Energy Independence and Security Act of 2007 http://www.energystar.gov

Applicable

Federal Energy Management Program (FEMP) designated energy efficient low standby power products

FAR 11.002(d), FAR subpart 23.2, E.O.s 13423, 13514, and 13221, http://www.energystar.gov

Applicable

Department of Agriculture designated bio based/bio-preferred products (examples of USDA designations: Mobile equipment hydraulic fluids, Urethane roof coatings, Water tank coatings, Diesel fuel additives, Penetrating lubricants, Bedding, bed linens, towels, sorbents, hand cleaners and sanitizers, adhesives/mastic removers, composite panels, etc.)

FAR 11.002(d), FAR 52.223-1 (P), FAR 52.223-2, Farm Security and Rural Investment Act of 2002 section 9002, E.O.

13423;http://www.usda.gov/biopreferred

Not applicable

Environmentally preferable products (e.g., green cleaning products, cafeteria ware (bio based disposable plates, forks, etc., furniture, electronic office equipment, green meetings and

FAR 11.002(d), FAR subpart 23.7, E.O.s 13423 and 13514;

www.epa.gov/epp

Applicable http://www.energystar.gov/ http://www.energystar.gov/ http://www.usda.gov/biopreferred http://www.epa.gov/epp conference services, etc.)

Electronic Product Environmental Assessment Tool (EPEAT) registered products

FAR 11.002(d), E.O. 13423 and 13514, FAR 52.223-16 (for EPEAT bronze registered products or higher) or Alt I for purchasing EPEAT silver rated products or higher; For more information about the standards: http://www.epeat.net

Not applicable

Water-efficient products FAR 11.002(d); E.O. 13514 Section 2 Not applicable

Non-ozone-depleting substances (e.g., refrigeration, foam blowing agents, sterilants, aerosols, adhesives, etc.)

FAR 11.002(d); E.O. 13514 www.epa.gov/ozone/snap/lists/index.html

Not applicable

Non or low toxic or hazardous constituents

FAR 11.002(d), FAR 52.223-17 Applicable

Printed or Copied Double Sided on Recycled Paper (All deliverables shall be submitted electronically to the Government, no paper copies necessary)

FAR 4.303, FAR 52.204-4 Applicable

Pollution Prevention FAR 23.1005, FAR 52.223-5 (Alt I or Alt II as applicable).

Applicable if work is being performed on a Government facility.

C.15 Warranty Service FAR 52.212-4(o) Warranty is hereby tailored to reflect the following:

http://www.epeat.net/ http://www.epa.gov/ozone/snap/lists/index.html

The Contractor shall provide, at no additional cost to the Government, a minimum one-year warranty (or the warranty provided by the OEM, whichever is longer) for all hardware and software purchased under each order to this contract, including all equipment supplied, installed, and integrated by the Contractor. Any additional or modified warranty terms and conditions will be identified at the order (RFP or RFQ) level. The equipment warranty shall provide for repair and distribution of updated software to all users who purchased the software under this contract.

The Contractor shall provide to the CO, for his or her review and approval, a written description of the warranty service associated with each product and service delivered under each order at the time each order proposal/quote is submitted.

The Contractor shall repair or replace damaged/malfunctioning equipment covered by warranty as specified in the order. The Contractor shall provide to the Government a point of contact for the warranty during the Normal Business Day (7AM – 7PM Local Time) or for a longer period if so specified in the order. The warranty shall begin at the time the final system acceptance form is signed. Where not covered above, the standard commercial warranties shall apply per the terms and conditions of the contract.

C.16 Associate Contractor Agreements

a) The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in the accomplishment of the Government’s requirement.

The agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the integration of the 502 Trainer Development Squadron (502 TDS), which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. This ACA shall be signed and executed within 30 days of contract award. Associate contractors are listed in (g) below.

(b) ACAs shall include the following general information:

(1) Identify the associate contractors and their relationships.

(2) Identify the program involved and the relevant Government contracts of the associate contractors.

(3) Describe the associate contractor interfaces by general subject matter.

(4) Specify the categories of information to be exchanged or support to be provided.

(5) Include the expiration date (or event) of the ACA.

(6) Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees.

(c) A copy of such agreement shall be provided to the Contracting Officer for review before execution of the document by the cooperating contractors.

(d) The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

(e) Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement, and not the Government.

(f) All costs associated with the agreements are included in the negotiated cost of this contract.

Agreements may be amended as required by the Government during the performance of this contract.

(g) The following contractors are associate contractors with whom agreements are required:

Contractor Address Program / Contract

Rivertech, LLC 10807 New Allegiance Drive, Suite 350-200 Colorado Springs, CO 80921-

502 Trainer Development Squadron (TDS)

Other multi-awardee vendors receiving a contract as a result of this solicitation. To Be Determined (TBD) after contract award.

TBD TBD

C.17 Performance Standards and Performance Requirements Summary (PRS) This contract is a performance based contract with measurable standards in terms of quality and timeliness of deliverables and compliances. See the applicable PRS below identified in Table 2.

Table 2: List of Deliverables and the Performance Requirements Summary

[End of Section C]

Required Deliverables/

Reports

FORMAT

Required Due

Date

SEND TO

PLANNED

FREQUENCY

PWS Ref.

Performance

Threshold

Program Management Plan

Submit through ITSS

30 days after contract award.

COR/

GSA PM,

CO

Once after contract award

C.5 100% Compliance/On-time delivery.

Quality Control Plan

Submit through ITSS

30 days after contract award.

COR/

GSA PM,

CO

Once after contract award

C.9 100% Compliance/On-time delivery.

Monthly Summary Status/Activity Report

Submit through ITSS

25 days after service month.

COR/GSA

PM, CO

Monthly

C.5 95% Timely/Accurate Delivery

ACA

Execution

Submit through ITSS

30 days after contract award.

COR/GSA

PM, CO

Once after contract award

C.16 100% Compliance/On-time delivery.

Release of Claims

ITSS and Email

Due fifteen (15) calendar days of final payment.

COR/

GSA PM,

CO

15 days after final payment, G.2 and G.10 100% Timely/Accurate Delivery

SECTION D

PACKING AND MARKING

D.1 Packaging and Marking Packaging and marking of all deliverables must conform to normal commercial packing standards to assure safe delivery at destination. Clauses, delivery locations and other requirements regarding packaging and marking willbe designated by the CO at the order level.

All pricing for materials offered shall be Free on Board (FOB) Destination.

D.2 Overseas Shipping Overseas shipping shall be coordinated with the US State Department and following International Traffic in Arms Regulations (ITAR) on an order by order basis.

[End of Section D]

SECTION E

INSPECTION AND ACCEPTANCE

E.1 Inspection Terms Specific requirements and/or special clauses regarding inspection and acceptance may be designated by the CO at the order level.

E.2 Inspection and Acceptance of Services All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time in accordance with FAR 52.212-4 (a), which states: Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Only the Client Representative (CR), their designated alternate, the GSA Project Manager (PM) or GSA CO has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within 30 days from the end of the order period of performance.

E.3 FAR Clauses Incorporated by Reference and Full Text

52.246-4 Inspection of Services -- Fixed Price (Aug 1996)

[End of Section E]

SECTION F

DELIVERIES OR PERFORMANCE

F.1 Place of Performance/Hours of Performance The primary place of performance for development and integration will be at the Contractor’s facilities. However, installation and testing may be on site at multiple Government locations in CONUS and OCONUS. Specific places of performance will be defined in each of the individual orders. When working at, or delivering to, Government facilities performance will be accomplished during normal duty hours (0730 – 1630), unless approved by the COR.

Contractor personnel shall not report to Government facilities to work, nor remain at the Government work locations, any time the Government is unexpectedly required to close their offices. The Contractor is responsible for all notification of their Contractor staff during times of closure.

F.2 Period of Performance The period of performance for the IDIQ contract is five (5) year ordering period. The term for each Order placed under the Basic Contract shall be specified in the individual Order. Under no circumstances may an Order be placed under the Basic Contract if the Basic Contract has expired, or has been terminated or cancelled by the Government. No orders may extend more than five (5) years after the expiration of the Basic Contract. Order options, if included at initial issuance of the Order, may be exercised after the expiration date of the Basic Contract.

F.3 Delivery Instructions Equipment shall be packaged for commercial or military shipment to the destination locations specified by the Government using the Contractor’s best practices. If the destination location is overseas, the Contractor shall ensure that overseas packaging requirements are met.

The Contractor shall make software deliveries as stipulated within each order’s requirements using the Contractor’s best practices. Associated software documentation shall be packaged with the software deliverable.

If Contractor performance or submission of deliverables is contingent upon receipt of Government furnished items (data, equipment, materials, facilities, and support) or input, or upon Government review and approval of interim items or draft documents (collectively referred to as Government Performance), the Government shall specify when it will provide such items or input, or the time it will need to perform reviews or give approvals via the applicable CDRL.

Additionally, the Government will provide a list of the Government furnished items for each order, and the condition of those items when they are turned over to the Contractor. The Government Furnished Property Clauses shall apply to all orders where Government Furnished Property will be provided. The Contractor shall promptly advise the CO of any delays in receipt of Government furnished items, input, reviews, or approvals.

Delivery of platform systems shall be as specified in the individual order authorizing performance. Specific shipping instructions for IT-based equipment will be provided with each request for order as applicable.

Software, associated technical documentation, and reports will be as specified in the order.

F.4 FAR Clauses Incorporated by Reference and Full Text

52.242-15 Stop-Work Order (Aug 1989)

[End of Section F]

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 Invoicing/ Procedures for Payment

G.2 Release of Claims The Government reserves the right to require a release of claims at the end of each performance period, after all payments have been completed. **NOTE: No rates agreed to under the terms of this order are subject to DCAA or other “final” audited rates.

G.3 Invoicing Invoicing for Non-severable orders shall be submitted in accordance with the bid schedule / CLIN structure. If the bid schedule / CLIN structure does not allow for itemized payments, invoicing shall be submitted after the period of performance is complete.

Invoicing for Severable orders shall be submitted in accordance with the bid schedule / CLIN structure. FFP Severable orders that are priced by the month shall be billed at the flat rate per month. The period of performance for each severable order invoice shall be for one calendar month (30/31 calendar days). For T&M severable orders, each invoice shall list the labor category as awarded on the order, the hours worked per skill level/labor category, the rate per skill level/labor category and the extended amount for that invoice period. The invoice shall also show the total cumulative hours worked (inclusive of the current invoice period) per skill level, the hourly rate per skill level, the total cost per skill level, and the total of any other costs incurred and invoiced as well as the grand total of all costs incurred and invoiced. Each invoice shall clearly indicate both the current invoice’s monthly “burn rate” and the total average monthly “burn rate”.

For FFP ODCs/materials, the invoice shall include a description of the ODC, quantity, unit price, and total price of each ODC and shall be submitted in accordance with the bid schedule / CLIN structure.

For T&M ODCs/materials, the invoice shall include a description of the ODC, quantity, unit price, and total price of each ODC. The approved CTP Form (Attachment 5) shall be included with the invoice.

G.4 Invoicing For Travel All travel on applicable orders shall be approved by the Government at least two weeks in advance. Emergency requirements shall be defined/initiated and approved/validated by the COR on a case by case basis. All travel shall be in accordance with FAR 31.205-46 Travel Costs and shall be at or below per diem rates. The Contractor is required to ensure good stewardship of travel funds, and shall seek lodging rates lower than the approved rates whenever possible. The Contractor shall make every effort to locate the airport that will provide the lowest cost of air travel possible. The COR may require a cost benefit analysis to support any travel, as deemed necessary. Travel charges over and above per diem without proper approval, shall be at the expense of the contractor.

Submit the traveler's name, dates of travel, location of travel, and dollar amount of travel. Also include backup documentation (receipts, etc.) to support travel costs.

NOTE: The Government reserves the right to audit, thus; the contractor shall keep on file all backup support documentation for travel, materials, and ODC procurements made on behalf of the Government under the terms of the contract.

G.5 Electronically Posting Invoice Documents Contractors shall electronically transmit/submit invoices and supporting documentation for invoices through the GSA web-based procurement system, through the Central Invoice Service (CIS), the contractor shall submit invoices electronically by logging into the ASSIST portal (https://portal.fas.gsa.gov), navigating to the appropriate order, and creating the invoice for that order. This is the only acceptable means for invoice submissions.

No paper invoices shall be accepted. For additional assistance contact the ASSIST Helpdesk at 877-472-4877.

G.6 Content of Invoice The contractor’s invoice shall be submitted monthly for work performed the prior month. The contractor may invoice only for the hours, travel and unique services ordered by GSA and actually used in direct support of the client representative’s project. The invoice shall be submitted on official letterhead and shall include the following information at a minimum.

GSA Task Order Number Task Order ACT Number Prompt Payment Discount

Remittance Address Period of Performance for Billing Period Point of Contact and Phone Number Invoice Amount Skill Level Name and Associated Skill Level Number (for T&M) Actual Hours Worked During the Billing Period (for T&M) Travel Itemized by Individual and Trip (if applicable) Support Items Itemized by Specific Item and Amount (if applicable)

G.7 Final Invoice Invoices for final payment must be so identified and submitted within 60 days from task performance completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices. The contractor shall request from GSA an extension for final invoices that may exceed the 60-day time frame. No rates in this task order shall be contingent upon finalized rates, as this is not a forward pricing rate agreement contract.

All rates herein shall be firm fixed rates. No indirect rates or profit shall be allowed on travel.

The contractor shall submit the final invoice at the end of each ordering period timely.

The Government reserves the right to require certification by a GSA COR before payment is processed, if necessary.

G.8 Receiving Agency’s Acceptance The contractor shall seek acceptance…