COUNTY OF IMPERIAL

DEPARTMENT OF PUBLIC WORKS

155 South 11th Street El Centro, CA 92243 Phone: (442) 265-1818 Fax: (442) 265-1858

PROJECT MANUAL

I.C. DEPARTMENT OF INFORMATION & TECHNICAL

SERVICES (ITS) OFFICE UPGRADES PROJECT, LOCATED AT

940 MAIN STREET, SUITE 201, EL CENTRO, CA 92243

COUNTY PROJECT NO. SR7327IS

Approved by: Daniel O'campo, Deputy Director of Public Works Facilities & CIP

Date

Contact person: Marcelo Cortes.Senior Const. Program Project Tech.

Raul Carrasco, Senior CIP Project Technician.

Pre-Bid Non-Mandatory Conference Date: Jul 29 2026 at 9:00AM

Bid Opening Date: August 14. 2026. at 2:30PM i SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

SPECIAL NOTICE

Pursuant to the requirements of Senate Bill 854 and California Labor Code section 1725.5, all contractors and subcontractors that wish to engage in public work through a public works contract must first register with the Department of Industrial Relation and pay all applicable fees.

Beginning March 1, 2015, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations, pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)).

Beginning April 1, 2015, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations, pursuant to Labor Code section 1725.5.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

For more information concerning Senate Bill 854 compliance, please visit:

http://www.dir.ca.gov/Public-Works/SB854.html, http://www.dir.ca.gov/Public-Works/SB854.html ii SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

PUBLIC WORKS REFORMS (SB 854) FACT SHEET

Public works reforms (SB 854) were signed into law on June 20, 2014. The reforms made several significant changes to the administration and enforcement of prevailing wage requirements by the Department of Industrial Relations (DIR). Among other things, SB 854 established a public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bond-funded and other specified public works projects. The fees collected through the program established by SB 854 are used to fund DIR’s public works activities.

Essentials of public works contractor registration program:

• Contractors are subject to a registration and annual renewal fee set at $400. This fee is non-refundable and applies to all contractors and subcontractors who intend to bid or perform work on public works projects (as defined under the Labor Code).

• Contractors apply and pay the fee online and must meet minimum qualifications to be registered as eligible to bid and work on public works projects:

o Must have workers’ compensation coverage for any employees and only use subcontractors who are registered public works contractors.

o Must have Contractors State License Board license if applicable to trade.

o Must not have any delinquent unpaid wage or penalty assessments owed to any employee or enforcement agency.

o Must not be under federal or state debarment.

o Must not be in prior violation of this registration requirement once it becomes effective. However, for the first violation in a 12-month period, a contractor may still qualify for registration by paying an additional penalty.

• The registration fee is not related to any project. It is more like a license that enables the registrant to bid on and perform public works.

• DIR provides a searchable database of registered contractors and subcontractors on its website, so that awarding bodies and contractors can comply with the requirement to only use registered contractors and subcontractors.

• Various protections are built in so that o A contractor won’t be in violation for working on a private job that is later determined to be public work;

o The inadvertent listing of an unregistered subcontractor on a bid doesn’t necessarily invalidate that bid;

o A contract with an unregistered contractor or subcontractor is subject to cancellation but is not void as to past work;

o An unregistered contractor or subcontractor can be replaced with one who is registered;

o A contractor whose registration lapses will have a 90-day grace period within which to pay a late fee and renew.

• Contractors and subcontractors register online. The preferred method of payment is by credit card.

• The requirement to list only registered contractors and subcontractors on bids became effective on March 1, 2015. The requirement to only use registered contractors and subcontractors on public works projects applies to all projects awarded on or after April 1, 2015.

iii SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

Essentials of Public Works Enforcement Fund:

All contractor registration fees go into the State Public Works Enforcement Fund and are used to fund the following items:

• Administration of contractor registration requirement;

• All DIR costs for administering and enforcing public works laws;

• Labor Commissioner’s enforcement of other Labor Code violations on monitored public works projects.

DIR no longer charges awarding bodies for prevailing wage compliance monitoring and enforcement on legacy CMU projects.

Related changes in DIR’s administration and enforcement of public works requirements:

• Requirements to use CMU or specified alternative (labor compliance program or project labor agreement) for state bond-funded and other specified projects were eliminated and replaced by requirements that apply to all public works projects (as defined under the Labor Code).

• Awarding bodies are required to submit PWC-100 (contract award notice) for all public works projects.

• Contractors and subcontractors on all public works projects are required to submit certified payroll records (CPRs) to the Labor Commissioner unless excused from this requirement. -o CPRs are furnished to the Labor Commissioner online o This requirement phases in as follows:

▪ Applied to public works projects that had been under CMU monitoring;

▪ Applies to any new projects awarded on or after April 1, 2015;

▪ May apply to other projects as determined by Labor Commissioner;

▪ Applies to all public works projects, (except those listed under

Exemptions just below), on and after January 1, 2016.

o Exemptions: As of April 1, 2015, and even after January, 1, 2016, the following projects are exempt from the requirement to have contractors and subcontractors furnish certified payroll records (CPRs) to the Labor Commissioner:

Small Project Exemption

Contractors who work exclusively on small public works projects are not required to register as a public works contractor or file electronic certified payroll reports for those projects.

Contractors are still required to maintain certified payroll records on a continuous basis, and provide them to the Labor Commissioner’s Office upon request. Additionally, awarding agencies are not required to submit the notice of contract award through DIR’s PWC-100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed:

iv SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

• $25,000 for new construction, alteration, installation, demolition or repair

• $15,000 for maintenance

Any projects monitored and enforced by the following legacy LCPs:

• California Department of Transportation (Caltrans)

• City of Los Angeles

• Los Angeles Unified School District

• County of Sacramento

Projects covered by qualifying project labor agreements, at the Labor Commissioner’s discretion.

• Requirements for awarding bodies to adopt and enforce a DIR-approved LCP are now limited to: (1) ongoing public works projects awarded prior to January 1, 2012, that were under a pre-existing LCP requirement (see the four legacy LCPs listed above) and (2) projects funded in whole or in part by Proposition 84.

June 2017

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

I.C. DEPARTMENT OF INFORMATION & TECHNICAL SERVICES –

OFFICE UPGRADES PROJECT

LOCATED AT 940 MAIN STREET, SUITE 201, EL CENTRO, CA 92243

COUNTY PROJECT NO. SR7327IS

TABLE OF CONTENTS

Notice to Contractor Calling for Bids 2

Information for Bidders 9

Bid Form 14

Non-collusion Affidavit to be Executed by Bidder and Submitted with Bid 19

Designation of Subcontractors 20

Public Contract Code Section 10162 Questionnaire 23

Contractor’s Certificate Regarding Workers Compensation 25

Bid Bond 26

Performance Bond 28

Payment Bond for Public Works 30

Contents of General Conditions 32

General Conditions 34

Exhibit A – Sample Agreement for services 75

Exhibit B – General Specifications 117

Exhibit C – Sales Tax Condition 120

Exhibit D – Construction Drawings 123

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

NOTICE TO CONTRACTOR CALLING FOR BIDS

NOTICE IS HEREBY GIVEN that the COUNTY OF IMPERIAL, California, acting by and through its Board of Supervisors (hereinafter referred to as "COUNTY"), will receive up to, but not later than 2:00pm on August 14, 2026, sealed bids for the award of a contract for the proposed project:

I.C. DEPARTMENT OF INFORMATION & TECHNICAL SERVICES –

OFFICE UPGRADES PROJECT

The Contractor shall possess a B – General Building Contractor License at the time this contract is awarded.

Estimated Cost. The estimated construction cost is $80,000.00.

Bids shall be received in the office of the Clerk of the Board of Supervisors, 940 Main Street, Suite 209, El Centro, California 92243, and shall be opened publicly and read aloud at the above stated time and place.

Each bid package must conform and be responsive to the contract documents, bid sets are available starting on July 15, 2026 at the following https://www.dir.ca.gov/Public- Works/publicworks.html. “Projects out to bid" at no charge and at Public Works, 155 South Eleventh Street, El Centro, CA, 92243, Phone (442) 265-1818, Monday through Thursday 8:00 AM - 5:00 PM (PDT) for a hard copy set for a fee. Those desiring to pick up bid sets shall call to reserve a copy of bid documents to ensure the availability.

A one hundred dollar ($100) non-refundable fee for each hardcopy bid package set of the contract documents is required.

Only those firms who have purchased the bid documents will be mailed any addendums that may be issued for this project prior to the bid opening date.

Each bid shall be accompanied by the bid security referred to in the contract documents and the list of proposed subcontractors in the form of a certified or cashier check or a bid bond for ten percent (10%) of the maximum bid amount being proposed.

In contracts involving expenditure in excess of ten thousand dollars ($10,000), the successful bidder shall file a payment bond in a penal sum at least equal to the full contract value as awarded. The bond shall be approved by COUNTY and shall be in the form set forth in the contract documents. The successful bidder shall also file a performance bond in a penal sum at least equal to the full contract value as awarded.

A performance and payment bond must be filed for contracts involving expenditure in excess of twenty-five thousand dollars ($25,000) and may be required for contracts involving smaller expenditures at the option of COUNTY.

A Contractor’s and Subcontractor’s Non-Mandatory Pre-Bid Conference will be held on the following date: July 29, 2026, at 9:00 AM at:

I.C. DEPARTMENT OF INFORMATION & TECHNICAL SERVICES OFFICE

https://www.dir.ca.gov/Public-Works/publicworks.html

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

Contact Person:

Marcelo Cortes, Senior Construction Program Project Technician

Telephone (442) 265-1861 / marcelocortes@co.imperial.ca.us Or

Raul Carrasco, Senior CIP Project Technician Telephone: (442) 265-1818 / raulcarrasco@co.imperial.ca.us

Attendance at the Pre-Bid Conference and Facility Walkthrough is NON-

MANDATORY BUT IS STRONGLY RECOMMENDED.

Before submitting a bid, ALL BIDDERS are required to examine the project site and fully inform themselves as to all existing site conditions and limitations. The bid proposal shall include the cost of all items necessary for the construction of the Project. Bidder shall not receive any additional compensation for costs resulting from conditions that Bidder could have discovered with due diligence prior to submitting a bid.

Any potential bidder whom has been deemed ineligible to perform work on public works projects pursuant to Labor Code Sections 1777.1 or 1777.7 shall be prohibited from bidding on, being awarded a contract for, or performing work as a subcontractor on this project, or any other public works project within the state of California.

COUNTY reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding.

All information required by the bid forms must be completely and accurately provided. Numbers shall be stated in both words and figures where so indicated in the bid forms; conflicts between a number stated in words and in figures are governed by the words. Partially completed Bid Proposals, including bid forms with items left blank, or Bid Proposals submitted on other than the bid forms included herein are non-responsive and will be rejected. Bid Proposals not conforming to these instructions for bidders and the Notice to Contractors Calling for Bids may be deemed nonresponsive and rejected.

Pursuant to Section 20103.8 of the Public Contract Code: A local agency may require a bid for a public works contract to include prices for items that may be added to, or deducted from, the scope of work in the contract for which the bid is being submitted.

Whenever additive or deductive items are included in a bid, the bid solicitation shall specify which one of the following methods will be used to determine the lowest bid. In the absence of a specification, only the method provided by subdivision (a) will be used:

(a) The lowest bid shall be the lowest bid price on the base contract without consideration of the prices on the additive or deductive items.

A responsible bidder who submitted the lowest bid as determined by this section shall be awarded the contract, if it is awarded. This section does not preclude the local agency from adding to or deducting from the contract any of the additive or deductive items after the lowest responsible bidder has been determined.

mailto:marcelocortes@co.imperial.ca.us mailto:raulcarrasco@co.imperial.ca.us

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

ENGINEER’S OPINION OF PROBABLE QUANTITY

BASE BID

AL = Allowance CF = Cubic Feet CY = Cubic Yard EA = Each LBS = Pounds

LF = Linear Foot LS = Lump Sump SF = Square Feet TON = (2,000 lbs)

ITEM

No. ITEM DESCRIPTION

UNI

T EST. QTY.

1. Mobilization/ Demobilization, Insurance, Bonds, Taxes, and Similar expenses.

LS 1

Construction Facilities

2. Temporary barriers and protection of existing finishes. LS 1

Demolition

3. Tear up existing carpet and wall base. LS 1

4. Demolition of sheetrock. LS 1

5. Remove and dispose of existing windows. LS 1

6. Demolition of existing front counter. LS 1

7. Remove and dispose of existing door and frame (Office No.2). LS 1

8. Remove and dispose of existing old HVAC Thermostats. LS 1

9. Remove and dispose of wood board (West wall) LS 1

Construction

10. Install new soundproof insulation (see plans for details). LS 1

11. Install new 5/8” type x sheetrock

12. Patch texture and paint walls (per plans, 1,728 SF aprox). LS 1

13. Prep floor as needed and install new sound control underlayment and vinyl planks (see plans for details 1,140 sf aprox).

LS 1

14. Install new 4” wall base (250 LF aprox). LS 1

15. Install new rubber transitions to match wall base color. LS 1

16. Install new HVAC Thermostats (3). ( Venstar T3800 Digital heat and cool stages)

LS 1

17. Build a new wall at office No. 1 (see plans for details). LS 1

18. Install new 3-0 X 6-8 X 1 ¾” SC wood door with Brown tone Timely

Frame.

LS 1

19. Paint (stain) doors (6) color TBD. LS 1

20. Install new vertical wood acoustic panels (see plans for details) LS 1

Electrical

21. Install 2 new 20 amp duplex receptacles LS 1

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

22. Install a new 2x4 electrical box with ¾” conduit from above ceiling grit. LS 1

23. Replace all receptacles and light switches (white color) LS 1

24. Replace all existing light fixtures with new LED fixtures. LS 1

25. Eliminate 2 existing light switches and tie the light fixtures to the entrance light switch.

LS 1

Additive No. 1

26. Demolition of the existing Ceiling Grit System and installation of a new

CGS aligned with the north side of the room (see plans for details)

LS 1

Additive No. 2

27. Paint walls with interior semi-gloss Parrow & Ball paint, color Hague

Blue No. 30 or approved equal or better.

LS 1

Time and Material Allocation

28. Time and Materials Allocation LS 1

Nothing in this section shall preclude the prequalification of subcontractors.

COUNTY hereby affirms and notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated on the grounds of race, sex, color, or national origin in consideration for an award.

Pursuant to section 1773 of the Labor Code, the general prevailing rate of wages in the County in which the work is to be done has been determined by the Director of the California Department of Industrial Relations and are on file and available from the Clerk of the Board of Supervisors located at the County Administration Center, 940 Main Street, El Centro, CA 92243.

The Director of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the contract which will be awarded to the successful bidder.

Use the following internet access URL:

Director's General Prevailing Wage Determinations (ca.gov)

It shall be mandatory upon the Contractor to whom the contract is awarded, and upon any subcontractor under it, to pay not less than the said specified rates to all workers employed by them in the execution of the contract. No bidder may withdraw their bid for a period of ninety (90) days after the date set for the opening of bids.

Bidders are advised that they may elect to substitute securities for any retention of funds by the County to ensure performance under the Contract. At the request and expense of Bidder, securities equivalent to the amount retained shall be deposited with the County, or with a state or federally chartered bank in this state as the escrow agent, who shall then return the securities to Bidder once the Project has been completed.

Alternatively, the Bidder may request, and the County shall make payment of retentions earned directly to the escrow agent at the expense of the Bidder. The Bidder, at its sole cost and expense, may direct the investment of the payments into securities, and the Bidder shall receive the interest earned on the investments. Once the Project has been https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm completed, the Bidder shall receive from the escrow agent all securities, interest and payments received by the escrow agent from the County.

Securities eligible for investment include those listed in Cal Gov Code § 16430, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the County and the Bidder. The Bidder shall be the beneficial owner of any securities substituted for retained funds and shall receive any interest thereon.

Substitution of securities shall be conducted through an Escrow Agreement substantially similar to that found in Cal Pub Contract Code § 22300(f).

PLEASE NOTE: Substitution of securities is prohibited where funding for the Project, in whole or in part, will be provided by the Farmers Home Administration of the United States Department of Agriculture pursuant to the Consolidated Farm and Rural Development Act (7 U.S.C. Sec 1921 et seq.) or where otherwise disallowed by federal law.

y thia Medina Clerk of the Board of Supervisors

Approved for Construction

Daniel ' mpo Deputy Director of Public Works Facilities & GIP

Date

Date

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SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

VICINITY MAP

IMPERIAL COUNTY

PUBLIC WORKS

DEPARTMENT

EL CENTRO, CA

I.C. Department of Information & Technical Services Office Upgrades Project

Located at 940 Main Street, Suite 201, El Centro CA 92243

County Project No. SR7327IS

PROJECT SITE

Broadway

IC Administration Bldg.

Main St.

N. 11th St.

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

LOCATION MAP

IMPERIAL COUNTY

PUBLIC WORKS

DEPARTMENT

EL CENTRO, CA

I.C. Department of Information & Technical Services Office Upgrades Project

Located at 940 Main Street, Suite 201, El Centro CA 92243

County Project No. SR7327IS

PROJECT SITE

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

INFORMATION FOR BIDDERS

1. Preparation of Bid Form. COUNTY invites bids on the form attached to be submitted at such time and place as is stated in the form Notice to Contractors Calling for Bids.

All blanks in the bid form must be appropriately completed, and all prices must be stated in both words and figures. All bids must be submitted in sealed envelopes bearing on the outside the name of the bidder, the bidder’s address, and the name of the project for which the bid is submitted. It is the sole responsibility of the bidder to see that the bid is received by COUNTY prior to the date and time specified for opening bids. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.

2. Bid Security. Each bid shall be accompanied by a certified or cashier’s check payable to COUNTY or a satisfactory bid bond in favor of COUNTY executed by the bidder as principal and a satisfactory surety company as surety, in an amount not less than ten percent (10%) of the maximum amount of the bid. The check or bid bond shall be given as guarantee that the bidder shall execute the contract if it be awarded to it in conformity with the contract documents and shall provide the surety bond or bonds as specified therein within ten (10) days after notification of the award of the contract to the bidder.

3. Signature. The bid must be signed in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid.

4. Modifications. Changes in or additions to the bid form, recapitulations of the work bid upon, alternative proposals, or any other modification of the bid form which is not specifically called for in the contract documents may result in COUNTY’s rejection of the bid as not being responsive to the invitation to bid. No oral or telephonic modification may be considered.

Any proposed modifications of a bidder’s bid must be in writing and received by COUNTY prior to the date and time specified for opening bids.

5. Erasures. The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction and the surname, or surnames of the person or persons signing the bid.

6. Examination of Site and Contract Documents. Each bidder shall visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor so that it may fully understand the facilities, difficulties and restrictions attending the execution of the work under the contract. Bidders shall thoroughly examine and be familiar with the drawings and specifications. The failure or omission of any bidder to receive or examine any Contract Documents (which include this IFB, the General Conditions, and the Sample Agreement, the General Notes, and the Construction Drawings), form, instrument, addendum or other document, or to visit the site and acquaint itself with conditions there existing, shall in no way relieve any bidder from obligations with respect to its bid or to the contract.

The submission of a bid shall be taken as prima facie evidence of compliance with

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual this section.

7. Withdrawal of Bids. Any bidder may withdraw its bid either personally, by written request, or by telegraphic request confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of bids.

8. Relief from Mistake in Bid. The attention of bidders is called to Public Contracts

Code sections 5100 to 5104, particularly the requirements of section 5103 which requires that grounds for relief from a mistaken bid require written notice to the public entity within five (5) working days after the opening of the bids of mistake and such notice shall detail how the mistake occurred. Please note that a bidder shall not be relieved of its bid unless the elements of Public Contract Code section 5103 are met and the written consent of COUNTY is obtained and/or by order of a court of competent jurisdiction.

9. Agreements and Bonds. The agreement form which the successful bidder, as

Contractor, will be required to execute, and the forms and amounts of the surety bonds which it will be required to furnish at the time of execution of the agreements, are included in the contract documents and should be carefully examined by the bidder. The required number of executed copies of the Agreement, the Performance Bond, and the Payment Bond for County Projects is as specified in the Special Conditions.

10. Interpretation of Plans and Documents. If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the drawings, specifications or other contract documents, or finds discrepancies in or omissions from the drawings and specifications, he or she shall submit to COUNTY a written request for an interpretation or correction thereof no less than ten (10) days prior to the bid opening. The person submitting the request will be responsible for its prompt delivery. Any interpretations or correction of the contract documents will be made only by addendum duly issued, and a copy of such addendum will be mailed or delivered to each person receiving a set of the contract documents. No oral interpretation of any provision in the contract documents will be made to any bidder.

The interpretation of Plans and documents upon bid award shall be addressed in accordance with Article 2 of the "General Conditions."

11. Bidders Interested in More Than One Bid. No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a sub-proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other bidders or make a prime proposal.

12. Award of Contract. COUNTY reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding. The award of the contract, if made by COUNTY, will be to the lowest responsible bidder therefore.

Award of the contract may be on (September), 2026 (tentative), and an Agreement shall be presented to the successful bidder at that time. Successful bidder shall then have ten (10) days to execute the Agreement and provide all payment and

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual performance bonds required for this project. Please note that a posted tabulation may be a preliminary tabulation which has not been reviewed for responsiveness and responsibility. It is possible that the lowest bidder will not be awarded the contract because of non-responsiveness or non-responsibility.

13. Alternates. If alternate bids are called for, the contract may be awarded at the election of the governing board to the lowest responsible bidder on the base bid, or on the base bid and any alternate or combination of alternates.

14. Bidder Contact Information. The bidder shall submit complete name, address and phone listings, (including fax), and contact person at bidder's company, provide a complete list of all personnel, subcontractors, and other agencies that will be assigned to this project and the responsibility that each will have.

15. Listing Subcontractors. Each bidder shall submit with its sealed bid a list of the proposed subcontractors on this project as required by the Subletting and Subcontracting Fair Practices Act (Pub. Cont. Code, § 4100, et seq.). Forms for this purpose are furnished with the contract documents.

16. Workers Compensation and Prevailing Wage Compliance.

16.1. Workers Compensation. In accordance with the provisions of Labor Code section 3700 et. seq. Contractor shall secure the payment of compensation to its employees. Contractor shall sign and file with COUNTY the following certificates prior to performing the work under this contract: "I am aware of the provisions of section 3700 of Labor Code which require every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." The form of such certificate is included as a part of the contract documents.

16.2. Prevailing Wage Compliance. Contractor and its subcontractors shall pay all workers employed on the Project the rates determined by the Director of the California Department of Industrial Relations (DIR) or when applicable, the Davis-Bacon Federal wage rates as supplemented by the Department of Labor regulations. See Article 17 of the General Conditions.

16.3. For those Projects subject to Department of Industrial Relations (DIR)

Monitoring and Enforcement, be advised that the Contractor is responsible for submitting certified payroll records directly to the State Compliance Monitoring Unit (CMU). CMU is a new component within the State Division of Labor Standards Enforcement (DLSE) that was created to monitor and enforce prevailing wage requirements on public works projects that receive state bond funding and on other projects that are legally required to use the CMU. The CMU began operations on January 1, 2012, following the recent adoption of AB 436 and approval of revisions to program regulations. By actively monitoring compliance on an ongoing basis while work is being performed, the CMU will play a special role in ensuring that public works construction workers are promptly paid the proper prevailing wage rates and

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual in helping maintain a level playing field for contractors who comply with the law.

Effective Date and Applicability: The laws and regulations that govern the new program are effective January 1, 2012. Only projects for which the public works contract is awarded on or after January 1, 2012 are subject to the CMU requirements. For further information concerning compliance monitoring please visit the website located at: https://www.dir.ca.gov/Public- Works/publicworks.html.

17. Substitution of Security. Contractors may substitute securities in place of retained funds withheld by COUNTY in accordance with the provisions of Cal. Pub. Contract Code Section 22300.

18. Contractor’s Pre-Bid Conference.

18.1. A Pre-Bid Conference will be held on the following date: July 29, 2026, at

9:00am at:

I.C. DEPARTMENT OF INFORMATION & TECHNICAL SERVICES – OFFICE

UPGRADES PROJECT LOCATED AT 940 MAIN STREET, SUITE 201, EL

CENTRO, CA 92243 COUNTY PROJECT NO. SR7327IS

Contact Person:

Marcelo Cortes, Senior Construction Program Project Technician Telephone: (442) 265-1861 / marcelocortes@co.imperial.ca.us

Or Raul Carrasco, Senior CIP Project Technician

Telephone: (442) 265-1818 / raulcarrasco@co.imperial.ca.us

18.2. Attendance at the Pre-Bid Conference and Walkthrough is NON-

MANDATORY BUT STRONGLY RECOMENDED.

18.3. Before submitting a bid, ALL BIDDERS are required to examine the project site and fully inform themselves as to all existing site conditions and limitations. The bid proposal shall include the cost of all items necessary for the construction of the Project. Bidder shall not receive any additional compensation for costs resulting from conditions that Bidder could have discovered with due diligence prior to submitting a bid.

18.4. In accordance with Paragraph 10 of the Information for Bidders, any questions to be presented at the Pre-Bid Conference must be in writing and received by COUNTY from General Contractor or subcontractor submitting a Bid on or before August 04, 2026, at 4:00pm in the Public Works office located at 155 South Eleventh Street, El Centro, California, 92243.

mailto:marcelocortes@co.imperial.ca.us mailto:raulcarrasco@co.imperial.ca.us

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

19. Calendar of Events.

EVENT DATE

1. Bid packages available July 15, 2026

2.

NON-MANDATORY Pre-Bid Conference and Facility Walkthrough

July 29, 2026, at 9:00am

3.

Return of Written Plans, Document Questions, and Substitution Requests. Please be advised that Substitution Requests submitted after the due date may render this bid unresponsive.

August 04, 2026, at 4:00pm

4.

Bid package, inclusive of completed bid forms, and bid bond required to be submitted hereunder must be received by COUNTY on or before at:

Clerk of the Board 940 Main Street, Suite 209 El Centro, CA 92243 Phone: (442) 265- 1020

August 14, 2026, at 2:00pm

5. Bid Opening in Board Chambers August 14, 2026, at 2:30pm

6.

Board of Supervisors review and consideration of award on approximately

(September) 2026 (tentative)

7. Execution of Contract (September) 2026 (tentative)

8. Commencement of construction on or before (October) 2026 (tentative)

9. Completion of construction on (November) 2026 (Tentative)

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

BID FORM

TO: Acting by and through its Board of Supervisors, hereinafter called COUNTY.

1. Pursuant to and in compliance with your IFB, Notice to Contractors Calling for Bids and the other documents relating thereto, the undersigned bidder, having familiarized itself with the terms of the contract, the local conditions affecting the performance of the contract, and the cost of the work at the place where the work is to be done, and with the drawings and specifications and other contract documents, hereby proposes and agrees to perform, within the time stipulated by the contract, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, expendable equipment and all utility and transportation services necessary to perform the contract and complete it in a workmanlike manner, all of the work required in connection with the

OFFICE UPGRADES PROJECT LOCATED AT 940 MAIN STREET, SUITE 201,

EL CENTRO, CA 92243

All in strict conformity with the drawings and specifications and other contract documents, including addenda nos., ______, _______, _______, and _______, on file at the office of Public Works Facilities Management, for the total sum of ________________________________________________Dollars ($_______________), hereinafter called the Base Bid Price.

Warning - If an addendum or addenda have been issued by the Department and not noted above as being received by the bidder, this proposal may be rejected.

COUNTY reserves the right to make award or any combination of base bid process plus deductive bid items as COUNTY determines to be in its best interest.

ENGINEER’S OPINION OF PROBABLE QUANTITY

BASE BID

AL = Allowance CF = Cubic Feet CY = Cubic Yard EA = Each LB = Pounds

LF = Linear Foot LS = Lump Sump SF = Square Feet TON = (2,000 lbs)

ITEM

No. ITEM DESCRIPTION UNIT

EST.

QTY. UNIT PRICE TOTAL

1.

Mobilization/ Demobilization, Insurance, Bonds, Taxes, and Similar expenses.

LS 1

Construction Facilities

2.

Temporary barriers and protection of existing finishes.

Demolition

3. Tear up existing carpet and wall base. LS 1

4. Demolition of sheetrock. LS 1

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

5.

Remove and dispose of existing windows.

6. Demolition of existing front counter. LS 1

7.

Remove and dispose of existing door and frame (Office No.2).

8.

Remove and dispose of existing old HVAC Thermostats.

9.

Remove and dispose of wood board (West wall)

Construction

10.

Install new soundproof insulation (see plans for details).

11. Install new 5/8” type x sheetrock LS 1

12.

Patch texture and paint walls (per plans, 1,728 SF aprox).

13.

Prep floor as needed and install new sound control underlayment and vinyl planks (see plans for details 1,140 sf aprox).

14.

Install new 4” wall base (250 LF aprox)

15.

Install new rubber transitions to match wall base color.

16.

Install new HVAC Thermostats (3).

(Venstar T3800 Digital heat and cool stages)

17.

Build a new wall at office No. 1 (see plans for details).

18.

Install new 3-0 X 6-8 X 1 ¾” SC wood door with Brown tone Timely Frame

19. Paint (Stain) doors (6) (color TBD). EA 6

20.

Install new vertical wood acoustic panels (see plans for details)

Electrical

21.

Install 2 new 20 amp duplex receptacles

22.

Install a new 2x4 electrical box with ¾” conduit from above ceiling grit.

23.

Replace all receptacles and light switches (white color)

24.

Replace all existing light fixtures with new LED fixtures.

25.

Eliminate 2 existing light switches and tie the light fixtures to the entrance light switch.

Additive No. 1

26.

Demolition of the existing Ceiling Grit System and installation of a new CGS

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual aligned with the north side of the room (see plans for details)

Additive No. 2

27.

Paint walls with interior semi-gloss Parrow & Ball paint, color Hague Blue No. 30 or approved equal or better.

Time and Material Allocation

28. Time and Materials Allocation LS 1 $8,000.00 $8,000.00

TOTAL BASE BID: $

Note: The amount entered as the “Total Base Bid” should be identical to the Base Bid amount entered in Section 1 of the Bid Proposal form.

Warning - If an addendum or addenda have been issued by the Department and not noted above as being received by the bidder, this proposal may be rejected.

COUNTY reserves the right to make award or any combination of base bid process plus deductive bid items as COUNTY determines to be in its best interest.

2. It is understood that COUNTY reserves the right to reject this bid and that this bid shall remain open and not be withdrawn for the period specified in the Notice to Contractors Calling for Bids.

3. The required bid security is hereto attached.

4. The required list of proposed subcontractors is attached hereto.

5. It is understood and agreed that if written notice of the acceptance of this bid is emailed, mailed or delivered to the undersigned after the opening of the bid, and within the time this bid is required to remain open, or at any time thereafter before this bid is withdrawn, the undersigned will execute and deliver to COUNTY a contract in the form attached hereto in accordance with the bid as accepted, and that it will also furnish and deliver to COUNTY the Performance Bond and Payment Bond for the Public Works as specified, all within ten (10) days after receipt of notification of award, and that the work under the contract shall be commenced by the undersigned bidder, if awarded the Contractor, on the date to be stated in COUNTY’s Notice to Contractors to Proceed, and shall be completed by the Contractor in the time specified in the contract documents.

6. Notice of acceptance or requests for additional information should be addressed to the undersigned at the address identified in Paragraph 8 below.

7. Print/type the names of all persons interested in the foregoing proposal as principals in the space provided below:

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

(IMPORTANT NOTICE: If bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a co-partnership, state true name of firm, also names of all individual co-partners composing firm; if bidder or other interested person is an individual, state first and last names in full.)

8. Licensed in accordance with act providing for the registration of Contractors:

Company Name:

Company Address:

Contact Name:

Contact Email #:

Phone #:

License #: Expiration Date:

Classification (s):

DIR Registration #: Expiration Date:

Gross Annual Receipts for the Firm:

Years in Business:

Age of Firm:

9. The undersigned certifies that he/she is now licensed in the appropriate trade in accordance with the provisions of the Contractor’s License Law of the State of California, and the number of said license is and that said license expires _______________, 20___.

10. By my signature on this proposal I certify, under penalty or perjury under the laws of the State of California, that the foregoing questionnaire and statements of Public Contract Code sections 10162, 10232 and 10285.1 are true and correct and that the bidder has complied with the requirements of section 8103 of the Fair Employment and Housing Commission Regulations (Chapter 5, Title 2 of the California Administrative Code). By my signature on this proposal I further certify, under penalty or perjury under the laws of the State of California and the United States of America, that the Non-collusion Affidavit required by Title 23 United States Code, section 112 and Public Contract Code section 7106; and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.

Proper Name of Bidder

Date: By:

(Signature of bidder)

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

(Print/type signator's name)

(Print/type title)

NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signatures of authorized officers or agents, and the document shall bear the corporate seal; if bidder is a partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; and if bidder is an individual, his/her signature shall be placed above.

Business Address:

Place of Residence:

Telephone:

Fax Number:

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

NON-COLLUSION AFFIDAVIT TO BE EXECUTED

BY BIDDER AND SUBMITTED WITH BID

State of California

County of Imperial

______________________________________[name of individual], being first duly sworn, deposes and says that he or she is_____________________________[title of individual] of __________________________________[name of business] the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Signature

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

DESIGNATION OF SUBCONTRACTORS

In compliance with the Subletting and Subcontracting Fair Practices Act (Ch. 4 (commencing at section 4100), Div. 2, part 1 of the Cal. Pub. Cont. Code) and any amendments thereof, each bidder shall set forth below:

(a) (1) The name, the location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater.

(b) the portion of the work which will be done by each subcontractor under this act. The prime Contractor shall list only one subcontractor for each such portion as is defined by the prime Contractor in this bid.

If a prime contractor fails to specify a subcontractor or if a prime contractor specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of 1 percent of the prime contractor’s total bid, the prime contractor agrees that he or she is fully qualified to perform that portion himself or herself, and that the prime contractor shall perform that portion itself.

No prime Contractor whose bid is accepted shall (a) substitute any subcontractor, (b) permit any subcontractor to be voluntarily assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the original bid, or (c) sublet or subcontract any portion of the work in excess of one-half of one percent (1/2%) of 1 percent of the prime Contractor’s total bid as to which his original bid did not designate a subcontractor, except as authorized in Subletting and Subcontracting Fair Practices Act.

Subletting or subcontracting of any portion of the work in excess of one-half of one percent (1/2%) of 1 percent of the prime Contractor's total bid as to which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the authority awarding this contract setting forth the facts constituting the emergency or necessity.

If all work is to be done without subcontractors, write “None” in the following space:

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

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SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

(Proper Name of Bidder)

By:

(Print/type signator’s name)

SR7327IS I.C. Department of Information & Technical Services / Office Upgrades Project – Project Manual

PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE

In accordance with Public Contract Code section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed or otherwise prevented from bidding on, or completing a federal, state or local…