Elekta LINAC Maintenance Combined Synopsis Amendment 2.pdf

COMBINED SYNOPSIS/SOLICITATION AMENDMENT

FULL AND OPEN COMPETITION

Elekta Infinity Linear Accelerator (LINAC) Maintenance Services

Amendment Number: HU000122Q0019 P00002 Amendment Date: 8 March 2022

Updated Response Date/Time: 14 March 2022 5:00 PM, EST

Classifica�on Code: J0 - Maintenance, Repair, and Rebuilding of Equipment PSC: J066 - Maintenance, Repair, and Rebuilding of Equipment:

Instruments and Laboratory Equipment

Contact Points: Ashley McRae, Contract Specialist Email: ashley.mcrae@usuhs.edu

Jenniffer Vazquez, Contrac�ng Officer Email: jenniffer.vazquez@usuhs.edu

Contrac�ng Office: Uniformed Services University of the Health Sciences Acquisi�ons Directorate, A1040C, 4301 Jones Bridge Road, Bethesda, MD 20814

This is a combined synopsis/solicita�on for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evalua�on and Solicita�on for Commercial Items, as supplemented with addi�onal informa�on included in this no�ce. This announcement cons�tutes the only solicita�on; a quote is requested and a separate wri�en solicita�on will not be issued. The solicita�on is being issued using Simplified Acquisi�on Procedures.

This compe��on is open to all businesses (full and open compe��on). The North American Industry Classifica�on System Code (NAICS) for this requirement is 334519 - Other Measuring and Controlling Device Manufacturing, size standard of 500 employees.

This solicita�on incorporates the provisions and clauses in effect in Federal Acquisi�on Circular 2022-02 dated 14 January 2022 and Defense Publica�on No�ce 20211230 dated 30 December 2021.

Amendment Descrip�on The purpose of this amendment is to update the Statement of Work and to extend the solicita�on due date from 8 March 2022 5:00 PM EST to 14 March 2022 5:00 PM EST. All other terms and condi�ons remain unchanged.

Requirement Descrip�on mailto:ashley.mcrae@usuhs.edu mailto:jenniffer.vazquez@usuhs.edu

The Uniformed Services University of the Health Sciences (USU) has a requirement for annual preventa�ve maintenance services and emergency call services for an Elekta Infinity Linear Accelerator (LINAC). The requested period of performance is five years (one base year and four op�on years). See a�ached Statement of Work (SOW).

General Informa�on

Basis of Award - Lowest Price Technically Acceptable (LPTA) The Government intends to award a firm-fixed price contract to the responsible, responsive vendor whose quote meets all of the solicita�on and product requirements. To be eligible for award, the vendor must quote on all of the items iden�fied in the Price Quote Table. Failure to quote on all items will result in rejec�on of the quote (non-responsive).

Ques�ons Vendors must submit all ques�ons about this solicita�on in wri�ng to the Contract Specialist and the Contrac�ng Officer by the date and �me stated above. All responses to the ques�ons will be in wri�ng, without iden�fica�on of the ques�oner, and will be included in an amendment to the solicita�on.

Quote Submission Vendors must submit their quota�ons via email to the Contract Specialist and the Contrac�ng Officer no later than the date and �me specified above. FAX quota�ons will not be accepted.

Quotes received a�er the response date and �me will not be considered. Please reference the RFQ name and number in the subject line of email communica�ons.

Sec�on 889:

Due to required Sec�on 889 requirements within the John S. McCain Na�onal Defense Authoriza�on Act (NDAA) for Fiscal Year (FY) 2019. All vendors are required to complete and sign representa�ons and cer�fica�ons in SAM.gov.

System for Award Management (SAM) In order to be eligible for award, vendors must be registered in SAM ( www.SAM.gov ) .

Authorized provider:

Offerors must be authorized by manufacturer as a service provider. Unauthorized vendors will not be considered.

Instruc�ons to Offerors:

Technical Quote (Volume 1) (7 page limit)

1. Quote submissions must include the following informa�on. (1 Page limit)

a. Company’s full name and address

b. CAGE, DUNS, and Tax Iden�fica�on Number http://www.sam.gov/

c. Name, �tle, phone number, and email of the person authorized to sign contracts for the company

2. Vendors shall provide warranty informa�on with the quote. (2 page limit)

3. Vendors will address how they intend to meet the needs outlined in the statement of work (scheduled maintenance and 1 hour emergency call response, parts). (1 page limit)

4. Vendors shall provide one (1) summary of corporate experience. (1 page limit)

Submission Instruc�ons: A summary of the Offeror’s past performance providing services relevant to the subject requirements with some por�on of performance having been completed in the last three years. The summaries of one relevant project performed in the last three years shall include:

a. Project name, contract and/or task order number;

b. Contract dollar value;

c. Period of performance;

d. Customer point of contact (including name, work number, cell number, and email address);

e. Descrip�on of work performed to include how the work performed is similar in scope and complexity. Customers may be Federal, State, or Local Government, corporate, university, or associa�on customers.

5. Past Performance- The government will be reviewing CPARS and FAPIIS for any adverse performance informa�on in order to mi�gate performance risk.

6. Quotes submi�ed by en��es other than small businesses at $750,000 or above must include a small business subcontrac�ng plan in accordance with FAR 52.219-9. If there are no subcontrac�ng opportuni�es, vendor must provide a wri�en statement with an explana�on of why not. (2 page limit)

Price Quote (Volume 2)

1. The quote should mirror (iden�fy) the product lines in the Price Quote Table (See

A�achment 1). The Vendor may add lines to their quote if needed to account for addi�onal items or for items that are separately priced.

2. The Vendor must provide a price for each item listed in the table and provide a total delivered price.

3. If the product is part of a system, the Vendor should iden�fy that the product is a system (component parts are not separately priced). The Vendor should only iden�fy the individual components in the system if the itemiza�on of the internal components are in accordance with customary commercial prac�ces.

4. If an item is not separately priced, vendors may enter NSP (not separately priced) or $0.00 in the price column. For example, if shipping is included in the price, enter NSP or $0.00 in the price column.

5. Quote prices shall be held for a minimum of 60 days.

6. Vendors must include any terms and condi�ons as part of their price submission.

How proposals will be evaluated:

The Government intends to award a firm-fixed price contract to the responsible, responsive vendor whose quote meets all of the solicita�on and requirements. To be eligible for award, the vendor must quote on all of the items iden�fied in the Price Quote Table and submit all required informa�on. Vendors will be evaluated on Price (to include price realism), Corporate Experience and Past Performance Risk. Failure to quote on all items will result in rejec�on of the quote (non-responsive).

Period of Performance:

Base Year: 29 March 2022 - 28 March 2023 Op�on Year I: 29 March 2023 - 28 March 2024 Op�on Year II: 29 March 2024 - 28 March 2025 Op�on Year III: 29 March 2025 - 28 March 2026 Op�on Year IV: 29 March 2026 - 28 March 2027

A�achments:

A�achment 1: Price Quote Table A�achment 2: Statement of Work A�achment 3: Provisions and Clauses A�achment 4: Updated Statement of Work

Discussions The government reserves the right to award without entering into discussions if at least one proposal achieves a ra�ng of acceptable/sa�sfactory in all factors.

Provisions and Clauses The solicita�on and contract are subject to the FAR provisions and clauses and are also subject to the Defense Federal Acquisi�on Regula�ons (DFARS) provisions and clauses listed below and in A�achment 3. For details on the applicable provisions and clauses, the links to the regula�ons are provided below.

FAR: h�ps://www.acquisi�on.gov/FAR/

DFARS: h�p://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/FAR/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html