2023.04.20 QAs Final RFP GPC V #1-23.pdf

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REFERENCE

SECTION

REFERENC

E PAGE

REFERENCE

PARAGRAPH QUESTION GOVERNMENT RESPONSE

1 Attachment 2 1 The provided Wage Determination document includes an existing contract between KTL Logistics and the ILWU.

Would the government identify which site(s) this agreement applies to? Los Angeles VPC; ILWU 63

2 PWS 1.3.11,

Customer Service 15 of 28 1.3.11.2

For RV shipping, could the Government confirm that all loose items in the RV, including SM personal items such as dishes, camping gear, clothes, cleaning supplies, any and all household chemicals, cleaning items etc., be removed from the RV?

Loose accessories that may be included when a POV/RV is shipped are identified in Defense Transportation Regulation Part IV - Personal Property (DTR IV) Attachments K3 "Shipping Your POV" (paragraph M and N)

M. Loose items that may be shipped in a POV or RV include:

1. Vehicle tools not to exceed $200 in value.

2. Tire jacks, tire irons, tire chains, fire extinguishers, nonflammable tire inflators, first aid kits, jumper cables, and warning triangle/trouble lights.

3. One spare tire and two snow tires with wheels (either mounted or un-mounted).

4. Portable cribs, children’s car seats, and strollers.

5. Luggage racks and supports.

6. Small items such as thermos bottles, bottle warmers, and car cushions. Speakers and audio/video equipment in POV or trunk must be bolted down or permanently fixed as part of the POV.

7. Catalytic converters, catalyst components (pellets), oxygen sensors, or pipe segments used to replace converters in overseas areas.

N. WHAT YOU MAY NOT SHIP IN YOUR POV

1. TVs and DVD/VCRs, except factory or permanently installed.

2. Household items and camping equipment.

3. Radios and CD/tape decks not installed as permanent equipment.

4. Accessories not permanently installed.

5. Flammables or hazardous substances (e.g., waxes, oils, paints, solvents, polishes).

6. Any pressurized cans.

7. Citizen Band (CB) radios unless specifically authorized/listed in the PPCIG. Failure to comply with any restrictions may result in your POV being held at the port of discharge until such equipment has been removed and shipped out of the country. All costs associated with removing your CB radio from your POV and shipping will be at your expense.

8. Consumables and spare vehicle parts will not be accepted for transportation.

3 PWS 1.3.11,

Customer Service 15 of 28 1.3.11.2

When shipping RV overseas, USDA requires stringent processing, including emptying and cleaning waste water tanks and purging and certifying propane tanks as clean and empty. Attached RV canopies must be functional so they can be checked to ensure there are no agricultural issues. Other attached equipment and accessories must not hang off of the RV or be longer than the vehicle where they exceed the mirrors. Are SM / customers required to present RVs in a condition that is acceptable for shipment?

Yes; all POVs to include RVs shall be in safe and operable condition and in compliance with all shipping and storage requirements prior to acceptance at turn-in.

Multiple places throughout the

PWS and Appendix D

Pages 8, 9, 11, 16, 20, 22, 23, 24 of PWS; Page 7 of Apdx D

Throughout PWS 1.3.5.10, 1.3.5.11, 1.3.7.3, 1.3.13.3, 1.3.13.5, 1.3.15.4, 1.3.15.7, 1.3.17, 1.3.18.1.8, 1.3.19.1, Apdx D, 1.3.1.

The PWS uses "24 hours" in multiple locations through out the PWS, including Attachments and Appendicies. Would the Government confirm that the term "24 hours" in the listed PWS paragraphs is measured for business days only?

For example, a response time initiated on a Friday would be timely when completed on a Monday for a 24 hour response time.

The PWS has been amended to clarify that the 24 hour requirement applies to business days, and not weekends or holiday. See Amendment 1, PWS Definitions.

Multiple places throughout the

PWS and Appendix D

Pages 11, 15, 17, 21, 23, Page 7 of Appendix D

Throughtout PWS 1.3.7.3, 1.3.11.3, 1.3.13.7, 1.3.15.7, 1.3.18.1.7, Apdx

D, 1.3.1.

The PWS uses "48 hours" in multiple locations through out the PWS, including Attachments and Appendicies. Would the Government confirm that the term "48 hours" in the listed PWS paragraphs is measured for business days only?

For example, a response time initiated on a Friday would be timely when completed on a Tuesday for a 48 hour response time.

The PWS has been amended to clarify that the 48 hour requirement applies to business days, and not weekends or holiday. See Amendment 1, PWS Definitions.

Appendix D, Non-

Standard Movement

SOP

9 1.8.1 The Yokohama, North Dock GOGO facility listed in Apdx D is no longer current since RPM program implementation.

Could the Government confirm that offerors are required to provide an alternate facility for the Yokohama, North Dock Government facility?

Yokohoma Port is not a GO/GO facility. The Contractor is responsible for establishing an agent for delivering and picking up POVs to/from the Yokohoma Port. Appendix D provides instructions for turn-in procedures for QoL sites and locations in and around Tokyo Proper.

See Amendment 1, Appendix D

Appendix F, Transition of

Services 4-Mar

Implementation of VPCs and Storage

Operations, Item

Apdx F states "3. Offerors shall submit proof of anticipated VPC CO/CO lease agreements in the form of titles, promissory notices, business correspondence memorandums, email, or other written proof of promise to lease.".

Would the Government confirm that offeror submitted proof for VPC locations is outside the Technical Capability Proposal page limit?

Yes; see Addendum to FAR 52.212- (D) Page Limitations Volume II: Limited to 50 pages.

Page limit does not include the Small Business Participation Commitment Document (Attachment 11) or anticipated Contractor-Owned/Contractor-Operated Vehicle Processing Centers lease agreements.

8 PWS 1.3.5 POV

Turn In Procedures 8-Jul 1.3.5.5

Paragraph 1.3.5.5 specifies, "1.3.5.5. The contractor shall inventory and secure all authorized loose accessories to be shipped with the POV on the inspection form and ensure those accessories are present at pick-up." Would the Government define what loose accessories SMs are authorized to be shipped inside an RV for both CONUS only shipments and shipments involving OCONUS locations?

See response for question 2.

9 PWS 1.3.6

Transportation 8 1.3.6.2

The paragraph states "The contractor shall use an Employer Identification Number (EIN) or importer number belonging to the customs broker for importation proceedings. The customer’s social security number (SSN) shall not be visible on the CBP Form 7501." The PII removal project has been underway for several years; however, it has not been implemented within CBP. The Code of Federal Regulations, Chapter 19 paragraph 24.5 requires CBP to collect and validate the importer of record, which is the owner of the vehicle according to regulation. Has CBP agreed to accept an exemption for USTRANSCOM to permit an EIN or importer number in lieu of the owner's SSN for POVs?

Yes. USTRANSCOM secured CBP's willingness to use GPC contractor's or its broker's EIN/importer number during the 2021 "Personally Identifiable Information (PII) Reduction Initiative."

10 PWS 1.3.7 POV

Storage 10 1.3.7.3

The PWS states "When these situations apply, the contractor shall invoice the applicable zone-to-zone contract rate for the actual transportation and services occurred and bill in accordance with Appendix E Payment and Invoicing." We can not locates a reference in Appendix E for invoicing deployment storage or door to door services. Would the Government please provide offerors with how the GPC V contractor invoices for these services?

There is no difference. All variable cost (i.e., transport, storage, miscellaneous) invoices will be billed via the TPPS process detailed in Appn E--regardless of the type or category of billing for transport or storage services under GPC V.

11 PWS 1.3.5 POV

Turn In Procedures 8 1.3.5.9

The PWS states "The contractor shall have the ability to charge all-battery EVs and PHEVs at all VPC and VSF locations." For GO/CO locations, contractors are prohibited from altering facilities, including installation of private utilities and related equipment. Would the Government please confirm that any required charging stations for GO/CO facilities are provided by the Government, including any required electrical upgrades or necessary facility modifications?

The contractor shall be responsible for securing and installing necessary EV/PHEV charging equipment and communicating such needs with government personnel/facilities managers at GO/CO locations. Charging stations will not be considered GFE for this contract.

12 Attach 11 Cell I3

Please provide clarification as to how target award information is to be entered into Attachment 11. Clarification is needed because small business entities may qualify in more than one small business category. If we enter items per column C, ie, per category, then a subcontractor that qualifies in more than one category would be listed in each category which would mean that cell C40 "total sum of dollars", will never equal cell I2 ("Total subcontracting dollars projected...") of the spreadsheet. For example, the contractor enters $10 in cell I2; Subk Y has certified as a small disadvantaged business, a woman owned small business and a small business (in other words, three separate certifications and therefore the amount shown for that company would show up three seperate times). If we follow the current instructions and enter items per column C, then we will have three lines with entries: one for small business, one for small disadvantaged business and one for woman owned small business for $10 each, which would total Column C40 at $30, when I2 is $10. However, if contractors are advised that contractors can complete the spreadsheet by listing all business size types in column C that the Contractor anticipates using for that NAICS code, and then the Contractor separately fills in the amounts in the other designated columns, this would prevent the multiple entries in Column C and the conflict in amounts expected to be subcontracted.

The purpose of this evaluation factor is to measure the offeror's projected total dollars to be subcontracted to all small business types. The offeror will identify the total projected amount in block I2. The offeror should be subcontracting to a diverse collection of small business concerns. For example, some small buiness concerns do not certify as a socioeconomic catergory and others can certify their small business as one or more of the socioeconomic categories. The dollar amount will be listed in each category the firm qualifies for. The sum of each category will be annotated in block C40. C40 should equal the offeror's projected total amount listed in block I2.

13 Attach 11 Cells I3 and C40

There is currently a disconnect between the instructions for completing Cell I3 and what values are included in the sum at Cell C40. Please provide clarification, revised instructions or an additional column to capture subcontracting to a large business. Currently Cell 12 asks for the total amounts to be subcontracted, which would include large businesses (if a subcontractor is a large business), but there is no column in the spreadsheet to capture the amounts to be subcontracted to large businesses. Therefore Cell C40 will only add up to the amounts to be awarded to small businesses only, and the amounts in Cell C13 and Cell C40 will not be equal.

The evaluation factor is to measure the utilization of small business firms only. The Government is evaluating the anticipated total dollars to be subcontracted to small businesses and firms certifying under a socioeconomic category.

14 Attach 11 Cells I3 and C40

Please provide clarifying direction regarding how to account for subcontractors that qualify/certify in more than one small business category (e.g. small disadvantaged business, woman owned small business and small business)As noted in a previous question, subcontractor entities may qualify in more than one small business category. Cell C40 is a sum of the total amounts for each business category (cell E37, G37, etc.), however, if a subcontractor has certified in more than one category, the amount to be subcontracted will be included in more than one category/column, duplicating amounts. In intending that C40 equal the sane amount in cell I2, the calculation does not take this into account the duplicative nature of these entries, nor does it account for large business awards, as noted in a previous question. The amounts in cell I2 and C40 will never be equal because they represent different calculations based on the current format and completion instructions.

See answers listed for question 12 and 13.

Instructions to Offerors - Small

Business Participation Committment

Document

44 of 68 Item (e) Subfactor 5 (Attach 11)

The requirements states "To receive an Acceptable rating, the Offeror’s Small Business Participation Commitment Document (Attachment 11) shall identify the Offeror’s commitment to utilizing small business concerns .....".

Attachment 11 is an Excel worksheet with page and font properties not meeting GPC V proposal requirements and limitations. Would the Government please confirm the Attachment 11 is to be submitted by Offerors as an Excel file and is not part of the Volume II page count of 50 pages.

Yes; see Addendum to FAR 52.212- (D) Page Limitations Volume II: Limited to 50 pages.

Page limit does not include the Small Business Participation Commitment Document (Attachment 11) or anticipated Contractor-Owned/Contractor-Operated Vehicle Processing Centers lease agreements.

16 1.3.18, Reports 23 1.3.18.2

Paragraph 1.3.18.2(Copyright and Intellectual Property Ownership Rights), the RFP generally requires work for hire and/or transfer of rights agreements from any person who “generate[s] or provide[s]” any “reports or assessments.” As written, this language would apply to contractor financial personnel who prepare contractor financial statements, or HR personnel who generate staffing reports. We presume that is not the point of this requirement. Will the government please clarify that this only pertains to reports or assessments generated for, or delivered to, the government? Or otherwise clarify the intended scope of this requirement?

Yes; intent of 1.3.18.2 applies only to those reports, items or data delivered to the Government from the Contractor.

17 PWS 1.3.8

Notifications 13 1.3.8.1.7 and

1.3.8.2.4

Under GPC IV, the contractor is required to notifying customer after 90 days of converting to a commercial account.

Could the Government clarify the timing for conversion to commercial accounts (PWS 1.3.8.1.7) and requirements for notifying customers of conversion (PWS 1.3.8.2.4)?

See Amendment 1, PWS revision paragrah 1.3.8.2.4

18 Transportation, PWS 1.3.6 7 of 28 1.3.6.1 PWS 1.3.6.1 states "...to include notification to the customer in accourdance with PWS paragraph 1.3.7." Should the reference to 1.3.7 be 1.3.8 Notifications? Yes; See Amendment 1, PWS revision paragraph 1.3.6.1

19 Notifications, PWS

1.3.8 11 of 28 1.3.8.2

The solicitation states "The certified letter shall contain a reference as the second certified letter"; however, the statement seems to be refering to the certified letter sent on the 21st day after the date a POV is available for pick up, which is the first certified letter a customer would receive, not the second. Should this wording state "The certified letter shall also include a Release Document for Unclaimed Property."? Yes; See Amendment 1, PWS revision paragraph 1.3.8.1.2

20 Notifications, PWS

1.3.8 11 of 28 1.3.8.3

The solicitation states "The certified letter shall contain a reference as the third certified letter";; however, the statement seems to be refering to the certified letter sent on the 45th day after the date a POV is available for pick up, which is the second certified letter that the customer would receive, not the third letter. Should this wording state "The certified letter shall contain a reference as the second certified letter and include a Release Document for Unclaimed Property"? Yes; See Amendment 1, PWS revision paragraph 1.3.8.1.2

21 Facilities, PWS

1.3.3 5 1.3.3.1.4

The solicitation requires the GPC V contractor to provide the COR with a computer with internet access capable of accessing POV data files in accordance with paragraph 1.3.12. PWS 1.3.12 is related to Claims. Would the Government please clarify the correct paragraph reference? See Amendment 1, PWS revision paragraph 1.3.3.1.4 for clarification.

22 Notifications, PWS

1.3.8 12 of 28 1.3.8.1.9

The paragraph states ".... when a new pick-up date is established." Is the new pick-up date established only on new orders that SMs will have to provide to establish a new pick-up date? No, not exclusively. There may be instances where new orders are not issued when customers miss retrieving a transported POV 90 days after pick-up notifications are sent per paragraph 1.3.8.1.8. Examples may include personal hardships, incorrect customer contact information, medical reasons, or other situations where the paying Military Service or agency agrees to extend POV retrieval time limits using informal documentation. In those cases, CORs will provide the correspondence for the customer's files/records.

New orders will be required if a POV is not picked up per paragraph 1.3.8 due to deployments, mobilizations, unit moves, or changes of homeport after the POV arrives at a final destination/VPC. In these cases, the arrived POV(s) will require storage maintenance or further transport per paragraphs 1.3.6.7, 1.3.7.3, and 1.3.7.4. The "new pick-up date" will become the date the customer, authorized agent, or government representative coordinates/confirms a later pick-up date after the POV completes its newest approved tranport and/or storage plan.

23 Notifications, PWS

1.3.8 12 of 28 1.3.8.1.9

The paragraph states ".... when a new pick-up date is established." If a SM does not provide, for example updated TDY orders, Retirement Orders, or similar, how would the GPCV V contractor properly establish a new pick-up date in order to revert to the timelines stated in PWS 1.3.8?

In this scenario, the contractor must follow the notification requirements in paragraph 1.3.8.1.8, request COR assistance to obtain new orders, or secure disposition instructions for the POV.