2023 Kuwait ATGHS QandA final.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- HTC71123RC003
About this file
This document contains a question and answer file related to a solicitation for Kuwait Air Terminal and Ground Handling Services. The solicitation seeks these services at Cargo City Kuwait International Airport to support all government-owned, operated, or sponsored aircraft. Services include facilitating on-time departures and maintaining a 24/7 capability for two wide-body or equivalent aircraft. Classified information handling requires a facility clearance. The base period of performance is from 1 October 2023 to 30 September 2024, with four one-year options and a potential six-month extension. Questions cover details such as government-furnished equipment, facilities, fuel provision, training requirements and costs, and clarification of statement of work tasks.
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Other files
| File | Type | Posted |
|---|---|---|
| amendment 0002.pdf | ||
| KWI PWS 2023.05.09.docx | DOCX document | |
| Amendment 0001.pdf | ||
| 2023 Kuwait ATGHS Q and A Log.xlsx | XLSX spreadsheet | |
| Atch 1 - 2023.03.29 KWI PWS.docx | DOCX document | |
| Atch 2 - DD254 Kuwait.pdf | ||
| Atch 3 - Kuwait PP Survey.docx | DOCX document | |
| Atch 4 - PP survey cvr ltr.doc | DOC document | |
| Atch 5 - Contract Information Sheet.docx | DOCX document | |
| HTC71123RC003 Kuwait ATGHS RFP.docx | DOCX document |
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Sheet1
| Question # | Par. Ref | Quick Reference | Question | Government Answer | ||
| 1 | Appendix C-2 GFE | Notes under Appendix C-2 | There are 15 150lb Halon Fire Bottles mentioned as GFE in Appendix C-2. Is the sustainment and maintenance of these specific items a cost reimbursable? | Yes, The contractor shall accomplish repairs to equipment, other than MHE and Vehicles, without prior approval when total costs will not exceed $250.00 (parts and labor, not to exceed 50% of the replacement value) provided total costs do not exceed the dollar amount identified/obligated for the reimbursable CLIN for the contract period. Repairs estimated to exceed $250.00 or 50% of the replacement value shall be reported to the COR, and the contractor shall follow the COR instructions for repair of the item. All estimates and reimbursements for repairs performed require proof of service required or rendered to include invoices or receipts. | ||
| 2 | none | 4.5 | Does the Government provide any Personal Protective Equipment (PPE)? | PWS Para 4.5.1.2. - Contractor shall Ensure Personal Protective Equipment is available and properly used. The Government will provide PPE for Load Team Members as listed in Appendix C-1 - Government Furnished Materials. PPE for employees is at employer expense. | ||
| 3 | 1.2.12.1 | Please verify no Caterpillar 10k AT GFE forklifts available for support of this contract. | There are no Caterpillar 10k AT GFE forklifts available for support of this contract. | |||
| 4 | Admin HR page 54 and APPENDIX C-3 | The Contractor is also provided originating/terminating pallet grid storage areas (approximately 200-600 463L pallet capacity total), adjacent to the aircraft parking apron" is the storage area and area to material to manage that program (net storage etc.)? | The current pallet storage capability is 160 pallet positions with the ability to expand to over 250; the space available to manage the pallets, side-nets, top-nets, tie-down chains, devices, straps, couplers, and dunnage (plastic/wood) reflected in this appendix are established authorizations, rather than actual quantities on-hand, which may fluctuate on a day-to-day basis is limited. The Contractor shall coordinate the redistribution of excess 463L assets or the requirement for additional 463L assets with the COR. | |||
| 5 | 1.2.6.1 | Any idea how often the A/C will go direct to the Contractor for fleet services vs the commercial airport vendor in the past? Can the Gov't describe that process better than "Coordinate aircrew fleet service requests with the commercial airport fleet services vendor”? | Fleet services coordination tracking is not captured. ATGHS coordinates fleet services for Military air and the commercial aircraft representatives coordinate fleet for themselves. Fleet services are only accomplished by the civil side. | |||
| 6 | Appendix C-3 | The Contractor will be provided sufficient parking spaces beyond those allocated on the flight-line to accommodate two (2) Station Manager’s vehicles, passenger service buses and vans, and escort equipment/vehicles. Are any of these two (2) Station Manager’s vehicles, passenger service buses and vans, and escort equipment/vehicles provided as GFE? We do not see any of these station Manager’s vehicles, passenger service buses and vans, and escort equipment/vehicles listed as GFE? If not GFE do we price into "Basic Monthly Services"? | Only 8-60K loaders are provided as GFE vehicles. Costs for CFE will be included in the proposal and not reimbursed. | |||
| 7 | none | There is no mention in the PWS of towable staircases, large aircraft tugs, and smaller equipment tugs, nor canter type trucks or something similar to move 463L pallets. Is any of this equipment/vehicles provided as GFE as we do not see these listed? If not GFE do we price into "Basic Monthly Services"? | Costs for CFE will be included in the proposal and not reimbursed. | |||
| 8 | 4.6.1.1. | This PWS Section states escorting IAW the 387 AEG Security Forces Squadron (SFS) Escort Services Program….can you provide a copy of this reference? We are unclear if this would have to be a full time employee of a cross-trained employee without reviewing this reference. | The 387 AEG Security Forces Squadron (SFS) Escort Services Program guidance is not available at this time. This is an "as needed" basis. | |||
| 9 | 4.6.1.2 | 4.6.1.2. The Contractor shall ensure Contractor and any subcontractor personnel: 1) obtain Common Access Cards (CAC) and Synchronized Pre-deployment and Operational Tracker (SPOT) Letter of Authorization (LOA) prior to arrival at KWI, 2) obtain valid Controlled/Restricted Area Badge issued by the 387 AEG SFS, and 3) display their identification card(s) IAW all local security procedures. If a subcontractor is used for such tasks as lavatory and airplane cleaning on a reimbursable basis, and they are escorted per Section 4.6.1.1, do these subcontractors need CAC, LOA and SPOT? | Personnel performing tasks such as lavatory and airplane cleaning are employees of the Kuwait International Airport and require an escort IAW the 387 AEG Security Forces Squadron (SFS) Escort Services Program. Personnel performing those functions do not require a CAC, LOA or SPOT. | |||
| 10 | 4.6.1.1. | The Contractor shall ensure Contractor personnel employed to perform contract requirements meet the following criteria: (a) be a U.S. citizen who possesses a valid U.S. passport and appropriate Kuwait Visa, (b) have a successfully completed Tier 1 Investigation or a Secret Clearance on file. Please verify that Tier 1 Investigation (T1), formerly National Agency Check and Inquiries (NACI), is the basic and minimum investigation required for all contractors that do not require SECRET level clearance. | Yes, for computer access, system, and flightline access. | |||
| 11 | Appendix C-2 GFE | Appendix C-1 Government Furnished Materials | The Government will provide a 2,000 liter fuel station for Contractor Furnished equipment, which shall be utilized at Contractor’s own expense. Does the 2,000 liter fuel station have capacity for both regular gasoline and deisel? | No, the 2,000 liter fuel station has the capacity for Diesel fuel only. | ||
| 12 | Appendix C-2 GFE | The Government will provide a 2,000 liter fuel station for Contractor Furnished equipment, which shall be utilized at Contractor’s own expense. What type of base access is required for the contractor to resupply fuel to the fuel station? | There is a contract in place that fills the fuel station. | |||
| 13 | 3.4.1. | Can the government provide the cost of daily meals for contractor personnel? | PWS Paragraph 3.4.1. - Dining Facility. Cost for daily meals is unavailable. | |||
| 14 | none | Will the contractor be exempt from any opposed VAT tax while working under this contract? | The USG will not pay for or reimburse the Contractor for customs duties, taxes, and similar charges for which no services are received. The USG will only pay for port tariffs where the USG has requested and received services. The contractor is responsible for providing duty-free cargo clearance with host nation customs officials . If the Contractor pays a tax, duty, customs fee, excise fee/tax, inspection fee, bond or the like for which the USG is exempt, the Contractor is not entitled to reimbursement. | |||
| 15 | none | Will the contractor be required to provide any aviation liability insurance while working under this contract? | PWS Paragraph 4.9. discusses Insurance, however, the Government does not specify which insurance is required. | |||
| 16 | 1.7.5. | Establish and maintain an up-to-date inventory and control system for all MHE and AGE, to include but not limited to, spares, tools, repair materials, and consumables. Will the government provide all consumables required to maintain GFE MHE and AGE? | No. Consumables will be provided by the contractor. | |||
| 17 | 1.7.5.1. | Ensure sufficient fuel, fluids, spares, tools, and repair materials are always available to ensure maximum availability and utilization. Will the contractor utilize the established CR Plug $'s or the government supply system to procure these items? | The loader is supported by a unique TSSA. That is, DRS SSI will provide supply support for most loader-unique spares, spare parts, repair kits, and peculiar items as established by a short-term supply support contract following the delivery of the first Low Rate Initial Production (LRIP) loader. | |||
| 18 | 1.7.5.2. | Order 60K Tunner parts via the DRS Land Systems (DRS) web site, except those items listed in the vehicle TO as common consumables. Can the government identify the common consumables? | The Program Office does not currently have T.O. access, however, fluids, lubricants, belts, hoses, filters, etc. may be considered common consumables. | |||
| 19 | 1.7.5.2. | Order 60K Tunner parts via the DRS Land Systems (DRS) web site, except those items listed in the vehicle TO as common consumables. Will the contractor utilize the established CR Plug $'s or the government supply system to procure these items? | Consumables will be provided by the contractor utilizing the Government Supply System or loacl purchase. | |||
| 20 | 1.7.6. | Pick-up fluids, spares, tools, and repair materials from commercial vendors or Government supply distribution centers at Camp Arifjan and Ali Al Salem AB. Will the contractor utilize the established CR Plug $'s to procure these items if they are not aviallable via the government supply system? | The cost of all fluids, spares, tools, and repair materials from commercial vendors or Government supply distribution centers should be included in the proposal. | |||
| 21 | 1.7.8. | Maintain the appearance of MHE and AGE. Cleaning and washing of MHE shall include their undercarriages. Will the contractor utilize the established CR Plug $'s or the government supply system to procure these items? | No items are procured through the government for cleaning of AGE and MHE. A GFE pressure washer is the primary source for cleaning. | |||
| 22 | 3.5.5. | Within 30 calendar days after the Postaward Conference, the Contractor shall designate in writing to the CO and COR Contractor personnel performing Tunner 60K loader maintenance and shall provide the CO and COR a current certificate of completion of the Government Tunner 60K loader Maintenance Course. For those Contractor personnel designated but not qualified or current, the Government will make available, throughout the term of the contract, required Tunner Maintenance Course training to enable proper certification of Contractor personnel identified as Tunner 60K loader mechanics. The in-residence course duration is 10 academic days and is currently held at several locations each year in the United States. Will the travel cost associated to this requirement be government funded or processed under the Familiarization Training CR Plug amount? | All travel costs associated with training are the responsibility of the contractor. | |||
| 23 | 3.5.6. | Within 30 calendar days after the Postaward Conference, the Contractor shall designate in writing to the CO and COR Contractor personnel performing Command and Control (C2) functions and shall provide the CO and COR a current certificate of completion of the AMC C2 Course. For those Contractor personnel designated but not qualified or current, the Government will make available, throughout the term of the contract, required AMC C2 Course training to enable proper certification of Contractor personnel. The course duration is five academic days and is currently held at Scott AFB, IL and may be held at other locations world-wide. Will the travel cost associated to this requirement be government funded or processed under the Familiarization Training CR Plug amount? | See answer to question 22. | |||
| 24 | 3.5.6.1. | Government personnel will provide initial C2 services familiarization training for Contractor personnel enroute to Kuwait for a period not to exceed 10 workdays at the 313 EOSS Ramstein AB, Germany or 725 AMS NAVSTA Rota, Spain, and on-site at KWI for a period not to exceed the first 10 workdays of the contract performance period, beginning 1 October 2023. The Contractor is fully responsible for providing adequate personnel, supervision, and any items and services necessary to perform C2 services, as defined in this PWS as of 1 October 2023. Will there be any contract performance requirements during this Familiarization Training period for the awarded contractor? | PWS Paragraph 4.10.1. - 4.10.1. During the phase-out transition period the Contractor shall be fully responsible for PWS performance requirements as they transition to the successor Contractor. | |||
| 25 | 3.5.6.1.1. | Government personnel will provide PPR and NOTAM one on one individual familiarization training on-site at KWI for up to a total of three Contractor personnel, which will begin 1 October 2023 and end NLT 10 October 2023. Will there be any contract performance requirements during this Familiarization Training period for the awarded contractor? | See answer to question 24. | |||
| 26 | 3.5.13. | Within 30 calendar days after the Post Award conference, the Contractor shall designate in writing to the CO and COR personnel performing as Instructor(s). The Government will make available, throughout the term of the contract, the Air Transportation Instructor Course to facilitate on-sight management of program requirements. The course duration is five academic days and is currently held at the Expeditionary Center, JB McGuire-Dix-Lakehurst, NJ and other locations world-wide. The prerequisites for this course: must be assigned to the functional area, must review two lessons from the Expeditionary Center website, one lecture and one demonstration performance lesson plan to be used during the course, not later than seven calendar days prior to attending the in-residence course. Will the travel cost associated to this requirement be government funded or processed under the Familiarization Training CR Plug amount? | See answer to question 22. | |||
| 27 | 3.5.2. | Within 30 calendar days after the Postaward Conference, the Contractor shall designate in writing to the CO and COR Contractor personnel performing as JI, Hazardous Materials Inspector, and/or Capability Forecaster, and shall provide the CO and COR a current certificate of completion of the Transportation of Hazardous Materials Preparer’s Course or the Air Transportation of Hazardous Materials Inspector Course. For those Contractor personnel designated but not qualified or current, the Government will make available, throughout the term of the contract, required Hazardous Materials Inspector Course training to enable proper certification of Contractor personnel identified as JI, hazardous materials inspectors and/or load planners. The course duration is five academic days and is currently held at Ft Lee, VA and may be held at other locations world-wide. Will the travel cost associated to this requirement be government funded or processed under the Familiarization Training CR Plug amount? | See answer to question 22. | |||
| 28 | 3.4.1. | Can the government provide the hours of operation for the Dining Facility? | DFAC is open 24/7 The following times are when hot meals are served.2330-013, 0600-0800, 1100-1300, 1730-1930. | |||
| 29 | 3.5. | If the awarded Contractor hires current incumbent personnel for the new contract, will the awarded Contractor be able to provide those names to complete this requirement? | Yes. | |||
| 30 | 4 | GENERAL INFORMATION: The Contractor shall provide all technical support, personnel, supervision, equipment, tools, materials and other items and services, (except as specified within the contract as Government-Furnished Materials, Equipment, Facilities, Services, and Training), as required, to perform ATGHS as defined in this PWS in support of the DTS. Can the government identify the additional equipment, tools, materials and other items and services required to perform ATGHS work that is not provided by the Government? | Maintenance tools with the exception of anything listed as GFE in the PWS. Additional equipment may include: Air Stairs, Baggage Conveyor, Aircraft Tug, Forklifts, Prime Mover, TA vehicles, Buses, and additonal ramp vehicles. | |||
| 31 | B | GENERAL INFORMATION: (b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM. Since we have no changes to our online Reps and Certs do we have to provide any additional information? | No, no additional information is needed. | |||
| 32 | PWS Pg 55, Apendix C-3 | Our understanding is the previous contractor buildings have been replaced by the Government. Since the Government did not hold a Site Visit at Cargo City at the International Airport in Kuwait, can you please confirm that all GFF in PWS/Appendix C-3 are the only ones available to the contractor? | Construction has been on-going at Cargo City; below is the updated GFF: | |||
| FACILITIES | SQ FOOTAGE | |||||
| AMCC Bldg. 158, 2nd Floor (Incl. 4 Exterior Offices) | 1,600 | |||||
| Joint Use Conference Room Bldg 158, 2nd Floor | 1,200 | |||||
| Vehicle and AGE Maintenance Facility (Cargo City) | 11,600 |
FACILITIES SQ FOOTAGE
Secure Passenger Holding Area (SPHA)
| Outbound Passenger Bldg | 5,600 | |
| Passenger Processing Area | 2,800 |
Inbound Passenger Bldg 5,600 Special Category Lounge 500 20 Foot Containers (Registered Mail container, adjacent to SH secure area) 160 (Containers may be recalled by the Government upon coordination with the Contractor)
Office Shed 110 (Shed is provided but will not be replaced or repaired by the Government)
| Special Handling (Secure Cage/Area) | 1,280 | |
| Special Handling/Load Planning/Cargo Processing | 1,000 |
(3 multi-use free standing facilities)
Five Joint-Use Latrine Trailers 500ea (Adjacent to AGE Tent, Inbound/Outbound Passenger Bldgs)
Break-Area 320 (Cargo City within 300ft of Ramp Trailer)
| 33 | PWS Pg 55, Apendix C-3 | Can The Government provide an updated GFF layout with where all the buildings are located? | See attached OKKK ACFT parking plan |
| 34 | PWS Pg 55, Apendix C-3 | Is the current maintenance facility a hard facility vs. tent facility? If so, is office space built into the hard facility? | Maintenance facility is a Tent with a hard facility inside the tent that has offices. |
| 35 | (ii) Part II – Technical Proposal | Is a sentence embedded in the Part II response with a place for a signature sufficient? Seems like a whole page set aside for a signed acknowledgement letter that we are capable of performing services required in the PWS seems like a lot of white space with only 10 pages allowed? | Yes, a sentence embedded in Part II response with signature is sufficient. |
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