Atch_5___Addendums_to_52.212-1_&_52.212-2.pdf

HTC71119QR007

Attachment 5

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

Title of 52.212-1, is tailored to read: INSTRUCTIONS TO QUOTERS-COMMERCIAL ITEMS

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph“ (b) Quote Preparation Instructions” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 90 calendar days for acceptance of quotations submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple quotations presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this Request for Quote (RFQ). Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in their quote.”

Paragraph (k) System for Award Management is tailored to read: “Unless exempted by an addendum to this solicitation, by submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database prior to Quote Submission, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database by award date, as prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

USTRANSCOM/TCAQ-R

ATTN: Carrie Yearian/Teresa Perry 508 Scott Drive Scott AFB IL 62225-5357

Or via email to: carrie.e.yearian.civ@mail.mil and teresa.m.perry6.civ@mail.mil

The request should be in the following format:

Reference: Section______, Page_____Paragraph_____, Question:_______________.

Written questions will be answered in writing and provided to all quoters via e-mail. However, due to the time required to research a question and provide an answer, questions received less than 3 calendar days prior to the due date of quotes specified in this solicitation may not be answered.

(b) QUOTE PREPARATION INSTRUCTIONS General Information

To assure timely and equitable evaluation of quotes, each quoter must follow the instructions contained herein.

Quoters are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quotation being ineligible for award.

Quoter is required to submit an electronic version of the quotation via email with the RFQ number and Quoter’s business name in the subject line, by the due date specified. All documents provided by email shall be Adobe PDF files except the pricing quote which shall be in Microsoft Excel format with an.xlsx file extension. Send quotes to Teresa Perry teresa.m.perry6.civ@mail.mil and Carrie mailto:%20carrie.e.yearian.civ@mail.mil mailto:teresa.m.perry6.civ@mail.mil

Yearian carrie.e.yearian.civ@mail.mil .

1. Quotes shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

2. All quotes shall include the following:

A. Contract Documentation (See 3A below)

B. Part I – Technical Worksheet (See 3B below)

C. Part II – Price Quotation (See 3C below)

3. Instructions for submitting Contract Documentation, Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) Complete the RFQ Information Sheet (Attachment 3). Complete the attachment with (i) the company name and address as registered in the System for Award Management (SAM) database; (ii) DUNS code; (iii) CAGE code; and (iv) Identification of the name, title, telephone number and email address of the company point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

(2) Complete blocks 12 (must be completed even if no discount is offered), 17a, 17b, 30a, 30b and 30c of the SF 1449, Solicitation. In doing so, the quoter accedes to the contract terms and conditions as written in the RFQ, with attachments. Signature by the quoter on the SF 1449 constitutes a quotation, which the Government may accept and subsequently present the successful quoter with an offer Block 17b – if remittance address is different, such address must be registered in the System for Award Management (SAM) database.

(3) If a solicitation Amendment (SF 30) is issued, Complete blocks 8, 15A and

15B on EACH SF 30, Amendment. This is to acknowledge each solicitation amendment received.

(4) Representations and Certifications should be submitted online using SAM at https://www.sam.gov OR may be submitted with contract documentation in accordance with FAR clause 52.212-3 Offeror Representations and Certifications -- Commercial Items.

(5) Appropriate documentary evidence – Licensure, written authorization, and any other documentation that the quoter or its intended subcontractor(s) is authorized to perform the required services at the specified location, including:

a. Proof of licensure or written authorization from any relevant Port Authority to perform the required services at specified port location, where applicable; and

b. Proof of current certification of at least two (2) proposed personnel trained and tested in handling Hazardous Materials per the requirements of the Code of Federal Regulation (CFR) Title 49, Section 172.702.

B. Part I – Technical Worksheet (Attachment 4) Technical Worksheet shall be clear, concise, and include sufficient detail for effective evaluation. The answers provided in the Technical Worksheet should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the quoter intends to meet the requirements of the PWS. Statements that the quoter understands, can, or will comply with the PWS;

statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures mailto:carrie.e.yearian.civ@mail.mil http://www.sam.gov/ will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable. Quoters shall assume the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Technical Worksheet.

Entire submission of the Technical Worksheet shall not exceed 10 pages (Note: a single side is considered one page). If more than 10 pages are received, only the first 10 pages will be evaluated and any remaining pages will be removed before evaluation. Port certifications, documentary evidence and equipment lists shall not count against the page limit.

Provide total proposed domestic contract value (projected for this contract) and goals, expressed as dollars and percentages, of the value of work to be performed (to include supplies) for the quoter and each concern in the format depicted below:

C. Part II – Price Quote

(1) Schedule of Rates. (RFQ Attachment 2 – SOR) The quoter shall only input unit pricing rates for all items highlighted yellow. Enter unit pricing with two decimals only. Do not utilize formulas. If quoter intends to offer a service at no charge, $0 shall be inserted in the applicable cell. Failure to input a unit price in any highlighted cell shall be construed as the quoter’s intention to propose a price of $0.

Apparent successful quoter shall submit a breakdown of proposed man-hour and commodity rates, including fringe benefits, payroll taxes, insurance, overhead, general and administrative, and profit, as applicable, for the purposes of future wage rate adjustments required by the Service Labor Act as required by the contracting officer.

(2) All prices in US Dollars submitted shall be entered to the nearest cent.

(3) Offerors will include a current copy of the Colletctive Bargaining Agreement (CBA) if it applies and/or used in determining the proposed rates.

NOTE: Contract award and payment shall be made in US Dollars ($).

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) The Government will offer one contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price, and other factors considered: The following factors shall be used to evaluate quotes that are considered compliant to the RFP:

1. Technical Worksheet (RFQ Attachment 4) - (Acceptable/Unacceptable); and

2. Price Quote/Schedule of Rates (RFQ Attachment 2) (Fair and Reasonable/Not Fair and Reasonable)

(b) A written notice will be provided to the apparent successful quoter.

(c) Basis for contract award - This acquisition is being conducted under FAR Parts 13, Simplified

Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition Regulation (FAR). Quotes will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial Items and this addendum. Noncompliance may be grounds to eliminate the quote from consideration for contract award. Award will be made on the basis of lowest evaluated price of the quote whose technical factor is rated “acceptable”.

Specifically, by submitting a quote the quoter understands and accedes to all the terms and conditions of this solicitation. The evaluation process shall proceed as follows: The Government will review each quote received for compliance in accordance with (IAW) the quote instructions above. To be considered compliant, each quote shall include the required Contract Documentation, Technical Worksheet and Price Quote. First, only those quotes that are considered compliant shall be evaluated. Quotes received that are considered incomplete or non-compliant may be considered ineligible for award.

Next, the Technical Worksheets of all quotes considered compliant, will be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as Acceptable, the Technical Worksheet must meet the Government's minimum requirements. Quotes deemed Unacceptable are those Technical Worksheets that fail to meet the Government's minimum requirements.

Finally the lowest priced quoter whose Technical Worksheet received an acceptable rating will then have their rates reviewed to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3.

If the lowest priced quote is deemed to have fair and reasonable prices, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the evaluation process stops at this point as that quote represents the best value to the Government. Award shall be made to that quoter without further consideration of any other quotes.

If the lowest priced quoter cannot be determined fair and reasonable or if the lowest quoter is found to be non-responsible, the next lowest priced quoter will be evaluated. This process will continue until a quote is determined to have an acceptable Technical Worksheet, fair and reasonable prices, and the quoter is deemed responsible or until all quotes have been evaluated.

(d)The Government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to evaluate quotes and award a single IDIQ contract without requesting or accepting revised quotes. Therefore, the quoters will be advised that their initial quote should contain the most favorable terms and reflect its best possible performance potential.

The Contracting Officer at any time may inquire about any quote if additional information or a revised quote is required. The Contracting Officer may inquire about all, none, or as many quotes as needed. However, the Contracting Officer shall treat all quoters fairly and impartially, in accordance with FAR 1.102-2(c)(3).

1. The following factors shall be used to evaluate quotes that are considered compliant:

A.. Factor I: Technical Worksheet. Each quoter’s Technical Worksheet will be evaluated as Acceptable or Unacceptable, as defined below. A quoter will be considered ineligible for award if the Technical Worksheet is not complete.

RATING DESCRIPTION

Acceptable Technical Worksheet clearly meets the minimum requirements of the solicitation.

Unacceptable Technical Worksheet does not clearly meet the minimum requirements of the solicitation.

B. Factor II: Price.

2. Completion of the pricing schedule will require the user to have good working knowledge of the Microsoft Excel program. The quoter shall complete and submit the Schedule of Rates Sheet. The price quote shall be submitted as an attachment to an email and contain no hidden formulas or external links. The Government will utilize the Excel (.xlsx) spreadsheet to capture pricing and to calculate the Total Evaluated Price (TEP) for evaluation and award purposes. The TEP is calculated using the rates proposed in all highlighted cells where proposed unit pricing is required, for the base year and the 6 month extension of services. The summation of the base year, to include the 6 months extension of services will constitute the TEP. Failure to input a unit price in any highlighted cell shall be construed as the quoter’s intention to propose a price of zero (0). However, quoters may be considered ineligible for award if all required pricing is not complete.

(3) In order to be considered for award, price must be determined fair and reasonable using one or more techniques set forth in FAR 13.106-3.