Q&A_Round_2_FINAL_28Dec18.pdf

Q&As Round 2 ‐ Dated 28 Dec 2018

Question # Document Reference

(para./line item) Question Government Response Solicitation Change (if any)

Schedule SOR Line 244 and

In the SOR ‐Inland Transportation‐line Item 244 and 245 please can you confirm that the rates asked are for Monthly rates per truck, as the Unit Quantity states 490.22 and 686.31 months respectively. There UOM of " MTH " is mentioned twice?

Quantity estimate should have been 10 per month. Revised quantity on SOR ‐ Verified

PWS 6.4.23.3

PWS ‐Hours of Operation‐ it is mentioned Regular working Hours (Commodity Operations)‐Dayshift (Monday to Friday) .Is this correct? Regular Day shift is from Sunday to Thursday in Kuwait.

Confirm regular work week in Kuwait is Sunday ‐ Thursday. Regular working hours indicated do not apply in Kuwait.

Removed hours of operation ‐ Verified

PWS 4.2&4.2.1

PWS 4.2 states ‐ “The Prime Contractor or its named Subcontractor shall possess a valid and current Business License or work permit issued by the applicable Port Authorities by the Host Nation as evidence to work at all named ports within this PWS”PWS 4.2.1 states “Subcontractor’s license or permits may substitute for prime Contractor's license that allows the Contractor or their subcontractors to operate at all ports”Amendment 3 states “Licensure, registration or written authorization evincing the authorization of the offeror and any proposed subcontractors to operate at the two Kuwait Port Authority (KPA)‐controlled ports, Shuwaikh and Shuaiba.

Documentation proving the authorization of proposed subcontractors shall be provided only for those subcontractors who will operate at the KPA ports. Documentation evincing the prime contractor's authorization to operate at the two KPA‐ controlled ports must be provided regardless of whether its personnel will operate at these ports.” Is the prime and sub both required to have valid and current business licenses or does the Subs license or permits substitute for prime Contractor's license? The “port authorities” do not issue “business license or work permits” they are issued by the Ministry of Commerce and Industry – what is the requirement?

In order to successfully meet the evaluation criteria for this award, offeror must meet requirements indicated in the RFP. PWS 4.2 is the generally acceptable S&RTS requirement, however since the ports in Kuwait require a different approach the RFP language in Addendum to 52.212‐1 is controlling as it relates to port authorization.

PWS 4.2 has been revised to be consistent with RFP.

PWS 6.3.1.3

Is the office space to be provided in a specific location or can it be provided anywhere with Kuwait?

The Government will advise where the office space will be placed, but in most cases it will be located as close as possible to the pier.

PWS 6.5.2.14

The contractor shall monitor container activity within the port area and report containers that are subject to port storage and reefer maintenance tariff charges. Is this only at Shuaiba port?

Generally container management is expected only at Shuaiba. While Shuwaikh is a container port, container operations under this contract are very limited there.

That said, this requirement would apply to both ports as necessary.

Schedule

As mentioned during Teleconference, Should Port Landing/Loading and Cargo Dues (Tonnage Dues) be included in the commodity rates for submission or recharged separately?

This is a big influential factor for the pricing as such charges will be billed to the Contractor, along with Delivery Order charges, by Carrier Agent.

All handling charges are to be wrapped into commodity rates. They will not be accepted as separate charges.

PWS 3.2.2.1

Provision of secondary containment devices for storage of Hazmat and Fuel. Under which section in the Pricing matrix is this to be recharged?

PWS 3.2.2.1 indicates this is at no additional cost to the Government.

Kuwait S&RTS ‐ HTC711‐18‐R‐R003

PWS 5.12.4

Cleaning of Vessel. Please clarify this requirement as sweeping the decks of RORO / Break Bulk / Container vessels in particular is not an easy or quick task. Can this be recharged as Extra Labor on occasions where the workload is excessive?

Extra labor can be approved by the COR for most "excessive" workload functions, however this would likely not be typical for vessel cleaning and is likely most easily considered in the RORO commodity rates.

PWS 6.5.3.4

Please confirm that if Contractor is required to provide Petrol, Diesel, Lubes, Coolant,etc for GFE that they can be recharges as out‐of‐pocket expense?

If provided GFE, contractor will likely be held responsible for any costs associated with its operation & maintenance. Currently there is no GFE provided. If any were provided, the Government's assumption would be that the contractor would apply any compensation it felt necessary into the applicable commodity rates.

PWS 6.5.3.4.1

Contractor is to repair or replace any items of GFE towards mission capable status. Assuming the Contractor is not directly responsible for causing the damage or destruction to GFE, does Contractor recharge the repairs / replacement of GFE under Schedule 8 – Out of pocket expense?

It's likely very dependent upon the circumstances that surrounded the damage, but damage at no fault of the contractor may be reimburseable subject to COR/KO approval.

PWS 6.7.9.7

Contractor is to provide MHE at inland destinations for discharge of Government cargo. Please confirm that Mob –Demob fees for relocating MHE can be recharged separately as the inland destinations will be at varying distances from source.

If it's a line item on Sch. 4, mob/demob is expected to be included in that rate. If MHE not already identified on Sch. 4 were required, mob/demob would probably be separately compensated.

PWS 4.7

Is the government exempt from the Kuwait Port Authority Handling Charges?

No

PWS 4.7

If the government is not exempt, do we include the charges in our commodity rates or do we invoice separately and submit invoices for actual charges from KPA?

All handling charges are to be wrapped into commodity rates. They will not be accepted as separate charges.

PWS 4.7

Also if the government is not exempt from KPA port handling charges will we need to know estimated tonnage in addition to Measurement Tons?

There isn't a direct correlation between weight and measurement ton since measurement ton is a size calculation.

Added Atch 7 MTON Mil Vehicle Cheat Sheet for military vehicle reference.

PWS 4.2

When reference is made to Host Nation, is this referring to ASG Kuwait? Will ASG Kuwait issue letters to contractors approving work at KPA ports?

Host Nation in this case is Kuwait and its authorities (Kuwait Port Authority). ASG Kuwait does not have authority to approve contractors to operate on Kuwaiti ports.

PWS 4.2 has been revised to be consistent with RFP.

PWS 4.8.4.1

Please clarify that government will not pay for detention of equipment?

Government will not pay detention on equipment.

PWS 4.8.4.1

If a vessel operation is delayed due to inclement weather, will the contractor be compensated for equipment standby time?

It depends on why the COR would place the Contractor on Stand‐by, the Government will compensate the Contractor for equipment at equipment rental rates established on Sch. 4 of the SOR provided it was ordered under Sch. 4, to the nearest 5 min increment, as long as it’s meets section 4.8.4 of the PWS.

PWS 4.8.4.1

How is the contractor compensated for keeping MHE equipment at the SPOD when there is no operation? Can the contractor remove the equipment during periods of no activity?

Contractor is compensated for MHE via commodity rates or equipment rental rates. Yes, the Contractor can remove equipment from the port during periods of no work.

PWS 4.12

If there is a requirement for equipment such as 350 Tonne mobile crane. How is the equipment rental rate determined?

Additional equipment for equipment rental, i.e. not used for commodity movements, is identified on Sch. 4. Any specialized equipment needs, such as a 350 ton crane, would be compensated under out of pocket expenses on a cost reimbursement basis, subject to approval of the Contracting Officer typically.

PWS 5.2

Does the contractor need to be a registered stevedore to perform vessel operations?

Yes. The Contractor needs to demonstrate it has the necessary registration, licenses, etc to perform stevedoring functions in order to meet this requirement.

PWS 5.12.2

Does the vessel timeliness for completion take into account deadline tow vehicles for RORO vessels?

The timelines are only estimates representing typical operations of a full load. As cargo condition is something out of the contractor's control, it's not considered in the estimate.

PWS 5.27.1

Can the government please confirm that commerical equipment is available in the market capable of PUSHING a deadline M88 up a vessel ramp and small enough to be able to manouver the deadline M88 inside the vessel.

Heavy tow can be accomplished by multiple methods utilizing different types of equipment.

PWS 5.27.1

Please provide make and model number of commercial equipment capable of PUSHING a deadline M88 up a vessel ramp for loading.

As an example, a modified CAT 930M class has been used at other ports.

PWS 5.27.3

At what rate will the contractor be compensated for providing skilled mechanics. The SOR does not have line for mechanic pricing.

You are correct the SOR does not have a line item for mechanics, but will be added.

Added to SOR.

PWS 6.11.1

Is the contractor compensated for sending representative to Host Nation to drop off and pickup AK302 every working day?

Contractor is responsible for AK302 for cargo requiring clearance, so it is dependent upon whether anything requires clearance on any given day.

PWS 6.11.1

Is it the contractors responsibility to deliver approved AK302 to carriers? How is this compensated?

Compensation is included in Sch. 8.

PWS 6.12.1

What is considered "Adequate MHE?" Reference 6.12.1 and 6.12.1.2: 24/7 operations at up to four yards for approximately 2000 pieces of cargo on a monthly basis.

PWS 6.12.1

What standard is used to determine if MHE present for yard operations is adequate?

Adequate is based upon cargo movement/timeline necessary, so it's not a strict definition. Contractor will be given notice of cargo details in advance.

PWS 6.12.1

Can the definition of Adeque MHE change if there is a surge in throughput?

Again, adequate is not a strict definition since cargo volume is likely to shift throughout any given month and will be more definitized during planning activities for each operation.

PWS 6.12.1

Will the contractor be notified if specialized or specific MHE is required for discahrging or loading convoys during yard operations?

The Government will notify the Contractor as soon as known about inbound operations.

PWS 6.12.1

Is the contractor expected to keep MHE equipment at the SPOD 24‐hour/7‐day without detenetion time?

Contractor is expected to have necessary equipment on‐ site to meet requirements, based upon planning and cargo details provided with notice by COR/OO.

PWS 6.12.1

According to Kuwait Law there is a hevy vehicle driving ban during certain hours of the day. Will this be taken into consideration when additional equipment is requested?

Yes. This is a leading reason 24/7 operations at Shuaiba are required.

PWS 6.12.1

Will the contractor be notified of the MHE requirements prior to each convoy and truck arrival?

The Government will notify the Contractor as soon as known about inbound operations.

PWS 6.12.10.3

100% of the reefer cargo goes through PN1. What kind of personnel is the contractor expected to keep at PN1?

Enough to meet requirement as provided with notice, however reefer cargo is very irregular under this contract.

PWS 6.13.1

Will the government help in obtaining gate passes for Shuwaikh Port?

Yes, Government coordination (COR) in obtaining gate passes is available for all locations.

PWS 6.14.1

There is no pricing line for MST services. Is this considered part of vessel operation?

The MST team and their equipment is part of the Commodity operation per PWS 6.14.1. Mechanics rates will be added to SOR.

Added to SOR.

PWS 6.16.1

Please confirm that the contractor is not expected to provide any 3PL tracking at PN1.

As a standard, tracking is not required at PN1. However, extra labor (tally) may be ordered on occasion to support tracking through PN1.

PWS 6.16.1

How is the contractor expected to track and provide reporting for military cargo going through PN1? Is the contractor expected to provide tallys at PN1?

Yes, as required.

PWS 6.18.8.7

Will the contractor be provided with access to IBS and Gates? No, but the Contractor shall make sure accurate information passes through to the SDDC unit.

PWS 5.3

Who decides the MHE and labour requirements for vessel discharge and upload operations?

The Contractor must provide labor or equipment needed to meet operation schedules. This should be determined in coordination with COR/OO during planning stage.

PWS 5.3

What standard is used to determine the MHE and labour requirements for vessel discharge and loading operations?

Best commercial practices and operation schedule.

PWS 5.3

If MHE is requested that was not required for vessel operations and the contractor provides it, can the contractor charge standby time for providing the equipment?

Contractor would be compensated at applicable contract rate (Sch. 4 or out of pocket expense).

PWS 5.12.2

Can the contractor decide the quantity of labour and MHE for vessel operations as long as it meets the vessel timeliness for completion?

Yes, subject to approval by COR/OO.

PWS 5.12.2

Please provide estimated quantities for discharge and upload for RORO car carrier that the estimated vessel timeliness for completion is based on? As discharging and loading for RORO vessel has the same estimated vessel timeliness, is the upload quantity less?

Reference SDDC Pam 700‐2 & 700‐4 Vessel Characteristics for ship loading.

PWS "Definitions"

Regular duty hours, is this per week? Regular Over Time Hours is based on what?, Meal Hours is this daily lunch breaks per 12 hour shift?

This does not apply to this requirement. Will be removed. Removed from PWS.

Schedule 14 (60A)

Does ship gear cranes fall under this category? In all cased the commodity code for using ships gear will be 25b, 35b, 40b, 60b, 61b, and 67b

Schedule 15 (60B)

"Other than shore crane type" is this referring to LOLO operations with a forklift and container handler?

Yes, in some cases the Contractor may be able to lift cargo by other means that ships gear and or shore crane (depending of weight).

Schedule 212

Is the pricing inclusive of supplying a mafi trailer with the yard dog for roro vessels?

Yes, the Contractor shall supply all gear and equipment, to include flatbed trailers and with power (yard Dog), MiFi trailers are usually supplied by ocean carriers, the Contractor shall be able to supply probe for lifting MiFi trailers, however in some cases the vessel carrier will have a vehicle and probe available for use.

Schedule 220

Is the pricing to provide 50 units of portable latrines? Yes, latrines are ordered in lots of 50 at a monthly rate.

Schedule 223

Is the contractor expected to provide 60 units of 20FT containers to build security wall?

Generally no. Annual estimate is 30 days of up to 60 containers.

Schedule 223

Please calrify the compensation. If a security wall is built by the contractor using 20 containers. Is the compensation 20 Containers x Price x Number of Days?

Yes, each per day is the calculation. Offerors price is calculated as 30 days x 60 containers x price.

Schedule 238

Is this line suppose to be left blank? Yes. Out of pocket does not require a price. Locked this cell.

Schedule 240

Estiamted quantity for inventory is 741.22. Please explain how is .22 of inventory determined?

It was an average calculated over multiple years. Removed decimal.

Schedule 242

Estimated quanity of trips is 158.83, how is 0.83 of a trip determined?

It's not. Removed. Removed decimal.

Schedule 243

Estimated quanity of trips is 311.78, how is 0.78 of a trip determined?

It's not. Removed. Removed decimal.

Schedule 244

Estimated Flatbed monthly requirement is 490.22 Trucks, please confirm that monthly requirement for flatbeds is 490 trucks?

Incorrect estimate. Changed. Changed to 10 per month requirement.

Schedule 245

Estimated Lowbed monthly requirement is 686.31 Trucks, please confirm that this is correct?

Incorrect estimate. Changed. Changed to 10 per month requirement.

Schedule 52

In the SOR 60b states "other than shore crane type", In Appendix C 60b states shore crane. Please clarify if mobile crane such as 160Ton or 250Ton fall under 60a or 60b?

Recognize there is an inconsistency there. Mobile cranes are properly included under the "a" category.

Revised Appendix C. References to shore crane have been moved from category "b" to "a".

Schedule 242 ‐ 243

How is standby time charged for flatbed and lowbed trailers? There is no standby. They are ordered per trip or per month. Per trip is no expected to exceed 150 km.

Trip definition added to PWS in para. 6.7.9

Schedule 242 ‐ 243

If the COR orders 5 flatbed trucks for 9am and the trucks are waiting for the vessel till 9pm due to bad weather, how is standby time charged for the standby trucks?

Ultimately, as a fixed price contract, the contractor is responsible for its inland pricing on a per trip basis, likely to include typical delays. An atypical situation like this would have to be considered on a case by case basis, but the likely outcome of this would be a request to the Contracting Officer to approve out of pocket expense to reimburse any third party rental costs associated with a delay out of the control of the contractor.