Atch5_-_Addendums.pdf

HTC711-16-R-R020

Attachment 5

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph“ (b) Proposal Preparation Instructions” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 150 calendar days for acceptance of offers submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate offers and award a single contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

USTRANSCOM/TCAQ-R

ATTN: Teyroko Perkins / Jared Thouvenot 508 Scott Drive Scott AFB IL 62225-5357 or teyroko.s.perkins.civ@mail.mil and jared.l.thouvenot.civ@mail.mil

The request should be in the following format:

Reference: Section ___, Page ____, Paragraph ____ Question: ____________________________________.

Written questions will be answered in writing and provided to all offerors via a posting to FedBizOpps. However, due to the time required to research a question and provide an answer, questions received less than 10 calendar days prior to the due date of offers specified in this solicitation may not be answered. Solicitation changes will be made via amendment and posted to FedBiz Ops.

The need for a preproposal teleconference is not anticipated for this solicitation. However, the government reserves the right to conduct a preproposal teleconference if requested in writing. If needed, participants must request teleconference information via email to Jared Thouvenot, jared.l.thouvenot.civ@mail.mil or Teyroko Perkins teyroko.s.perkins.civ@mail.mil no later than March 30, 2016 by 5:00 p.m. Central Standard Time.

(b) PROPOSAL PREPARATION INSTRUCTIONS General Information

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

1. Offeror is required to submit an electronic version of the proposal via email with the RFP number and Offeror’s business name in the subject line, by the due date specified. All documents provided by email shall be Adobe PDF files except the pricing proposal which shall be in Microsoft Excel format with an .xlsx file extension. Send proposals to Jared Thouvenot jared.l.thouvenot.civ@mail.mil and Teyroko Perkins teyroko.s.perkins.civ@mail.mil.

2. Proposals shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

3. Proposal shall include the following:

A. Contract Documentation

B. Part I – Price Proposal

4. Instructions for submitting Contract Documentation and Part I are as follows:

A. Contract Documentation

(1) Complete blocks 12, 17a, 30a, b and c of the SF 1449, Solicitation. In addition include signed amendments to the RFP, if applicable. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP, with attachments. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. Block 17b – if remittance address is different, such address must be registered in the System for Award Management (SAM) database.

(2) Provide appropriate documentary evidence (i.e. licensure, written authorization from the Port Authority, or other documentation) that the offeror or its intended subcontractor(s) is authorized to perform the required services at the location of this contract.

(3) Complete the RFP Information Sheet (Attachment 3).

(4) Representations and Certifications may be submitted online using SAM at https://www.sam.gov

OR may be submitted manually with contract documentation.

B. Part I – Price Proposal

(1) Schedule of Rates. The offeror shall input unit pricing rates for all items highlighted yellow. If offeror intends to offer a service at no charge, €0 shall be inserted in the applicable cell. The Excel (.xlsx) spreadsheets will then auto-populate total prices for each period, to include a one-year base period, four one-year option periods, and the six month extension of services (CLIN(s) 0001, 1001, 2001, 3001, 4001). Unit pricing for Loading and Unloading of Vessels and Conveyances, Man-hour Schedules, and Equipment Rental are to be included for the base and each option period, to include the six month extension of services. The rate for Out-of-Pocket Expenses (Schedule 8, E) is a set rate. Do not change this amount.

(2) All prices in Euros submitted shall be entered to the nearest cent.

NOTE: Contract award and payment shall be made in Euros (€).

(End of Addendum to 52.212-1)

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered:

The following factors shall be used to evaluate offer:

A. Contract Documentation (Acceptable/Unacceptable)

B. Price

(b) Options. The government will evaluate offer for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR clause 52.217-8, Option to Extend Services, which applies to this solicitation. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Basis for contract award - This acquisition is being conducted under FAR Part’s 12, Acquisition of Commercial Items, Subpart 12.6 and Part 15, Contracting by Negotiation of the Federal Acquisition Regulation (FAR). Offer will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items and this addendum.

Non compliance may be grounds to eliminate the proposal from consideration for contract award. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors, the offeror agrees to the terms of this solicitation. The Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1.

Specifically, the evaluation process shall proceed as follows: The offeror's Contract Documentation will be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as Acceptable, the Contract Documentation must meet the Government's minimum requirements. Proposals deemed Unacceptable are those that fail to meet the Government's minimum requirements.

If the offeror’s Contract Documentation is rated acceptable, the Government will then evaluate pricing to determine fair and reasonableness using one or more techniques set forth in FAR 15.404-1(b)(2) and IAW FAR 15.404-1(g), the Government will review the prices proposed in Attachment 2 of the pricing Excel (.xlsx) spreadsheet to determine if unbalanced pricing exists. If proposed prices are unbalanced, this will be noted and the risk will be considered in making the award decision. IAW FAR 15.404-1(g)(3), if the lack of balance poses an unacceptable risk to the Government, the offer may be rejected and not considered further for award. If the offeror is judged to have acceptable Contract Documentation, fair and reasonable prices and balanced pricing (or if unbalanced pricing exists that it does not pose an unacceptable risk), the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the evaluation process stops at this point as the offer represents the best value to the Government. Award shall be made to the offeror.

(e) The Government reserves the right to award no contract at all depending on the quality of the proposal submitted and availability of funds for the requirement. The Government intends to evaluate the proposal and award a single IDIQ contract without requesting or accepting a revised proposal. Therefore, the offeror will be advised that their initial offer should contain the most favorable terms and reflect its best possible performance potential.

The Government does reserve the right to clarify aspects of the proposal and hold discussions, as allowable under FAR Part 15 procedures.

1. The following factors shall be used to evaluate offers:

A. Factor I: Contract Documentation. The offeror’s Contract Documentation will be evaluated as Acceptable or Unacceptable as defined below.

RATING DESCRIPTION

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

A. Factor I: Contract Documentation. To be rated Acceptable, the offeror must provide all the required documentation:

(1) Complete blocks 12, 17a, 30a, b and c of the SF 1449, Solicitation. In addition include signed amendments to the RFP, if applicable.

(2) Appropriate documentary evidence (i.e. licensure, written authorization from the Port Authority, or other documentation) that the offeror or its intended subcontractor(s) is authorized to perform the required services at the location of this contract.

(3) RFP Information Sheet (Attachment 3).

(4) Representations and Certifications may be submitted online using SAM at https://www.sam.gov OR may be submitted manually.

B. Factor II: Price.

(1) Completion of the pricing schedule will require the user to have good working knowledge of the

Microsoft Excel program. The Offeror shall complete and submit the Schedule of Rates Sheet. The price proposal shall be submitted as an attachment to an email and contain no hidden formulas or external links. The Government will utilize the Excel (.xlsx) spreadsheet to capture pricing for analysis.

Offeror will be considered ineligible for award if all required pricing is not complete.

(2) In order to be considered for award, price must be determined fair and reasonable using one or more techniques set forth in FAR 15.404-1(b)(2)

(End of Addendum to 52.212-2)