Attach_1_PWS_Amended_9_Apr_14.pdf

HTC711-14-R-D004

Attachment 1

Comprehensive Financial Services for United States Transportation Command

(USTRANSCOM) Program Analysis and Financial Management Directorate (TCJ8) IDIQ Performance Work Statement (PWS)

As of 18 February 2014

1.0 DESCRIPTION OF SERVICES

1.1 Background. TCJ8’s diverse composition along with the Department of Defense’s (DoD) cost culture transformation necessitates on-demand services at any given time. TCJ8 formulates and integrates the command’s budget while focused on the effective and efficient use of the command’s resources. TCJ8 develops command fiscal policy procedures and resolves issues on use of the Combatant Command (COCOM) wide $13.5 billion Transportation Working Capital Fund (TWCF) budget.

1.2 Objective. This PWS defines the general tasks to be performed under the USTRANSCOM Indefinite Delivery, Indefinite Quantity (IDIQ) contract known as Comprehensive Financial Services Support for USTRANSCOM TCJ8. The overall goal of this effort is to ensure the TCJ8 responsibility and accountability to stated financial and accounting service efforts for the command are applied and accomplished correctly while providing flexibility and expeditious response time to J8's unknown or changing requirements.

1.3 Scope. This USTRANSCOM IDIQ contract shall serve as a vehicle to provide TCJ8 with support for financial management and analysis, program cost analysis, operational cost analysis, billing rate development, billing and revenue, resource advisor (budget), command initiatives and business processes, financial systems analyst familiar with configuration and implementation of Enterprise Resource Planning Systems (ERPs), Financial Improvement Audit Readiness (FIAR), quality assurance/internal controls, accounting analysis, and analytical expertise using data analysis tools for data marts and cubes to analyze financial and logistics information.

Contractor estimates and timelines shall be determined based on the specific tasks and deliverable due dates specified in each individual task order (TO). Under no circumstances will any work under this contract and subsequent task order be used to perform work of a policy, decision making or managerial nature that is a direct responsibility of agency officials.

1.4 General Tasks. Each TO shall exist within the scope of the task areas listed below.

Specific tasks shall be specified and performed under individual TOs.

Contract Level and Task Order Execution Management Acquisition Financial Management and Program Analysis Acquisition Program Cost/Financial Analysis Financial Improvement Audit Readiness (FIAR) Support Financial Management and Cost Analysis Financial Systems Analyst Command Initiatives, Business Processes, and Financial Studies

Accounting Analyst Internal Controls/Quality Assurance Financial IT and Operational Support

1.4.1 Task Area 1 - Contract Level and Task Order Execution Management - This task area shall encompass overall contract management. This task area requires the Contractor to apply project management best business practices to manage implementation of tasks and schedules and provide contract level and task order execution management and centralized project support that tracks all performance of the work. The lead project manager will ensure assignment of a cross-trained, flexible contract workforce that can be adjusted to meet a dynamic operating environment. The Contractor shall be responsible for the performance of the work, and the management of Contractor personnel performing the tasks in this PWS. This task consists of the functional activities relating to the administration and management of this effort. In support of this task, the Contractor shall provide documents such as Monthly Status Reports (MSR), trip reports as required, In-Process Reviews (IPR), and Integrated Master Schedules (IMS) or project plans as required. In support of this contract the Contractor may travel depending on requirements in each specific task order. The Contractor shall also be required to provide support by preparing documents such as briefings, point papers, and preparation of and support of meetings and other similar events including but not limited to conferences.

1.4.2 Task Area 2 - Acquisition Financial Management and Program Analysis – Contractor shall prepare program reports and financial documentation. Contractor shall draw conclusions and devise solutions to problems relating to improvement of financial management effectiveness, work methods, financial systems and procedure efficiency; IAW DODD 5000.01, DoDI 5000.02, and acquisition-relevant portions of the DoD Financial Management Regulation 7000.14-R and related Air Force Financial Management Instructions. Develops and maintains program financial tracking documentation. The Contractor shall perform planning and programming analysis, budget and execution analysis and forecasting tasks, tradeoff analysis, and variance identification and analysis. Collects, analyzes, and presents financial data through established metrics and other established reporting requirements. Develops new metrics as required which accurately and timely represent a consistent portrayal and evaluation of financial and cost data. Applies knowledge to, relies upon and uses automated management/financial information systems (e.g. Defense Enterprise Accounting and Management System (DEAMS), Information Tool Suite (ITS), Commander's Resource Integration System (CRIS), Electronic Document Access (EDA), etc) in performing fact finding, analytical, budget and advisory functions. Performs analysis and develops impacts accruing from changing acquisition laws, policy, and directives.

Tasks under this area specifically could include but are not limited to:

Conduct acquisition program and project financial analysis Conduct earned value management analysis Perform business program administration analysis and support Provide financial and resource management support to PEO-T managed products and services Develop financial plans and financial portions of program acquisition documentation Support PMs in developing financial portions of programmatic (requirements) data calls

Manage J8 budget and execution data calls Develop and maintain financial metrics to support sustainment reviews Support PMs to develop and maintain spend plans Support the PEO/PEO-T PMs prepare for USTRANSCOM and DOD financial boards, and represent PEO/PEO-T PMs at resource groups and boards Support PM and contracting in resolution of financial issues with vendors Lead the financial management portion of IPTs Liaison between TCJ8-AQ-J6 for financial matters and OSD/DBC reporting Assist PMs to develop master schedules

1.4.3 Task Area 3 - Acquisition Program Cost/Financial Analysis - The Contractor shall plan, organize, direct, and conduct cost estimating support/cost research/training tasks in problem areas ranging from extensive scope and complexity to moderate scope and complexity.

Contractor may perform program or financial execution reporting and reviews, schedule analysis, Earned Value Management (EVM) analysis and/or provide technical advice and guidance to leadership on all matters relating to budget, schedule or EVM. The problems may be difficult to define, and may require novel approaches and the use of sophisticated techniques. Contractor shall stay abreast of new IT system cost estimating methodologies, data bases and tools in order to make technical cost research decisions, which are considered authoritative and which demonstrate mature cost analysis judgment in anticipating and solving complex cost analysis problems. Requires the Contractor to have the technical capability to assess the cost and schedule implications of existing and projected technological advances, as well as being able to evaluate the impact of new and innovative acquisition strategies. This encompasses a basic knowledge of statistical techniques, applied mathematics, economics, and the engineering discipline; IAW DODD 5000.01, DoDI 5000.02, and acquisition-relevant portions of the DoD Financial Management Regulation 7000.14-R and related Air Force Financial Management Instructions and cost guidance (e.g., AFI 65-508 Cost Analysis Guidance and Procedures, AFP 65-509 Business Case Analysis).

Tasks under this area specifically could include but are not limited to:

Conduct or support cost studies for PEO-T products and services. This includes, but is not limited to: Business Case Analysis (BCA), Best Value, Economic Analysis (EA), Life Cycle Cost Estimate (LCCE), Return on Investment (ROE), Rough Order of Magnitude (ROM), Should/Would Cost, etc.

Analyze and support PMs with cost data for the PPBE and programmatic reviews Support the cost estimation portion of IPTs and participate in program IPTs

Support PM and contracting in cost negotiations with vendors

Support customer organizations in development of cost analysis portion of capabilities documents for new increments and new starts

Serve as liaison with independent cost analysis organizations

Conduct earned value management (EVM) analysis

1.4.4 Task Area 4 - Financial Improvement Audit Readiness (FIAR) Support - The Fiscal Year (FY) 2010 National Defense Authorization Act (NDAA) describes specific actions that DoD components must take to achieve and meet the legal requirement of an unqualified opinion on its financial statements by September 30, 2017 and requires these DoD components to report on their progress toward achieving audit readiness on their individual financial statements. A major objective of USTRANSCOM is for these financial statements to achieve an unqualified or “clean” audit opinion for each AF financial statement. Contractor shall ensure common audit-readiness strategies are in place, common practices are being followed, common products are being worked in synchronized schedules and common reporting tools/products are being utilized.

The Contractor shall provide support between USTRANSCOM and the related Transportation Functional Community to assist with obtaining assertion package documentation necessary for audit readiness.

The Contractor shall provide FIAR support for Department of Defense Transportation of Things, Service Components and agency billings and processes, and the Transportation Working Capital Fund (TWCF). Contractor must also demonstrate proficiencies in auditing of United States Government (USG) financial systems. Contractor shall ensure personnel have thorough understanding and working knowledge of TWCF accounting processes and related financial statements.

The conduit developed to assist in obtaining audit readiness is through Financial Improvement Plans (FIP). In response to the FIP, USTRANSCOM is responsible for identifying measureable steps to ensure that each financial End to End business process is auditable, resulting in resolution of all major accounting and reporting deficiencies, and determination of dates when approved areas will be ready for validation and audit by independent external auditors. The FIP process requires developed assertion packages that fully describe “audit trail” information for each assessable unit/statement and provide compliance information for each primary and feeder system involved in the development of these financial statements and are in compliance with Office of the Under Secretary of Defense (Comptroller) (OUSD (C)) guidance. This information is compiled and incorporated into each management assertion package and maintained as part of an ongoing sustainment effort. Direct support from the Contractor is necessary to ensure OSD timelines are met.

The Contractor shall provide support for USTRANSCOM and USTRANSCOM components in the developing and obtaining assertion package documentation necessary for overall USTRANSOM Audit Readiness. Objective areas are: Statement of Budgetary Resources, Existence and Completeness (E&C) of most Critical Assets, Statements of Changes in Net Cost, Statement of Net Position and Balance Sheet assertions. Major Objectives – o Preparing assertion packages to achieve audit readiness in compliance with methodology established in the most current OUSD(C) FIAR Guidance (Note: 'FIAR Guidance' includes all attachments, appendices and hyperlinks) and any documented acceleration plans, by meeting or exceeding timelines established in OSD’s Other Defense Organization (ODO) FIPs for each assessable unit/statement.

o Ensuring all products are worked in regard to all FIAR phases for all FIAR Waves – Discovery, Corrective Action, Evaluation, Assertion, Validation, Audit and Sustainment through direct support in accomplishing:

o Develop and maintain FIP o Preparing Flowcharts and Narratives of business processes o Supporting the Performance of Inventory checks o Supporting the Performance of Inspections o Creation and implementation of sustainment processes o Sustainment

Contractor will provide support documenting and assessing USTRANSCOM-owned system’s FIAR IT compliance activities. The focus of these activities will be to assist USTRANSCOM in achieving and maintaining an audit ready state for information systems identified in the FIAR assertion process that is compliant with OUSD(C) requirements. Accomplish review and analysis of Federal Information System Controls Audit Manual (FISCAM) documentation and Manual 7900.4-M, Financial Management Systems Requirements (also known as the DFAS “Blue Book”) documentation and development of corrective action plans. Contractor will review the control assessment and examination results to develop and implement a sustainment plan for each system based on management’s assertion. Contractor will work to understand new requirements each year and revise sustainment plans, as necessary and to incorporate those activities into annual compliance requirements for system teams and correlate it to annual evaluation programs such as Manager’s Internal Control Program (MICP), Federal Information Security Management Act (FISMA), or DoD Information Assurance Certification and Accreditation (DIACAP), as appropriate.

While the Contractor FIAR support primarily encompasses USTRANSCOM’s Reporting Entity role, extensive support may be required in support of USTRANSCOM as a Service Provider, Vendor, or other applicable FIAR category/entity. The Contractor shall have the capability and experience to rapidly increase existing workforce to meet very large task order requirements with very short timelines and multiple locations of performance.

The Contractor working this specific area of this task shall be an IPA firm with the qualifications and experience to conduct financial statement audits on large, complex organizations equivalent to the USTRANSCOM and licensed by a recognized state board of accountancy to issue opinions on those financial statements. The Contractor shall notify the Contracting Officer (CO) and Contracting Officer Representative (COR) immediately if, at any time during the contract, the Contractor working this task loses its authority to issue a financial statement audit opinion.

1.4.5 Task Area 5 - Financial Management and Cost Analysis - The Contractor shall provide financial and operational execution analysis, research, recommendations, and costed options for impacts and financial changes that result from operational planning changes such as transportation modes, routes, commodity types, required delivery dates, etc. Performs in-depth financial analysis of interrelated accounting, cost accounting, logistics and computer file systems to resolve emerging issues. The Contractor shall prepare estimated savings/cost avoidances associated with efficiency proposals that will ultimately affect future TWCF billing rates.

Supports program managers and other financial management specialists by providing cost comparisons and economic analyses in discussion and for inclusion and consideration at decision points. Conducts analysis of alternatives (AOA) or business case analyses, analyzes all feasible alternatives and computes the costs which will be incurred over the life span of each alternative (i.e. fixed price, cost accounting system involved, capability variables, and risk analyses and sensitivity analysis techniques). Develops and applies cost models by utilizing any of the DOD-approved sophisticated modeling tools. Develops cost analyses/estimates or improves methods and techniques as it pertains to specific funding types.

Develops new methods and techniques to forecast long-range funding needs (e.g., 3-5 years or more into the future) as well as performs analytical studies on a variety of moderate to highly complex problems using quantitative analysis techniques such as regression analysis, operations research, margin analysis, sensitivity analysis, discounting, simulation, mathematical modeling, and statistical inference. Analyzes particular facts of financial transaction problems/issues, verifies and evaluates data; obtains additional information to reconcile discrepancies or inconsistencies; and, applies pertinent Fiscal Laws, regulations, precedent decisions, and procedures to determine appropriate action for resolution. Performs research on varied processes and methods relating to financial transactions for analysis of complex and unusual financial transactions.

The Contractor shall assist in the development of annual billing rates for USTRANSCOM and Components. The Contractor shall support workload forecast validation and coordination with TWCF customers. The Contractor shall also provide monthly execution analysis, research, responses to customer inquiries, and be involved in the collection and presentation of data for various briefings and working groups. Contractor will be required to work extensively with IBM Cognos cubes and Component billing systems data to support this task.

The Contractor shall provide support to the billing of customers and revenue generating activities within TCJ8. This may include, but is not limited billings for Defense Courier Movements, service level billings for Defense Personal Property System usage, Over Ocean Transportation (OOT) billing, and billing of fees/actual costs to other revenue generating events. Receive funding documents from customers, reconciling balances, resolving any issues, and performing follow-up on outstanding accounts receivable. The Contractor shall systematically collect and analyze transportation related data from logistic or financial systems to include but not limited to Security Cooperation Information Portal (SCIP), Global Air Transportation Execution System (GATES), DCBS, CAB, Global Freight Management System (GFM), Transportation Global Edit Table (TGET), and Power Track. The analysis of data should identify root causes of data issues such as incorrect use of Consignor/Consignee codification or construction of Transportation Control Number’s (TCNs).

The Contractor shall provide resource advisor support any time during the year to include fiscal year closeout support. This may include but not limited to resolving issues with Defense Finance and Accounting Services (DFAS), base Accounting Liaison Office, program managers, customers, gathering historical data for auditing purposes, cleaning up the open document listing, and ensuring accounts are balanced and all TWCF operating funds are expensed and/or revenue funds are properly posted.

Develops new metrics which accurately, timely, and represent a consistent portrayal and evaluation of financial and cost data. Applies knowledge to, relies upon and uses automated management/financial information systems (e.g. DEAMS, ITS, CRIS, EDA etc) in performing fact finding, analytical, budget and advisory functions. Performs analysis and develops impacts accruing from changing acquisition laws, policy, and directives. On a monthly basis, the Contractor may be required to be involved in the collection and presentation of data and participate in various working groups and study teams that involve members of other directorates.

1.4.6 Task Area 6 - Financial Systems Analysis - Specific support requirements will vary, commensurate with the ERP development and deployment schedule. The Contractor must be able to gather, analyze and communicate financial system requirements that will facilitate the migration of USTRANSCOM components into the designated ERP, resulting in compliance and operational improvements across the command’s financial management functions. Specific tasks may include business process improvement/re-engineering, requirements definition, business case support, enterprise business process flows, testing, TWCF enterprise reporting, asset management, and asset reporting. The Contractor shall be encouraged to seek ways to incorporate innovative and emerging technologies that, in the most economic and efficient manner and with a view on return on investment objectives, will improve its performance and support, thereby improving mission performance and ultimately improving the USTRANSCOM TWCF Operations. Contractor shall provide advice, assistance, and guidance in support of the USTRANSCOM business improvement efforts.

Contractor shall provide guidance and support for both configuration and implementation to the ERPs along with consolidation of the billing systems into a single billing solution. Support financial management requirements compliance, manage requirements sessions, and perform gap analysis of the ERP product against the baseline solution configuration. Financial expertise must entail a proactive approach for completion of Business Process Reengineering (BPR) execution and required support for the TWCF systems. Personnel must have functional accounting experience and extensive knowledge of the TWCF and Component's execution. This includes a detailed background with the financial systems that support USTRANSCOM, but not limited to DEAMS, Transportation Financial Management System (TFMS), DEAMS Component Billing System (DCBS), Financial Management System (FMS) and Cargo & Billing System (CAB).

The scope includes: guidance, integration, risk management, issue resolution, communication studies, analyses and reports to support the full range of financial systems in USTRANSCOM in meeting its responsibilities and objectives related to the implementation of financial systems and move USTRANSCOM closer to auditability. This effort includes the full spectrum of ERP implementation guidance and assistance services needed in the Planning (requirement definition), Governance, Design (Use Case, Configuration, etc.) and Deployment to SDDC and MSC. Detailed knowledge of the AF DEAMS program, TWCF, and USTRANSCOM Financial Systems (CAB, TFMS, FMS, and DCBS) is essential as well as experience in asset management concepts. Knowledge , understanding, and hands-on experience in ERP implementation processes in a variety of Governmental entities is required, in addition to knowledge specifically related to USTRANSCOM, Department of Defense, and industry best-practices.

1.4.7 Task Area 7 - Command Initiatives, Business Processes, and Financial Studies - The Contractor shall be current on emerging USTRANSCOM strategic initiatives such as, financial improvement initiatives, financial readiness performance reports of ongoing initiatives, and process maps for related financial transformation initiatives. Contractor shall provided analysis support for in-depth studies requests from internal and external sources. Conduct analysis, reviews, and special studies of budget and/or related financial information for impact on assigned programs to include the implementation of financial programs and OSD directed initiatives or studies. Thoroughly conducts analyses and special studies to discern trends in spending anticipate needs for future funding and determine funding propriety. The Contractor will support the capture and evaluation of financial data, financial improvement, and operational strategic processes within the Command and publish findings as directed or deemed fit for historical or statement of fact purposes. The Contractor shall map and document USTRANSCOM and Components operational and financial processes for evaluation of impacts and identification of issues to financial related transformation initiatives. The Contractor shall develop strategies, monitor and track schedules and milestones related to financial transformation initiatives. The Contractor shall facilitate all findings to financial improvement processes to management and process owners. As required the Contractor shall participate in related meetings, to include the planning, scheduling, facilitating finance related workshops, and producing post workshop or conference minutes. The Contractor shall track USTRANSCOM related project milestones and assist in developing briefings and presentations on USTRANSCOM related financial transformation initiatives. The Contractor shall assist in the tracking and evaluation from a financial management, readiness initiative, and operational perspective internal control initiatives and related processes. The Contractor shall draft responses and presentations for use by the TCJ8 at various DPO governance bodies, working groups, and process action teams. The Contractor shall update material necessary to provide data for process management and indicators for future improvement opportunities.

1.4.8 Task Area 8 - Accounting Analysis - Contractor shall have knowledge of USTRANSCOMs and Components TWCF execution. Prepare required financial documents and reports for internal and external purposes. The Contractor shall track and analyze accounts receivables and payables, manage cash and billing information for USTRANSCOM. Analysis requires a detailed background in cash management and using systems such as, but not limited to FMS, CAB, DCBS and Transportation Financial management System-MTMC (TFMS-M).

Review reports received from outside agencies involving financials and depreciation and reporting of trading partner numbers, variance analysis, sub-certification letter and certification letter for preparation of internal business reviews. Prepare TWCF monthly/quarterly business review slides.

1.4.9 Task Area 9 - Internal Controls/Quality Assurance - The Contractor shall assist in monitoring Directorates acceptable performance and prompt correction of material weaknesses and compliance with the Federal Financial Management Improvement Act of 1996 (FFMIA), in accordance with DoD Instruction 5010.40, and other legislative requirements such as the Government Performance Results Act (GPRA), Chief Financial Officers Act of 1990 (CFO Act), Inspector General Act of 1978, as amended (IG Act), Federal Information Security Management Act of 2002 (FISMA), Improper Payments Information Act of 2002 (IPIA), Single Audit Act, as amended, Fiscal Year (FY) 2010 National Defense Authorization Act (NDAA), and Clinger-

Cohen Act of 1996. The Contractor shall establish a continuous strategic process to evaluate and improve management controls, financial accounting process and systems. The Contractor shall develop procedures and work with managers to integrate financial improvement through internal controls into daily practices and recommends utilization of evaluative and risk assessment processes, and ensures obligations and costs comply with applicable laws including, but not limited to statutes and related implementing regulations. The Contractor shall assess vulnerability of directorate functions to determine necessary controls, design and documentation of controls, placement of controls in operation, continuous monitoring, testing, identification of weakness, and improvement of the effectiveness of controls, as well as tracking progress on corrective action through development of risk assessment reports. The Contractor shall assist in providing training and performing staff assistance visits to USTRANSCOM Directorates on developing financial improvement and internal control procedures and guidelines for the annual Statement of Assurance (SOA). The Contractor shall review Directorate Statement of Assurance (SOA) inputs for completeness and accuracy and compile for final TCDC/TCCC approval.

1.4.10 Task Area 10 - Financial IT and Operational Support - Provide applicable customers with easy-to-use access to transaction and summary-level financial and operational information required for fact-based analysis and decision making. This includes enhancing and maintaining the existing USTRANSCOM IGC Teradata-based Transportation Working Capital Fund (TWCF) data marts and IGC International Business Machines (IBM) Cognos-based Enterprise Business Intelligence (EBI) "business layer", which hides much of the complexity of several underlying data sets from users. This business layer uses standard business terminology versus underlying cryptic database object names; it provides an integrated view of common data sets, so users don't need to worry about performing table joins; it contains standard, frequently used calculations to increase reporting consistency and accuracy, and to save users time; it also includes frequently-used query data filters objects, which often allow users to more quickly generate queries and reports. The business layer physically consists of a combination of Cognos PowerCubes, and Cognos 10 packages, which are accessible to users via Cognos 10 Business Workspace, Analysis Studio, Query Studio, Metric Studio, Report Studio, and PowerPlay for Windows. Contractor must have expertise in developing and maintaining Teradata data load and transformation scripts and developing Teradata Structured Query Language (SQL) scripts needed to perform complex data queries in support of answering a variety of financial business questions. Contractor must also have expertise working with Cognos 10 Framework Manager in order for further Cognos business layer development and maintenance. Contractor needs to have development experience creating balanced score cards and metrics using Cognos Metrics Designer, and developing and implementing executive dashboards using Cognos 10 Report Studio. Contractor shall attend meetings, briefings, conferences and workshops. Contractor IA personnel assigned to perform this task shall be qualified as an IA Technician Level II (IAT-II), per DoD 8500.1/5200.2-R and DOD 8570.01M.

Contractor will provide financial system administration in support of the TWCF core systems, legacy systems, cost accounting systems, and feeder systems as required for USTRANSCOM to accomplish their mission. Contractor will be required to be knowledgeable with data classification structures which provides for the accumulation of required accounting information, core financial system requirements, and data management which includes storing, manipulating, maintenance, backups, perform upgrades, retrievals, reporting, extracts, and other financial goods or service outputs/inputs. Includes providing guidance and integration to support the full range of financial systems in USTRANSCOM in meeting its responsibilities and objectives related to the implementation of financial systems and move USTRANSCOM closer to auditability. Provide analytical methods for advanced cost and budget modeling which optimizes cost positions and determines accurate Net Operating Results. Performs in-depth financial analysis of interrelated accounting, cost accounting, logistics and computer file systems to resolve emerging issues. Performs data mining and develops and applies cost models by utilizing any of the DOD-approved sophisticated modeling tools.

1.5. Deliverables. Deliverables shall be identified in each individual task order.

2.0 SERVICE DELIVERY SUMMARY (SDS) An SDS shall be identified on each individual task order. The SDS represents the most critical contract performance objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the Contractor shall comply with all requirements in the PWS.

2.1 Inspection and Acceptance. A deliverable is a specific measurable, tangible, and verifiable activity, outcome, result, item, or product that the Contractor shall provide and that will require formal Government acceptance and approval. The Government will review, assess and provide comment, as required.

Unless otherwise specified within an individual task order, final inspection and acceptance of all work performed, reports, or other deliverables shall be performed at the place of delivery. The COR will notify the Contractor of deliverable acceptance or provide comments in writing. After receipt of Government comments, the Contractor, if necessary, shall revise and resubmit the final deliverable to the COR within 5 business days of receipt of written comments.

3.0 CONTRACTOR ID/IQ MANAGEMENT.

3.1 Decision Making.

3.1.1 The Contractor is not authorized to make decisions on behalf of the Government. The Contractor shall make recommendations to Government personnel for the Government’s decision-making purposes.

3.1.2 Meeting Participation. Contractor personnel shall support related meetings. The Contractor shall provide information in support of meetings and briefings in the format requested by the Government.

4.0 GENERAL INFORMATION

4.1 Place of Performance. The primary place of performance for all services will be performed on Scott AFB, IL. The Government shall provide workspace Contractor personnel as required.

4.2 Travel. Performance under this PWS may require Contractor travel. The Government will reimburse the Contractor for travel expenses subject to the current Federal Acquisition

Regulation (FAR) and Federal Travel Regulation (FTR). All Contractor travel shall be coordinated with and validated by the COR prior to incurring any travel expenses. Travel requests shall be submitted in writing at least five (5) business days in advance from the travel commencement date and shall consist of:

Title, Purpose/Objective, Expected Outcome Date, Time (window), and Location Proposed Itinerary Proposed Meeting/Activities Agenda Number of Contractor Participants Desired Government Participants Requested Government Support Estimated Costs

The Contractor shall identify personnel who will be traveling in sufficient time to obtain the lowest possible rates for airfare, rental car and lodging. Contractor invoices (along with associated receipts) shall support all travel reimbursement requests. The Government will not reimburse local travel and related expenses to the Contractor for daily travel to or from the place of performance stipulated in each individual task order. Contractors shall not use General Services Administration city pair contracts. Contractors shall submit a trip report following each trip in support of this contract. For group travel, the Contractor shall submit only one trip report for each group trip.

4.3 Hours of Operation and Federal Holidays. Unless specified under individual task orders, normal duty hours are between 0700 and 1700, Monday through Friday, with the exception of Federal holidays The following will be observed as Federal holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day. Note: Any of the above holidays falling on a Saturday shall be observed on the preceding Friday. Holidays falling on a Sunday shall be observed on the following Monday. During normal duty hours, Government personnel must be present in the facility. If Government personnel are not present, Contractor must vacate Government premises.

4.4 Period of Performance. The period of performance for this contract shall consist of a base period with 2 optional periods through 31 July 2017. Exercise of option periods are at the sole discretion of the Government

Base Period: 1 August 2014 to 31 July 2015 Option Period 1: 1 August 2015 to 31 July 2016 Option Period 2: 1 August 2016 to 31 July 2017

4.5 Section 508 Accessibility Standards. Part 1194.21, Software Applications and Operating Systems, of Section 508 Accessibility Standard(s) of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), 7 Aug 1998, applies to this acquisition.

4.6 Quality Assurance. The Contractor shall support Government agency reviews and audits of all services and support provided under this PWS. The Contractor shall support Quality Assurance reviews conducted by the Government. The Government reserves the right to authorize an independent verification and validation of the Contractor’s procedures, methods, data, equipment, and other services provided during the performance of this PWS.

4.7 Handling of Non-Public Information. In performance of this contract, the contractor may have access to DOD information. The contractor agrees (a) to use and protect such information from unauthorized disclosure IAW DOD Instruction 8582.01: Security of Unclassified DoD Information on Non-DoD Information Systems; (b) to use and disclose such information only for the purpose of performing this contract and to not use or disclose such information for any personal or commercial purpose; (c) to comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, critical program information (CPI), personally identifiable information, export controlled); (d) to obtain permission of the Government Program Manager before disclosing/discussing such information with a third party; (e) to return and/or electronically purge, upon Government request, any DOD information no longer required for contractor performance; and (f) to advise the CO and/or COR of any unauthorized release of such information. Upon request, the contractor shall have its employees assigned to this contract execute a non-disclosure agreement for delivery to the Government to protect non-public information of other contractors and/or the Government.

4.8 – Restrictions - Planning, Programming, Budgeting, and Execution Data The Contractor may be required to access and protect DoD Planning, Programming, Budgeting, and Execution (PPBE) data in the performance of this contract. For the purposes of this contract, PPBE means any information that sets forth defense strategy or proposed plans, programs, or budgets of the Department of Defense, its components, or other Government agencies. PPBE information includes, but is not limited to:

(a) Planning Documents and Data Sources

(1) Defense Strategy

(2) Strategic Planning Guidance

(b) Programming Documents and Data Sources

(1) Joint Programming Guidance

(2) Fiscal Guidance (when separate from Strategic Planning or Joint Programming Guidance)

(3) Program/Budget displays generated through the Program Data Requirements process

(4) Program Objective Memorandum/Budget Estimate Submission Future Years Defense Plan (POM/BES FYDP) documents and associated Office of the Director, Program Analysis & Evaluation (OD, PA&E) data systems such as the Defense Programming Database Data Warehouse

(5) Program Review Proposals and associated documents, including:

(i) Issue Outlines

(ii) Program Change Proposals

(iii) Issue Papers/Briefings

(iv) Issue Summaries

(6) Proposed Military Department Program Reductions (or Program Offsets)

(7) Tentative Issue Decision Memoranda

(8) Program Decision Memoranda

(9) Cost Analysis Improvement Group Independent Cost Estimates

(c) Budgeting Documents and Data Sources

(1) Component budget submissions, including:

(i) Budget Change Proposals

(ii) Budget Estimate Submissions

(iii) Justification material in support of a component’s submission

(2) PPBE decision documents, including:

(i) Program Budget Decisions

(ii) Management Initiative Decisions

(3) Reports or the results of queries from the Comptroller Information System or the Procurement, RDT&E and Construction Program systems

(4) Classified P-1, R-1, Procurement Programs, and RDT&E Programs documents

(5) DD 1414, “Base for Reprogramming Action”

(6) DD 1416, “Report of Programs”

Access to PPBE documents and data is restricted by DoD Directive 7045.14, "The Planning, Programming, Budgeting, and Execution (PPBE) Process" dated 25 January 2013. Permission to access PPBE data must be granted by the OSD Cost Assessment and Program Evaluation (CAPE) Office. The Contractor shall comply with all requirements of DoD Directive 7045.14 in timely supplying all required information. If OSD does not grant access, then the Contractor shall not be granted access to PPBE information.

Contractors shall not have access to PPBE documents and information unless all Contractor employees performing work under a contract for whom access privileges are requested have signed a nondisclosure agreement. The Contractor shall ensure that each Contractor employee and each subContractor employee who is to have access to PPBE information in connection with this contract executes the PPBE Non-Disclosure Agreement (NDA) at Appendix B of this PWS.

The Contractor shall provide each executed PPBE NDA to the Contracting Officer’s Representative (COR). No person shall have access to PPBE information unless his or her executed PPBE NDA is provided to the COR. The NDAs must remain on file for the duration of this contract.

The Contractor shall not disclose PPBE information obtained in connection with this contract to any person or entity (including, but not limited to, any sub-Contractor or employee of the Contractor) without written authorization from the Contracting Officer. The Contractor shall promptly notify the Contracting Officer of (a) any unauthorized disclosure of PPBE, or (b) any attempt by any person or entity (including, but not limited to, any sub-Contractor or employee of the Contractor) to gain unauthorized access to PPBE. Such notification shall identify each person or entity making or receiving the disclosure or each person or entity making the attempt.

4.9 Non Personal Services. This contract is a “nonpersonal services contract” as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor’s employees: (1) shall perform the services specified herein as independent contractors, not as employees of the government: (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any government employee with respect to the manner or method or performance of the services specified; but (4) shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the contracting officer, or the duly authorized representative of the contracting officer as is necessary to ensure accomplishment of the contract objectives.

5.0 SECURITY (Physical, Personnel, Information, Antiterrorism/Force Protection and Industrial).

5.1. General Security Information. The majority of daily work associated with this PWS is at the unclassified level, but contractor personnel may be required to access SECRET information during performance of this contract. Specific security requirements are identified in the DD Form 254, DoD Contract Security Classification Specification, for this contract.

5.2. Citizenship and Clearance Requirements. The contractor and subcontractor personnel performing services under this contract and requiring classified access shall be citizens of the United States of America. Dual citizens will not be authorized interim or final security clearance determinations. US Citizens who currently have (either expired or active) foreign passports will not be able to obtain or hold interim or final security clearances within DOD. These contractors who maintain or have in their possession a valid or expired foreign passport are considered dual-citizens and will not be authorized classified material or access.

5.3. Clearance Requirements and Position Sensitivity. Contractor personnel requiring Information Assurance (IA) administrative privileges and/or who will monitor DOD Information Technology (IT) systems or software as designated by DOD 8500.1/5200.2-R may be rated at the various levels listed below. The IT/Automated Data Processing (ADP) levels necessary for this requirement are identified in this Performance Work Statement contract. The contractor shall comply with all appropriate provisions of applicable security regulations while assigned to this contract for DOD and USTRANSCOM. The following guidance will be followed when determining background investigation and clearance levels for this contract depending on requirements:

5.3.1. POSITION LEVEL:

Information Technology (IT)-II Automated Data Processing (ADP)-II Or Non-Critical Sensitive Positions (SECRET):

IT/ADP-II and Non-Critical Sensitive Positions are those positions that: have access to Secret or Confidential information; Security police/provost marshal-type duties involving the enforcement of law and security duties involving the protection and safeguarding of DOD personnel and property; category II automated data processing positions; duties involving education and orientation of DOD personnel; duties involving the design, operation, or maintenance of intrusion detection systems deployed to safeguard DOD personnel and property;

responsible for the direction, planning, design, operation, or maintenance of a computer system, and whose work is technically reviewed by a higher authority of the ADP-I category to ensure the integrity of the system; and any other position so designated by the head of the Component or designee.

5.3.2. BACKGROUND INVESTIGATION REQUIREMENTS:

(IT-II/ADP-II/Non-Critical Sensitive) Requirements for SECRET:

Positions designated by the Government at the Non-Critical Sensitive/ADP-II/IT-II rating require a National Agency Check with Local Credit (NACLC) (or acceptable periodic reinvestigation) favorably adjudicated (a favorable adjudication grants eligibility at the SECRET level as prescribed by DOD 5200.2-R). The IT-II/ADP-II requirement mandates the contractor have a minimum FCL at the SECRET (or higher) level due to investigation submissions as directed in DOD 5220.22-M, DOD 5200.01 and JPAS.

5.3.3. POSITION LEVEL:

Information Technology (IT)-III Automated Data Processing (ADP)-III Or Non-Sensitive Positions (Position of Trust Determination) (No Classified Access) IT/ADP-III and Non-Sensitive Positions are those positions that involve computer activities and/or require a Common Access Card and do not meet the criteria of a higher IT or ADP level. .

No clearance is granted for access to classified and only a Non-Sensitive Position is awarded and posted in JPAS.

5.3.4. BACKGROUND INVESTIGATION REQUIREMENTS:

(IT-III/ADP-III/Non-Sensitive) Requirements for Position of Trust Determinations (No Classified Access):

Positions designated by the Government at the Non-Sensitive/ADP-III/IT-III rating require a National Agency Check with Inquiries (NACI) (or acceptable investigation/reinvestigation) favorably adjudicated (a favorable adjudication issues a Position of Trust determination as prescribed by DOD 5200.2-R and DOD DTM 08-003 (Dated Dec 08). Favorable NACI or equivalent investigation results must be posted in JPAS before a CAC or NIPRNET access will be granted. To obtain interim CAC/NIPRNET access, NACI investigations will be opened with fingerprint, name and criminal records checks returned favorably before the credentials (CAC and NIPRNET) are issued. NACI submissions will be completed on the Standard Form (SF) 85P and submitted with fingerprint cards (FP 258) to USTRANSCOM Force Protection, Security Services Center (SSC) for processing. No classified access will be granted based on the NACI investigation.

NOTE: The above requirements for IT-III/ADP-III/Non-Sensitive Positions are for access to unclassified systems only. Contractors who require access to classified systems or areas must have interim or final adjudication of background investigations at the Critical or Non-Critical Sensitive levels.

5.3.5. USTRANSCOM will only process NACI/Non-Sensitive Position investigations and will not complete any personnel security investigations for classified access. Personnel who do not have the proper investigation will be denied access to USTRANSCOM facilities until investigations have been favorably adjudicated.

5.4. Facilities Clearance (FCL). The contractor must have a valid FCL at the SECRET level.

Interim FCLs are acceptable provided they are not expired. FCL procedures and security guidelines for adjudicative requirements are outlined in DOD 5220.22-M and DOD 5200.2-R.

FCLs and Interim FCLs must be awarded by the Defense Security Service (DSS) Facility Clearance Branch and are listed in the DSS Industrial Security Facility Database (ISFD).

5.5. Personnel Clearance Validation. Upon contract award, the names of all contractor employees working on this contract will be provided to USTCJ3-FP personnel working in the USTRANSCOM Security Services Center (SSC) for vetting through JPAS to ensure investigative and clearance requirements have been satisfied. This shall be completed before the COR/Trusted Agent (TA) accesses the DOD Trusted Associate Sponsorship System (TASS) to create and approve a CAC application for contractor personnel. If a contractor’s employee does not have the required investigative or security clearance based on the Government’s determination, the contractor’s employee will be denied the ability to work in support of this contract.

5.6. Common Access Card. Upon notification by USTCJ3-FP personnel the contractor personnel meet the required investigative and clearance levels, a CAC application can be created and approved in TASS. CACs will not be created for periods longer than the length of the contract, or three years, whichever is less.