Attachment_1-__Fixed_Wing_PWS.pdf

PEFORMANCE WORK STATEMENT (PWS)

Fixed-Wing Air Support, Central Africa Region

5 September 13

TABLE OF CONTENTS

1. Description of Services

1.1 Scope of Contract

1.2 Aircraft Requirements

1.3 Personnel Requirements

1.4 Aircraft Maintenance

1.5 Passenger Service

1.6 Cargo Service

1.7 Transporting Hazardous Cargo

1.8 Passenger and Cargo Combination (COMBI) Service

1.9 Air Drop Service

1.10 Intransit Visibility (ITV)

2. Service Delivery Summary

3. Reimbursable Services and Costs

4. General Information

4.1 Project Management

4.2 Security

4.3 Quality Control

4.4 Passports

4.5 Communications

4.6 Aircrew Duty Day Requirements

4.7 Flying In Controlled Airspace

4.8 Fire Containment Covers

4.9 Safety Barriers

4.10 Authority to Leave Unsafe Aircraft

4.11 Required Reports

4.12 Information Assurance

4.13 Post Award Conference

1. Description of Services.

1.1. Scope of Contract. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, insurance, life support (e.g., housing, meals etc., for contractor personnel) and other items and services necessary to operate two fixed-wing aircraft in the Central African region. For definition purposes of this Performance Work Statement (PWS), the Central African region is defined as Uganda, Central Africa Republic, the Democratic Republic of Congo, and South Sudan. The contractor shall not subcontract any airlift services in performance of this requirement.

1.1.1. Missions will be scheduled at least twenty-four (24) hours in advance, unless otherwise agreed to by the contractor and COR. Weather and aircraft maintenance will be considered when scheduling missions. Each aircraft will be expected to fly no more than ten (10) hours of flight time per day. If necessary and authorized by the COR, contractor is authorized to Remain Over Night (RON) at other locations for up to two nights. DOD is responsible for providing contractor support when RONing. Aircraft shall be available for services 24 hours per day, 7 days per week.

1.1.2. The contractor is responsible for providing the best solution possible to meet mission requirements, which may include proposing more than one trip to the destination based on mission requirements.

1.1.3. The Government anticipates contracting approximately 225 hours between two aircraft for 24 days per month and allows 6 days per month for scheduled/unscheduled maintenance. The contractor is responsible to have adequate aircraft available in the event scheduled or unscheduled maintenance and/or repairs are required.

Contractor will notify the COR 10 days prior to scheduled maintenance so user can work diplomatic clearances only if a substitute aircraft is required during the maintenance period that has not been identified previously to the user.

Missions average six flight hours per day.

1.1.4. The contractor may refuse any mission for safety reasons. However, mission must be rescheduled and flown as agreed to by the COR and contractor.

1.1.5. Aircrew shall remain on flight plan filed, unless deviation for safety of flight is required.

1.1.6. The contractor will be asked to routinely take off/land on improved and unimproved dirt airfields of a minimum of 1800 feet in length to support resupply and personnel transportation requirements. Airfields like Obo, (ICAO FEFB) and Djema, Central African Republic are considered routine locations.

1.1.7. Aircraft are not to land in areas where there is active fighting. Only after the Task Force Commander has declared an area “CLEAR” will the contractor resume normal operations into an area where active fighting recently occurred.

1.1.8. Pilferage and Loss. The contractor shall maintain control of Government cargo, mail and passengers transported while conducting air operations. The contractor is liable for refunding the cost of any cargo lost while in possession of the carrier, except as a result of hostile action or defective U.S Government equipment.

1.1.9 Operational Readiness

1.1.9.1 Operational Readiness Each aircraft is allowed 6 days per month for scheduled/unscheduled maintenance

(which equates to an 80% operational readiness rate). Each day the aircraft is NMC (Non Mission Capable) after the 6 th day, payment will be prorated. Proration will be calculated by dividing the monthly service rate by the number of days in the month and then multiplying this amount by the number of NMC days. Billable days will be calculated by subtracting the 6 given maintenance days (if applicable) from the actual number of NMC days and then subtracting this total from the number of days in the month. The aircraft must be FMC (Fully Mission Capable) for a minimum of 20 days in order to get credit for the 6 paid maintenance days. If the aircraft fleet flies the maximum number of hours a month (225 hours) no deduction will be taken from the monthly rate for any aircraft.

If any aircraft is not available for an entire month, no monthly service fee for that aircraft will be paid. If an aircraft becomes FMC after all flying/missions are completed for the day, no payment for monthly service will be paid for that aircraft for that day. Any day an aircraft is not FMC for carrier controlled reasons, no monthly service payment will be made for that day. An airframe is not to be considered available unless both the airframe is FMC and the aircrew is available as defined by the Federal Aviation Administration (FAA) or comparable regulations. If there are extenuating circumstances, the NMC days can be waived on a case-by-case basis.

1.1.10. Recovery. The contractor is responsible for recovering disabled, damaged, or destroyed aircraft. The US

Government may, at its discretion, assist if resources and time are available. Any recoverable cargo will be returned to the Government. If an aircraft has been disabled in enemy territory and is likely to be seized by the enemy, the contractor shall make every reasonable effort to destroy the cargo to prevent it from being recovered by the enemy.

1.1.11. Replacement Aircraft. If an aircraft is inoperable and unable to complete missions, the contractor shall provide a replacement aircraft ready to fly missions within thirty days. The 30 day count begins as soon as the original aircraft is identified as not mission capable (NMC) during initial start of mission.

1.1.12. Clearances. The contractor will be required to obtain all necessary country clearances in accordance with host nation regulations. The contractor will also be responsible for obtaining all over-flight and landing clearances in performance of this requirement.

1.2. Aircraft Requirements.

1.2.1. The contractor shall provide fixed-wing aircraft with a capacity of at least 7 personnel with their individual equipment (i.e., luggage, backpacks, duffle bags, weapons, etc.) or at least 2,000 pounds of cargo; or a combination of personnel and cargo with a combined weight of at least 2,000 pounds per aircraft. Aircraft must be listed, maintained and operated in accordance with the air carrier’s Federal Aviation Regulation (FAR) 135 certificate or equivalent Civil Aviation Administration (CAA) requirements.

1.2.2. Aircraft chargeable flight hours will originate in Entebbe to conduct flights within Uganda, Central Africa

Republic, Democratic Republic of Congo and South Sudan. Chargeable flight hours will terminate in Entebbe or be calculated as the hours necessary to fly from last destination to Entebbe if no requirement exists. In accordance with

Federal Aviation Regulation (FAR) 1.1, General Definitions, Flight Hour means pilot time that commences when an aircraft moves under its own power for the purpose of flight and ends when the aircraft comes to rest after landing.

The contractor will provide approximately 225 flight hours between two aircraft per month. Generally 2 aircraft will be required to be in flight at the same time on any day.

1.2.3. The contractor shall plan for an accelerated flight or “surge” schedule once every 3-months for a consecutive

2-week period. The surge weeks will add approximately 100 flying hours, to be flown over the two week surge period (50 hours per week). Generally 2 aircraft will be required to be in flight at the same time on any day during surge schedules. A 30-day notice will be given to the contractor prior to a surge. The base period will include 200 surge hours, and each Optional Task Order will include 100 surge hours to accommodate for the accelerated flying schedule.

1.2.4. Aircraft must be Instrument Flight Rules (IFR) capable with Traffic Collision, Avoidance System (TCAS), two (2) Very High Frequency (VHF) radios, Global Positioning Satellite (GPS) navigation equipment and weather detection capable radar. Aircraft shall be equipped with an Emergency Locator Transmitter (ELT) compatible with the theater and users search and rescue capabilities. All aircraft must have satellite communication capabilities.

Operator’s responsibility to ensure additional survival equipment appropriate for the environment and mission they are operating in that meets or exceeds FAR Part 135.

1.2.5. DOD Approval and Additional Standards. The carrier operating the aircraft must be an approved DOD air carrier, as determined by HQ AMC/A3B and the Commerical Airlift Review Board (CARB), and must maintain this approval throughout the performance of this contract. The contractor shall comply with all FAA requirements or equivalent CAA requirements, and with all DOD additional standards as published on the following web site:

http://www.amc.af.mil/library/businesscustomers.asp

1.2.6. Aircraft Inspection. The Government reserves the right to inspect aircraft, maintenance records, and employee records at any time.

1.2.7. Aircraft Markings. Authorized marking on all aircraft will be the contractors name on each side as well as required markings such as tail numbers. Other identifying marking, such as “UN”, “ISAF”, “NATO” or “SFOR” are not allowed and must be removed. It is in the best interest of all parties that aircraft not be painted in a color that is close to military colors and paint schemes. Any color other than white should be reviewed and approved by the

Government prior to deployment.

1.2.8. Insurance.

The Contractor will maintain minimum coverage, as defined in 14 CFR 205.5, for bodily injury to or death of a person, and for damage to the property of others, resulting from the carrier's operation or maintenance of aircraft.

1.2.9. Flight Requirements. Contractor will receive flight requirements (number of personnel, total gross weight, cargo dimensions, hazmat, destination, and approximate dwell time at destination, and other flight-related information) from the COR. Performance of the flight requirement shall be carried out within 3 business days of notice, or the minimum time required for the contractor to receive country and flight clearances from the

Government (paragraph 2.3.1), as appropriate.

1.3. Personnel Requirements.

http://www.amc.af.mil/library/businesscustomers.asp

1.3.1. Some aircrew and site managers performing under this contract are required to possess a Secret security clearance unless otherwise waived on a case-by-case basis. All personnel are required to speak English in a fluent and coherent manner.

1.3.2. Aircrew members shall be trained, qualified, and maintain proficiency in accordance with FAR 135, and 32

CFR 861.

1.3.3. Aircraft maintenance personnel shall be trained, qualified, and maintain proficiency in accordance with FAR 135.

1.3.4. Risk. The Government accepts no liability should any contractor be taken hostage or be killed during any mission or while under contract with the Government. The Government will provide assistance IAW DFARS

252.225-7040.

1.3.5. Training. Contract employees will be afforded the opportunity to attend code of Conduct training IAW DoDD

1300.7 dated 8 Dec 2000.

1.3.6. All personnel performing duties in hazardous areas OCONUS shall be included in and insured with a policy covering Defense Base Act (DBA) requirements. DBA insurance for all personnel performing work OCONUS under this contract is required.

1.4. Aircraft Maintenance. Aircraft will be maintained and operated in accordance with FAR 135 or equivalent

CAA requirements.

1.5. Passenger Service.

1.5.1. The actual number of passengers will be determined by the distance to and the altitude and temperature of the desired location.

1.5.2. The contractor shall not permit any unauthorized personnel to board the aircraft. The contractor will maintain passengers until mission is complete. Eligible passengers include designated Partnered Nation Forces (PNFs) to include the Ugandan Peoples Defense Forces (UPDF), Sudanese Peoples Liberation Army (SPLA), Forces Armees

Centralafricaines (FACA), Forces Armees de la Republique Democratique du Congo (FARDC) and U.S. military advisors and equipment to include weapons and basic ammo load throughout AOR.

1.5.3. The contractor is ultimately responsible to determine passenger weight and cargo/baggage weight. If calibrated scales are not available or feasible, the contractor may elect to use hand held and portable type scales. If scales are not available, interrogated weights can be used if in compliance with applicable FAR’s.

1.5.4. All aircraft will utilize appropriate aviation restraining devices in order to ensure the safety transport of passengers. Contractor is not authorized to perform seats-out operations. Contractor is required to provide all aviation life support equipment required to transport all passengers.

1.5.5. The contractor will ensure that all mission aircraft are operated by two pilots rated in the type, design, and series for the aircraft being flown. Failure to meet pilot requirements will be calculated into the operational readiness language in accordance with paragraph 1.1.9.

1.6. Cargo Service.

1.6.1. The contractor will deliver cargo from origin to destination. Cargo may consist of CLASS I (Food and

Water), CLASS II (General Supplies), CLASS III (Fuel), CLASS IV (Construction Materials), CLASS V

(Ammunition—all caliber) CLASS VI (AAFES supplies), CLASS VII (Major End Items), CLASS VIII (Medical

Supplies), CLASS IX (Repair Parts), or CLASS X (non-military goods such as humanitarian assistance items).

1.6.2. Cargo/Equipment load and unload time at flight origination will be identified on each flight requirement notification. Dwell time on ground (at origination and destination) will be dependent upon requirements submitted to the contractor at the time of flight notification.

1.6.3. The contractor is responsible for advising the Government on positioning the cargo on the aircraft for weight and balance purposes. The contractor bears the responsibility for weight and balance configuration of the aircraft.

1.6.4. Contractor shall verify cargo weight with calibrated scales. Cargo weights and hazardous materials documents will be verified by qualified DoD personnel.

1.6.5. The contractor will prohibit cargo that has not been properly manifested from flying on the aircraft.

1.6.6. Shipping Document. When requested by Government representatives, contractors shall sign inventory documents for the loads they transport. This is to ensure that the same quantity and condition of cargo at origin, arrives intact at delivery destination.

1.6.7. The Government will provide manpower to load and unload cargo from the aircraft; however, the contractor is responsible for advising the Government on positioning the cargo on the aircraft for weight and balance purposes.

The contractor bears the responsibility for weight and balance configuration of the aircraft.

1.7 Transporting Hazardous Cargo. The Government requires passengers to carry a full complement of munitions and explosives necessary to execute their mission as well as other HAZMAT. Contractor shall carry

HAZMAT in accordance with their DOT approvals and exemptions. Contractor shall provide a copy of any DOT exemptions to the COR. If contractor does not currently possess the necessary approvals and exemptions to carry such HAZMAT, contractor must act with due diligence to obtain an exemption and the Government will cooperate in all good faith to obtain such exemption. Contractor shall transport hazardous materials IAW AFMAN 24-204.

Prior to passenger and cargo transportation, the government will verify that passengers can travel with the class of hazardous material being transported. Hazardous classes will be identified prior to personnel and cargo being scheduled for missions.

1.7.1. All flights will be limited to only the following hazardous classes: 1.4S (small arms ammunition), 1.3G

(signal flares), 1.4G (smoke grenades), 1.4B (blasting caps), 1.4D (rockets), 1.1F (mines), 1.1D (explosive charges),

3.0 (aviation and mogas) and class 9 (lithium batteries and small portable generators). The above hazards are standard and compatible with pax on most planes as long as the contractor abides by applicable rules and regulations. The contractor will be notified by the Government prior to loading of any cargo of a hazardous, flammable, or explosive nature and any such cargo must be properly documented and certified as per applicable military transport standards.

1.7.2. If DoD personnel request any hazardous material movement not listed in paragraph 1.7.1, then DoD personnel will coordinate at least 18 days in advance of that mission with the contractor.

1.7.3. As part of the airlift requirement, the contractor may be required to transport one or more of the following items: If the contractor is required to transport any of the following items, the requirement to do so will be provided to the contractor at the time of flight notification.

DODIC NOMENCLATURE QTY

A011 12 GA 00 BUCK

A017 12 GA #9 SHOT

A064 5.56MM LINKED 4:1

A131 7.62MM LINKED 4:1

A143 7.62MM BALL LINKED

A475 .40 CAL BALL

A557 .50 CAL LINKED 4:1

A606 .50 CAL API Mk 211 SINGLE

AA11 7.62MM NATO MATCH

AA33 5.56 BALL M855 SINGLE

AA49 9MM BALL M882

AA54 12 GAGE BREACHING RD

AA68 5.56MM SRTA (PLASTIC TIP)

C995 84MM RPG (AT-4)

G881 HG, FRAGMENTATION

G900 HG, INC AN-M14

G940 HG, SMOKE GREEN

G945 HG, SMOKE YELLOW

G950 HG, SMOKE RED

G955 HG, SMOKE VIOLET

G982 HAND GREN SMK WHITE

H557 66MM ROCKET HEAT (LAW)

K143 MINE APERS M18A1

L312 SIG ILLUM WS PARA

L600 SIM, BOOBYTRAP WHISTLER

M023 C4 BLOCK 1 ¼ LB

M039 CHG DMO 40 LB CRATER

M131 CAP BLAT NON-ELEC

M456 DETONATOR CORD

M670 TIME FUZE

M980 DEMO SHEET ROLL 38' PETN

ML47 CAP BLAST N-ELEC 30 FT MDI

MN07 CAP BLAST N-ELEC 70 FT MDI

MN08 IGNITER TIME FUZE, M81

MN69 BOOSTER, DEMO CHG 30FT

MN86 CAP BLAST N-ELEC 200FT MT

MN88 CAP BLAST N-ELEC 500FT MT

MN90 CAP BLAST N-ELEC 1000FT MT

1.8. Passenger and Cargo Combination (COMBI) Service.

1.8.1. Provide passenger and cargo combination service in accordance with the Performance Work Statement.

1.8.2. Receive FAA approval to operate in a combination mode.

1.8.3. Comply with FAA guidelines including cargo nets and placement of passengers.

1.9. Air Drop Service

1.9.1. The contractor shall be able to execute door bundle drops with 48-hour notice. Maximum door bundle dimensions are length: 36 inches, width: 30 inches, height: 47 inches, and weight: 350 pounds. Loadmasters shall be contractor-provided. The U.S. Government (USG) will wrap & prepare.

1.9.2. Aircraft shall be capable of static-line, personnel air drop operations. The Government will provide jumpmasters for personnel drops.

1.9.3. Aircrew shall be air drop qualified in accordance with the contractor’s training program as approved by the

FAA. The contractor shall have the necessary Operations Specifications to perform air drop services at varying altitudes. All FAA approvals for air drop services shall be in place within 90 days of contract award.

1.9.4. Air drop services are anticipated to be used sparingly throughout contract performance.

1.10. Intransit Visibility (ITV)

1.10.1. Contractor will be required to provide the Joint Special Operations Air Detachment-Uganda (JSOAD-UG) departure and arrival notification at all locations via phone, radio, or satellite phone.

2. Service Delivery Summary (SDS)

Performance Objective PWS Paragraph Performance Threshold

Operational Readiness Para. 1.1.9 Aircraft are available 80% of the month.

Maintain Accurate Records Para 4.11 100% Accurate, Complete, and On Time

Contractor shall maintain Passenger

Manifest until Mission Is Complete

Para. 1.5.2.

100% of Missions

Aircrew shall remain on flight plan filed, unless deviation for safety of flight is required

Para. 1.1.5

100% of Missions

3. Reimbursable Services and Costs

3.1. Reimbursable expenses, listed in the Schedule, shall be identified as separate items and shall be supported by paid receipts.

3.2. The Government will reimburse the Contractor, at cost, for all airport fees assessed as a result of authorized performance under this contract. Examples of airport fees include landing and parking fees, Eurocontrol fees, and overflight fees . This also includes all costs for aircraft ground handling services at destinations other than the base of operations.

3.3. Any federal transportation taxes that the Contractor is required to pay for performance of this contract shall be added to the Contractor’s invoices as a separate item, and the Government shall reimburse the Contractor, at cost, for the amount of such taxes. (Reference Public Law 97-248, Tax Equity and Fiscal Responsibility Act of 1982).

3.4. In the event the Contractor is requested by the Government to care for the passengers during a mission delay or diversion, which is not a Contractor controllable delay, the Government will reimburse the Contractor, at cost, for such expenses.

3.5. In the event the contractor’s crew is required to remain overnight at an enroute stop, the contractor will be reimbursed per diem rates consistent with PL 99-234, Federal Civilian Employees and Contractor Travel Expenses

Act of 1985 and FAR 31.205-46(a)(2), during the performance period of this contract for each authorized overnight lodging. Food and lodging arrangements are the contractor’s responsibility. Claims for food/lodging expenses shall be supported by paid receipts to the maximum extent possible. In the event paid receipts cannot be furnished, other documentation must be submitted.

3.6. Economic Price Adjustment (EPA) Based on Actual Cost of Fuel-Airlift. TRANSFAR clause 5552.216-9001 is applicable to this requirement. Adjustments will be made as indicated within the clause and shall be taken against the CLIN titled Fuel EPA Reimbursable. For this contract, the pegged price for fuel (per gallon) is as follows:

Jet Fuel:

JP8 & JA1 $3.73

JAA $3.71

JP5 $3.75

3.6.1. In order to protect the contractor and the government against significant market fluctuations in the price of fuel, an adjustment will be made based on actual costs incurred. Adjustments will be made as indicated below and shall be taken against the CLIN titled Fuel EPA Reimbursable.

3.6.2. Economic price adjustment (EPA) pursuant to this clause is limited to changes in the contractor’s cost relative only to fuel.

3.6.3. Allowable fuel adjustments will be made upward or downward only if the price of fuel varies by more than one cent per gallon from the base price established in the contract.

3.6.3.1. When the average price per gallon paid by the contractor is greater than the established base price, the government will reimburse the contractor the difference between the price of fuel paid and the established base price.

3.6.3.2. When the average price per gallon paid by the contractor is below the established base price, the contractor will reimburse the government the difference between the price of fuel paid and the established base price. Under these circumstances, the contracting officer will issue a demand letter and funds will be reimbursed as directed.

3.6.4. Reporting requirements for adjustments are as stated in the contract, but no later than 30 days after month’s end.

3.6.5. The actual average cost per gallon under this EPA clause shall be rounded to four decimal positions (e.g., $2.6308).

3.6.6. For the contracting officer to consider any request for adjustment, the contractor shall submit data that clearly supports any request for adjustment. At a minimum, the contractor shall submit: 1) total mileage flown in performance of the USTRANSCOM contract; 2) fuel costs associated with that performance; and 3) associated financial data or receipts, as required by the contract.

3.6.7. The following steps will be taken to determine the applicable adjustment:

3.6.7.1. The contractor shall submit a monthly summary fuel report and, if necessary, an invoice. The report shall include a detailed listing, by flight, of all fuel purchases, and the calculations for the average price paid. The calculation of the fuel adjustment shall be as follows: The contractor’s fuel burn rate, established in Attachment 2, List of Aircraft, is multiplied by the total mileage flown in performance of the contract for the adjustment period. In the case of a substitute aircraft not listed in the schedule, the lower burn rate of the substitute aircraft or the aircraft normally used in performance of the contract shall be used.

3.6.7.2. The product is then multiplied by the difference between the average price per gallon paid and the established base price in the contract (also known as the variance).

Example:

Miles flown in support of the USTRANSCOM contract = 23,654

Burn rate for aircraft type (in schedule) = 4.21 gallons per mile

Base price of fuel established in the contract = $2.50

Actual average cost per gallon = $2.6308

Calculation:

Miles * Burn Rate * EPA Price Variance = Adjustment

23,654 * 4.21 = 99,583.34* $0.1308 = $13,025.50

4. General Information

4.1. Project Management

4.1.1. The contractor will provide a Project Manager (PM) within his or her company, fluent in English, to interface with the Contracting Officer and COR on issues concerning fixed wing transport. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Contractor shall provide a 24-hour contact number and e-mail address.

4.1.2. The contractor shall identify an Emergency POC, if different than the PM, by name, email address, and mobile number to be available 24-hours a day, 7-days a week, to resolve all matters in performance of this requirement.

4.1.3. The government will assign a COR to oversee and inspect contractor flight operations to include quarterly familiarization flights on each aircraft and with various crews.

4.2. Security (Physical, Personnel, Information, Industrial, and Antiterrorim/Force Protection)

4.2.1. General Security Information. The majority of daily work associated with this PWS is at the unclassified level, but contractor personnel may be required to access SECRET information during performance of this contract.

Specific security requirements are identified in the DD Form 254, DoD Contract Security Classification

Specification, for this contract.

4.2.2. Citizenship and Clearance Requirements. The contractor and subcontractor personnel performing services under this contract and requiring classified access shall be citizens of the United States of America. Dual citizens will not be authorized interim or final security clearance determinations. US Citizens who currently have (either expired or active) foreign passports will not be able to obtain or hold interim or final security clearances within

DOD. These contractors who maintain or have in their possession a valid or expired foreign passport are considered dual-citizens and will not be authorized classified material or access. The contractor and subcontractor shall possess the capability to articulate well, speak and write fluently in the English Language, and comprehend the English

Language. Overall, all contractor personnel shall possess the appropriate personnel security investigation for the position(s) occupied.

4.2.3. Clearance Requirements and Position Sensitivity. Contractor personnel requiring Information Assurance (IA) administrative privileges and/or who will monitor DOD Information Technology (IT) systems or software as designated by DOD 8500.1/5200.2-R may be rated at the various levels listed below. The IT/Automated Data

Processing (ADP) levels necessary for this requirement are identified in this Performance Work Statement contract.

The contractor shall comply with all appropriate provisions of applicable security regulations while assigned to this contract for DOD and USTRANSCOM. The following guidance will be followed when determining background investigation and clearance levels for this contract depending on requirements:

4.2.3.1. POSITION LEVEL:

Information Technology (IT)-II

Automated Data Processing (ADP)-II

Or Non-Critical Sensitive Positions (SECRET):

IT/ADP-II and Non-Critical Sensitive Positions are those positions that: have access to Secret or Confidential information; Security police/provost marshal-type duties involving the enforcement of law and security duties involving the protection and safeguarding of DOD personnel and property; category II automated data processing positions; duties involving education and orientation of DOD personnel; duties involving the design, operation, or maintenance of intrusion detection systems deployed to safeguard DOD personnel and property; responsible for the direction, planning, design, operation, or maintenance of a computer system, and whose work is technically reviewed by a higher authority of the ADP-I category to ensure the integrity of the system; and any other position so designated by the head of the Component or designee.

4.2.3.2. BACKGROUND INVESTIGATION REQUIREMENTS:

(IT-II/ADP-II/Non-Critical Sensitive) Requirements for SECRET:

Positions designated by the Government at the Non-Critical Sensitive/ADP-II/IT-II rating require a National Agency

Check with Local Credit (NACLC) (or acceptable periodic reinvestigation) favorably adjudicated (a favorable adjudication grants eligibility at the SECRET level as prescribed by DOD 5200.2-R). The IT-II/ADP-II requirement mandates the contractor have a minimum FCL at the SECRET (or higher) level due to investigation submissions as directed in DOD 5220.22-M, DOD 5200.01 and JPAS.

4.2.3.3. POSITION LEVEL:

Information Technology (IT)-III

Automated Data Processing (ADP)-III

Or Non-Sensitive Positions (Position of Trust Determination) (No Classified Access)

IT/ADP-III and Non-Sensitive Positions are those positions that involve computer activities and/or require a

Common Access Card and do not meet the criteria of a higher IT or ADP level. No clearance is granted for access to classified and only a Non-Sensitive Position is awarded and posted in JPAS.

4.2.3.4. BACKGROUND INVESTIGATION REQUIREMENTS:

(IT-III/ADP-III/Non-Sensitive) Requirements for Position of Trust Determinations (No Classified Access):

Positions designated by the Government at the Non-Sensitive/ADP-III/IT-III rating require a National Agency

Check with Inquiries (NACI) (or acceptable investigation/reinvestigation) favorably adjudicated (a favorable adjudication issues a Position of Trust determination as prescribed by DOD 5200.2-R and DOD DTM 08-003

(Dated Dec 08). Favorable NACI or equivalent investigation results must be posted in JPAS before a CAC or

NIPRNET access will be granted. To obtain interim CAC/NIPRNET access, NACI investigations will be opened with fingerprint, name and criminal records checks returned favorably before the credentials (CAC and NIPRNET) are issued. NACI submissions will be completed on the Standard Form (SF) 85 and submitted with fingerprint cards

(FP 258) to USTRANSCOM Force Protection, Security Services Center (SSC) for processing. No classified access will be granted based on the NACI investigation.

NOTE: The above requirements for IT-III/ADP-III/Non-Sensitive Positions are for access to unclassified systems only. Contractors who require access to classified systems or areas must have interim or final adjudication of background investigations at the Critical or Non-Critical Sensitive levels.

4.2.3.5. USTRANSCOM will only process NACI/Non-Sensitive Position investigations and will not complete any personnel security investigations for classified access. Personnel who do not have the proper investigation will be denied access to USTRANSCOM facilities until investigations have been favorably adjudicated.

4.2.4. Security Clearance and Special Access Requirements. Some positions on this contract require a minimum of a SECRET clearance as granted by the Personnel Security Management for Industry (PSMO-I).

4.2.5. Facilities Clearance Level (FCL). The contractor must have a valid FCL at the SECRET level. Interim FCLs are acceptable provided they are not expired. FCL procedures and security guidelines for adjudicative requirements are outlined in DOD 5220.22-M and DOD 5200.2-R. FCLs and Interim FCLs must be awarded by the Defense

Security Service (DSS) prior to proposal submission.

4.2.6. Personnel and Facilities Clearance Validation. Upon contract award, the COR shall submit the names of contractor personnel to the USTRANSCOM Security Services Center (SSC) for vetting through JPAS to ensure investigative and clearance requirements have been satisfied. This shall be completed before the COR/Trusted

Agent (TA) accesses the DoD Trusted Associate Sponsorship System (TASS) and submits a request for issuance of the CAC to the contractor’s personnel. If a contractor’s employee does not have the required investigative or security clearance level based on the Government’s determination, the contractor’s employee will be denied the ability to work in support of this contract and the employee’s information will not be loaded into TASS.

4.2.7. Common Access Card Issuance Procedures. Upon notification by the SSC that contractor personnel meet the required investigative and clearance levels, the personnel will be loaded in TASS for approval of a CAC. If the contract is funded on a yearly basis CACs will only be approved for the current period of performance. Once approved in TASS, the contractor employees may go to the nearest Real-Time Automated Personnel Identification

System (RAPIDS)/Defense Enrollment Eligibility Reporting System (DEERS) office for CAC issuance.

4.2.8. Access to Scott Air Force Base or USTRANSCOM Facilities. Upon receipt of the CAC, if any permanently assigned contractor personnel are located at USTRANSCOM at Scott AFB (SAFB), IL, they may obtain the AF

1199 (Restricted Area Badge) if the employee meets the requirements set forth in SAFB Instruction 31-101. This stipulates that personnel who request AF 1199’s be assigned physically on SAFB at least four (4) days a week with a desk computer and phone before a AF 1199 will be issued. The Government will provide unrestricted access to facilities, consistent with security clearance and need to know, necessary for the on-site personnel to perform their work IAW the terms of the contract. Contractor personnel assigned on-site at USTRANSCOM will wear the black contractor lanyard (provided by the Government at no cost) and display the Restricted Area badge at all times while in Government facilities. Visits to SAFB by contractor personnel who do not possess the CAC will be facilitated by the COR/CO sponsoring the employee through the online base access system.

4.2.9. Visits by Non-Assigned Contractors to USTRANSCOM/SDDC Buildings. Any visit(s) by contractor personnel not permanently assigned to this contract (i.e., company presidents, company security managers, contractor personnel not permanently assigned at SAFB, etc.) require an electronic visit request be submitted using

JPAS. JPAS visits can be forwarded to the Security Management Office (SMO) code: USTC-SDDC. The visit request shall annotate the contract number in the POC block of the visit request and the name/phone number of either the COR or CO in the phone number block.

4.2.10. Visits by Permanently Assigned Contractors. Permanently assigned contractor employees on SAFB will require a visit request for the current period of performance posted in JPAS to SMO: SSC-CONT. The visit request will annotate the contract number in the POC block of the visit request and the name/phone number of either the

COR or CO in the phone number block. Upon in-processing permanently assigned contractors will require a copy of the DD Form 254 for this contract to show the classified access level for this contract and to assist in assigning permissions on restricted area badges.

4.2.11. Security Training. Contractor personnel physically assigned at USTRANSCOM/SDDC at SAFB shall attend/complete the following training as prescribed by DOD, USTRANSCOM and Air Force Instructions:

Employee Initial Security Briefing, Annual Security Awareness Training, OPSEC, DOD Antiterrorism Level I training and any Security Stand Down Day Training scheduled by the Commander, USTRANSCOM. Contractor personnel assigned elsewhere shall attend security training established by their respective Government security offices and/or installations.

4.2.12. Additional Security Conditions. All contractors assigned to USTRANSCOM/SDDC on SAFB will complete the contactor in-processing checklist before performing the tasks in the PWS on this contract. Contractor personnel shall complete the out-processing checklist on the last day of the contract or upon termination or reassignment from duties under this contract. All contractor personnel assigned to this contract who possess CAC cards shall return those cards to the SSC when completing out-processing. No CAC’s or AF 1199 (Restricted Area badges) will be turned into the contractor’s company. Contractor personnel physically working at USTRANSCOM at SAFB, IL, shall complete a security debriefing statement (SF 312) upon completion of the contract.

4.2.13. Derogatory Information. If the Government notifies the contractor that the employment or the continued employment of any contractor personnel is prejudicial to the interests or endangers the security of the United States of America, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on contractor personnel during the course of the contract’s period of performance as noted in JPAS. Personnel who have incident reports posted in JPAS will be denied the ability to support the task order until the issues have been resolved and the incident has been removed in JPAS. The contractor shall make any changes necessary in the appointment(s), at no additional cost to the Government.

4.2.14. Accessing NATO Information. Access to NATO information will be based on a need-to-know, appropriate access level, and completed training. No contractor employee with a need-to-know will access NATO information without first being indoctrinated on NATO and having that access recorded in JPAS. Any NATO information accessed will be only on SIPRNet. Senders of NATO information will ensure the receiving network is accredited and the receiving point is a Sub-Registry or authorized Control Point. No NATO information will be stored with US classified information. NATO information will not be disseminated to unauthorized users. NATO information will be printed only on authorized copiers and printers. All printed NATO classified information must be strictly controlled and tracked in a NATO registry. Contact the USTRANSCOM Sub-Registry for additional control measures.

4.2.15. Security Debriefing. Contractor personnel physically working at USTRANSCOM at SAFB, IL, shall complete a security debriefing statement (SF 312) upon completion of the contract.

4.2.16 Security Regulation Guidance:

Department of Defense (DOD):

2000.16 (DOD Antiterrorism (AT) Standards)

5200.01 (DOD Information Security Program)

5200.2-R (DOD Personnel Security Program)

5200.08-R (DOD Physical Security Program)

5220.22-M (National Industrial Security Program)

8500.1 (Information Assurance (IA))

2000.12 (DOD Antiterrorism (AT) Program)

8500.2 (Information Assurance (IA) Implementation)

DOD regulations found at: http://www.dtic.mil/whs/directives/corres/pub1.html

Scott Air Force Base:

SAFB Instruction 31-101 (Installation Security Instruction)

4.2.17 USTRANSCOM Force Protection (Industrial Security) Points of Contact:

USTRANSCOM

Attn: TCJ3-FP (Steve Strait or Pat Collins)

508 Scott Drive

Scott AFB IL 62225

Commercial: 618-220-6531/220-6550 (respectively)

Email at Patrick.Collins@ustranscom.mil or Steven.Strait@ustranscom.mil

USTCJ3-FP Approval: Steve Strait, 30 July 2013

USTCJ3- FP Tracking #: USTRANSCOM-FP-0015-13

4.3. Quality Control

4.3.1. The contractor shall develop and implement a commercial quality control plan to ensure safe and reliable air transportation in accordance with FAR 135 and 32 CFR 861. Operators are responsible for amending or supplementing their quality programs to assure management oversight in austere locations.

4.3.1.2. Assures risk management procedures are in place and effectively implemented.

4.4. Passports All company personnel shall have a current and valid passport.

4.5. Communications

4.5.1. When operating missions, the contractor’s operations center will be required to maintain secure voice communications.

4.6. Aircrew Duty Day Requirements

4.6.1. Crew duty day requirements are governed by Federal Aviation Regulation Part 135 or applicable CAA regulations.

4.7. Flying In Controlled Airspace

4.7.1. All contract flights shall fly over established airways, domestic or international, and in controlled airspace.

Exceptions may be made to this requirement where it is impractical to follow airways or fly in controlled airspace, provided airways are intersected at the first practical point and departed at the last practical radio navigational fix http://www.dtic.mil/whs/directives/corres/pub1.html mailto:Patrick.Collins@ustranscom.mil mailto:Steven.Strait@ustranscom.mil near destination, or when area controller established airways do not exist within a flight information region.

Economic considerations will not justify deviation from this procedure.

4.8. Fire Containment Covers

4.8.1. In accordance with Federal Aviation Administration Airworthiness Directive 93-07-15, fire containment covers (FCCs) must be placed on all cargo transported in the class B cargo compartment of combination aircraft.

This Airworthiness Directive also stipulates for Alternate Compliance exempt certain items from the requirement to be covered by FCCs.

4.8.2. The contractor shall furnish, transport, repair and replace sufficient FCCs on each operational aircraft. An

FCC shall be deemed unserviceable if it has damage in excess of any of the following:

4” x 4” L-shaped tear

8” long tear

2” diameter tear

4.8.3. The contractor will be responsible for covering and uncovering cargo with the FCCs. If FCC-covered cargo is taken away from the aircraft (assuming cargo are not covered and uncovered aboard the aircraft), the U.S.

Government will ensure an adequate number of FCCs are returned to the aircraft prior to its next departure.

4.9. Safety Barriers

4.9.1. All passenger and cargo doors used for on-loading and off-loading of passengers, baggage, and cargo aboard contract aircraft shall be equipped with a safety barrier at chest or waist level. The safety barrier shall be in place when the cabin or cargo door is open except when actually on-loading or off-loading passengers/cargo or when loading stairs are positioned.

4.10. Authority To Leave Unsafe Aircraft: According to Section 2640, Chapter 157, 10 US Code, the following shall apply with regard to the authority to leave unsafe aircraft:

4.10.1. Determinations to Leave Unsafe Aircraft. AMC Air Carrier Survey Team members, ramp inspectors, the

Military Surface Deployment and Distribution Command (SDDC), or such other agencies as may be designated by the Secretary of Defense (or if there is no such representative reasonably available, the senior officer on-board a contract mission) may order members of the armed forces to leave a contract mission if the representative (or officer) determines a condition exists on the aircraft which may endanger the safety of the passengers. If serious deficiencies exist, the appropriate ACCE/AFRICOM representative will initiate an operational immediate message to the next higher headquarters with a copy to the Contracting Officer. In cases where such deficiencies exist, only the FAA/CAA representative and the Contractor have the authority to ground the commercial aircraft in question.

4.11. Required Reports

4.11.1. Daily Log. The contractor will maintain a daily record of all scheduled and completed missions. The log shall be maintained by the contractor’s aircrew for each mission and shall detail the number of passengers moved and/or the internal cargo load information for each destination. This log will include entries that will code reasons missions were not performed as scheduled to include (weather, maintenance, threat, safety, etc) and who authorized the mission cancellation. This form will be filled out prior to every mission and kept on file for 30 days, then transferred to the COR or CO every 30 days or upon receipt/inspection. A Government representative will sign this log upon loading and unloading the aircraft, verifying the cargo was successfully transported. The contractor shall make these records available to the CO, COR and FAA on a regular basis as determined by the CO.

4.11.2. Notice Of Accidents -- DOD Missions: When a contractor’s aircraft is involved in an accident or incident in support of a DOD mission, as defined in 49 CFR, Part 830, the contractor shall transmit the following information by the most expeditious means available, to the AFRICOM C-LRA Control Element Logistics Officer and COR:.

On the next business day, notification shall also be made to the CO, via facsimile letter to (618) 256-7918, or by e-mail.

(1) Contractor and trip number.

(2) Aircraft type and number.

(3) Date and time of the accident.

(4) Last point of departure and point of intended landing of the aircraft.

(5) Nature of the accident and the extent of damage to the aircraft so far as is known.

(6) Total number of crewmembers and passengers on board.

(7) Number of injured and fatalities aboard the aircraft.

(8) Condition of baggage or Government-owned material, if any, on board.

4.11.3. Notice Of Accidents -- All Carrier Operations: When a contractor’s aircraft is involved in any accident, DOD or otherwise, the contractor shall transmit the information in paragraph above to HQ AMC/A34B, Scott AFB

IL (618) 229-4801. Incidents are reportable to HQ AMC/A34B only when they occur on a DOD charter. Accident and incident information should be provided on the next business day by the most expeditious means available.

Accidents and incidents are defined in 49 CFR, Part 830.

4.11.4. Aircraft Medical Incidents: Report all aircraft medical incidents in flight, or while passengers are under the control of the pilot in command, to the first available COR, at the next enroute station for in flight incidents, or the station where the incident occurs.

4.11.5. DOD Casualties: In cases where a death occurs on a Contractor’s aircraft, a copy of the following passenger information shall be furnished to the ACCE and USTRANSCOM/TCAQ-R: Name, Social Security Account

Number (SSAN), and component or agency of service identified as Army-USA, Air Force-USAF, Navy-USN, Marine Corps-USMC, and Coast Guard-USCG.

4.11.6. Hazard Reporting: The contractor shall report any condition involving cargo that constitutes a hazard to operations, the contractor, and airport safety personnel. This report should contain the following information:

location; date and time (GMT); nomenclature of cargo (proper shipping name of hazardous cargo); shipper’s organization/unit and name of cargo representative; destination of cargo; TCN or bumper/increment number; facts and circumstances. Report this information to the Administrative Contracting Officer, USTRANSCOM/TCAQ.

4.11.7. Spotlighting and Hostile Event Reports: Timely threat reporting is essential to safe aircraft operations. In the event a contractor is illuminated or “spotlighted”, or is fired upon in the air or on the ground, the crew shall note the date, time, and approximate area from which the event originated. All incidents, including any hostile action (potential or realized) directed at the aircraft, shall be reported immediately to the cognizant air traffic control agency. Additionally, upon landing, at the first airfield or airbase with a US military presence, the crew shall notify the base operations center of the occurrence. The contractor shall also notify the COR immediately of any information regarding a threat to an aircraft, or of any attempts to elicit information from the crew on their mission or cargo. The contractor shall also report any incidents to USTRANSCOM/TCAQ during the next business day.

4.11.8 Daily SITREP. The contractor will maintain a daily record as a way to monitor the status of the aircraft in country, as well as verify the number of personnel working on site. The contractor shall make these records available to the CO and COR on a daily basis. Example will be provided upon request.

4.11.9. Administrative Reporting. The contractor will provide the following reports to the COR: Aircraft Daily

Status, Maintenance Flow Chart, Aircraft on Ground (AOG) Tracker and Test, Measurement and Diagnosis

Equipment (TDME) Report, and weekly personnel accountability roll up to include billeting locations and upcoming rotations. The Government will utilize the reports for planning purposes to manage the tasking of aircraft prior to scheduled maintenance.

4.12 Information Assurance

4.12.1 Requirement for Contractor Information Assurance (IA) Report

The Contractor shall provide an Information Assurance Report to describe their environment that safeguards DOD non-public information resident on or transiting the contractor's unclassified information systems from unauthorized access and disclosure. Protection measures applied should consider the risks (i.e. consequences and their probability) of loss, misuse, unauthorized access, or modification of information. The report shall address the SANS

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