CIF Recompete Questions and Answers_Amend 0002.xlsx

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Travis Air Force Base Clinical Research Support Services
Solicitation number
HT942523R0049
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This document contains questions and answers regarding a solicitation for clinical research support services at Travis Air Force Base. The solicitation is for a Women-Owned Small Business set-aside contract with a potential value of $21,000 for other direct costs. The period of performance is 18 months with the intent to recompete the contract thereafter. Key personnel requirements include a Senior Program Manager with a minimum of a Master's degree and medical liability insurance for a Clinical Research Nurse. Price realism will not be evaluated, but offerors may include an appendix substantiating pricing benchmarks. The Defense Health Agency is the contracting agency, and approximately 45 days' notice is required for a contract modification exceeding the other direct costs ceiling.

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HT942523R0049_Amend 0002 (with track changes).docx DOCX document
B08-HT942523R0049 Amend 0002.docx DOCX document
B08-HT942523R0049 Amend 0001.docx DOCX document
CIF Recompete Questions and Answers_4_4_2023.xlsx XLSX spreadsheet
HT942523R0049_Amend 0001 (with track changes).docx DOCX document
B08-Attachment 5 - Business Associate Agreement (DoD) (Final).docx DOCX document
B08-Attachment 6 - Pricing Sheet (Final).xls XLS spreadsheet
B08-HT942523R0049.docx DOCX document
B08-Attachment 4 - Section H Addendum (Final).docx DOCX document
B08-Attachment 3 - Section G Addendum (Final).docx DOCX document
B08-Attachment 2 - QASP (Final).docx DOCX document
B08-Attachment 1 - Labor Category Descriptions 3_24_2023 (Final).docx DOCX document
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Opportunity Title: Clinical Research Support for Travis Air Force Base (AFB) David Grant Medical Center/Clinical Investigation Facility (CIF)
Opportunity Number: HT942523R0049
Questions Due Date: 4/3/2023 by 10:00 A.M. EST
QuestionDocumentSection and/or Page #Response
Can the government please clarify the type of staffing matrix they are looking for in the management section?B08-HT942523R0049pg. 4, 1.a.1.No type required or preferred.
If the WOSB offerer plans to provide 100% of the support, is a sub contracting plan required?B08-HT942523R0049pg. 4, 1.a.1.Subcontracting Plan requirement removed.
Please confirm a LOI is the acceptable written communication representing the candidate's interest in the position as described in the Management Approach (Factor I).B08-HT942523R00492. Non-Price Proposal (Part 1) Evaluation Criteria Instructions (b)Refer to Section 2b 'Resumes'.
Please confirm a minimum of an MA/MS is required for the Senior Program Manager (Air Force/Space Force/NASA) and Program Manager (Human Studies).B08-Attachment 1 - Labor Category Descriptions 3_24_2023 (Final)B. Personnel QualificationsRefer to Attachment 1, Section B 5a & 6a.
Please confirm that the medical liability insurance need only apply to the (1) FTE Clinical Research Nurse.B08-Attachment 4 - Section H Addendum (Final)Yes
Given the high proportion of key personnel and focus on recruitment and retention, would the Government add price realism to the evaluation, in addition to reasonableness, to give the Government confidence that the services can be provided at the proposed price and do not reflect too low prices that would indicate a lack of technical understanding and execution risk?B08-HT942523R0049pg. 6, 3.c.Price realism will not be added to the evaluation.
Given the RFQ focus on recruitment and retention of the required key personnel, would the Government consider requiring evidence aligned to industry benchmarks to substantiate reasonable and realistic pricing?B08-HT942523R0049pg. 6, 3.c.Price realism will not be added to the evaluation.
If not required, would the Government accept an appendix demonstrating evidence of industry benchmarks to substantiate reasonable and realistic pricing?B08-HT942523R0049pg. 6, 3.c.There is no page limit on the Cost Volume.
Attachment 1 task description for the Clinical Research Nurse does not include any requirement for collecting samples, however, attachment 4, Section H-8 requires Indemnification and Medial Liability Insurance and cites the specific example of a Contractor phlebotomist, under Government contract, is drawing blood from a human subject in support of infectious disease research. Can the government clarify if blood draws are a required service of the Clinical Research Nurse even though it is not one of the listed tasks of the role.B08-Attachment 1 - Labor Category Descriptions 3_24_2023 (Final) and
B08-Attachment 4 - Section H Addendum (Final)The senario of drawing blood is dependent on the protocol requirements at hand, however, the requirement for medical liability insurance is tied to the consent forms.
What exactly is the government asking for in the staffing matrix referenced here?B08-HT942523R0049pg. 4, 1.a.1.Same as Item 5 above.
Approximately how long have the current incumbents been employed on this contract?B08-HT942523R0049pg. 6, 2(b)For Historical Data, please refer to FPDS-NG
Where would the government like the completed reps and certs included in the proposal, in an administrative volume?B08-HT942523R0049pg. 14, 52.212-1Provided as a separate attachment that isn't included toward the page count for the Non-Price Proposal.
A.) The offeror (team) consists of the prime and a subcontractor, will the government be pulling CPARS for the team inclusively? B.) As the WOSB prime, we do not have CPARS as we have never worked for the gov’t directly in a similar capacity to this RFP, however, we have been a subcontractor to similar research projects, therefore would the gov’t consider utilizing a written PP from these projects?B08-HT942523R0049pg. 5, 1(c)The government will pull for all entities what past performance information is available from Contractor Performance Assessment Report System (CPARS), Federal Performance and Integrity Information System (FAPIIS), Electronic Document Access (EDA), etc. Entities without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. The Offeror will receive a neutral rating.
As this is a WOSB set aside- why is a small business subcontracting plan required?B08-HT942523R0049pg. 4, 1Same as Item 6 above.
How does the Gov’t want to receive this proof? We have verified it on the website.B08-HT942523R0049pg. 5, 1Refer to 2 (a) for the information to provide. Information will be verfied at https://ohrp.cit.nih.gov/search/search.aspx?styp=bsc.
Other than the position of trust- is there another security clearance that is required for the personnel?B08-HT942523R0049pg. 5, bNo additional clearance required.
Why is the Gov’t only doing 18 months? Will it be recompeted after the 18 months and will they keep the same set aside?B08-HT942523R0049pg. 6, 1It is the Governments intent to recompete.
Can the Gov’t provide the historical costs of travel from the current contract? With the current cost of airfare, hotels and other expenses, how much notice will the Gov’t provide with travel assignments for the personnel so that the contractor can get the best rates? If the Contractor needs to get a modification for the contract for costs that will exceed the NTE of $21K, how much notice do we need to provide the Gov’t so that there is not a delay in reimbursement?B08-HT942523R0049pg. 9, 2Refer to the ODCs Section in the Solicitation. Procurement Lead Time for a modification is 45 days.

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