HT941025N0095 SSJ Under SAT_Redacted.pdf

Control Number: FY25-0195

Controlled by: Defense Health Agency (DHA) Controlled by: Healthcare Contracting Division - West CUI Category(ies): Source Selection Limited Dissemination Control: FEDCON POC: Barrett Taylor Email: Barrett.s.taylor.ctr@health.mil

CUI

Source Selection Information - See FAR 2.101 and 3.104-4

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Sole Source Justification (SSJ) for Requirements under the Simplified Acquisition Threshold

1. Identification of the Agency and Contracting Activity: Healthcare Contracting Division (HCD) – West, Defense Health Agency (DHA)

2. Description of Action: Naval Medical Center San Diego request the purchase of 2 custom elbows prosthetist and associated parts that cannot be fabricated in house for an urgent necessity patient. These items are custom ordered to our patient to satisfy his needs to return to full duty.

☒ New Requirement ☒ Purchase Order ☐ Blanket Purchase Agreement (BPA) ☐ Order against BPA # Click or tap here to enter text.

☐ Order against Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract # Click or tap here to enter text.

☐ Order against Single Award IDIQ Contract # Click or tap here to enter text.

☐ Order against Federal Supply Schedule Contract # Click or tap here to enter text.

☐ Follow-on Requirement to Contract/Order # Click or tap here to enter text.

☐ Modification against existing Contract/Order and Modification # Click or tap here to enter text.

Contract Type ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid Click or tap here to enter text.

3. Description of Services or Supplies and Estimated Value: Hugh Steeper, Ltd (Steeper, USA). Supplies and Estimated Value: 2 (two) Espire Pro, Left, Jet Black, Standard Elbows (Part EEP-LJD) - $26,716.00 each; 12 DC Electrode Cables (Part EE-OB-DC) - $1,956.00.

Control Number:

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4. Authority: Select the appropriate authority below:

☐ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold, only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

☐ FAR 8.405-6(a)(1)(A) Urgent and compelling need exists, and following the procedures would result in unacceptable delays.

☐ FAR 8.405-6(a)(1)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

☐ FAR 8.405-6(a)(1)(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures.

☐ FAR 8.405-6(b)(1) Items peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

☐ FAR 16.505(a)(4) Items Peculiar to One Manufacturer ☐ FAR 16.505(b)(2)(i)(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

☒ FAR 16.505(b)(2)(i)(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

☐ FAR 16.505(b)(2)(i)(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

☐ FAR 16.505(b)(2)(i)(D) It is necessary to place an order to satisfy a minimum guarantee.

5. Reason for Authority Cited: Acquisition of specialized prosthetic elbows and cables to be fabricated and delivered to the Comprehensive Casualty Care Clinic (CS) at Naval Medical Center San Diego. These specialized prostheses are for the best and most capable patient rehab care for an urgent rehab patient necessity. While there are other prosthetic companies, they will all refer to Hugh Steeper, Ltd (Steeper, USA) for these items. These are specialized and unique

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in such ways that Hugh Steeper, Ltd (Steeper, USA) is the sole provider capable of providing.

Extensive market research was conducted by technical experts in May 2025, and it has been determined that Hugh Steeper, Ltd (Steeper, USA) is the only source that can provide the custom elbows and specialized features to meet the Government requirements.

6. Market Research: In May 2025, market research was conducted via mandatory sources:

AbilityOne, and Unicor, including suggested sources ECAT DLA, and GSA, which returned negative results. The required specialized prosthesis (2 Espire Pro, Left, Jet Black, Standard and 12 DC Electrode Cables ) cannot be fabricated in house at NMCSD for a C5 prosthetic patient undergoing treatment and rehabilitation. As required by the physicians and certified prosthetist, the items are custom order that are specific for the patient's size and race. Only Hugh Steeper, Ltd (Steeper, USA), UEI FV1DAD46ZKF3, Cage Code 6TRF7 a large business, is the only manufacturer that can provide the Government's requirement. Hugh Steeper, Ltd (Steeper, USA) is also not available on any BPA, FSS or IDIQ contracts. A one-time emergency supply purchase order is recommended to be issued to satisfy the customer's needs. A Notice of Intent to Sole Source was posted in sam.gov from 20 to 24 May 2025. A Justification & Approval is pending for approval for this sole-source (brand name) procurement. A DD2579, Small Business Coordination Record will be sent to DHA OSBP for approval to use Hugh Steeper, Ltd (Steeper, USA), for this sole source requirement.

7. Other Facts:

a. Procurement History:

(1) Is this a new requirement? Yes

(2) If 7.a.(1) is No, was the action just prior to this one competed? N/a

(3) If 7.a.(2) is Yes, what has changed where this action cannot be competed? N/a

b. Additional Information: A one-time supply purchase order is recommended to be issued to satisfy the customer's needs. A Notice of Intent # HT941025N0095 will be posted on System for Award Management website (sam.gov) in accordance with FAR Subpart 5.2.

8. Technical Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

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I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

10. Fair and Reasonable Cost Determination: I hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable.

11. Contracting Officer Determination:

I certify this justification is accurate and complete to the best of my knowledge and belief.