SOW.pdf

STATEMENT OF WORK

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) NAVAL HOSPITAL CAMP

PENDLETON (NHCP)

1. SCOPE: The Contractor shall furnish all labor, tools, supervision, material, parts, equipment and transportation necessary to provide professional internal auditing of the Naval Hospital Camp Pendleton H-200 EMS. Executive Order (EO) 13423 requires every federal agency to maintain sustainable practices in the areas of the environment, energy, and transportation. This order requires:

an established EMS, a Compliance Plan, reporting methods, and protocols, and training. EO order 13423 also requires specific numerical improvements in: energy efficiency and reductions in greenhouse gas (GHG) emissions, acquisition of green products and services, use of renewable energy, toxic reductions, pollution prevention, recycling and diversion of solid waste, sustainable buildings, electronics stewardships, vehicle fleet management, and water conservation.

2. TASKS/REQUIREMENTS:

Integrated Compliance/EMS Assessments: Perform an integrated environmental compliance and environmental management system evaluation.

Additional:

Perform an integrated environmental assessment, and environmental management system evaluation and study to meet Tier II audit requirements, identify gaps, and provide solutions to prepare for future external Environmental Quality assessments by BUMED.

Prepare and provide a one-day EMS Executive and General Awareness brief. The brief shall consist of a minimum of 10 individual General Awareness sessions of 30 minutes duration to hospital zones, contractors, and 2 Executive Sessions of 30 minutes each of current implementation status and the future direction of Naval Hospital H-200 and environmental staff.

Provide minutes of the Executive sessions.

Conduct integrated internal compliance and EMS audit walkthrough surveillance of each new hospital H-200 zone and supporting buildings. Review and provide recommendations to minimize or eliminate the generation of industrial water, energy usage, or hazardous/solid waste as applicable.

Provide a new aspect assessment data base and transfer of initial data.

Population of EMSWeb with key documents and records.

Review and analyze model internal Assessment Plan (TAP), EMSWeb, etc. in reference to specific records/documents and program requirements in reference to environmental programs in addition to EMS, energy and water conservation and sustainability EO 13514 requirements.

Identify gaps and provide plan/checklist to correct any deficiencies or findings. Draft waiver application or justification as to why the requirements are no longer applicable or valid.

Provide EMS fact sheets.

Perform an integrated environmental compliance and environmental management system evaluation.

Provide Aspect management fact sheets.

Revise Naval Hospital Camp Pendleton H-200 IAP in the recommended format by EMS workgroup.

Provide reports/check lists to Environmental Management on each program as they are performed and completed.

Correct submittal based on Government review, 30 calendar days after receipt of report.

Compile all products in a Final Report: Two (2) COPIES (2-sided paper) and two (2) electronic copies of the report and any documents produced during the evaluation/assessment 30 days after the completion of the review/study.

4. PERFORMANCE GOALS/OBJECTIVE:

The Executive Order (EO) 13423 requires every federal agency to maintain sustainable practices in the areas of the environment, energy, and transportation. The ISO 14001 order requires: an established EMS, a Compliance Plan, reporting methods, and protocols, and training.

NHCP EMS AUDIT/UPDATE Deliverables and QA Factors Deliverable Quantity Schedule QA Factor

Kick-off Meeting Teleconference Notice to proceed plus 15 Business days

Government acceptance of minutes

Kick-off Meeting Minutes

Electronic

10 Days from kick-off meeting

On-Site Audit

Within 180 days from contract award (approximate 7 business days upon initial start)

Onsite audit will be conducted on schedule, unless government revises schedule.

Contractor's audit team will be of sufficient size and experience to effectively meet the audit scope, including familiarity with Navy, state, regional and local requirements.

Onsite audit will address compliance, conformance, and TAP review components of the PWS. The contractor will communicate findings with the NHCP as they are identified, especially findings with potential regulatory implications.

NHCP Audit Report

Electronic Copy

180 Days from Contract award and upon conclusion of site visits

Draft audit report anticipated to be submitted on schedule, unless government revises schedule. Draft audit report will meet PWS requirements and address compliance findings, EMS nonconformance, and TAP review. Draft audit report will include viable, recommended corrective actions for each identified finding. Draft audit report will be prepared with a professional look and minimal instances of typographical errors or poor grammar.

Draft Environmental Green Book Update

Electronic Copy

180 Days from Contract award

Draft Environmental Green Book anticipated to be submitted on schedule, unless government revises schedule.

Draft Environmental Green Book will be prepared with a professional look and minimal instances of typographical errors or poor grammar.

Final NHCP Audit Report

Hard Copy (2) Electronic/CD

30 days receipt of draft comments

Final audit report will be submitted on schedule, unless government revises schedule.

Final Environmental Green Book Update

Hard Copy (100) and Electronic/CD

30 days receipt of draft comments

Final Environmental Green Book will be submitted on schedule, unless government revises schedule.

5. SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

During performance of this contract, the Contractor shall provide personnel with sufficient skills to accomplish the tasks contained in this PWS. The contractor shall be Exemplar Global ISO 14001 certified. The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

6. GUIDELINES AND RESPONSIBILITIES:

The Contractor shall comply with all applicable DOD safety, security regulations and procedures during the performance of this task order for Naval Hospital Camp Pendleton, California. Contractor shall also comply with applicable cleanliness, safety and health standards applicable to NHCP consistent with the requirements of OPNAVINST 5100 series, Navy Occupational Safety and Health (NAVOSH) Program.

Federal, DOD, Navy, and local regulations, policies, standard, and precedents provide general guidance, but do not specify the approach to follow to accomplish the work. When guidelines are lacking, employee must generate new or improved methods to be tested, which may provide a basis for future guidelines. Considerable judgment is required in relating guidelines to the development of solutions to problems.

Guidelines include Military Base instructions, established branch clinic medical health procedures and various safety and standard operating procedures, both written and oral.

In order to maintain access to required systems, the contractor shall ensure employee completion of annual Information Assurance (IA) training, monitor expiration of requisite background investigations and initiate reinvestigations as required. This investigation must be current within 10 years.

7. WORK ENVIRONMENT AND PHYSICAL DEMANDS: Primary work will be performed in a hospital or clinic environment. Tasks to be performed will be in a seating, walking, standing, stooping and bending position throughout the workday. The contractor may be subjected to emotional stress during peak workload periods, complicated problems where tact, diplomacy, and resolution of self-control are mandatory.

a. SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the KO and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

b. CONTRACTOR IDENTIFICATION: Contracting personnel must identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor must ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display.