26-Amendment HT001420R0003.pdf

0011452116-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment:

1. Bid/Past performance due date.

2. UOM from job to each.

3. Offeror or subcontractor to have NAID AAA Certif ication.

See Summary of details, all other terms and conditions w ill remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT001420R0003

X 9B. DATED (SEE ITEM 11)

03-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Mar-2020

CODE

DHA CONTRACTING OFFICE-(NCR-CD) HT0014

8111 GATEHOUSE ROAD

2ND FLOOR

FALLS CHURCH VA 22042

HT0014 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT001420R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Mar-2020 10:00 AM to 18-Mar-2020 09:00 AM.

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 4004

The unit of issue has changed from Job to Each.

CLIN 0001

The pricing detail quantity has increased by 212.00 from 1.00 to 213.00.

CLIN 0002

The CLIN description has changed from 96 GALLON BINS to BIN (96 Gallon).

The CLIN extended description has changed from:

96 GALLON BINS

To:

BIN (96 Galon) The pricing detail quantity has increased by 24.00 from 1.00 to 25.00.

CLIN 0003

X-RAY/MEDIA BIN

X-RAY/MEDIA BIN-96 Gallon (Contractor shall pick up the BIN once a month Building 85T basement)

CLIN 0004

The CLIN description has changed from DOSIMETRY CLINIC CONSOLE to EXECUTIVE CONSOLE.

DOSIMETRY CLINIC CONSOLE

EXECUTIVE CONSOLE FOR DOSIMETRY CLINIC

The pricing detail quantity has increased by 5.00 from 1.00 to 6.00.

CLIN 1001

CLIN 1002

CLIN 1004

CLIN 2001

CLIN 2002

CLIN 2003

CLIN 2004

CLIN 3001

CLIN 3002

CLIN 3003

CLIN 3004

CLIN 4001

CLIN 4002

CLIN 4003

CLIN 4004

The pricing detail quantity has increased by 5.00 from 1.00 to 6.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 05-APR-2020 TO

04-APR-2021

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

FOB: Destination

HT0017

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 05-APR-2020 TO

04-APR-2021

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 05-APR-2020 TO

04-APR-2021

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

CAGE

POP 05-APR-2020 TO

04-APR-2021

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

The following Delivery Schedule item for CLIN 0004 has been changed from:

CAGE

POP 05-APR-2020 TO

04-APR-2021

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

CAGE

POP 05-APR-2020 TO

04-APR-2021

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

The following Delivery Schedule item for CLIN 1004 has been changed from:

CAGE

POP 05-APR-2021 TO

04-APR-2022

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

CAGE

POP 05-APR-2021 TO

04-APR-2022

N/A WALTER REED NATIONAL MILITARY

MED CTR

WALTER REED NATIONAL MILITARY

MED C

8965 BROWN DR

BLDG 54

BETHESDA MD 20889

The following have been modified:

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1

Paragraph (a) is hereby supplemented with the following:

(b) Submission of Offers. The following supplements this paragraph with respect to the information and documents required for submission in response to this solicitation:

(1). ELECTRONIC OFFERS. All offers in response to this solicitation must be emailed directly to the assigned Contract Specialist Mr. John Williams at John.C.Williams438.ctr@mail.mil and the Contracting Officer Mr. Gregory Crump Gregory.M.Crump.civ@mail.mil Note: As a reminder all offers must arrive by the time specified in the solicitation.

(2). Failure to email all POCs’ correct email addresses may result in non-viewed emails. The offeror is responsible for verifying that the Government is in receipt of questions and proposals. Offerors may request verification by email to Mr. John Williams to confirm that the government is in receipt of questions and proposals by the time specified in the solicitation.

(c) This acquisition is being conducted utilizing the policies and procedures of FAR Part 12 in conjunction with appropriate parts of FAR Part 15 for the acquisition of commercial services. The Government intends to award a Firm Fixed Price (FFP) for non-personal service contract with Base Year and four (4) Option Years resulting from this solicitation. Offerors must quote a firm-fixed price for each Contract Line Item.

(d) The Government intends to award a contract without further communicating with contractors. Consequently, contractors are highly encouraged to quote their best technical and pricing quotes in their initial submissions.

However, the Government reserves the right to communicate with any or all contractors submitting a technical and price quote, if it is determined advantageous to the Government to do so.

(e) Offerors may send questions via email to both the Contracting Officer at Gregory.M.Crump.civ@mail.mil or the assigned Contract Specialist at John.C.Williams438.ctr@mail.mil no later than the close of business, 18 March 2020. Late Questions will not be answered. Offerors are advised that the Government does not anticipate any further extension to the solicitation due date.

(f) BASIS FOR AWARD.

The award will be made to the offeror whose proposal is determined to be the most beneficial (Best Value) to the Government, with appropriate consideration given to three (3) evaluation factors using a Tradeoff process. The Contracting Officer intends to award without discussion, but reserves the right to do so in his or her sole discretion.

(g) Data Universal Numbering System (DUNS) / CAGE Code. The offeror shall obtain these said Codes and submit them to Contracting Center. Registration in the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM/ and the Online Representations and Certifications, if you are a U.S.

business entity. Award cannot and shall not be made to an offeror without these codes.

(h) Proposal Preparation Costs. The Government will not pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer.

(i) The offeror is responsible for ensuring that its proposal is complete. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to perform the requirement. Offerors shall assume that the government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror's proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The Government may deem an Offeror’s non-conformance with the instructions provided herein as being non-responsive and ineligible for award.

(j) Protests received at a level higher than the Contracting Officer will be referred to the Contracting Officer.

Protestor may request a review by the Contracting Officer or an independent review at a level higher than the Contracting Officer. Requests for appeals or independent review will be addressed to the Contracting Officer for referral to the review authority. Questions on this process will be referred to the cognizant Contracting Officer identified in the solicitation.

(k) The non-FAR Part 12 discretionary FAR, DFARS, and local provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(l) The solicitation should be completed, signed and received at this office not later than the date/time specified in on page one of the solicitation (Standard Form [SF] 1449). Failure to provide all information requested and in the appropriate format as required may cause the offer to be rejected and no longer considered for award. Please note that your offer must include all of the following information. Submit your proposal in four (4) separate volumes as follows:

I. Technical: Management Plan

II. Price

III. Past Performance

IV. RFP Documents: Offer, and Award Documents, Representations and Certifications, and Officer’s Business Information. Note: Offerors must quote a firm-fixed price for each Contract Line Item on the SF 1449 Solicitation document.

Proposal Copies: Offerors shall provide two separate electronic copies of their proposals. Copy One (1), Not- Sanitized; Copy Two (2) Sanitized. Copy two shall NOT contain the name of or reference to the Offeror, any Joint Venture Partner, or any Subsidiaries. This copy will be used in the Evaluation of Proposals. Offerors are advised hereby that without a Sanitized copy of their Proposal, their submission must be deemed as Non- Responsive, as the proposal cannot be evaluated. FORMAT: Submit your proposal in four (4) separate volumes.

PART I: TECHNICAL INFORMATION: The information provided by the offeror is a significant factor in the Government’s determination of technical acceptability as it pertains to the offeror’s ability to organize, manage, and the shedding support services for multiple departments at Walter Reed National Military Medical Center (WRNMMC) and US Navy Dosimetery Center (NDC).

Offerors must provide a Management Plan for onsite shredding schedule/location according to the PWS.

Offerors must provide a Management Plan for missed scheduled collection. If collection day falls on a holiday or an unforeseen circumstance, your collection day will be pushed back one day Make this match holiday schedule on the PWS. Collection for the rest of the week will also be pushed back one day.

Offerors must state a sufficient details on its proposed, proven processes to hire, train, and retain qualified personnel to manage such support services.

Offeror’s Management Plan shall provide sufficient details to demonstrate offeror’s proven ability to monitor quality and to meet the current volume of the shedding services requirement standards provided in the PWS.

Offeror’s Management Plan clarity and completeness are important. The proposal shall be written in a practical, clear, and concise manner. It must use quantitative terms wherever possible and shall avoid qualitative adjectives to maximum extent possible.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

The technical volumes must be internally consistent or the proposal will be considered unrealistic and unacceptable. Furthermore, the technical proposal shall not exceed 10 pages and must be submitted in Microsoft Word compatible format. The technical information shall include the company’s name, address, individual names, CAGE Code, DUNS number on the first page.

PART II: PRICE:

1. Utilizing the solicitation document, proposing Firm-Fixed unit prices for each Contract Line Item (CLIN) listed in the Solicitation.

(a). Offerors are required to use the solicitation document included. Offerors are responsible for ensuring that their price proposal is free from mathematical errors. Offerors must make sure to total Base Year and four (4) Option years are added together for total price. Offerors are further cautioned that failing to propose unit prices on Firm-Fixed-Price CLINs may result in their company being determined non-responsive and eliminated from consideration for award.

(b). Firm-Fixed unit prices proposed by the successful offeror on the solicitation document will be incorporated into the contract. If the Government exercised the option year, the Government will use the unit prices proposed by the successful offeror.

(c). Offerors are advised that by submitting a proposal, the offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

2. The price offered for services must be consistent with the offeror’s commercial practices.

(a). To determine fair and reasonable pricing, the Government may consider many factors, including pricing on competitor contracts, historical pricing for the same or similar services, Independent Government Cost Estimate (IGCE), currently available pricing in other venues. Offers that are not highly competitive will not be determined fair and reasonable and will not be accepted.

PART III: PAST PERFORMANCE

(a) Offerors shall submit the information requested below as part of their proposal for both the offeror and any proposed subcontractors for subcontracts expected to exceed 25% of the requirement. The information may be submitted prior to other parts of the proposal in order to assist the Government in reducing the evaluation time. The document shall be submitted in Microsoft Word compatible format and shall not be more than one page for the prime contractor and one additional page for each major subcontractor.

(b) (1) Offerors shall submit at least one (1) but no more than three (3) relevant contracts and subcontracts with at least 6 months of performance that ended no earlier than six (6) years before the date this solicitation was issued, including contracts and subcontracts currently in process, which are similar in nature to the requirement.

(2) The contracts and subcontracts listed may include those entered into with Federal, State, local governments and commercial businesses, which are similar in scope, magnitude, relevance and complexity to the requirement described in the RFP. Include the following information for each contract and subcontract listed:

(a) Name of contracting activity.

(b) Contract number.

(c) Contract title.

(d) Contract type.

(e) Brief description of contract or subcontract and relevance to this requirement.

(f) Total contract value.

(g) Period of performance.

(h) Contracting Officer, telephone number and e-mail address, if available.

(i) Program manager/project officer, telephone number and e-mail address, if available.

(j) Administrative Contracting Officer, if different from (h) above, telephone number and e-mail address (if available).

(k) List of subcontracts (if applicable).

(c) Offerors should not provide general information on their performance on the identified contracts and subcontracts. General performance information will be obtained from the references.

(1) Offerors may provide information on problems encountered and corrective actions taken on the identified contracts and subcontracts.

(2) References that may be contacted by the Government include the Contracting Officer, program manager/project officer, or the Administrative Contracting Officer.

(3) If no response is received from a reference, the Government may make an attempt to: contact another reference identified by the offeror, contact a reference not identified by the offeror, or complete the evaluation with those references who responded. The Government shall consider the information obtained from other sources when evaluating an offeror’s past performance (such as PPIRS, FAPIIS, etc.).

(4) Attempts to obtain responses from references will generally not go beyond two telephone messages and/or written requests from the Government, unless otherwise stated in the solicitation. The Government is not obligated to contact any of the references identified by the offeror. It is the offeror’s responsibility to ensure that their references submit the Questionnaire to the Government. The Government is not responsible for the failure of any source to respond to a request for a past performance assessment on a timely basis.

(5) For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

(6) The Government is not obligated to contact any of the references identified by the offeror. The offeror is responsible for ensuring that their references submit the Questionnaire to the Government. The Government is not responsible for the failure of any source to respond to a request for a past performance assessment on a timely basis.

(d) Offerors must send a Past Performance Questionnaire (attachment 3) to each reference listed in their proposal to assist in the timely processing of the past performance evaluation. Offerors are encouraged to consolidate requests whenever possible (i.e., if the same reference has several contracts, send that reference a single notice citing all applicable contracts). Offerors may send Past Performance Questionnaire to references with copies forwarded to the Contracting Officer.

(1) If an offeror has no relevant past performance history, an offeror must affirmatively state that it possesses no relevant past performance history.

(2) Past Performance Questionnaires should be sent to the individual references on or around the tenth working day after the proposal release date, but no later than 5 working days prior to the proposal closing date. The offeror may forward a copy of the Past Performance Questionnaire to the Contracting Officer simultaneously with mailing to references.

(e) The questionnaire should be emailed directly to a Contract Specialist Mr. John Williams at john.c.williams438.ctr@mail.mil ON OR BEFORE 9:00AM EST, March 18, 2020. The offeror should instruct POCs not to send a copy back to the offeror, but to john.c.williams438.ctr@mail.mil as listed on the questionnaire.

Please request that any questionnaire submitted includes the following information in the subject line so the email is not misconstrued as SPAM or otherwise deleted: Past Performance Questionnaire HT001419R0021.

(f) Past performance information may be used for both responsibility determinations and as an evaluation factor for award. The Past Performance Questionnaire included with the Attachments will be used to collect information on an offeror’s performance under existing and prior contracts/subcontracts for services similar in scope, magnitude, relevance and complexity to this requirement in order to evaluate offerors’ consistently in accordance with the past performance evaluation factor set forth in the Evaluation Factors for Award clause. References other than those identified by the offeror may be contacted by the Government and used in the evaluation of the offeror’s past performance.

(g) Any information collected concerning an offeror’s past performance will be maintained in the official contract file.

(h) Offerors with no relevant past performance history or for whom information on past performance is not available, will be evaluated neither favorably nor unfavorably on past performance.

(i) The Government reserves the right to reject a proposal if the offeror misrepresents or withholds past performance information or information regarding its certifications or business condition, or its capability to perform the requirements of this contract.

PART IV: RFP DOCUMENTS: Solicitation, Offer, and Award Documents, Representations and Certifications, and Offeror’s Business Information.

(a) Completed and signed SF 1449, page 1, Blocks 17a, 30 a. - c, of the solicitation. Offeror must also put the total amount of the proposal (to include the summation of all CLINs, base and option periods) into Block 26, page 1 of the SF 1449. The offeror is not required to submit the entire SF1449. The offeror MUST submit the SF1449 pages that have been filled out by the offeror.

(b) Signed amendments (if any). Only page 1 of the amendment shall be submitted and must be done so in PDF compatible format. The offeror may combine the signed page 1 of the SF1449 and Amendments into a single PDF file.

(c) Representations and Certifications found at FAR 52. 212-3 Alt 1 and 52.209-7 - MUST be completed. These must be submitted in Microsoft Word compatible format. The Offeror is encouraged to cut-and-paste these clauses into a separate Microsoft Word document to reduce file size. The Offeror should ensure that the appropriate NAICS Code for this procurement is included in the System for Award Management (https://www.sam.gov/portal/SAM/#1) and in the Representations and Certifications for the company.

(d) A business information document shall be submitted along with the RFP documents. At a minimum, this document must include contact information such as e-mail addresses and telephone numbers for the principals and other information about the business and major subcontractors as applicable. If there are major subcontractors (performing 25% or more of the work), the offeror must state what percentage of the effort the subcontractor(s) will be performing. This document must be in Microsoft Word or Adobe PDF compatible format. At its discretion, the offeror may provide additional information about the company’s history, capabilities, or any other details deemed appropriate. This document must be no more than 4 pages in length.

(e) Each volume shall be submitted in an electronic format as indicated in the chart below. Any revisions will be clearly marked (as a result of negotiations or proposal revisions). Each file shall be clearly identified (e.g.

Volume I – Technical).

(f) A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

(g) Page limitations shall be counted as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except for the following:

a) Volume Cover Pages

b) Table of Contents

c) Summary of Section

d) Glossaries

e) Blank Pages

A summary of electronic proposal documents to be submitted is as follows:

Volume Volume Title Number of

Copies Electronic Format Maximum Page Limit

I Technical “Management Plan”

2 Microsoft Word 10 pages

II Price 2 Microsoft Excel No limit.

III Past Performance

2 Microsoft Word 10 pages

IV RFP documents 2 Microsoft Word or Adobe PDF No limit, except for the business information document portion which shall not exceed 4 pages.

Note: SANITIZED TECHNICAL (VOLUME 1) SHALL NOT CONTAIN COMPANY NAME/LOGO OR

EMPLOYEE SIGNATURE/INITIALS.

(h) Data Universal Numbering System (DUNS)/CAGE Code. The offeror shall obtain these Codes and identify the CAGE Code in Block 6b on Page 1 of the RFP. Award cannot and shall not be made to an offeror without these codes. Registration is required in the System for Award Management (SAM: https://www.sam.gov/portal/SAM/#1).

(i) Proposal Preparation Costs. The Government will not pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any visit(s) the Contracting Officer may request for the purpose of clarification of the offer.

(j) The offeror is responsible for ensuring that its proposal is complete. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to perform the requirement. Offerors shall assume that the government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror's proposal.

(k) Protests received at a level higher than the Contracting Officer will be referred to the Contracting Officer.

Protestor may request a review by the Contracting Officer or an independent review at a level higher than the Contracting Officer. Requests for appeals or independent review will be addressed to the Contracting Officer for referral to the review authority. Questions on this process will be referred to the cognizant Contracting Officer identified in the solicitation.

(l) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and local provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(m) Clearly mark any revisions made as a result of negotiations or proposal revisions.

(n) Proposals shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of any stated claims. Offerors shall assume that the Government has no prior knowledge of their Compensation Plan and will base its evaluation solely on the information presented in the offeror's proposal.

(o) The Government will not accept alternate or incomplete proposals.

(p) The Government will not disclose IGCEs.

(q) The offeror must be considered a Small Business by the specified NAICS code in block 10 at the time of proposal and award.

(End of Addendum to 52.212-1)

ADDENDUM TO FAR 52.212-2

Addendum to FAR 52.212-2

Paragraph (a) is hereby supplemented with the following:

This acquisition is being conducted utilizing the policies and procedures of FAR Part 12 in conjunction with appropriate parts of FAR Part 15 for the acquisition of commercial services. Impartial consideration will be given to all offers received in response to this solicitation. Offers will be reviewed to determine compliance with all requirements of the solicitation, including any attachments and exhibits. Any offer that is not in compliance with the requirements of the solicitation will be deemed unacceptable and ineligible for award.

The award will be made to the offeror whose proposal is determined to be the most beneficial (best value) to the Government, with appropriate consideration given to three (3) evaluation factors using a Tradeoff process.

Please note the following:

b) Alternate proposals will not be considered; the offerors are limited to a single proposal. Multiple solutions, optional solutions, etc., shall NOT be provided and may render an offer unacceptable.

c) The Government intends to make a single award resulting from this RFP.

FACTORS TO BE EVALUATED

Award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors and sub factors described below.

The following evaluation factors will be used to evaluate each proposal:

Factor I: Technical – Management Plan

Factor II: Price

Factor III: Past Performance

Technical – Management Plan, is significantly more important than price and past performance.

EVALUATION APPROACH

1. Technical.

The information provided by the offeror is a significant factor in the Government’s determination of technical acceptability as it pertains to the offeror’s ability to provide shredding services at Walter Reed National Military Medical Center (WRNMMC) and the US Naval Dosimetry Center (NDC) to the requirements listed in solicitations’ Performance Work Statement.

Offeror is responsible to provide a Management Plan, which shall include sufficient details on its proposed, proven process to provide shredding services.

The Government will evaluate the proposed Offeror’s Management Plan to determine the adequacy of the plan to provide sufficient details on its proposed, proven processes to successfully pick up, empty, and replace all shredding bins as described in the Performance Work Statement.

The Government will evaluate the proposed Offeror’s Management Plan to determine the adequacy of the plan to provide sufficient details to demonstrate offeror’s proven ability with process to monitor quality and to meet the current Shredding Services requirement standards provided in the Performance Work Statement.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal to include descriptions of its proposed processes with citations to its existing and proven processes to sustain the continuous services at the level noted above. Proprietary information shall be clearly marked.

The following are the adjectives used in evaluating and rating the Technical proposals.

RATING DESCRIPTION

ACCEPTABLE Offeror’s Management Plan indicates an adequate, proven approach and understanding of the requirements of providing shredding services to meet the quality standards noted in the Performance Work Statement. Offeror’s Management Plan should not demonstrate weaknesses. The risk of unsuccessful performance is moderate.

UNACCEPTABLE Offeror’s Management Plan demonstrates that it cannot meet and does not have an understanding of the requirements of providing shredding services to include the recruitment and management of a sufficient workforce and the ability to meet the quality standards noted in the Performance Work Statement. Proposal does not clearly meet the minimum requirements of the solicitation. Offeror’s Management Plan contains a weakness that indicates that the risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

The following definitions are applicable:

Deficiency. A material failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Strength. An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

2. Price Factor. The contract will be an Indefinite Delivery, Indefinite Quantity type contract with Firm Fixed Price (FFP) ordering provisions. The Government will conduct a price analysis to determine that prices are fair and reasonable. The Government will use the Price matrix (Attachment 2) when determining a total evaluated price.

Price will be evaluated separately from the technical factor.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

a. All vendors’ prices must be deemed to be fair and reasonable to qualify for award.

b. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

c. Given that FAR 52.217-8 provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base period and each option period, since those are the binding prices should the Option to Extend be exercised.

3. Past Performance: The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

a. Evaluation of past performance shall be in accordance with this plan utilizing the forms and questionnaires set forth in the Attachments.

b. The currency (with at least 6 months of performance that ended no earlier than six (6) years before the date this solicitation was issued) and relevance of the past performance information will be considered.

The Government will focus its inquiries on the offeror’s record of performance on relevant and recent prior contracts. The determination of relevancy includes a consideration of recent contracts which are similar in scope, price, and PWS requirements. The offeror’s record of performance will be evaluated for quality of services, timeliness of services, business relations, and other considerations as set forth in the Past Performance Questionnaire. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

In this case, the offeror will be determined to have unknown past performance. In addition to past performance questionnaires completed on behalf of the offeror, the Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS) Code 561210.

c. The past performance factor considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. The confidence rating will be the overall Factor III past performance rating.

The following ratings will be used to evaluate Past Performance:

Adjectival Rating Description

Substantial Confidence Based on the Offerors recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offerors recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Offerors performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offerors recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offerors recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

The following definition is applicable:

Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as “PPIRS” or “FAPIIS.”

NOTE: Awarded contractor will be required to provide a schedule of the pickup date prior to the start of contract.

(End of Addendum 52.212-2)

PERFORMANCE WORK STATEMENT

Shredding Services

Walter Reed National Military Medical Center

Healthcare Services Contract Division Logistics Department

**NOTE: PRIOR TO START DATE AWARDED CONTRACTOR SHALL PROVIDE A PICK UP SCHEDULE

BASED ON THE LOCATION PROVIDED.**

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide onsite Shredding Services to the Walter Reed National Military Medical Center (WRNMMC)including the US Naval Dosimetry Center (NDC) in Bethesda, MD.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform onsite Shredding Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this performance work statement.

The contractor shall perform these services and disposal requirements in accordance with the standards specified in this contract Health Insurance Portability and Accountability Act (HIPPA) IAW 45 CFR 160 and 164, and the Joint Commission for Accreditation of Health Care Organizations (JCAHO).

1.3 Background: On a daily basis the WRNMMC and NDC generate a large amount of documents that contain personal information (social security number, health information, medical diagnosis, treatment plans, prescriptions, etc.). Current contract that provides similar services as indicated in this PWS was awarded as a 100% Set Aside for Small Businss.

1.4 Objectives: The contractor shall provide onsite Shredding Services to include but not limited to the following types of items:

• Paper

• Cardboard/Medical Record Binders

• Mixed Media (i.e. CDs/DVDs/Cassette Tapes, Etc.)

V

• Radiology Films (X-Ray)

1.5 Scope: The contractor shall provide ONSITE Shredding Services to the WRNMMC, including NDC.

Contractor shall provide weekly shedding services from Monday through Friday between the hours of 7:00AM and 3:00PM (0700 and 1500).

1.6 Period of Performance (PoP): Base Year with Four Option Years

• Base Year: 04/05/2020 – 04/04/2021

• Option Year (1): 04/05/2021 – 04/04/2022

• Option Year (2): 04/05/2022 – 04/04/2023

• Option Year (3): 04/05/2023 – 04/04/2024

• Option Year (4): 04/05/2024 – 04/04/2025

1.6.1 The initial order during phase in of contract, the Contractor shall provide at a minimum of 234 each Executive Consoles, 7each 96 Gallon Bins, and 1each X-Ray Media Bin to the areas listed in PART 7 the Console Master List (Attachment 3).

1.6.1.1 Transition-in period. The period between the award date and full performance start date constitutes the transition in period. Full performance start date is April 05, 2020. Transition-in performance is defined as as contractor preparing to provide hospital with full service as defined it this PWS. During the transition-in period, the contractor shall prepare to meet all contract requirements and ensure incoming personnel are functionally trained and qualified on the full performance start date. The remaining incoming personnel shall be trained and qualified within 7 days. The Government will make all facilities, equipment, and materials accessible to the contractor during the transition-in period.

1.6.1.2 Transition-out period. The transition-out plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming contractor/Government personnel at the expiration of the contract. The contractor shall provide a draft transition-out plan within six months of the end of the contract or option period if the next option is not to be exercised by the Government.

1.6.2 Contract Officer Representative (COR) shall periodically conduct an inspection of the bins/consoles.

1.6.3 Contractor shall monitor a weekly check list on bins and consoles indicating pick up date/initial.

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at Walter Reed National Military Medical Center (WRNMMC), including the US Naval Dosimetry Center (NDC). Please see the attachment named Console Master List for the breakdown of consoles and their location per building.

1.7.1.1 In the event of remodeling or construction where bins/consoles are located, the contractor may be requested to temporary relocate the bins/consoles within WRNMMC and NDC facilities. Government shall provide a list of where the contractor shall relocate the bins/consoles, 72 hours in advance.

1.7.2 Recognized Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.7.2.1 If the scheduled pickup day falls on a holiday, contractor shall provide the services the day prior to or after the holiday.

1.7.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. If the scheduled pickup day falls on a day when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, contractor shall provide the services the day prior or after the said closing. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.4 Emergency Services: Reserved.

1.7.5 Conduct: Contractor personnel shall adhere to standards of conduct as established by the DHA Commander.

1.8 Contractor travel: Reserved.

1.9 Other Direct Costs (ODC): Reserved.

1.10 Quality

1.10.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s quality control program is the means by which the work complies with stated requirements. Within (30) days after contract award or with the contractors’ proposal if it is an evaluation factor, a comprehensive written QCP shall be submitted to the CO and COR within (5) working days when changes are made thereafter. After acceptance of the Quality Control Plan (QCP) the contractor shall receive the contracting officer’s (CO) acceptance in writing of any proposed change to his QC system. See Technical Exhibit 1 - Contract Data Requirements List (CDRL) A001.

1.10.2 Quality assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11 Contractor personnel

1.11.1 Defense Biometric Identificatoin System (DBIDS). Instructions on how to accomplish the DBIDS data sheet shall be provided by the COR at time of award.

1.11.2 Contractor training. The contractor shall complete all requirements, training, and forms per the DHA’s Onboarding Checklist for Contractor Employees, current edition February 2018 or more recent when updated. See the form at https://info.health.mil/sites/DOP/OnboardingCtr/Contractor_OnBoarding_Checklist.pdf .

1.11.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.4 Key control: Reserved.

1.11.5 Lock combinations: Reserved.

1.12 Key personnel (Contractor): Reserved.

1.13 Data rights: Reserved.

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): The Office of the Secretary of Defense (OSD) Personnel and Readiness (P&R) operates and maintains a secure data collection site where the Contractor shall report Contractor manpower (including subcontractor manpower). Purchases with a total contract value of $3 million or more for services shall completely fill in all the information in the format using the following web address http://www.ecmra.mil/.

1.14.1.1 As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct Extensible Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

1.14.1.2 Service portfolio groups are further define in DFARS PGI 237.102-74 Taxonomy for the acquisition of service and supplies and equipment.

1.14.1.3 Contractors shall direct questions to the help desk at: http://www.ecmra.mil/.

1.14.2 Non-Disclosure Agreement (NDA): All DHA Government contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA Contractor NDA (DHA Form 49) prior to beginning work on the subject contract. The Contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract/Task order execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the Contractor.

The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

1.14.3 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property;

and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.